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Home My Public Portal About01-30-2014THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JANUARY 30, 2014 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, January 30, 2014, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. President Robinson called the meeting to order and the following business was conducted: ROLL CALL Present were: Vicki Robinson, Tony Foster and Dian Lawson. Also in attendance were Kim Vessels, Assistant City Attorney; Karen Chasteen, City Clerk; Deputy Fire Chief Jared Rudy; Lt. Donnie Benedict, Traffic Division; Sarah Mitchell & Sharon Palmer, Metropolitan Development; Greg Stiens, Engineering; Katherine Franks, Indiana University East; and, Media. APPROVAL OF MINUTES • Ms. Vessels requested the minutes of January 23, 2014 be amended as follows: The Board of Public Works and Safety held an executive session January 17, 2014 to determine the status of an employee according to IC 5- 14- 1.5- 6.1b6. Mr. Foster moved the findings found the conduct of Probationary Firefighter Nathan Ginley is not satisfactory because of insubordination to a Lieutenant, taking an unauthorized snow day and failing to provide proof of residency as requested by Deputy Chief Jared Rudy and required by IC 36- 8 -4 -2, supported by Ms. Robinson. Upon a vote viva voce of 2 -0, the motion carried. Mr. Foster moved the Board President send a letter as notification re the Change of Status to Mr. Ginley, supported by Ms. Robinson. Upon a vote viva voce of 2 -0, the motion carried. Mr. Foster moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • Mr. Foster moved to approve the amended minutes for the January 23, 2014 meeting with a second by Ms. Lawson. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Ms. Lawson moved to approve the claims for payment for January 31, 2014in the amount of Two Hundred Five Thousand Eight Hundred Three Dollars and seventy one cents ($205,803.71), supported by Mr. Foster. Upon a vote viva voce, the motion carried. REQUESTS • NEW HANDICAP PARKING SIGNS: 1. 131 NW 8th Street Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. Board of Works Minutes January 30, 2014 Page 2 of 4 2. 341 SW 16th Street This request was for 50 feet of reserved parking. Lt. Benedict recommended approval of 20 feet as stated in the Richmond Code for Handicap Parking spaces. Ms. Lawson moved to approve as recommended by Lt. Benedict, supported by Mr. Foster. Upon a vote viva voce, the motion carried. • RENEWAL OF HANDICAP PARKING SIGNS: 1. 501 South 7th Street 2. 738 South 10th Street 3. 221 South 14th Street Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. • SIGN ENCROACHMENT — 921 EAST MAIN Indiana University East School of Humanities and Social Sciences requested installing a projecting sign for Room 912 which is comprises of an art gallery, classroom and studio space. The approval of the Board of Public Works and Safety is required before the Department of Metropolitan Development can approval. Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. BID OPENINGS • RICHMOND AIRPORT HANGAR REMODELING PROJECT Three bids were received as follows: Thor Construction - $245,128.00 Alternate No. 1 - $ 1,150.00 Alternate No. 2 - $ 1,750.00 Smarelli General Construction - $258,780.00 Alternate No. 1 - $ 842.00 Alternate No. 2 - $ 1,310.00 Alternate No. 3 - $ 1,285.00 Trademark Cosntruction - $244,800.00 Alternate No. 1 - $ 1,500.00 Alternate No. 2 - $ 2,580.00 These bids were taken under advisement. BID AWARDS • STELLAR 7T" STREET PARK REDESIGN (Metropolitan Dev) Rundell Ernstberger Associates, LLC Not to Exceed $264,000.00 Board of Works Minutes January 30, 2014 Page 3 of 4 Mr. Foster moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried 2 -1. Dissenting was Ms. Lawson. CONTRACTS CONTRACT NO. 9 -2014 — BIOHAZARD WASTE PICK -UP (Fire Department) Stericycle, Inc. Minimum Fee per Pick Up - $64.35 Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. • CONTRACT NO. 10 -2014 — CONSULTING AND TESTING SERVICES (Fire Department) Institute for Public Safety Personnel, Inc. Assistance with application and hiring process Not to Exceed $4,050.00/2014 Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. • CONTRACT NO. 15 -2014 — CONSTRUCTION INSPECTION SERVICES (Engineering) Clark Dietz, Inc. South "E" Street Reconstruction — 5th — 16th Streets Not to Exceed $38,200.00 (10% of total costs) Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. • CONTRACT NO. 16 -2014 — UPDATE POSITIVELY RICHMOND WEBSITE (Metropolitan Dev) Web Canopy Studio Not to Exceed $900.00 Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. • CONTRACT NO. 18 -2014 — PURCHASE OF REAL PROPERTY (Legal Department) CSX REAL PROPERTY, INC. Not to Exceed $334,250.00 This Contract is subject to approval of CSX. Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. Mr. Foster moved to authorize President Vicki Robinson, to sign this contract on behalf of the Board of Public Works and Safety. This motion was supported by Ms. Lawson. Upon a vote viva voce, the motion carried. ADDENDUMS • CONTRACT NO. 97 -2013 — ADDENDUM NO. 1 (Metropolitan Development) Thor Construction — allow extra time to complete exterior work (May 31, 2014) Rehabilitation of 200 South 14th Street — Neighborhood Stabilization Program 1 Property Board of Works Minutes January 30, 2014 Page 4 of 4 Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion carried. CHANGE ORDERS • CONTRACT NO. 97 -2013 — CHANGE ORDER NO. 1 (Metropolitan Development) Thor Construction Rehabilitation of 200 South 14th Street — Neighborhood Stabilization Program 1 Property Move $750.00 from Cabinets to Cost to Repair Failing Front Porch Framing and $2500 from Flooring to Plumbing There is no change to the total amount of the Contract. Ms. Lawson moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. RESOLUTIONS None PETITIONS None MISCELLANEOUS None ADJOURNMENT After a motion was duly made, the meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Karen Chasteeen Karen Chasteen, IAMC, MMC City Clerk A recording of this meeting is on file in the Office of the City Clerk.