HomeMy Public PortalAbout20141021minutesBOARD OF COMMISSIONERS
BOARD MEETING
OCTOBER 21, 2014
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, October 21, 2014, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call the following were in attendance: Chairman Larry Vincent, and
Commissioners Dennis Mueller, Larry Kolb, Myrtle Mayfield and Donna White. Also in attendance
were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins, Deputy Director;
Sonya Ross, Administrative Assistant; Dorothy Colter, Tenant Services and two members of the
general public.
Regular Special
Vincent 11-12 1-1
Rector 9-12 1-1
Mueller 11-12 1-1
Kolb 12-12 1-1
Mayfield 9-12 1-1
White 7-8 1-1
APPEARANCE BY DOROTHY COLTER:
Mr. Pollock introduced Dorothy Colter, Tenant Services who has been with the Housing Authority
for twenty years and loves working with the seniors. The seniors participate in various activities that
are announced in the monthly newsletter. The tenants enjoy bingo, quilting, and various monthly
field trips. The seniors especially enjoy the outing to the Isle of Capri in Booneville, MO and
Dorothy always has a waiting list for that trip. Dorothy also provides transportation to WalMart each
week on Thursday morning and afternoon. During the Thanksgiving and Christmas holidays a carry-
in-dinner is scheduled for all tenants of Hyder and Herron. A portion of those meals and expenses is
covered through the bingo funds.
The Commissioners thanked Dorothy and commended her for her work.
PUBLIC HEARING / PRESENTATION OF ANNUAL AUDIT:
The Public Hearing was called to order relating to the Annual Audit. Mr. Lynn Graves, Graves and
Associates, Certified Public Accountants, LLC, Jefferson City, Missouri presented the annual audit
report for the fiscal year ending 3/31/2014 for Public Housing and other HUD programs and for the
Low Income Housing Tax Credit properties for Fiscal Year Ending 12/31/2013. Mr. Graves stated
the Housing Authority met all standards and was given a clean opinion with no major audit findings.
No comments were presented from the general public, so the Public Hearing was concluded.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for September,
2014 were presented.
B. Mr. Pollock presented the September, 2014 report for the Family Self-Sufficiency program.
C. Mr. Pollock received notification from MoDOT that as part of the Lafayette Street
Interchange project a sound wall would be constructed adjacent to property owned by the
Housing Authority from the former Boys and Girls Club site up to near Clark Avenue.
D. Mr. Pollock presented the Housing Agency Retirement Trust (HART) Annual Financial
Statements report.
E. Mr. Pollock presented the Annual Public Housing Assessment System (PHAS) Score
established by the Real Estate Assessment Center office of HUD. The Jefferson City
Housing Authority received an overall score of 92 and was designated a high performer.
F. Mr. Pollock reported the Housing Authority will receive a credit against the 2015 policy cost
of $16,018.36 as the member dividend in addition to the normal dividend award for
participation in Missouri Housing Authorities Property & Casualty, Inc. (MHAPCI).
G. Mr. Pollock reported the Housing Benefit Plan is lowering the deductibles by half for staff
and family members for 2015. Also, there will be no increase in the Medical/Prescription
Drug and Dental rates for 2015.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes, September 16, 2014.
B. Approval of the Executive Session Meeting Minutes, September 16, 2014.
C. List of Disbursements for the month of September 2014. (Exhibit #1, 10/21/2014)
D. Occupancy Report for the month of September 2014. (Exhibit #2, 10/21/2014)
Commissioner White made the motion to approve the Consent Agenda, seconded by Commissioner
Mueller. Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
RESOLUTION NO. 4468
RESOLUTION APPROVING THE WRITE-OFF (COLLECTION LOSS) OF TENANT
ACCOUNTS RECEIVABLE
See attached Resolution
Commissioner Kolb made the motion to approve the proposed rent and damage write-offs for the
month of September 2014 for Linden Elderly, Capital City, Hamilton Towers and Public Housing in
the amount of $8,719.00. Commissioner White seconded the motion. Upon unanimous favorable
vote, Chairman Vincent declared the motion approved. (Exhibit #3, 10/21/2014)
RESOLUTION NO. 4469
RESOLUTION APPROVING THE ANNUAL AUDIT FOR THE JEFFERSON CITY HOUSING
AUTHORITY COVERING FYE 03/31/2014 FOR PUBLIC HOUSING AND FYE 12/31/2013 FOR
LOW INCOME HOUSING TAX CREDIT PROPERTIES
See attached Resolution
Commissioner White made the motion to accept and approve the annual audit report as presented by
Graves and Associates, Certified Public Accountants, LLC. Commissioner Mueller seconded the
motion. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit #4,
10/21/2014)
229 WEST MCCARTY STREET PROPERTY:
Mr. Pollock stated that the demolition on the property located at 229 West McCarty Street was
completed and the site seeded.
PERSONNEL:
Kanetha Drysdale, hired as the Public Housing Manager.
Rhonda Watts, hired as the Section 8 Housing Choice Voucher Manager.
NEXT MEETING DATE: 7:30 a.m., November 18, 2014
Commissioner Mueller made the motion to adjourn into Executive Session for the purpose of
considering the following.
-Legal action involving the Housing Authority and confidential or privileged communication
with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public knowledge of
the transaction might adversely affect the legal consideration therefore, under Section 610.021(2)
RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal information
about the employee is to be discussed or recorded, under Section 610.021(3); and
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Kolb seconded the motion. Upon roll call vote, the motion was approved.
AYES: Mayfield, White, Mueller, Kolb, Vincent
NAYS: None
ABSENT: Rector
Following adjournment of the executive session, the Board reconvened in open session.
Commissioner Mueller made the motion to adjourn the meeting, seconded by Commissioner Kolb.
Upon unanimous favorable vote, the motion was approved.
Larry Vincent, Chairman
ATTEST:
Allen Pollock Secretary