HomeMy Public PortalAbout050_010_20171214AmendedMinutes.pdfCity Council Minutes December 14, 2017
Consideration of Items for Consent Agenda
Mayor Buelterman called the consent agenda to order at 6:30PM on December 14, 2017. Those
present were Julie Livingston, Monty Parks, John Major, Wanda Doyle, Barry Brown, and Bill
Garbett. Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City Attorney;
George Shaw, Director, Community Development; Angela Hudson, Director, Finance
Department; and Janet LeViner, Clerk of Council.
Mayor pro-tem Brown listed the following items on the consent agenda:
City Council Meeting, November 9, 2017
Special City Council Meeting, November 30, 2017
Historic Preservation Commission
o Philip Rosen, Ph.D.
o Janet K. Will
o Kathy Dennis
o Jane Coslick (REAPPOINTMENT)
Consideration of Local Requests & Applications – Funding, Special Events, Alcohol
License. Discussion: Mayor Buelterman stated as noted in the agenda package,
all approved. Ms. Doyle stated the fees for the liquor license for the American Legion is
waived as part of the budget cycle.
BEER/WINE/LIQUOR – SUNDAY SALES BY DRINK FOR CONSUMPTION ON
PREMISES ONLY AND ENTERTAINMENT
Agave Bar and Grill Ivet Perez Hernandez 402 First
Street
A – J’s Dockside Restaurant Jacqualand M. Burn 1315 Chatham
Ave
American Legion Post 154 George Walker 10 Veterans
Drive
Beachview Bed and Breakfast Inn, LLC Karen Kelly 1701 Butler
Ave
Benny’s Alvin B. Ward 1517 Butler
Ave
Bernie’s Tybee Island, Inc. Bernie A. Reyes 13 Tybrisa
Street
Bubba Gumbo’s Patrick Burns 4 Old Hwy 80
Coco’s Sunset Grille Tracy M. McMahon 1-A Old Hwy
80
80 East Pub and Grill Anthony J. Baker 725B
First Street
Orriginal Rest Corp dba Jennifer R. Orr 1613 Strand
Fannie’s on the Beach
Huc-A-Poo’s Bites & Booze Eric Thomas 1213 Hwy 80
Little Italy Tybee Inc. dba La Dolce Vita Heather Perez 1401 Strand
The Stoned Mullet dba Anthony Debreceny 404 Butler Ave
The Deck
Nickie’s 1971 Roy Landrum 1513 Butler
Ave
�� N o r t h B e a c h B a r a n d G r i l l K a t h r y n W i l l i a m s 3 3 - A M e d d i n
D r
�� R A W I n d u s t r i e s I n c . d b a M a r s h a l l G . S t e v e n s I I I 1 8 - C
T y b r i s a
R A W I n g r e d i e n t s
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A v e
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B u t l e r A v e
�� S w e e t D r e a m s P a v i l i o n A . T o d d M o r r i s o n P i e r / P a v i l i o n
( S a m e B u s i n e s s * * C h a n g e o f
O w n e r s h i p )
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S t r e e t
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A v e
�� T y b e e T i m e I n c . d b a T y b e e T i m e B a r S t e v e n K e l l a m 1 6 0 3 S t r a n d
A v e
�� W i n d R o s e C a f � M a r y K l e i n 1 9 T y b r i s a S t
B E E R / W I N E / L I Q U O R S U N D A Y S A L E S B Y D R I N K F O R C O N S U M P T I O N O N
P R E M I S E S O N L Y
�� M a c E l w e e s S e a f o o d L y n n Z e i g l e r 1 0 1 L o v e l l A v e
�� S p a n k y s B e a c h s i d e J o h n Y a r b r o u g h 1 6 0 5
S t r a n d
�� T y b e e I s l a n d F i s h C a m p K u r t i s S c h u m m 1 0 6 S .
C a m p b e l l A v e
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�� T y b e e S u p p e r C l u b M i c h a e l S c a r b r o u g h 3 5 M e d d i n
D r i v e
B E E R / W I N E S U N D A Y S A L E S B Y D R I N K F O R C O N S U M P T I O N O N P R E M I S E S O N L Y
A N D E N T E R T A I N M E N T
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S t r e e t
L i g h t h o u s e P i z z a N o r t h
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D r i v e
�� T y b e e I s l a n d H i s t o r i c a l S o c i e t y , I n c . S a r a h J o n e s 3 0 M e d d i n
D r i v e
�� T y b e e R e s t a u r a n t G r o u p , I n c . B e t h a n y K e l l a m 3 3 M e d d i n
D r i v e ( N e w B u s i n e s s ) d b a T h e S a l t y P e l i c a n
�� F r i e n d s o f T y b e e T h e a t e r d b a J a m e s K l u t t z 1 0 V a n H o r n e
A v e
T y b e e P o s t T h e a t e r
B E E R / W I N E S U N D A Y S A L E S B Y D R I N K F O R C O N S U M P T I O N O N P R E M I S E S O N L Y
�� L i g h t h o u s e P i z z a , I n c . R i c h a r d H a m m o n s 1 5 T y b r i s a
S t r e e t
dba Lighthouse Pizza
BEER/WINE/LIQUOR, SUNDAY SALES BY DRINK FOR CONSUMPTION ON PREMISES
ONLY AND ENTERTAINMENT
WINE-PACKAGE SALES ONLY, CONSUMPTION ON PREMISES PROHIBITED
Tybee Island Social Club Kurtis Schumm 1311
Butler Ave
BEER/WINE/LIQUOR – BY DRINK FOR CONSUMPTION ON PREMISES ONLY
Sundae Café Anthony J. Baker 30-A
First Street
BEER/WINE/LIQUOR – BY DRINK FOR CONSUMPTION ON PREMISES ONLY AND
ENTERTAINMENT
Tybee Time Inc. dba Doc’s Bar On Tybee Steven Kellam 10 Tybrisa St
BEER/WINE/LIQUOR – SUNDAY SALES – PACKAGE SALES ONLY, CONSUMPTIION
ON PREMISES PROHIBITED
Dizzy Dean’s Discount Liquor A. Todd Morrison 1516 Butler
Ave(Same Business*Change of Ownership)
XYZ Liquors Terese M. Jung 302
First Street
BEER/WINE – SUNDAY SALES – PACKAGE SALES ONLY, CONSUMPTION ON
PREMISES PROHIBITED
Chu’s Convenience Mart Richard Frederick Pruden 725
First Street
Chu’s Convenience Mart #101 Mola Chu Jung 306
First Street
Chu’s Convenience Mart #102 Mola Chu Jung 1603
Inlet Ave
Jaydeep LLC dba Shell Food Mart Rajesh Patel 1315
Butler Ave
Tybee Market Inc. Michael J. Hosti 1111
Butler Ave
ENTERTAINMENT ONLY
Tybee Wedding Chapel LLC Stacye C. Jarrell 1114
HWY 80
Thomas & Hutton Contract. Discussion: Dr. Gillen stated this is the contract with
Thomas & Hutton to be the City’s engineering firm so all projects will be worked through
them. There is no money commitment as this formalizes the relationship with the firm.
Mayor Buelterman stated the contract was discussed with the Infrastructure Committee
and they recommended approval. Mr. Hughes recommended this contract be approved
subject to the approval of the City Manager as well as himself. Mr. Major made
reference to the contract and to the designation of the “owners representative”. He
asked if only one person would be the “owner’s representative” as our projects are so
diverse. Dr. Gillen responded it is he desire to only have one “owner’s representative”
as this will streamline the process. Mr. Hughes clarified other concerns from Mr. Major.
�� T y l e r T e c h n o l o g i e s . D i s c u s s i o n : M r . H u g h e s s t a t e d t h i s a g r e e m e n t s h o u l d b e
a p p r o v e d c o n t i n g e n t u p o n t h e C i t y M a n a g e r s a n d h i s a p p r o v a l . T o d d S m i t h
a p p r o a c h e d . M r . S m i t h s t a t e d t h i s i s a n a d d o n t o t h e c u r r e n t s e r v i c e s p r o v i d e d b y
I n c o d e . D r . G i l l e n s t a t e d t h i s w i l l p r o v i d e s u p p o r t f o r o n l i n e p a y m e n t s o f b u s i n e s s
l i c e n s e s a n d s h o r t t e r m r e n t a l s .
�� S E C o r r e c t i o n s A g r e e m e n t , A m e n d m e n t , P r o b a t i o n S e r v i c e s
�� F u n d r a i s i n g f o r V o l u n t e e r T y b e e I s l a n d F i r e D e p a r t m e n t . D i s c u s s i o n : D r . G i l l e n
e x p l a i n e d t h e p r o c e s s f o r r e c e i v i n g f u n d s f o r t h i s f u n d r a i s e r . A t h i r d p a r t y , 5 0 1 c 3 , w i l l
a c c e p t t h e p r o c e e d s f r o m t h e f u n d r a i s e r a n d i n t u r n w r i t e a c h e c k t o t h e C i t y . D r .
G i l l e n s t a t e d t h e p r o c e e d s w i l l b e u s e d t o e n h a n c e t h e T y b e e I s l a n d F i r e D e p a r t m e n t .
�� C i t y C o u n c i l e s t a b l i s h t h e f i s c a l y e a r 2 0 1 7 - 1 8 t h e O p e r a t i n g G r a n t S p e c i a l R e v e n u e F u n d
f o r $ 1 , 9 4 6 , 8 7 2 w i t h R e s o l u t i o n
�� M e m o r a n d u m o f A g r e e m e n t , T y b e e I s l a n d I n f o r m a t i o n H u t P a r t n e r s h i p
�� C i t y C o u n c i l a m e n d t h e f i s c a l y e a r 2 0 1 7 - 1 8 t h e C h a t h a m C o u n t y S P L O S T V I C a p i t a l F u n d
b y a n d e c r e a s e o f ( $ 3 , 2 0 2 ) f r o m $ 4 5 0 , 9 8 4 t o $ 4 4 7 , 7 8 2
�� C i t y C o u n c i l a m e n d t h e f i s c a l y e a r 2 0 1 7 - 1 8 t h e S P L O S T 2 0 1 4 C a p i t a l F u n d b y i n c r e a s i n g
$ 3 0 0 f r o m $ 1 , 4 1 0 , 2 0 9 . 2 6 t o $ 1 , 4 1 0 , 5 0 9 . 2 6
�� C i t y C o u n c i l a m e n d t h e f i s c a l y e a r 2 0 1 7 - 1 8 t h e C h a t h a m C o u n t y S P L O S T V I C a p i t a l F u n d
b y a n i n c r e a s e o f $ 1 1 , 9 7 6 f r o m $ 1 , 7 0 0 , 0 0 0 t o $ 1 , 7 1 1 , 8 3 6 w i t h R e s o l u t i o n
�� C i t y C o u n c i l a m e n d t h e f i s c a l y e a r 2 0 1 7 - 1 8 t h e S P L O S T 2 0 0 8 C a p i t a l F u n d b y a n
i n c r e a s e o f $ 1 , 6 6 7 f r o m $ 1 , 9 5 9 t o $ 3 , 6 2 6
�� P u r c h a s e , V a c u u m / R e g e n e r a t i v e A i r S t r e e t S w e e p e r , $ 1 8 0 , 0 0 0 , J o h n s t o n N o r t h A m e r i c a
�� A m e n d m e n t t o c o m p l e t e t h e u p d a t e d T h r e a t e n e d a n d E n d a n g e r e d S p e c i e s R e p o r t
M a r s h H e n T r a i l .
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r e c o m m e n d e d M a y o r a n d C o u n c i l a p p r o v e t h e A c c e p t a n c e o f t h e D o n a t i o n a n d t h e
a p p r o p r i a t e C i t y S t a f f i s a u t h o r i z e d t o s i g n t h e n e c e s s a r y d o c u m e n t s i n c l u d i n g t h e
M a y o r o r M a y o r p r o - t e m a c c e p t i n g t h e c o n v e y a n c e a n d t h e d e e d s u b j e c t t o a p p r o v a l o f
t h e d o c u m e n t s b y S t a f f .
M a y o r B u e l t e r m a n c a l l e d t h e r e g u l a r m e e t i n g t o o r d e r a t 7 : 0 0 P M . A l l t h o s e p r e s e n t f o r t h e
c o n s e n t a g e n d a w e r e p r e s e n t .
O p e n i n g C e r e m o n i e s
�� C a l l t o O r d e r
�� I n v o c a t i o n J a n L e V i n e r
�� P l e d g e A l l e g i a n c e
M a y o r B u e l t e r m a n a c k n o w l e d g e B i l l G a r b e t t a n d J o h n M a y o r a s t h i s i s t h e i r l a s t c o u n c i l
m e e t i n g o f t h e i r t e r m .
R e c o g n i t i o n s a n d P r o c l a m a t i o n s
A v a T h o m a s , P r e s i d e n t , T y b e e I s l a n d Y o u t h C o u n c i l , a p p r o a c h e d M a y o r a n d C o u n c i l t o
a n n o u n c e t h e Y o u t h o f t h e M o n t h . M s . T h o m a s a s k e d C a t h e r i n e E v a n s t o c o m e f o r w a r d t o
b e r e c o g n i z e d a s t h e Y o u t h o f t h e M o n t h .
M a j o r M o s l e y a n d C a p t a i n F o b e s , T y b e e I s l a n d P o l i c e D e p a r t m e n t a p p r o a c h e d M a y o r
a n d C o u n c i l t o R e c o g n i z e t h e n e w l y s w o r n i n o f f i c e r s : N a t h a n i e l D a l i t , R a y S m i t h a n d
D a v i d R u i z . M a y o r B u e l t e r m a n a n d C o u n c i l t h a n k e d t h e o f f i c e r s f o r t h e i r c o m m i t m e n t t o
T y b e e I s l a n d .
Consideration of Boards, Commissions and Committee Appointments
Tybee Island Ethics Commission (total of three seats open – if approved one remaining seat).
Wanda Doyle recused. Monty Parks made a motion to approve Dennis Alexander. Bill
Garbett seconded. Vote was unanimous to approve, 5-0. Wanda Doyle recused. Julie
Livingston made a motion to approve Ben Goggins. Bill Garbett seconded. Vote was
unanimous to approve, 5-0.
Alan Robertson, Chair, Code Review Committee approached Mayor and Council to give an
presentation on the completed Code Review. He made reference to the hard copy that was
provided Mayor and Council just prior to the meeting. Mr. Robertson stated a group was
formed of City Staff, Council and himself twenty months ago. During that time they have
completely reviewed the City Code and have recommended changes as presented. Ms. Doyle
recommended, with Mr. Hughes guidance, to retain a person to guide the City through the
changes. Mr. Hughes confirmed. Ms. Doyle asked this be added to the agenda for the City
Council Workshop January 25, 2018. Mayor Buelterman confirmed and thanked Mr. Robertson
for all his hard work.
Julia Pearce approached Mayor and Council to give an update on the Tybee MLK5/50
Forward. Ms. Pearce stated this will be Tybee’s fifth annual parade and 50 years since the
assignation of Dr. King. She then invited everyone to attend the parade on Saturday, January
6, 2018. Ms. Pearce stated the purpose of the Celebration is to bring people together for our
beloved community for justice and equality. The Grand Marshal for this year’s parade is John
Finny (ret), EOA. And Mistress of Ceremonies is Rev. June Johnson.
Wanda Doyle made a motion to approve the consent agenda. Monty Parks seconded. Vote
was unanimous, 6-0.
There was a brief discussion regarding the Public Hearing portion of the agenda being moved
from the first City Council Meeting of the month to the second meeting of the month which
would give the Planning Commission additional time, if needed, to review requests and send
their recommendations to Mayor and Council. Mr. Hughes stated it has been the desire of
Mayor and Council to have the Public Hearings heard on the first City Council meeting of the
month. Mr. Hughes reminded Mayor and Council of the advertising laws for public hearings.
Mayor Buelterman asked Planning Commission Chair Demery Bishop to take to the Commission
for their recommendations and bring back to Mayor and Council. Chair Bishop confirmed.
Public Hearings
Minor Subdivision, Sub-divide on lot into two lots – 38 Solomon Avenue; Zone R-1-
B; Sharon Akers, PIN 4-0002-16-018. George Shaw approached Mayor and Council
stating Ms. Akers has applied for a minor subdivision which is a large lot running from Solomon
through to Bright Street. The lot currently has two structures as well as a garage workshop
with an apartment above. It is their desire to split into two lots and this request meets all
requirements for size and set-backs for the zoning district. Staff is recommending approval, as
well as the Planning Commission, voting unanimously to approve. Mayor pro-tem Brown
confirmed the size of the lots. Mr. Hughes stated this request would re-combine lots 22, 21 and
20 on Bright Street to make it one lot. He recommended this be noted on the plat.
Wanda Doyle made a motion to approve. Monty Parks seconded. Vote was unanimous to
approve, 6-0.
Site Plan Approval and Parking Variance; Tybee Island Marine Science Foundation –
37 Meddin Drive; North Beach; Zone R-1/North End cultural Overlay; Maria
Procopio; PIN 4-0001-03-013. George Shaw approached Mayor and Council and stated
the Marine Science Center is planning to move from their current location in the south 14th
Street Parking Lot to the north end of the North Beach Parking Lot. There are two parcels
involved and accepting a third parcel, lot 4. Mr. Shaw showed the footprint of the building and
explain that some parking would be eliminated from the North Beach Parking Lot and
consultants have been contacted regarding adding parking to the North Beach Parking Lot. Bus
parking will be along Meddin for visitors. Mr. Shaw’s presentation included the landscaping and
drainage plans as well as the elevations of the building. Staff is recommending approval as it is
an institutional use in an area that is allowed by right. The Planning Commission voted in favor,
unanimously, of the site plan and parking variance. Mayor pro-tem Brown asked for
clarification of the variance request. Mr. Shaw responded the sited ordinance is for the C-1
District only. Mayor Buelterman asked the status of the North Beach Parking Plan Lot. Ms.
Doyle responded if the Marine Science Building is going to be built, a traffic flow needs to be
reviewed and it is her recommendation the Plan needs to wait until after the Marine Science
Building is completed. Dr. Gillen stated the Parking Plan could be implemented at any time and
the traffic flow and pedestrian routing plan for the north area is going to begin after the first of
the year. He is awaiting a proposal from Thomas and Hutton and depending on the cost, may
have to come before Mayor and Council for approval. This would include a complete north end
traffic plan for pedestrian, bikes and vehicular taking into account all current traffic issues.
Demery Bishop, Chair, Planning Commission approached Mayor and Council. He stated
as a result of the second meeting of the Planning Commission the question arose, in a planning
environment, what type of traffic study or mitigation is occurring from an Island wide
perspective, as a City, how are we going to facilitate the traffic as a result of the new Marine
Science Center. He would ask the Planning Commission be involved with the planning of the
traffic study as well as traffic in general. He continued, subsequent to the second meeting of
the Planning Commission, the Commission asked what is the Business Plan of the Marine
Science Center to include where is it coming from, what is the marketing strategy, financial
plan, and operational plan. Dr. Gillen responded to the financing of the building. He stated
there is a $1.7M spend that needs to happen to complete construction of the building and the
City has permission to do a Recreational Bond through Chatham County Recreational Authority.
He continued, at the recent City Council Workshop, it was suggested the City commit $300,000
from the fund balance to the project then doing a lower bond of $1.4M. Bob Hunter, 3
Fleetwood Court, approached Mayor and Council. He stated he would like to see a plan that
ensures that various issues such as the road issues have been taken care of when the facility
opens. Mr. Hunter expressed his concerns with having the money to fix the roads as well as
build the facility. He asked who has the authority to develop an integrated plan that ensures
when the facility is put in place that everything is there, i.e., roads, parking, etc. Mayor
Buelterman stated ultimately the responsible lies with the elected officials. Julie Livingston
stated the Public Safety Committee has looked at the increase of traffic as a result of the new
facility. Mayor pro-tem Brown expressed his concerns with the possibility of widening Meddin to
accommodate increased traffic. Monty Parks stated Mayor and Council do not have any idea of
the impact of the facility on traffic will be as there is no Business Plan and no way of projecting
the additional traffic. Barry Brown made a motion to approve. Monty Parks seconded. Vote
was unanimous to approve, 6-0.
Consideration of Bids, Contracts, Agreements and Expenditures
Greenline – Tybee Island YMCA Gym roof. Mayor Buelterman expressed his concerns
with the cost of the repairs. Dr. Gillen responded this relates to the design cost for getting the
project completed. This would be a completely new roof on top of the existing roof. Mayor pro-
tem Brown expressed his concerns with the cost of the roof. Dr. Gillen stated to fix the roof, as
it was poorly designed, a new roof must be put on. Ms. Doyle confirmed the deteriorating
conditions of the roof as well as the interior of the gym. Wanda Doyle made a motion to
approve. Julie Livingston seconded. Vote was unanimous to approve, 6-0.
Authorize Use of $300,000 of Fund Balance for the Marine Science Center. Mayor
Buelterman confirmed the City allocated funds from the 2003 SPLOST for this facility and feels
Mayor and Council need to move forward with the construction. He made reference to the fact
that past councils as well as this council have been extremely responsible with spending and
now have $9.3M in the fund balance. Mr. Garbett expressed his concerns with how the City will
be repaid as there is no business plan. Mr. Parks stated there is an estimate of $1.7M which is
two years old and based on per square foot. He feels $1.7M is very optimistic. Dr. Gillen stated
the remaining monies from SPLOST will get the construction documents. Mr. Parks started he
would prefer to pay cash for the construction rather than have a Bond and would still ask for a
business plan. Mayor Buelterman asked for the cost estimate of the facility and would like to
establish a “not to exceed” amount. Ms. Doyle responded in the building of the Public Safety
Building there was a Construction Manager at Risk to ensure costs were kept in line and would
recommend there be one for the construction of the Marine Science Center. Mayor Buelterman
asked Dr. Gillen to get an update on the Traffic Study from Thomas and Hutton. Dr. Gillen
confirmed and indicated he would reach out to them. Wanda Doyle made a motion to
approve. Monty Parks seconded. Voting in favor were Julie Livingston, Monty Parks, John
Major, Wanda Doyle and Barry Brown. Voting against was Bill Garbett. Motion to approve, 5-1.
Consideration of Ordinances, Resolutions
First and Second Reading, 14-2017, Sec 42-66 Fireworks. Mr. Hughes stated the
proposed ordinance incorporates the provisions of State Law and provides clearly that certain
areas are not permissible for the use of consumer fireworks including the beach or any portion
of the beach. The proposed ordinance restricts to the fullest extent possible the use of under
current State Law. Mayor Buelterman confirmed the City is doing everything possible, to the
full extent of the State Law, to reduce the impact of fireworks and hazards of fireworks. Mr.
Hughes confirmed and added the only issue that has not been address is the location of the
vendors to sell. Mr. Major asked for clarification of the time fireworks can be used. Mr. Hughes
stated the ordinance is consistent with State Law and the window of opportunity is not very well
drafted. He recommended Mayor and Council approve the proposed first and second reading
and the time issue will be revisited. Monty Parks made a motion to approve both first and
second readings. Barry Brown seconded the first and second readings. Vote was unanimous
to approve, 6-0.
First Reading, 18-2017, Corrective Ordinance, Article 15, Soil Erosion,
Sedimentation and Pollution Control. Bill Garbett made a motion to approve. Monty
Parks seconded. Voting in favor were Julie Livingston, Monty Parks, John Major, Wanda Doyle
and Bill Garbett. Voting against was Barry Brown. Motion to approve, 5-1.
First Reading, 2017-16, Sec 34-262, Registration Fee/Renewal, STVR. Mayor
Buelterman explained this is an increase in the registration fee from $25.00 to $100.00 and
eliminating the requirement for a land line. Mr. Hughes stated there a number of changes and
the urgency is the increase of the fee. It is going from a registration fee to a regulatory fee
which requires another ordinance to be amended. The proposed ordinance is designed to
change the fee. The requirement of signs was also discussed and he would recommend to pass
on first reading as is and have the revisions be address on second reading. Mayor Buelterman
stated relative to the fee increase would another meeting be required prior to the first of the
year to approve on second reading. Dr. Gillen confirmed. Mr. Parks asked if Dr. Gillen has
additional staff to handle the regulatory compliance. Dr. Gillen confirmed as this will provide a
better database and streamlining the renewal process. Ms. Livingston expressed her concerns
with the requirement to remove the land line. Mr. Hughes stated the updated 911 Call Center
will be able to locate your location in case of emergency. Dr. Gillen confirmed the additional
fees would pay for the additional City Marshal and administrative person needed for
compliance. Monty Parks made a motion to approve. Bill Garbett seconded. Motion to
approve unanimous, 6-0.
First Reading, 2017-17, Sec 58-179, Regulatory fee; schedule. Wanda Doyle made a
motion to approve. Monty Parks seconded. Motion to approve was unanimous, 6-0.
Council, Officials and City Attorney Considerations and Comments
Conditional Zoning Agreement, Meddin Drive. Mr. Hughes stated Mr. Yellin and he have
spoken and all conditions are included in the packet before them tonight. He asked if there are
concerns or questions. Mr. Parks confirmed he checked the packet to ensure all conditions are
included. Monty Parks made a motion to approve. Bill Garbett seconded. Voting in favor
were Julie Livingston, Monty Parks, John Major, Wanda Doyle and Bill Garbett. Voting against
was Barry Brown. Motion to approve 5-1.
Criteria for choosing which homes to evaluate for possible elevation through Hazard
Mitigation Grant. Mayor Buelterman stated there are 138 residents that expressed an
interest in the Grant. Dr. Gillen confirmed. Mayor Buelterman asked Dr. Gillen the criteria for
which residents would be considered. Mr. Shaw responded criteria would include the
homesteaded properties; eliminating post-firm homes; repetitive loss properties; adding the
number of stories of a home and by adding these criteria it will get the list to 44. Mayor
Buelterman confirmed to criteria: Homesteaded property and eliminating post-firm. He then
asked how residents would be notified as to their status. Mr. Shaw responded staff will send
letters. Mayor Buelterman stated he is not comfortable eliminating the criteria for two story
homes. Mr. Shaw explained there are 20 homes that have expressed an interest in the Grant
and post firm (non-compliance). Ms. Livingston recommended adding historical value to the
criteria. Mr. Shaw then recommended elevation of the lowest floor as those are the residences
that flood first. Ms. Livingston asked for a definition of repetitive loss. Mr. Shaw explained it is
two or more claims in 5 years. Mayor Buelterman made reference to a resident that had not
applied for their homestead but can prove they are a full time resident, how would that be
handled. Mr. Shaw stated if they can prove they are a full time resident, they will be added
back to the list. Mayor Buelterman recommended using the two criteria: homesteaded
properties and eliminating post-firm criteria. Dr. Gillen confirmed this agenda item be added to
the special city council meeting on December 19, 2017. To be added to the agenda for the
Special City Council Meeting, December 19, 2017.
Administrative Changes in positions in the Class and Compensation Plan. Mayor
Buelterman stated all changes are in the packet before them. Dr. Gillen explained the net
reduction to the current budget is $8,000. Ms. Doyle asked the status of an additional staff
member in the Planning and Zoning Office. Dr. Gillen responded with the moving of the
Facilities Coordinator to the Planning and Zoning Office, this will be a back-up in the office as
well as assisting with film permitting. Ms. Doyle suggested the Facilities Coordinator ensure the
line of communication is open with scheduling city facilities and staff members. Wanda Doyle
made a motion to approve. Monty Parks seconded. Voting in favor were Julie Livingston,
Monty Parks, John Major, Wanda Doyle, and Bill Garbett. Voting against was Barry Brown.
Motion to approve, 5-1.
Beach Crossovers – Signage – Discuss sign content. Mayor Buelterman asked prior to
any construction of beach crossovers, the plan is brought to Mayor and Council for approval.
Dr. Gillen confirmed. Mayor Buelterman stressed the importance of replacing the crossover at
Gullick as it is a public safety issue. He would also recommend the crossovers are built high
enough to go over the dune. Dr. Gillen then gave a short presentation regarding beach
crossover signage. There are several options for street side signage as to the direction,
materials and verbiage. He then showed the option of beach side signage. There was a
discussion as to the preference of Mayor and Council. Dr. Gillen to move forward with the bid
process and to have to signage in place by the tourist season. No action
Drainage issues at Bright and North Campbell. Mayor pro-tem Brown stated he and
Dr. Gillen met with Thomas & Hutton recently to address the drainage issues. Dr. Gillen stated
Thomas & Hutton did present a drainage plan concept for the City. The south-end is a system
issue which is more expensive as opposed to the north-end which the issues are localized
nuisance flooding to where there are drainage issues. The next step is to survey the area
which will take place after the first of the year. Ms. Livingston thanked Dr. Gillen and Mayor
pro- tem Brown for taking on the project. To be heard by the Infrastructure Committee
in February 2018.
John Major made a motion to adjourn. Bill Garbett seconded. Vote was unanimous, 6-0.
Meeting adjourned at 9:45PM.