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HomeMy Public PortalAbout20141105 admin minutesMinutes of Meeting Jefferson City Council Committee on Administration Wednesday, November 5, 2014 City Hall -320 E. McCarty Street Large Conference Room ATTENDEES- Committee members present – Larry Henry, Jim Branch, Laura Ward, Ken Hussey, Glen Costales Staff: - Drew Hilpert, Steve Crowell, Gail Strope, Capt. Eric Wilde, Britt Smith, Matt Morasch Guests: Madeleine Leroux Meeting came to order at 8:00 a.m., the minutes were approved with a motion by Branch and seconded by Ward. Motion passed 5-0. Personnel Policy Changes recommended by the FTA. Strope presented a bill which would make several relatively minor changes to the Personnel Policy manual. Strope advised these changes were recommended by the FTA as part of the City’s Triennial review. She advised the changes did not reflect any current problems being had at the City. After discussion Costales made a motion to move the bill onto the Council. The motion was seconded by Ward. The motion passed 5-0. Police HVAC. Britt Smith reviewed the engineers report on the Police HVAC System and discussed and described the options to fix the problem. City Administrator Crowell recommended the City design a replacement plan for both levels (upstairs and downstairs) of the PD HVAC unit, with the downstairs as an alternate. After discussion Costales made a motion to accept the engineers report. The motion was seconded by Hussey. The motion passed 5 -0. Hussey then made motion to recommend a contract for design of the PD HVAC for both levels, at an approximate cost of $83,000, to the City Council. The motion was seconded by Ward. The motion passed 5-0. APPOINTMENTS REVIEW: Presented by Gail Strope. The committee reviewed the recommendations by Mayor Struemph. A motion was made by Branch to approve the following persons for recommendation to the full Council and was seconded by Hussey, passed unanimously. Volunteer Full terms served Committee Recommend ed appointment New term Term Full/Pa rtial Tom Hartman 0 Cultural Arts Zach Wilson Mar 2015 PARTIAL Christian Ricks 0 Police Personnel Wesley Dickman Jan 2016 PARTIAL Gary Wheeler 0 Environmental Quality Rachael Herndon Nov 2017 PARTIAL Volunteer Full terms served Committee Recommended appointment New Term Expires . Term Full/Pa rtial Deb Brown 1 CVB Deb Brown Dec 2017 FULL Andy Neidert 1 CVB Andy Neidert Dec 2017 FULL Denise Kinard 2 CVB Michele Burrows Dec 2017 FULL Mark Schreiber 0 Historic Pres Mark Schreiber Dec 2017 FULL Dennis Mueller 0 Housing Dennis Mueller Nov 2018 FULL Jerry Raithel, Jr. 1 Plumbing Jerry Raithel, Jr. Dec 2017 FULL PUBLIC COMMENTS: None. OTHER BUSIENSS. Hilpert advised the proposals for general liability insurance have been received. The recommended company will be MPR. The proposals will b e below the budgeted amount, reduce the city’s self-insured retention (deductible), and increase our total coverage. Meeting adjourned at 8:16 a.m.