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Home My Public Portal AboutCC Minutes 12.20.2022 1 CITY COUNCIL CLOSED & REGULAR SESSION MINUTES December 20, 2022 Closed Session: 5:00 PM Regular Meeting: 6:00 PM 550 E. Sixth Street, Beaumont, CA _____________________________________________________________________ CLOSED SESSION A. CALL TO ORDER at 5:00 p.m. Present: Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt, Council Member White B. PUBLIC COMMENTS REGARDING CLOSED SESSION No comments. B.1 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8 Property: Six Parcels on the Northwest Corner of Beaumont Ave and Eighth street (APN Nos. 415-333-007, 008, 009, 010, 011, 012). Agency Negotiator: City Manager Elizabeth Gibbs or her designee. Negotiating Parties: City of Beaumont as the Potential Purchaser and Thomas Daniel as Potential Seller. Under Negotiation are Price and Terms. No reportable action. B.2 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): One Case: City of Beaumont v. Torcal LLC and Kieran McKiernan (Case No. E077073) No reportable action. 2 B.3 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): Paula Ann Wright v. City of Beaumont, RCSC Case No. CVRI2204721 Motion by Council Member White Second by Mayor Pro Tem Fenn To defend the case. Approved by a unanimous vote. C. ADJOURNMENT TO CLOSED SESSION REGULAR SESSION D. CALL TO ORDER at 6:03 p.m. Present: Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt, Council Member White Report out from Closed Session Action on any Closed Session Items Action of any Requests for Excused Absence Pledge of Allegiance Invocation Adjustments to the Agenda Conflict of Interest Disclosure E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS / CORRESPONDENCE F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) Any one person may address the City Council on any matter not on this agenda. If you wish to speak, please fill out a “Public Comment Form” provided at the back table and give it to the City Clerk. There is a three (3) minute time limit on public comments. There will be no sharing or passing of time to another person. State Law prohibits the City Council from discussing or taking actions brought up by your comments. No comments G. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. G.1 Ratification of Warrants Ratify Warrants dated: 3 November 23, 2022 December 5, 2022 December 8, 2022 G.2 Approval of Minutes Approve Minutes dated December 6, 2022. G.3 Bond Exoneration for Survey Monuments for Tract Map No. 27971-7 Bond Exoneration for survey monuments associated with Tract Map No. 27971-7. Authorize staff to issue a bond exoneration letter for monument bonds for Tract Map No. 27971-7, bond number CMS0348853. G.4 Performance Bond Exoneration for Parcel Map No. 36426 Performance bond exoneration for street improvements associated with Parcel Map No. 36426. Authorize City staff to issue a Bond Exoneration Letter for Performance and Payment Bonds and Accept Maintenance Bonds for (Project / Bond Number / Improvement / Maintenance Bond Number): • Parcel Map No. 36426/ 107174930 / Street / 107594554 G.5 Final Approval of Tract Map No. 31462-16 Approve Tract Map No. 31462-16 and Accept Security Agreement for Survey Monuments. Approve Tract Map No. 31462-16 as it is in substantial conformance with the approved tentative map, and; Accept Security Agreement for survey monuments. G.6 Accept Public Improvements and Exonerate Maintenance Bond Associated with Tract 37298-1 Maintenance bond exonerations for traffic signal and storm drain improvements associated with Tract 37298-1. Accept the public improvements, authorize the Mayor to sign the Certificate of Acceptance, and authorize staff to issue a bond exoneration letter for maintenance bonds for (Project / Bond Number / Improvement): • Tract Map No. 37298-1 / CMS331857-M / Traffic Signal • Tract Map No. 37298-1 / CMS331856-M / Traffic Signal • Parcel Map No. 37298-1 / CMS331829-M / Storm Drain 4 G.7 Final Approval of Tract Map No 31462-23 Approve Tract Map No. 31462-23 and Accept Security Agreement for Survey Monuments. Approve Tract Map No. 31462-23 as it is in substantial conformance with the approved tentative map, and Accept Security Agreement for survey monuments. G.8 Final Approval of Tract Map No 31462-25 Approve Tract Map No. 31462-25 and Accept Security Agreement for Survey Monuments. Approve Tract Map No. 31462-25 as it is in substantial conformance with the approved tentative map, and Accept Security Agreement for survey monuments. G.9 First Amendment of Contract to West Coast Arborists, Inc. for Tree Trimming and Tree Maintenance Services Extend the contract with West Coast Arborists, Inc. for tree services. Approve the First Amendment for the Agreement for Maintenance Services with West Coast Arborist, Inc. for the tree trimming and tree maintenance services for the City of Beaumont. G.10 Annual Compliance Report for AB 1600 Development Impact Fees Receive and file the Annual Compliance Report for AB 1600 Development Impact Fees. Receive and file the AB 1600 report on development impact fee activity that occurred during the period of July 1, 2021, through June 30, 2022. G.11 Triennial Performance Audit of the City of Beaumont Transit Beaumont Transit Triennial Performance Audit 2019-2021. Receive and file the Triennial Performance Audit of City of Beaumont Transit. H. PUBLIC HEARINGS Approval of all Ordinances and Resolutions to be read by title only. I. ACTION ITEMS Approval of all Ordinances and Resolutions to be read by title only. I.1 Appointments to City Board, Committees and Commission 5 Appointments to Administrative Appeals Board, Finance and Audit Committee, Economic Development Committee, and Planning Commission Recused: Lara and White in an abundance of caution due to candidates having contributed to their campaign funds. Public Comment D. Castaldo - Excused himself for not being present but asked for Council's consideration for a position on the Planning Commission. To select Nathan Smith to the Planning Commission Approved by a 3-0 vote To select Steve Cooley to the Planning Commission Approved by a 2-1 vote To select Robert Tinker to the Planning Commission Approved by a 3-0 vote To select Rob Moran for the Local Developer/Economic Development Rep seat on the Economic Development Committee Approved by a 3-0 vote To select Dustin Nirschl as the Business Owner seat on the Economic Development Committee Approved by a 3-0 vote To select Steven Mehlman as the Community Member/Non Business seat on the Economic Development Committee Approved by a 3-0 vote To select Richard Bennecke as an Alternate Member on the Economic Development Committee Approved by a 3-0 vote To select Ronald Rader as an alternate to the Economic Development Committee. 6 Approved by a 3-0 vote To select Ronald Rader as the resident member seat on the Financial and Audit Committee. Failed by a 1-2 vote To select Peter Sierra to the Resident Member seat on the Financial and Audit Committee. Approved by a 2-1 vote To select Steve Cooley, Allen Koblin, Ronald Rader, and Timothy Ousley to the Board of Administrative Appeals. Approved by a 3-0 vote I.2 Mayoral Appointments to Various Boards, Commissions and Committees Annual appointments of City Council Members to City and outside agency boards, commissions and committees. Mayoral appointments of City Council members to various boards, commissions and committees. I.3 Discussion of Finance and Audit Committee Ordinance Review and discussion of amendments to Municipal Code Section 2.35 Financial and Audit. Consensus to have a 7 member committee. Consisting of 2 City Council Members, City Treasurer, 3 residents/business owner and the City Manager (as a non-voting member). Motion by Council Member Fenn Second by Mayor White To direct staff to prepare an ordinance based on the direction given. Approved by a unanimous vote I.4 Discussion of Recreation Fees Discussion of establishing a cost recovery and Sport Facility Policy Handbook. 7 Direction to staff add details and modify some proposed fees and bring back to a future meeting. I.5 FY2021-2022 Annual Comprehensive Financial Report and Report of Internal Control Over Financial Reporting Review the City’s Annual Comprehensive Financial Report and Report of Internal Control Over Financial Reporting. Motion by Council Member Fenn Second by Mayor Pro Tem Martinez It is recommended the City Council receive and file the FY 2022 Annual Comprehensive Report and associated reports. Approved I.6 Strategic Planning Workshop 2023 Set date and time for a Strategic Planning Workshop to be held in 2023. Consensus of January 28, 2023, for a Strategic Planning Workshop. I.7 FY 2023-24 Budget Timeline Review and provide feedback on the FY 2023-24 budget timeline. Motion by Mayor White Second by Council Member Lara Receive and file report or provide input to staff regarding the proposed timeline. Approved I.8 Authorize Changes to Position Allocation Police Administration has been evaluating staffing levels, calls for service, and the need for additional supervision. The Police Department seeks to add an additional Lead Dispatcher and Police Corporal. Item pulled. No discussion. I.9 Approval of City Attorney Invoices for the Month of December City Attorney recused himself for this item. 8 Motion by Mayor Pro Tem Martinez Second by Council Member Fenn Approve invoices in the amount of $102,443.00. Approved by a unanimous vote. J. LEGISLATIVE UPDATES AND DISCUSSION K. ECONOMIC DEVELOPMENT UPDATE No report. L. CITY TREASURER REPORT No report. M. CITY CLERK REPORT No report. N. CITY ATTORNEY REPORT No report. O. CITY MANAGER REPORT Announcement of the Housing Element certification and upcoming holiday City Hall closures. Update from the Chief of Police on the current homeless outreach and its successes. O.1 November Department Project Updates P. FUTURE AGENDA ITEMS Q. COUNCIL REPORTS White – No Report Voigt – Attended Shop with a Cop and thanked all involved. Lara – Looking forward to the budget process Fenn – Participated in the Holiday Light Parade and announced upcoming Pass Area Vet Expo Martinez - Attended Shop with a Cop R. ADJOURNMENT at 9:04 p.m. The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for January 17, 2023, at 6:00 p.m. unless otherwise posted.