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Home My Public Portal AboutCC Minutes 06.07.2022 CITY COUNCIL CLOSED & REGULAR SESSION 550 E. Sixth Street, Beaumont, CA Tuesday, June 07, 2022 Closed Session: 5:00 PM | Regular Meeting: 6:00 PM Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk’s office at 550 E. 6th Street during normal business hours MINUTES CLOSED SESSION - 5:00 PM CALL TO ORDER at 5:00 p.m. Present: Mayor White, Mayor Pro Tem Martinez (at 5:10 p.m.) Council Member Fenn, Council Member Santos, Council Member Lara Public Comments Regarding Closed Session None 1. Conference with Legal Counsel – Anticipated Litigation: Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) and/or(3) Regarding Bid Protest Related to CIP 2017-028 Westside Fire Station Project No reportable action. 2. Conference with Legal Counsel Regarding Pending Litigation Pursuant to Government Code Section 54956.9(d)(1). Once case: City of Beaumont v. Norton Rose No reportable action. Adjourn to Regular Session REGULAR SESSION - 6:00 PM CALL TO ORDER at 6:04 p.m. Present: Mayor White, Council Member Fenn, Council Member Santos, Council Member Lara Absent: Mayor Pro Tem Martinez Report out from Closed Session: see above Action on any Closed Session Items: None Action of any Requests for Excused Absence: Mayor Pro Tem Martinez Pledge of Allegiance Adjustments to the Agenda: None Conflict of Interest Disclosure ANNOUNCEMENTS/ RECOGNITION / PROCLAMATIONS / CORRESPONDENCE 1. National Day of Remembrance Proclamation PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) S. Boyd - Asked for assistance from the City to get a flag repaired at Liberty Village Apartments, asked for code inspections and a record of police calls from Liberty Village to show the need of private security. Asked if there is a grant program that could be utilized for Liberty Village apartment needs. R. Boyd - Spoke to the concerns of incidents at Liberty Village Apartments K. Walton - Representing SGPWA gave a report out of recent communications from residents regarding the water conservation concerns and status. N. Hall - Spoke regarding building trust with the public. D. Valdivia - Asked for a back up plan if there is no power at Rangel Park for the annual tournament. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. 2. Approval of Minutes Recommended Action: Approve Minutes dated May 17, 2022. 3. Ratification of Warrants Recommended Action: Ratify Warrants dated: May 9, 2022, and May 12, 2022. 4. Authorize Staff to Issue a Bond Exoneration Letter for Performance and Payment Bonds and Accept Maintenance Bonds Recommended Action: Authorize City staff to issue a Bond Exoneration Letter for Performance and Payment Bonds and Accept Maintenance Bonds for (Project / Bond Number / Improvement / Maintenance Bond Number): • Tract Map No. 31462-8 / 929644999 / Street / 30160591 • Perricone Farms / S388532 / Street / 36K005477 • Parcel Map No. 34209 / 106679751 / Signal / 107366940 • Beaumont RV & Self Storage / 4423509 / Street / M4423509 5. Accept Public Improvements, Authorize the Mayor to Sign Certificate of Acceptance and Authorize City Staff to Issue Bond Exoneration Letters Recommended Action: Accept the public improvements, authorize the Mayor to sign the Certificate of Acceptance, and authorize City staff to issue a bond exoneration letter for maintenance bonds for (Project / Bond Number / Improvement): Tract Map No. 33096-7 / 41394464 / Sewer Tract Map No. 33096-8 / 41394459 / Sewer Tract Map No. 33096-13 / 41394539 / Sewer 6. A Resolution of the City of Beaumont Authorizing the Mayor to Accept the Offer of Dedication for Second Street and Pennsylvania Avenue for Public Street and Highway Purposes Recommended Action: Waive the full reading and adopt by title only, “A Resolution of The City of Beaumont Authorizing the Mayor to Accept the Offer of Dedication for Second Street and Pennsylvania Avenue for Public Street and Highway Purposes;” Approve the Certificate of Acceptance; and record the Offer of Dedication documents with the Riverside County Clerk Recorder’s Office. 7. A Resolution of the City of Beaumont Authorizing the Mayor to Accept the Offer of Dedication for Sorenstam Drive for Public Street and Public Utilities Purposes Recommended Action: Waive the full reading and adopt by title only, “A Resolution of The City of Beaumont Authorizing the Mayor to Accept the Offer of Dedication for Sorenstam Drive for Public Street and Public Utilities Purposes;” Approve the Certificate of Acceptance; and record the Offer of Dedication documents with the Riverside County Clerk Recorder’s Office. 8. Final Approval of Tract Map No. 36307 and 36307-1 Recommended Action: Approve Tract Map No. 36307 and 36307-1 as they are in substantial conformance with the approved tentative map and Accept Security Agreement and Performance and Payment Bonds for (Project / Bond Number / Improvement): • Tract Map No. 36307 / 30159461 / Monuments • Tract Map No. 36307-1 / 30159460 / Monuments • Tract Map No. 36307 / 30156561 / Basin Outlet Structures 9. Consideration of Re-Ratification of Local Emergency and Re-Authorizing the Use of Teleconferencing to Conduct Public Meetings Recommended Action: Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Proclaiming a Local Emergency Persists, Re-Ratifying the Proclamation of a State of Emergency by Executive Order N-09-21, and Re- Authorizing Remote Teleconference Meetings of the Legislative Bodies of the City of Beaumont for the Period of June 7, 2022, through June 21, 2022, Pursuant to Provisions of the Ralph M. Brown Act.” 10. An Update to Resolution of the City Council of the City of Beaumont for the Authorization for the Execution of the Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) for the Following Project: Free Fare Promotion, $102,000 Recommended Action: Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont for the Authorization for the Execution of the Certifications and Assurances and Authorized Agent Form for the Low Carbon Transit Operations Program (LCTOP) for the Following Project: Free Fare Promotion $102,000,” Authorize the execution of the certificates and assurances, and Authorize the execution of the Authorized Agent Form. 11. Adopt a List of Projects Funded by SB 1 - The Road Repair and Accountability Act Recommended Action: Waive the full reading and approve by title only, “A Resolution of the City Council of the City of Beaumont to Adopt a List of Projects for Fiscal Year 2022-23 Funded by SB-1: The Road Repair and Accountability Act of 2017.” Motion by Council Member Lara Second by Council Member Santos To approve the Consent Calendar. Approved by a 4-0 vote Absent: Mayor Pro Tem Martinez ACTION ITEMS Approval of all Ordinances and Resolutions to be read by title only. 12. Draft Letter to Riverside County Board of Supervisors Public Comment: M. Daniel - Commended City Council for the drafted letter. N. Hall - Supported the drafted letter. S. Mehlman - Spoke to the promises that were made during the presentation of the warehouse. Direction to have a Council Member attend a Board of Supervisor's Meeting to express the concerns entailed in the letter and ask that the Board schedule a workshop for Beaumont and Cherry Valley residents regarding the warehouse building process. Direction to have Council Member Lara work with staff to make edits to the letter to encompass this request of the Board. 13. Bond Accountability Information Document Direction to the Finance and Audit Committee to publish the document in an easy to find place on the City's website. 14. Ratify a Public Works Agreement to TSR Construction and Inspection for Concrete at Rangel Park in the Amount of $92,000 with a Contingency of $9,200 for a Total Contract Amount of $101,200 Motion by Council Member Lara Second Mayor White To ratify a Public Works Agreement for concrete installation at Rangel Park in an amount not to exceed $92,000 with a 10% contingency of $9,200 for a not-to-exceed contract amount of $101,200 with TSR Construction and Inspection. Approved by a 4-0 vote Absent: Mayor Pro Tem Martinez 15. Award an Installation Agreement with Open Apps for an Online Automated Control System for Sports Field Lights and Electrical Upgrade at Rangel Park in an Amount Not to Exceed $46,750 Motion by Council Member Lara Second by Council Member Santos To approve an installation agreement in an amount not to exceed $46,750 with Open Apps/Lights on Sites, Inc., for an online automated control system for sports field lights and electrical upgrade at Rangel Park and direction to write a letter to Southern California Edison to explain the important timeline of energizing the lights at the field. Approved by a 4-0 vote Absent: Mayor Pro Tem Martinez 16. Approve a Maintenance Service Agreement in the Amount Not to Exceed $49,100 with UC Fence Inc., for Ballfield Fence Improvements at Rangel Park Motion by Mayor White Second by Council Member Fenn To approve a Maintenance Services Agreement in an amount not to exceed $49,100 for the ballfield fence maintenance, removal, replacement and installation of new fencing at Rangel Park. Approved by a 4-0 vote Absent: Mayor Pro Tem Martinez 17. Authorize First Amendment to the Chief of Police Employment Agreement Motion by Council Member Santos Second by Mayor White To authorize the Mayor to execute the First Amendment to the Chief of Police Employment Agreement. Approved by a 4-0 vote Absent: Mayor Pro Tem Martinez LEGISLATIVE UPDATES AND DISCUSSION ECONOMIC DEVELOPMENT UPDATE Economic Development Committee will meet June 8, 2022. CITY TREASURER REPORT Finance and Audit Committee will be June 13, 2022. CITY CLERK REPORT No report CITY ATTORNEY REPORT No report CITY MANAGER REPORT 18. Update on Park Capital Improvement Projects Recommended Action: Receive and file. FUTURE AGENDA ITEMS Viele Closure Update COUNCIL REPORTS Lara - No report. Santos - Shared his appreciation for staff and the recent employee appreciation luncheon. Fenn - Attended the Cherry Festival Parade, the City Appreciation luncheon, Economic Development Alliance meeting and the TNOW meeting. Martinez - absent White - No report. ADJOURNMENT at 7:39 p.m. The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday, June 21, 2022, at 5:00 p.m., unless otherwise posted. Beaumont City Hall – Online www.BeaumontCa.gov