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Home My Public Portal AboutCC Minutes 08.16.2022 CITY COUNCIL CLOSED & REGULAR SESSION 550 E. Sixth Street, Beaumont, CA Tuesday, August 16, 2022 Closed Session: 5:00 PM | Regular Meeting: 6:00 PM Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk’s office at 550 E. 6th Street during normal business hours MINUTES CLOSED SESSION - 5:00 PM A Closed Session of the City Council / Beaumont Financing Authority / Beaumont Utility Authority / Beaumont Successor Agency (formerly RDA)/Beaumont Parking Authority / Beaumont Public Improvement Authority may be held in accordance with state law which may include, but is not limited to, the following types of items: personnel matters, labor negotiations, security matters, providing instructions to real property negotiators and conference with legal counsel regarding pending litigation. Any public comment on Closed Session items will be taken prior to the Closed Session. Any required announcements or discussion of Closed Session items or actions following the Closed Session with be made in the City Council Chambers. CALL TO ORDER at 5:00 p.m. Present: Mayor White, Mayor Pro Tem Martinez, Council Member Fenn, Council Member Santos, Council Member Lara Public Comments Regarding Closed Session No comments 1. Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1). One case: Western Riverside Council of Governments v. National Union Fire Insurance Association of Pittsburg (Case Number EDCV 20-2164-GW-KKx) No reportable action. REGULAR SESSION - 6:00 PM CALL TO ORDER at 6:01 p.m. Present: Mayor White, Mayor Pro Tem Martinez, Council Member Fenn, Council Member Santos, Council Member Lara Report out from Closed Session: see above. Action on any Closed Session Items: None Action of any Requests for Excused Absence: None Pledge of Allegiance Adjustments to the Agenda: None Conflict of Interest Disclosure: None ANNOUNCEMENTS/ RECOGNITION / PROCLAMATIONS / CORRESPONDENCE PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) Any one person may address the City Council on any matter not on this agenda. If you wish to speak, please fill out a “Public Comment Form” provided at the back table and give it to the City Clerk. There is a three (3) minute time limit on public comments. There will be no sharing or passing of time to another person. State Law prohibits the City Council from discussing or taking actions brought up by your comments. No comments. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. 1. Approval of Minutes Recommended Action: Approve Minutes dated August 2, 2022. 2. Ratification of Warrants Recommended Action: Ratify Warrants dated: July 18, 2022 July 22, 2022 August 1, 2022 3. Fiscal Year 2021-22 Fourth Quarter Budget Update and Financial Status Report Recommended Action: Receive and file report. 4. Fiscal Year 2021-2022 Fourth Quarter Investment Report Recommended Action: Receive and file report. 5. Lien Release for Tract 27971 PA 14 Off-site Improvements - Park Site and Trail Improvements Recommended Action: Approve lien release for Tract 27971 PA 14 off-site improvements - park site and trail Improvements. 6. Consideration of Re-Ratification of Local Emergency and Re-Authorizing the Use of Teleconferencing to Conduct Public Meetings Recommended Action: Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Proclaiming a Local Emergency Persists, Re-Ratifying the Proclamation of a State of Emergency by Executive Order N-09-21, and Re-Authorizing Remote Teleconference Meetings of the Legislative Bodies of the City of Beaumont for the Period of August 16, 2022, through September 20, 2022, Pursuant to Provisions of the Ralph M. Brown Act.” 7. Recycled Content Paper and Recovered Organic Waste Product Procurement Requirements/Purchasing Policy Recommended Action: Approve changes to the purchasing policy. ACTION ITEMS Approval of all Ordinances and Resolutions to be read by title only. 8. Update on Stewart Park Improvement Project – Community Outreach and Survey Results Direction and suggestions given to staff to consider in the draft design. 9. Approve Purchase Order for Coast Recreation, Inc. for the Purchase of a New Playground at Three Rings Ranch Park in an Amount Not to Exceed $140,974.38 11. Adopt a Resolution Authorizing the Mayor and the Chief of Police to Sign a Federal Equitable Sharing Agreement that Will Allow the City to Receive Federally Forfeited Assets from Adjudicated Cases, Pursuant to the Federal Equitable Sharing Program 14. Capital Improvement Project: Lift Station Spare Pump Program Purchase 15. Capital Improvement Project: Spare Variable Frequency Drive (VFD) Program Purchase Items 9, 11, 14, and 15 approved in 1 motion. Motion by Mayor White Second by Council Member Fenn To approve items 9,11,14 and 15 with all recommended actions provided by staff. Item 9: Approve the Purchase Order for Coast Recreation Inc. in the amount of $140,074.38. Item 11: Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Authorizing the Mayor and the Chief of Police to Execute a Federal Equitable Sharing Agreement.” Item 14: Approve and authorize the purchase of the recommended pumps from Flo- Systems and Xylem with tax and freight in an amount not to exceed $293,900. Item 15: Approve and authorize the purchase of the recommended VFDs with tax and freight by SKM Engineering in an amount not to exceed $53,000. Approved by a unanimous vote. 10. Approval to Purchase Four (4) Electric Police Motorcycles City Attorney John Pinkney recused himself to avoid any conflict of interest of his firm having worked with the vendor in discussion. Motion by Mayor White Second by Council Member Santos To approve the purchase of four (4) Zero DSRP Electric Police Motorcycles from Palm Springs Motorsports in the amount of $126,624.56. Approve the costs of radio and communications equipment installation from 10-8 Retrofit, Inc., in the amount of $19,745.20. Approve the purchase and installation of police graphics from Graphix Systems in the amount of $533.96. and approve the use of $101,000 of AB 2766 funds to apply towards this project. Approved by a unanimous vote. 12. Receive and File Change Order 24 for the Wastewater Treatment Plant Upgrade/Expansion Motion by Council Member Lara Second by Mayor Pro Tem Martinez To receive and file Change Order 24 in the amount of (-$329,839.12). Approved by a unanimous vote. 13. City Council Approval of Change Order No. 25 for the Wastewater Treatment Plant Upgrade/Expansion in the Amount Not to Exceed $185,639.07 for Plant Improvements Motion by Mayor Pro Tem Martinez Second by Council Member Lara\ To approve Change Order No. 25 for the Wastewater Treatment Plant Upgrade/Expansion in the amount not to exceed $185,639.07, to be applied to the preapproved contingency funds. Approved by a unanimous vote. 16. Completion of Rental Agreement on Vactor and Patch Trucks Motion by Council Member Lara Second by Council Member Santos To approve $212,426.98 payment to Alliance Funding Group for payoff of vactor and patch truck. Approved by a unanimous vote. 17. Set Time, Date, and Place for a Special Workshop – Fiscal Year 2022-2023 Budget Amendments, Update on Capital Improvement Projects, and Discussion on the Outfitting and Apparatus Selection of Fire Station No. 106 (Westside Fire Station) Motion by Mayor White Second by Council Member Lara To schedule a workshop on October 25, 2022 at 4:00 p.m. Approved by a unanimous vote. 18. Approval of City Attorney Invoices for the Month of July 2022 City Attorney John Pinkney recused himself on this item. Motion by Mayor White Second by Council Member Lara To approve invoices in the amount of $62,266.50. Approved by a unanimous vote. LEGISLATIVE UPDATES AND DISCUSSION ECONOMIC DEVELOPMENT UPDATE Economic Development Committee Report Out. CITY TREASURER REPORT Finance and Audit Committee Report out. CITY CLERK REPORT Report out of the public records requests for the month of July. CITY ATTORNEY REPORT No report. CITY MANAGER REPORT 19. Legacy Highlands Scoping Meeting Legacy Highlands Scoping Meeting 20. City of Beaumont Sales Tax Update 1Q 2022 (January - March) 21. HDL California Forecast 22. Department Projects Schedule Updates FUTURE AGENDA ITEMS Truck Routes Youth Council COUNCIL REPORTS Lara – Asked questions of staff. Santos – Thanked Thaxton for a tour of the Wastewater Treatment Plant and asked that tours be given to the schools when able to. Fenn – Gave a report out from a Passcom meeting and attended Land Use Committee meetings. Martinez – Gave a report out from the Memorial Committee White – Attended the Morongo Transmission ribbon cutting and the Circle K ribbon cutting. ADJOURNMENT 8:24 p.m. The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday, September 6, 2022, at 5:00 p.m., unless otherwise posted.