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Home My Public Portal AboutTBP 2014-11-05 Town Board Briefing November 5, 2014 Please note that members of the Town Board will have dinner together starting at 5:30pm. The Board will be in Workshop between 6:00pm and 7:00pm for an overview of the Town’s Snow Management Operations Plan. This Plan provides the framework for snow management operations, the purpose being to provide consistent operations regardless of the operator on duty, to provide clear expectations for the community, and to improve the efficiency of these operations. The first of three 2015 Budget Hearings will be the focus of this evenings meeting. During the Budget Hearing, the Chamber of Commerce will also provide an overview of their programs and goals. Additional briefings and materials related to the other agenda items are included in the packet. As always, feel free to contact me if you have any questions or need any additional information. Jeff Durbin Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, October 15, 2014 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Peggy Smith; Mayor Pro-Tem Philip Naill; Trustees; Eileen Waldow, Cody Clayton Taylor, Andy Miller and Jane Mather Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Town Attorney Rod McGowan; Police Chief Trainor Others: See attached list 1. Workshop: Presentation of proposed 2015 budget Mayor Smith called the meeting to order at 6:30 p.m. 2. Regular Meeting: Roll Call 3. Approval of Agenda: motion Trustee Mather moved, and Trustee Waldow seconded the to approve the Motion carried: 6-0. Agenda. 4. Executive Session - For a conference with the Town’s Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6- 402(4)(b) for a retail marijuana licensing request and to include TM Durbin, TA McGowan, TC Berger, and TP Trotter. motion Trustee Naill moved, and Trustee Miller seconded the to enter executive Motion carried: 6-0. session. Enter: 6:32 p.m. Exit: 7:00 p.m. motion Trustee Miller moved, and Trustee Taylor seconded the to exit executive Motion carried: 6-0. session. Attorney’s Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney-client communication. Page 2 of 5 Rod McGowan, Town Attorney 5. Consent Agenda: a) Minutes – October 1, 2014 b) Minutes – September 17, 2014 motion Trustee Naill moved, and Trustee Waldow seconded the to approve the consent Motion carried: 6-0. agenda. 6. Open Forum: 7. Updates: a) Grand County Commissioners – James Newberry briefed the Board on current projects the County and Commissioners are working on. b) Jody Mimmack, East Grand School District – gave a brief update on the new school year, the current happenings in the district and requested the Town of Fraser contribute $25,000. To East Grand School District Tech Program.. c) Grand Beginnings - updated the Board on the progress of GB’s 2014 projects/ initiatives, and thanked the Board for the funding they receive from Fraser. 8. Public Hearings: a) Serene Wellness Retail Marijuana License – motion Trustee Taylor moved, and Trustee Waldow seconded the to open the public Motion carried: 6-0. hearing on Serene Wellness Retail Marijuana License. TA McGowan outlined the hearing procedure for the Board and public and swore in the witness’. Trustee Mather had questions regarding the regulations for the licensing of retail marijuana. The retail application, Proof of Publication, Findings of Fact and Police report/background check were entered into evidence as exhibits. motion Trustee Naill moved, and Trustee Waldow seconded the to enter the exhibits Motion carried: 6-0. into evidence. Also, entered as exhibits into evidence were; 2 emails received in opposition, the Board briefing from TC Berger and the Police findings. motion Trustee Waldow moved, and Trustee Mather seconded the to enter the exhibits Motion carried: 6-0. into evidence. Testimony was taken from: Dan Volpe – applicant. Craig Clarke – buyer of the Alco Center and owner of Growhouse Fraser LLC, a current retail marijuana applicant in the Town of Fraser. Marcie Tucker – employee of Dan Volpe in Empire spoke in favor of granting the license. Page 3 of 5 Katie McCoy – neighbor of Serene Wellness, would like to see a fence blocking off the alley. Kyle Pfeffer, Attorney for Serene Wellness LLC, - addressed the Board regarding the testimony given during the hearing. motion Trustee Taylor moved, and Trustee Naill seconded the to close the public Motion carried: 6-0. hearing on Serene Wellness Retail Marijuana License. Resolution 2014-10-02 Approving The Application of Serene Wellness Fraser LLC, for a Retail Marijuana Center License for the Premises at 228 Byers Avenue, Fraser, Colorado. motion Trustee Taylor moved, and Trustee Waldow seconded the to approve Resolution 2014-10-02 Approving the Application of Serene Wellness Fraser LLC, for a Retail Marijuana Center License for the Premises at 228 Byers Avenue, Fraser, Colorado. Motion carried: 6-0. b) RV Easement Vacation (and relocation) Lot 56, East Mountain Filing 1, (Rendezvous) Reception # 2001-002997 TP Trotter outlined the desire of the applicant to relocate the emergency turnaround and vacate the easement. The existing easement will be abandoned and the replacement easement will be paved in the spring. Surety is being held until the easement is paved. motion Trustee Taylor moved, and Trustee Miller seconded the to close the public hearing on RV Easement Vacation (and relocation) Lot 56, East Mountain Filing 1, (Rendezvous) Reception # 2001-002997. Ordinance 422, Authorizing the Vacation of Portions of Certain Public Easements on Lot 56, East Mountain Filing 1 motion Trustee Miller moved, and Trustee Taylor seconded the to approve Ordinance 422, Authorizing the Vacation of Portions of Certain Public Easements on Lot 56, East Motion carried: 6-0. Mountain Filing 1. c) Willows Easement Vacations motion Trustee Mather moved, and Trustee Waldow seconded the to open the public Motion carried: 6-0. hearing on Willows Easement Vacations. Proof of publication was given. TP Trotter briefed the Board on the history of the easements in the Willows and the current need, due to a change in the Willows plat to vacate these easements and replace the easements with the new alignment of the public right-of-ways. motion Trustee Miller moved, and Trustee Taylor seconded the to close the public Motion carried: 6-0. hearing on Willows Easement Vacations. Ordinance 423, Vacating Certain Public Water and Sewer Easements on Property owned by Grand Park Development LLC, in the Town of Fraser Page 4 of 5 motion Trustee Miller moved, and Trustee Mather seconded the to approve Ordinance 423, Vacating Certain Public Water and Sewer Easements on Property owned by Grand Park Development LLC, in the Town of Fraser with the following conditions: Receipt of correct legal. Removal of the existing water and sewer facilities from the temporary Motion carried: 6-0 easements. 9. Discussion and Possible Action Regarding: a) Resolution 2014-10-02 Approving The Application of Serene Wellness Fraser LLC, for a Retail Marijuana Center License for the Premises at 228 Byers Avenue, Fraser, Colorado. Acted on after close of hearing, see above. b) Ordinance 422, Authorizing the Vacation of Portions of Certain Public Easements on Lot 56, East Mountain Filing 1 Acted on after close of hearing, see above. c) Ordinance 423, Vacating Certain Public Water and Sewer Easements on Property owned by Grand Park Development LLC, in the Town of Fraser Acted on after close of hearing, see above. d) Resolution 2014-10-01 Authorizing the Mayor to enter into a Construction and Maintenance Agreement with Union Pacific Railroad TA McGowan briefed the Board on the agreement with Union Pacific Railroad. The Board would accept the underpass as a public improvement after the 1 year seasoning period guaranteed by the contractor. motion Trustee Waldow moved, and Trustee Taylor seconded the to approve Resolution 2014-10-01 Authorizing the Mayor to enter into a Construction and Motion carried: 6-0 Maintenance Agreement with Union Pacific Railroad. e) Resolution 2014-10-03 Authorizing Award of Bid and Execution of Contract for Fraser US 40 Highway Improvement Project TM Durbin updated the Board on the bidding process for the RAMP project. A pre-bid thth meeting was held Friday October 10 with the final bid opening on Friday October 17. motion Trustee Miller moved, and Trustee Taylor seconded the to approve Resolution 2014-10-03 Authorizing Award of Bid and Execution of Contract for Fraser US 40 Motion carried: 6-0 Highway Improvement Project. f) Headwaters Trail Alliance Trail 2014/2015 Winter Grooming Program Page 5 of 5 TM Durbin outlined the desire of HTA to hire a contractor to do the winter grooming program instead of using volunteers as in the past. The Board directed TM Durbin to proceed with the agreement. g) Town Minutes Format Discussion – deferred to future agenda. 9. Other Business: The Board was provided with the preliminary 2015 budget at the meeting. motionMotion Trustee Waldow moved, and Trustee Naill seconded the to adjourn. carried: 6-0. 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ACTION REQUESTED: On December 3, 2014, the Town Board will consider adoption of the 2015 Budget and thth associated matters. On November 5 and November 19 the Board will discuss the preliminary budget, hear public comment, and work towards a final budget for approval. BACKGROUND: Colorado municipalities are required to adopt an annual budget. In addition to identifying revenue sources and amounts, the budget identifies proposed expenditures. Over the course of the year, the budget provides the framework for the annual workplan, all programs, projects, and services (and levels of service) to be provided to the community. The expenditures appropriated in the annual budget cannot be exceeded unless an amended budget is adopted after proper hearings. The annual budget cannot provide for deficit spending, unless appropriate additional funds are provided (such as those from reserve accounts). Budget adoption is a public policy exercise that must comply with certain statutory requirements. The Fraser process meets and exceeds all such requirements. While only one public hearing is required, the Fraser Town Board traditionally hosts at least three hearings. In accordance with statutory requirements, the Town Board received a preliminary budget on October 15, 2014. Additionally, the Board received Capital Improvement Plans (Streets, Water, Wastewater, and the Treatment Plant) and the “Wishlist” which includes over two million dollars in additional projects and programs that have been proposed for consideration. These documents are all included with this packet. The preliminary budget is provided in the form of what we call the Ten Year Budget Tool. This is spreadsheet budget that allows for projections of revenues and expenditures into the future. This is provided to facilitate better fiscal decisions. I would also note that the member entities of the Joint Facilities have met for the annual Joint Facilities Oversight Committee (JFOC) meeting to review the budget (Joint Facilities Operations and Maintenance and Capital Replacement Reserve Funds) and approved the budget. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Budget Process The budgeting process is continuous throughout the year, as we continually monitor revenues and expenses against the current adopted budget. Budget development for the following year begins mid-year in the offices of the Town Manager and Finance Manager as trends are identified and work plans for the current year are evaluated. Around this time budget requests and proposals for the following year start to be identified and are submitted by department heads, the Town Board, and other outside entities. Formal discussions with the Town Board are typically initiated inAugust. While only one public hearing is required, the Town of Fraser hosts three public hearings to ensure that the community has ample opportunity to engage in this process. In thth 2014, the Town Board will conduct three hearings (November 5, November 19, and rd December 3). The Town Budget is one of the most important matters considered by the Town Board that directly affects every resident, guest, business, and property owner within the community. Budget Basis The 2015 budget is prepared in accordance with the laws of the State of Colorado and has been prepared using the Modified Accrual basis of accounting. Under this method, the focus is on current financial resource measurement whereby revenues are recognized when they become both measurable and available (except for unmarred interest on long-term debt which is recognized when due). Measurable means the amount of the transaction that can be determined and available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The budgets for the enterprise funds are prepared using the accrual basis of accounting, meaning that revenues and expenses are recognized when they are earned or incurred. Funds The Town’s Budget includes the following funds: General Fund, which provides for the general functions and services such as administration, planning, law enforcement, streets and properties. Conservation Trust Fund. Which is funded by lottery proceeds and provides for open space and recreational capital projects. Debt Service Fund, which provides for debt service payments. Capital Asset Fund, which is intended to fund long term maintenance of capital assets. Capital Equipment Replacement Fund, which provides for vehicle and heavy equipment purchases. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com FREP Fund, which was utilized for the Fraser River Enhancement Project to provide transparency and accountability for the project. Water Fund, an enterprise fund for the Town’s water utility. Wastewater Fund, an enterprise fund for the Town’s wastewater utility. Joint Facilities Fund O&M, and the Joint Facilities Fund CRR, both of which provide for operations and capital projects at the Wastewater Treatment Plant. The baseline services provided for in the 2015 budget include: Public Works, including maintenance of streets, trails, and parks; Water production and distribution to Fraser residents and guests; Wastewater collections and treatment; Operation of the Upper Fraser Valley Wastewater Treatment Facility on behalf of the Town of Fraser, Winter Park Ranch Water and Sanitation District, and Grand County Water and Sanitation District #1; Administrative services including financial and records management, and general municipal administration; Community Development, including planning review of new development, long range strategic planning, and other planning and building services; and Provision of Law Enforcement (including municipal court and animal control) and Building Inspection Services via intergovernmental agreements with the Town of Winter Park. In general, the preliminary 2015 Budget is based upon the staffing levels, programs, services and levels of service as provided by the Town in 2014. However, the preliminary 2015 Budget generally includes notable adjustments as follows: Employee compensation lines include a 3% increase for merit based pay adjustments. Employee wages were frozen between 2008 and 2013, a 3% pool was provided for in the 2014 Budget. The budget for the town’s share of health insurance premiums will be reduced in 2015. Additionally, in the administrative department, there are increases that reflect the new intern position ($37,500 which is reduced by a $20,000 grant). The budget for Staff and Town Board training and travel has been increased to provide for levels consistent with 2014. Revenues and expenditures related to reimbursable professional services have been increased to avoid the need to amend the budget. This item related to consultant review fees for development applications, and revenues will be equal to the expenses as a result of developer/applicant payment. Legal and engineering fees in the General Fund, Water Fund, and Wastewater Fund have been increased in anticipation of ongoing matters that require this support (such as the Byers Peak Ranch development). 117 Eisenhower (the Historic Church and Community Center) needs to be painted in 2015 at an estimated expense of $18,000. The Highway 40 paved pedestrian trail needs a slurry seal in 2015 at an estimated expense of $15,000. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Funding is included for the Cozens Ranch Fraser River Pedestrian Bridge project in the amount of $100,000. This project would require additional funding from a pending grant application. The budget for the Outdoor Activity Center (120 Zerex) has been reduced to reflect only ongoing carrying costs. This reduction results from the lease/partnership with Headwater Trails Alliance. The Capital Asset Fund includes revenues and expenditures for the Fraser US 40 Highway Improvement Project (two traffic signals and highway widening at the south side of the community) The Water and Wastewater Funds include budget appropriations for capital projects as identified on the Capital Improvement Plans. The wastewater projects are pending additional funding support from a pending grant application. As noted above, many other lines include minor increases or decreases pursuant to recent and anticipated expenditure trends. ALTERNATIVES: In addition to consideration of the preliminary budget, the Board has been provided with a “wish list” of additional items that have been proposed for appropriation. While there is no alternative to approving a 2015 Budget (this is required of all statutory municipalities), the Board has discretion to consider innumerable alternatives within the Budget. RECOMMENDATION: th On November 5, the Board will open the Budget Hearing and after discussion and hearing th public comment, staff would recommend continuation of the hearing to November 19. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com y � O 1; — � mdas ai d kfS 6 N O iV O RY tP N 6 iV m 6 iV st M � � M Of d d � Q�� v 341V v 3 � LL 1 lwa R u- _ N 3 - St N d 0 J � a � ` w y „,,,,,` c = a m s a O o d- o Q J N aij J R NC m C a y -� 2 U +0-C C m .a 0,2 c W C y N_ y O t r 9Y..O. N U punct aa;ema;seM E E m ro £ m IL �' F N W >> o D o « m ca 2p �6 m m m LL00 ZU E o' a E E a m twin 6 �c g g t��0 21 f3 >> m m m m i m m m w �y W cicaa a —o o ca6662a" 662 666666 66666 61,.... fA : o -S o N N o N fA -_ o N 66 - _ u go LL . m o o 3 a z E.33 E N a Q U ? - U 3 c o o m N o t t C N m t U N o E E W' Q Q D D Zi H E T 0 m cv K-W K - 2 = 2 w �C7O C7 N E r 0 _ ME of N _ J w E E E E n 0 = H Ha d O H H m n Chi E m N V Y d U s 3 r� ti I TOWN OF FRASER RESOLUTION NO. 2014-08-02 A RESOLUTION AUTHORIZING EXPENDITURES FOR THE REPLACEMENT OF THE FLOW METERS AND CHART RECORDERS AT THE JOINT FACILITIES METER STATIONS WHEREAS, the Joint Facilities Capital Replacement Reserve Fund provides for the replacement of equipment; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1. The Town Manager is hereby authorized to expend up to $18,000 out of the JFOC’s Capital Replacement Reserve Fund for the purchase of flow meters and chart recorders for the Joint Facility meter stations as outlined in the Wastewater Superintendent’s staff briefing dated October 21, 2014. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES th THIS 5 DAY OF NOVEMBER, 2014. Votes in favor: ___ BOARD OF TRUSTEES OF THE Votes opposed: ___ TOWN OF FRASER, COLORADO Absent: ___ Abstained: ___ BY: Mayor ATTEST: ( S E A L ) Town Clerk MEMO TO: Mayor Smith and the Board of Trustees FROM: Joe Fuqua, Wastewater Treatment Plant Superintendant DATE: 21 Oct 2014 SUBJECT: Flow Meter Replacement MATTER BEFORE BOARD: The Joint Facility meter stations are in need of replacement and Board authorization for the expenditure is required. ACTION REQUESTED: Approval of Resolution 2014-11-01 which provides for the approval of an expenditure from the Capital Replacement Fund of $17,126 for the replacement of the flow meters and chart recorders used to measure the flow from the other two member districts into the treatment plant. BACKGROUND: Influent flow meters/chart recorders are being used at the treatment plant and also in the collection system for tracking and recording each entities influent flow and excess flow to the wastewater plant as required by the JFOC agreement. The meter pit at CR 8 was constructed in the 1980s and measured the flow of Winter Park West W&S and Fraser Sanitation Dist. The meters and recorders were replaced in the early 1990s with the existing equipment. The meter pit just off US 40 between Fraser and Winter Park was built in 2003 as per the JFOC agreement to measure the flow of Grand County W&S. The flow measuring device was new in 2003 and the current chart recorder had been used at the influent building for the prior lagoons. The meter/chart recorders at both stations are not properly functioning and can no longer be repaired because of parts availability. This was not an anticipated cost or budgeted item, but there are funds available in the capital replacement account for these unforeseen issues. These problems arose when trying to perform yearly calibrations. These stations are a vital component of our operations and fundamental to the Joint Facility Agreement. Note that while the Town of Fraser will expend up to $18,000, Fraser share of this project is approximately $5,835 (per the Joint Facility Agreement cost allocation formula). ALTERNATIVES: Staff believes there are no alternatives to this repair as proposed. RECOMMENDATION: Staff recommends the approval of the expenditure not to exceed $18,000 for the replacement of the flow meters and chart recorders located at CR 8 and US 40. ƚǞƓƚŅCƩğƭĻƩ th.ƚǣЌАЉͲCƩğƭĻƩͲ/hБЉЍЍЋƚŅŅźĭĻВАЉАЋЏЎЍВЊŅğǣВАЉАЋЏЎЎЊБ ǞǞǞ͵ŅƩğƭĻƩĭƚƌƚƩğķƚ͵ĭƚƒ MEMO TO: Mayor Smith and the Board of Trustees FROM: Lu Berger, Town Clerk DATE: November 5, 2014 SUBJECT: Minutes Discussion MATTER BEFORE BOARD: A discussion regarding the format of Board of Trustees meeting minutes. ACTION REQUESTED: A consensus on the format of the meeting minutes. BACKGROUND: Recently the Trustees expressed a desire to discuss meeting minutes format. The Town of Fraser has used the “action minutes” format for recording the decisions taken by the Board of Trustees at their board meetings. Action minutes record the motion or “action” taken by the Board with regards to the agenda items. ALTERNATIVES: 1. Keep the minutes as strictly action minutes as they are currently being recorded. 2. Verbatim (or transcript) minutes of the meeting, records the spoken word of those participating in the meeting. This alternative would require a significant time commitment following the meeting to transcribe the audio of the meeting. 3. A format that includes the executive summary and recommendations from a staff briefing regarding the agenda topic. This allows for the details of the topic to be included in the minutes, and the action taken by the Board. Should a different course of action be decided, this will be noted in the minutes. This alternative will allow a greater understanding of the topic, without the (See examples below) need to try and interpret the Trustee’s or public’s comments. ƚǞƓƚŅCƩğƭĻƩ th.ƚǣЌАЉͲCƩğƭĻƩͲ/hБЉЍЍЋƚŅŅźĭĻВАЉАЋЏЎЍВЊŅğǣВАЉАЋЏЎЎЊБ ǞǞǞ͵ŅƩğƭĻƩĭƚƌƚƩğķƚ͵ĭƚƒ Current: b) RV Easement Vacation (and relocation) Lot 56, East Mountain Filing 1, (Rendezvous) Reception # 2001-002997 TP Trotter outlined the desire of the applicant to relocate the emergency turnaround and vacate the easement. The existing easement will be abandoned and the replacement easement will be paved in the spring. Surety is being held until the easement is paved. motion Trustee Taylor moved, and Trustee Miller seconded the to close the public hearing on RV Easement Vacation (and relocation) Lot 56, East Mountain Filing 1, (Rendezvous) Reception # 2001-002997. Ordinance 422, Authorizing the Vacation of Portions of Certain Public Easements on Lot 56, East Mountain Filing 1 motion Trustee Miller moved, and Trustee Taylor seconded the to approve Ordinance 422, Authorizing the Vacation of Portions of Certain Public Easements on Lot 56, East Motion carried: 6-0. Mountain Filing 1. Proposed (Fictional Example): a) RV Easement Vacation (and relocation) Lot 56, East Mountain Filing 1, (Rendezvous) Reception # 2001-002997 There is an existing access, utility and snow storage easement on lot 56 which also accommodates an emergency turn-around. The owners would like to vacate the existing easement and relocate the easement to the northeast corner of the lot, in order to The existing easement will be abandoned and the accommodate a new home. replacement easement will be paved in the spring. Surety is being held until the easement is paved. Staff is recommending that the Board approve the vacation petition. motion Trustee Taylor moved, and Trustee Miller seconded the to close the public hearing on RV Easement Vacation (and relocation) Lot 56, East Mountain Filing 1, (Rendezvous) Reception # 2001-002997. Ordinance 422, Authorizing the Vacation of Portions of Certain Public Easements on Lot 56, East Mountain Filing 1 The Board discussed concerns raised by the East Grand Fire Protection District (EGFPD) regarding fire equipment access. Based upon this new info, the Town Board disagreed with staff’s recommendation and discussed additional conditions. motion Trustee Miller moved, and Trustee Taylor seconded the to approve Ordinance 422, Authorizing the Vacation of Portions of Certain Public Easements on Lot 56, East Mountain Filing 1 with the condition the turnaround design be approve by EGFPD prior Motion carried: 6-0. to construction. ƚǞƓƚŅCƩğƭĻƩ th.ƚǣЌАЉͲCƩğƭĻƩͲ/hБЉЍЍЋƚŅŅźĭĻВАЉАЋЏЎЍВЊŅğǣВАЉАЋЏЎЎЊБ ǞǞǞ͵ŅƩğƭĻƩĭƚƌƚƩğķƚ͵ĭƚƒ RECOMMENDATION: Alternative # 3; Include the executive summary and recommendation from the staff’s briefing outlining the agenda item. Document any changes made by the Trustees to the recommendation and the motion. ƚǞƓƚŅCƩğƭĻƩ th.ƚǣЌАЉͲCƩğƭĻƩͲ/hБЉЍЍЋƚŅŅźĭĻВАЉАЋЏЎЍВЊŅğǣВАЉАЋЏЎЎЊБ ǞǞǞ͵ŅƩğƭĻƩĭƚƌƚƩğķƚ͵ĭƚƒ C7 O N N_ O N 00 LO Cl) Cl) O N 00 rn ,O IT Cl) CY) 00 m 01-- V 0 O V O_ O_ O_ O N O N O mvm V('7O m0-) (3) co N('7 co _ N N m 00 F- m V N = F- O O m 00 LO O V O (O = O 00 O O = O O LO O 00 1— O 1 O) r" 00 N V O) 'T r, - ' V S O 00 0 o O N LO LO LO = 00 N O) (O 1--00 LO co O 00 N i O) N i co O O ao a0 LO i O (O O IT (O � N 0 0 0 0 O O O O V (O (O O LO LO O L(7 co (A (A (A (A V 00 O N O (O N O co 00 0) T V (A 00 O N 00 O= V 6 (O (O 1— V== LO M 00 V 00 O= O O O) N (O V O V 00 N N m O I-- LO I— ' (O LO � (A N N CO I-- (O V ' EA EA EA EA EA EA EA 'Ea EA EA EA EA EA EA EA EA EA � 00O N m F N O 1- O O m (O O (O N O 1 O N V V m V O LO O 00 V LO O LO V (O O O O M O O (O 1— V 1— O I-- O I� C) V 00 O O[- V 0 C= LO 0 (O LO 00 V V O V LO V � O 00 N N (O O 00 00 N LO O LO O N V V O V LO V 1— O 00 O O 6q (A (A (A (A LO (A (A (A (A (A (A O (D Ef) (AA E EA EA EA EA EA N EA EA EA � ('7 V L(7 O CO LO V N O N ('7 N 00 m O V L(7 m 00 O LO O) V 07 Na- (O O co co I-- LO 00 N 00 Na - (O i O co LO I -- I� V N O 00 O 00 (O O V 00 ''..... O V A (O O CO 1— 1— V O O M O 1— CO O LO O V (O O 00 (C) V V C:) 1-- (3) 1-- O 00 CO O i (O (O O O O LO L(7 O 00 O N m 1— N O L(7 1— O O m (O O (O N O 1— O N Na- Na- m O LO O 00 LO O LO V (O O= O M O O (O -c6-(6[-:c6 1— V 1— O I-- O I-- —V .,T 00 - O 1- O) O CO CO N = � V O V LO V LOO O 00 O N LO O) O) (O 00 00 LO O LO N 1— O I— � O V (O C7 � LO N 0o O O EA N EA EA EA EA V EA � EA EA 1— EA EA N V O O � LO O LO (A = = = = (A EA EA N Na- N co (O Na- O Na- O Na- 00 LO (O (A LO O LO O N co 1— O O LO LO co O co (O O V O V (O O O N= LO C7 O 00 V CO O) = N N O N N LO zf O 00 zf = O 00 LO 00 (O 00 00 O O O LO C7 V L(7 O 00 C7 O N S 00 O 1— I� OLO 00 V O V 00 � = 6) 00 N 00 N O N CV L(7 L(7 EA V= EA EA EA EA O H; LO H; (A EA EA O N m V (O O 00 N V O 00 O I-- O LO EA EA O N O O 00 : N V 00 00 1— Na- L(7 Na- O V N CO EA O O LO CO CO O 0) 0) O c7 00 (O (O 00 c7 = 00 (O N O c7 N O EA ' O) ' O O 00 CO V V 00 00 r.. 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V V O V N C7 O O LO co co O O O O co 00 (O (O 00 co = 00 (O N O CO N O O O I� V LO qT O LO 1— LO c7 O O V (O = = O M V (O O I� = N � 00 T N O) O� LO C7 O V V O) I-- O I-- O N I-- N LO V N co (C) V O V O V 00 LO (O LO O LO O N CO 1— O O LO LO CO O CO (O O V O V (O O O O N= LO CO O 00 V CO O= N O N N O LO V O 00 V= O 00 LO 00 (O 00 O O O ('7 V L(7 00 CO O N S 00 C) 1-- O LO V (A = N = (A = = LO LO (A (A EA EA EA EA EA EA EA EA EA EA EA m m O N O 00 O O V m 00 N N O 00 CO m O V 00 V (O N 00 V V 00 00 N O 1— CO O I— = I— O O N M M O qT 00 00 C' = O N O Or- V N 00 O (O V O LO ' C7 c) L I— V O O O) O V LO (A fA fA = LO LO ' EA EA EA EA EA EA EA EA EA EA EA EA O N Q 7 N O N p 7 E o ��LL�Q��Q(DOZD HCOQo Finance Update: 11/05/2014 Prepared: 10/30/2014 Transmitted with your packet this week is the August 2014 Sales Tax Report, and the September financial statements. Sales Tax receipts are still running 3% above last year for the same time period. I am very concerned that our receipts are not mirroring that of Winter Park, we must do something in regards to economic development on both a local and larger scale now. As the Holiday Inn Express gets rolling I expect to see better numbers than were generated by the Pinnacle Lodge, and even thought that will be helpful, we are still a long ways off the mark. As always please contact me with any questions or concerns you might have: 726-5491 X206 or atnhavens@town.fraser.co.us. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com TOWN OF FRASER - JOINT FACILITIES BALANCE SHEET SEPTEMBER 30, 2014 JOINT FACILITIES FUND ASSETS 40-10100 CASH ALLOCATED TO OTHER FUNDS 11,623.50 40-10210 JFOC CHECKING -GMB 0318047507 107,654.00 40-10215 GMB MONEY MARKET -O&M RESERVE 31,008.13 40-11550 A/R - WPR 13,123.68 40-11560 A/R - GC#1 20,988.75 40-11570 A/R - TOF 11,614.69 TOTALASSETS LIABILITIES AND EQUITY LIABILITIES 40-20920 JFOC O&M RESERVE TOTAL LIABILITIES FUND EQUITY UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES - YTD BALANCE - CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 4,033.75 191,979.00 4,033.75 196,012.75 191,979.00 4,033.75 196,012.75 TOWN OF FRASER - JOINT FACILITIES REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 JOINT FACILITIES FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT REVENUE 40-30-100 INTEREST- O&M ACCOUNTS 25.16 244.71 400.00 155.29 61.2 40-30-200 O&M REIMBURSEMENT -WPR 13,123.68 129,413.09 235,827.00 106,413.91 54.9 40-30-210 O&M REIMBURSEMENT -GC#1 20,988.75 206,970.74 376,180.00 169,209.26 55.0 40-30-220 O&M REIMBURSEMENT -TOF 11,614.69 114,532.84 204,002.00 89,469.16 56.1 40-30-900 MISCELLANEOUS REVENUE .00 3,789.02 2,000.00 ( 1,789.02) 189.5 40-30-999 CARRYOVER BALANCE .00 .00 192,116.00 192,116.00 .0 TOTAL REVENUE 45,752.28 454,950.40 1,010,525.00 555,574.60 45.0 TOTAL FUND REVENUE 45,752.28 454,950.40 1,010,525.00 555,574.60 45.0 TOWN OF FRASER - JOINT FACILITIES EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 JOINT FACILITIES FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT PLANT EXPENDITURES 40-85-110 SALARIES 13,806.72 130,141.80 192,326.00 62,184.20 67.7 40-85-210 HEALTH INSURANCE 3,015.99 26,501.39 50,400.00 23,898.61 52.6 40-85-220 FICA TAX 979.81 9,287.01 14,713.00 5,425.99 63.1 40-85-230 RETIREMENT 552.27 5,015.65 7,693.00 2,677.35 65.2 40-85-250 UNEMPLOYMENT TAX 41.42 390.46 577.00 186.54 67.7 40-85-280 TRAINING PROGRAMS .00 775.00 3,000.00 2,225.00 25.8 40-85-290 TRAVEL - MEALS AND LODGING .00 885.07 2,500.00 1,614.93 35.4 40-85-295 MEALS - LOCAL BUSINESS .00 42.33 200.00 157.67 21.2 40-85-310 LEGAL FEES .00 5,249.50 5,000.00 ( 249.50) 105.0 40-85-320 AUDIT FEE .00 4,074.00 5,000.00 926.00 81.5 40-85-330 ENGINEERING FEES .00 3,403.17 15,000.00 11,596.83 22.7 40-85-350 SLUDGE REMOVAL 2,712.68 25,163.08 65,000.00 39,836.92 38.7 40-85-370 PROFESSIONAL SERVICES 243.60 2,192.40 20,000.00 17,807.60 11.0 40-85-375 REIMBURSABLE PROF SERVICES .00 .00 1,000.00 1,000.00 .0 40-85-410 BANK CHARGES .00 .00 100.00 100.00 .0 40-85-430 INSURANCE - PLANT .00 24,184.48 35,000.00 10,815.52 69.1 40-85-440 ADVERTISING .00 22.11 500.00 477.89 4.4 40-85-460 PLANT MAINTENANCE AND REPAIR 3,085.38 32,580.76 40,000.00 7,419.24 81.5 40-85-475 GROUNDS MAINTENANCE .00 .00 2,000.00 2,000.00 .0 40-85-480 EQUIPMENT RENTAL .00 .00 500.00 500.00 .0 40-85-490 PROFESSIONAL MEMBERSHIPS .00 90.00 500.00 410.00 18.0 40-85-500 OPERATING SUPPLIES 1,604.43 5,204.73 20,000.00 14,795.27 26.0 40-85-506 OPERATING SUPPLIES - CHEMICALS 4,577.04 28,297.44 85,000.00 56,702.56 33.3 40-85-510 EQUIPMENT PURCHASE AND REPAIR .00 8,576.43 20,000.00 11,423.57 42.9 40-85-520 TESTING 2,326.85 27,148.17 55,000.00 27,851.83 49.4 40-85-525 PERMITS .00 160.30 10,000.00 9,839.70 1.6 40-85-550 POSTAGE .00 14.68 .00 ( 14.68) .0 40-85-560 UTILITIES -TELEPHONE 230.33 2,006.77 5,500.00 3,493.23 36.5 40-85-562 UTILITIES - ELECTRICITY 11,891.61 100,675.83 140,000.00 39,324.17 71.9 40-85-565 UTILITIES - NATURAL GAS 77.56 2,763.76 6,000.00 3,236.24 46.1 40-85-567 UTILITIES - PLANT GENERATOR .00 .00 2,500.00 2,500.00 .0 40-85-569 UTILITIES -TRASH REMOVAL 165.13 1,463.56 3,500.00 2,036.44 41.8 40-85-650 VEHICLE EXPENSES 416.30 4,606.77 6,500.00 1,893.23 70.9 40-85-690 MISCELLANEOUS EXPENSE .00 .00 1,000.00 1,000.00 .0 TOTAL PLANT EXPENDITURES 45,727.12 450,916.65 816,009.00 365,092.35 55.3 TOTAL FUND EXPENDITURES 45,727.12 450,916.65 816,009.00 365,092.35 55.3 NET REVENUE OVER EXPENDITURES 25.16 4,033.75 194,516.00 190,482.25 2.1 ASSETS 47-10100 CASH - COMBINED FUND 47-10220 COLOTRUST 8006 - CRR 47-10310 CB MONEY MARKET - CRR 47-10410 GMB MONEY MARKET - CRR 47-10521 CDARS - 1014540756 - CRR 47-10522 CDARS - 1014540802 - CRR 47-10523 CDARS - 1014540837 - CRR 47-10525 CDARS - 1015300856 - CRR 47-10526 CDARS - 1015300872 - CRR TOTALASSETS LIABILITIES AND EQUITY LIABILITIES 47-20910 JFOC - CRR FUNDS TOTAL LIABILITIES UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES - YTD BALANCE - CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY TOWN OF FRASER - JOINT FACILITIES BALANCE SHEET SEPTEMBER 30, 2014 JFF - CRR/CIP FUND 11,623.50) 31,893.15 246,533.33 217,312.03 383,722.83 383,722.87 383,671.41 366,509.86 — — on 2,393,842.46 2,393,842.46 ( 8,209.59) ( 8,209.59) ( 8,209.59) TOWN OF FRASER - JOINT FACILITIES REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 JFF - CRR/CIP FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT CRR AND CIP FUND REVENUES 47-30-100 INTEREST INCOME - CRR ACCOUNTS 1,147.77 10,143.73 15,000.00 4,856.27 67.6 47-30-990 CRR CARRYOVER BALANCE .00 .00 2,396,684.00 2,396,684.00 .0 TOTAL CRR AND CIP FUND REVENUES 1,147.77 10,143.73 2,411,684.00 2,401,540.27 .4 TOTAL FUND REVENUE 1,147.77 10,143.73 2,411,684.00 2,401,540.27 .4 TOWN OF FRASER - JOINT FACILITIES EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 JFF - CRR/CIP FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT CAPITAL RPLMNTRESERVE PROJECTS 47-60-370 ENG, LEGAL & OTHER PROF SRVCS 47-60-730 CRR PROJECTS .0 2.2 TOTAL CAPITAL RPLMNTRESERVE PROJEC 18,353.32 CAPITAL IMPROVEMENT PROJECTS 47-65-730 CIP PROJECTS TOTAL CAPITAL IMPROVEMENT PROJECTS CAPITAL PURCHASES 47-69-740 CAPITAL PURCHASES 18,353.32 TOTAL CAPITAL PURCHASES 513,646.68 TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES 5,795.86 280.91 12,839.86 5,513.46 .00 ( 248,000.00 12,839.86) 242,486.54 .0 2.2 6,076.77 18,353.32 248,000.00 229,646.68 7.4 .00 .00 134,000.00 134,000.00 .0 .00 .00 134,000.00 134,000.00 .0 .00 .00 150,000.00 150,000.00 .0 .00 .00 150,000.00 150,000.00 .0 6,076.77 18,353.32 532,000.00 513,646.68 3.5 ( 4,929.00) ( 8,209.59) 1,879,684.00 1,887,893.59 ( .4) TOWN OF FRASER COMBINED CASH INVESTMENT SEPTEMBER 30, 2014 COMBINED CASH ACCOUNTS 01-10200 GENERAL CHECKING #878-000884 169,097.80 01-10220 GENERAL CO -01-0160-8001 8,271,154.30 TOTAL COMBINED CASH 8,440,252.10 01-10100 CASH ALLOCATED TO OTHER FUNDS ( 8,440,252.10) TOTAL UNALLOCATED CASH .00 CASH ALLOCATION RECONCILIATION 10 ALLOCATION TO GENERAL FUND 2,885,307.03 20 ALLOCATION TO CONSERVATION TRUST FUND 5,169.84 30 ALLOCATION TO CAPITAL EQUIP REPLACEMENT FUND 450,327.02 32 ALLOCATION TO CAPITAL ASSET FUND 732,021.39 40 ALLOCATION TO DEBT SERVICE FUND 514,666.52 50 ALLOCATION TO WATER FUND 1,091,505.07 55 ALLOCATION TO WASTEWATER FUND 2,761,255.23 TOTAL ALLOCATIONS TO OTHER FUNDS 8,440,252.10 ALLOCATION FROM COMBINED CASH FUND - 01-10100 ( 8,440,252.10) ZERO PROOF IF ALLOCATIONS BALANCE .00 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 1 TOWN OF FRASER BALANCE SHEET SEPTEMBER 30, 2014 GENERALFUND ASSETS 10-10100 CASH - COMBINED FUND 2,885,307.03 10-10290 CASH WITH TREASURER ( 1,413.28) 10-11100 PROPERTY TAXES RECEIVABLE 195,916.00 10-11550 ACCTS REC - BILLINGS 55,203.77 10-12000 ALLOWANCE FOR DOUBTFUL ACCTS. ( 20,409.55) 10-12500 FORFETURES DUE TOF FROM CCOERA ( 2,109.42) 10-22210 TOTALASSETS 10-22920 SUBDIVISION IMP SECURITY DEP LIABILITIES AND EQUITY DRIVEWAY PERMIT SURETY 10-21000 ACCRUED WAGES 10-21710 FWT/FICA PAYABLE 10-21730 STATE WITHHOLDING PAYABLE 10-21740 UNEMPLOYMENT TAXES PAYABLE 10-21750 RETIREMENT PLAN PAYABLE 10-21755 457 DEFERRED COMP PAYABLE 10-21760 HEALTH INSURANCE PAYABLE 10-21773 DEPENDENT CARE PAYABLE 10-21775 FLEX HEALTH PLAN PAYABLE 10-22210 DEFERRED TAXES 10-22920 SUBDIVISION IMP SECURITY DEP 10-22930 DRIVEWAY PERMIT SURETY 10-22960 COMMUNITY DONATIONS -PROJECTS TOTAL LIABILITIES 10-27000 RESFUND BAL -SAVINGS 10-27100 RESTRICTED FUND BALANCE UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES -YTD BALANCE - CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 25,438.50 9,454.54 3,418.00 788.14 2,734.14 2,199.60 16,416.66 1,405.52) 560.77) 195,916.35 17,454.00 17,125.00 3,112,494.55 289,478.64 750,000.00 221,805.00 1,851,210.91 1,851,210.91 2,823,015.91 3,112,494.55 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 2 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 GENERALFUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT TAXES 10-31-100 GENERAL FUND PROPERTY TAX 1,043.14 189,776.20 195,000.00 5,223.80 97.3 10-31-200 SPECIFIC OWNERSHIP TAX 1,267.68 7,414.11 8,500.00 1,085.89 87.2 10-31-300 MOTOR VEHICLE TAX 454.00 2,948.50 4,200.00 1,251.50 70.2 10-31-400 TOWN SALES TAX 228,451.49 1,036,448.29 1,650,000.00 613,551.71 62.8 10-31-410 USE TAX - BUILDING MATERIALS 24,487.70 149,888.14 55,000.00 ( 94,888.14) 272.5 10-31-420 USE TAX - MOTOR VEHICLE SALES 5,887.83 48,197.05 45,000.00 ( 3,197.05) 107.1 10-31-430 STATE CIGARETTE TAX 338.30 2,433.66 5,000.00 2,566.34 48.7 10-31-800 FRANCHISE FEES 977.63 31,072.79 49,000.00 17,927.21 63.4 10-34-130 TOTAL TAXES 262,907.77 1,468,178.74 2,011,700.00 543,521.26 73.0 MISCELLANEOUS REVENUE 10-36-100 LICENSES & PERMITS 262.09 2,330.53 3,500.00 1,169.47 66.6 10-32-100 BUSINESS LICENSE FEES 160.00 13,260.00 12,000.00 ( 1,260.00) 110.5 10-32-110 REGULATED INDUSTRY FEES/TAXES 602.76 12,566.42 22,500.00 9,933.58 55.9 10-36-610 TOTAL LICENSES & PERMITS 762.76 25,826.42 34,500.00 8,673.58 74.9 10-36-900 CHARGES FOR SERVICES 9,511.91 30,081.23 35,000.00 4,918.77 86.0 10-34-100 ANNEXATION FEES .00 .00 1,000.00 1,000.00 .0 10-34-110 ZONING FEES .00 2,500.00 1,500.00 ( 1,000.00) 166.7 10-34-120 SUBDIVISION FEES 1,350.00 15,400.00 1,500.00 ( 13,900.00) 1026.7 10-34-130 MISCELLANEOUS PLANNING FEES 90.00 1,865.00 1,000.00 ( 865.00) 186.5 TOTAL CHARGES FOR SERVICES 1,440.00 19,765.00 5,000.00 ( 14,765.00) 395.3 MISCELLANEOUS REVENUE 10-36-100 INTEREST EARNINGS 262.09 2,330.53 3,500.00 1,169.47 66.6 10-36-300 RENTAL INCOME 415.00 8,250.00 8,000.00 ( 250.00) 103.1 10-36-500 SALE OF GENERAL FIXED ASSETS 5,863.00 6,163.00 .00 ( 6,163.00) .0 10-36-610 REIMBURSABLE - PROF SERVICES 29,657.19 175,296.18 50,000.00 ( 125,296.18) 350.6 10-36-900 MISCELLANEOUS REVENUE 9,511.91 30,081.23 35,000.00 4,918.77 86.0 TOTAL MISCELLANEOUS REVENUE 45,709.19 222,120.94 96,500.00 ( 125,620.94) 230.2 OTHER SOURCES & TRANSFERS 10-39-999 CARRYOVER BALANCE .00 2,009,109.67 1,937,333.00 ( 71,776.67) 103.7 TOTAL OTHER SOURCES & TRANSFERS .00 2,009,109.67 1,937,333.00 ( 71,776.67) 103.7 TOTAL FUND REVENUE 310,819.72 3,745,000.77 4,085,033.00 340,032.23 91.7 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 3 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 GENERALFUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT IC01TA01:Zi71 7W 10-41-110 SALARIES 4,320.00 12,240.00 26,000.00 13,760.00 47.1 10-41-220 FICA TAX 330.48 936.36 1,989.00 1,052.64 47.1 10-41-280 TRAINING PROGRAMS .00 7,252.93 2,000.00 ( 5,252.93) 362.7 10-41-290 TRAVEL, MEALS AND LODGING 329.00 3,909.57 5,000.00 1,090.43 78.2 10-41-295 MEALS AND ENTERTAINMENT 108.85 3,597.18 8,000.00 4,402.82 45.0 10-41-690 MISCELLANEOUS EXPENSE .00 825.00 3,000.00 2,175.00 27.5 10-41-860 GRANTS AND AID TO AGENCIES .00 1,000.00 .00 ( 1,000.00) .0 10-41-861 INTERGOVERNMENTAL AGREEMENTS .00 9,000.00 19,000.00 10,000.00 47.4 10-41-862 FRASER/WINTER PARK POLICE DEPT 33,849.00 304,641.00 412,080.00 107,439.00 73.9 10-41-863 STREET LIGHTING AND SIGNALS 1,172.97 10,970.33 14,500.00 3,529.67 75.7 10-41-864 SPECIAL EVENTS .00 10,000.00 20,000.00 10,000.00 50.0 10-41-867 CHAMBER OF COMMERCE - IGA .00 26,906.29 54,945.00 28,038.71 49.0 10-41-868 WINTER SHUTTLE - IGA .00 52,000.00 52,000.00 .00 100.0 10-41-870 BUSINESS DIST STREETSCAPE .00 3,216.64 5,000.00 1,783.36 64.3 10-41-871 BUSINESS ENHANCEMENT PROGRAMS .00 3,200.00 90,000.00 86,800.00 3.6 TOTAL TOWN BOARD 40,110.30 449,695.30 713,514.00 263,818.70 63.0 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 4 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 GENERALFUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT ADMINISTRATION 10-45-110 SALARIES 14,823.73 153,562.32 209,116.00 55,553.68 73.4 10-45-210 HEALTH INSURANCE 2,853.75 28,210.50 36,378.00 8,167.50 77.6 10-45-220 FICA TAX 1,069.45 11,028.60 15,997.00 4,968.40 68.9 10-45-230 RETIREMENT 582.18 5,821.80 8,365.00 2,543.20 69.6 10-45-250 UNEMPLOYMENT TAX 44.46 460.58 627.00 166.42 73.5 10-45-280 TRAINING PROGRAMS .00 1,796.30 2,500.00 703.70 71.9 10-45-290 TRAVEL, MEALS AND LODGING 1,054.00 7,613.00 3,000.00 ( 4,613.00) 253.8 10-45-295 MEALS AND ENTERTAINMENT 106.94 742.17 3,500.00 2,757.83 21.2 10-45-310 LEGAL FEES 881.73 35,495.73 50,000.00 14,504.27 71.0 10-45-320 AUDIT FEES .00 15,669.00 12,184.00 ( 3,485.00) 128.6 10-45-330 ENGINEERING FEES 251.52 1,038.08 5,000.00 3,961.92 20.8 10-45-360 COMPUTERS -NETWORKS AND SUPPORT 1,667.44 19,696.87 45,000.00 25,303.13 43.8 10-45-370 OTHER PROFESSIONAL SERVICES 2,105.00 50,329.00 105,000.00 54,671.00 47.9 10-45-375 REIMBURSABLE PROF SERVICES 28,362.83 156,606.65 50,000.00 ( 106,606.65) 313.2 10-45-380 JANITORIAL SERVICES 845.97 5,914.46 15,000.00 9,085.54 39.4 10-45-385 TREASURER'S FEES 20.91 3,795.53 5,850.00 2,054.47 64.9 10-45-395 RECORDING FEES .00 .00 1,000.00 1,000.00 .0 10-45-410 BANK CHARGES 41.36 541.50 800.00 258.50 67.7 10-45-420 ELECTIONS .00 569.12 5,000.00 4,430.88 11.4 10-45-430 INSURANCE - ALL DEPARTMENTS .00 16,897.49 50,000.00 33,102.51 33.8 10-45-440 ADVERTISING .00 251.47 2,500.00 2,248.53 10.1 10-45-490 PROFESSIONAL MEMBERSHIPS 516.00 6,194.12 7,000.00 805.88 88.5 10-45-500 OPERATING SUPPLIES 744.41 7,480.73 12,000.00 4,519.27 62.3 10-45-510 EQUIPMENT PURCHASE AND REPAIR .00 6,975.00 15,000.00 8,025.00 46.5 10-45-550 POSTAGE 9.80 552.40 1,500.00 947.60 36.8 10-45-560 UTILITIES -TELEPHONE 475.86 4,414.35 6,060.00 1,645.65 72.8 10-45-561 UTILITIES - NATURAL GAS 219.52 3,043.56 5,700.00 2,656.44 53.4 10-45-562 UTILITIES - ELECTRICITY 273.30 3,352.05 6,700.00 3,347.95 50.0 10-45-569 UTILITIES - TRASH REMOVAL 100.00 913.69 1,500.00 586.31 60.9 10-45-670 PROP MGMT - 117 EISENHOWER DR 603.72 7,502.54 12,000.00 4,497.46 62.5 10-45-671 PROP MGMT - 105 FRASER AVE .00 147.33 500.00 352.67 29.5 10-45-673 PROP MGMT - 153 FRASER AVE 4,718.12 22,629.97 23,000.00 370.03 98.4 10-45-674 PROP MGMT - 200 EISENHOWER DR .00 52.00 500.00 448.00 10.4 10-45-676 PROP MGMT - 400 DOC SUSIE AVE 418.00 876.67 2,500.00 1,623.33 35.1 10-45-690 MISCELLANEOUS EXPENSE .00 1,000.00 7,500.00 6,500.00 13.3 10-45-810 LEASE/PURCHASE - PRINCIPAL .00 19,251.98 19,252.00 .02 100.0 10-45-820 LEASE/PURCHASE - INTEREST .00 19,121.78 19,122.00 .22 100.0 TOTAL ADMINISTRATION 62,790.00 619,548.34 766,651.00 147,102.66 80.8 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 5 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 GENERALFUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT PUBLIC WORKS 10-60-110 SALARIES 26,335.41 277,843.26 372,252.00 94,408.74 74.6 10-60-210 HEALTH INSURANCE 5,439.81 58,048.55 80,054.00 22,005.45 72.5 10-60-220 FICA TAX 1,871.97 19,743.08 28,477.00 8,733.92 69.3 10-60-230 RETIREMENT 921.57 9,783.99 14,890.00 5,106.01 65.7 10-60-250 UNEMPLOYMENTTAX 79.00 833.45 1,117.00 283.55 74.6 10-60-280 TRAINING PROGRAMS .00 990.00 1,000.00 10.00 99.0 10-60-290 TRAVEL, MEALS AND LODGING .00 158.98 1,000.00 841.02 15.9 10-60-295 MEALS AND ENTERTAINMENT .00 551.62 500.00 ( 51.62) 110.3 10-60-330 ENGINEERING FEES 1,128.00 13,485.63 60,000.00 46,514.37 22.5 10-60-360 COMPUTER NETWORK SUPPORT .00 .00 1,500.00 1,500.00 .0 10-60-370 OTHER PROFESSIONAL SERVICES 150.00 1,812.31 2,500.00 687.69 72.5 10-60-475 CONTRACT SNOW REMOVAL .00 440.00 .00 ( 440.00) .0 10-60-480 EQUIPMENT RENTAL .00 370.00 2,500.00 2,130.00 14.8 10-60-490 PROFESSIONAL MEMBERSHIPS .00 500.00 250.00 ( 250.00) 200.0 10-60-500 OPERATING SUPPLIES 4,122.51 50,177.39 70,000.00 19,822.61 71.7 10-60-506 PLANTS/PLANTER SUPPLIES 1,074.24 7,654.45 10,000.00 2,345.55 76.5 10-60-510 EQUIPMENT PURCHASE AND REPAIR 3,710.93 20,782.90 30,000.00 9,217.10 69.3 10-60-560 UTILITIES - TELEPHONE 213.54 997.55 2,700.00 1,702.45 37.0 10-60-561 UTILITIES - NATURAL GAS 93.49 3,584.55 6,000.00 2,415.45 59.7 10-60-562 UTILITIES - ELECTRICITY 133.04 1,262.20 2,500.00 1,237.80 50.5 10-60-569 UTILITIES - TRASH REMOVAL 112.93 1,011.53 2,100.00 1,088.47 48.2 10-60-670 PROP MGMT - 125 FRASER AVE .00 2,091.18 2,500.00 408.82 83.7 10-60-673 PROP MGMT - FRASER RIVER TRAIL .00 1,606.98 5,000.00 3,393.02 32.1 10-60-674 PROP MGMT - HWY 40 PEDESTRIAN .00 130.83 5,000.00 4,869.17 2.6 10-60-676 PROP MGMT - OLD SCHLHOUSE PK 1,725.00 2,806.31 500.00 ( 2,306.31) 561.3 10-60-679 PROP MGMT - SCHOOL BUS GARAGE 122.73 2,960.57 6,500.00 3,539.43 45.6 10-60-681 PROP MGMT - COZENS RANCH PARK 5,897.50 17,920.23 105,000.00 87,079.77 17.1 10-60-682 PROP MGMT - AMTRAK STATION .00 8.99 .00 ( 8.99) .0 10-60-684 PROP MGMT - FRODO .00 .00 10,000.00 10,000.00 .0 10-60-685 MOUNTAIN MAN PARK .00 .00 500.00 500.00 .0 10-60-686 GORANSON STATION 23,793.00 26,672.77 15,000.00 ( 11,672.77) 177.8 10-60-690 MISCELLANEOUS EXPENSE 421.48 616.48 1,200.00 583.52 51.4 10-60-725 STREET IMPROVEMENTS 1,449.67 33,183.01 75,000.00 41,816.99 44.2 TOTAL PUBLIC WORKS 78,795.82 558,028.79 915,540.00 357,511.21 61.0 120 ZEREX AVENUE 10-65-370 OTHER PROFESSIONAL SERVICES .00 .00 10,000.00 10,000.00 .0 10-65-380 JANITORIAL SERVICES 450.00 3,571.09 5,500.00 1,928.91 64.9 10-65-560 UTILITIES - TELEPHONE 51.16 458.35 500.00 41.65 91.7 10-65-561 UTILITIES - NATURAL GAS 64.06 856.47 1,500.00 643.53 57.1 10-65-562 UTILITIES - ELECTRICITY 55.72 608.09 1,000.00 391.91 60.8 10-65-670 PROP MGMT - 120 ZEREX 3,145.87 3,332.88 8,000.00 4,667.12 41.7 TOTAL 120 ZEREX AVENUE 3,766.81 8,826.88 26,500.00 17,673.12 33.3 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 6 TRANSFERS 10-90-940 TRANSFER TO DEBT SERVICE FUND TOTALTRANSFERS 10-95-110 SALARIES 10-95-210 HEALTH INSURANCE 10-95-220 FICA TAX 10-95-230 RETIREMENT 10-95-250 UNEMPLOYMENT TAX 111011/_10;16107_1 W-1wA011 TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 GENERALFUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 247,373.00 247,373.00 .00 100.0 .00 247,373.00 247,373.00 .00 100.0 213.22 6,501.28 .00 ( 6,501.28) .0 61.40 3,077.39 .00 ( 3,077.39) .0 15.50 439.44 .00 ( 439.44) .0 8.53 260.05 .00 ( 260.05) .0 .65 39.39 .00 ( 39.39) .0 299.30 10,317.55 .00 ( 10,317.55) .0 185,762.23 1,893,789.86 2,669,578.00 775,788.14 70.9 125,057.49 1,851,210.91 1,415,455.00 ( 435,755.91) 130.8 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 7 TOWN OF FRASER BALANCE SHEET SEPTEMBER 30, 2014 CONSERVATION TRUST FUND ASSETS 20-10100 CASH -COMBINED FUND TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES -YTD 5,169.84 BALANCE - CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 5,169.84 5,169.84 5.169.84 5,169.84 5.169.84 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 8 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 CONSERVATION TRUST FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 20-30-100 CONS TRUST (LOTTERY) PROCEEDS 1,360.59 4,271.84 6,100.00 1,828.16 70.0 20-30-800 INTEREST EARNINGS .80 4.82 10.00 5.18 48.2 20-30-999 CARRYOVER BALANCE .00 893.18 402.00 ( 491.18) 222.2 TOTAL REVENUE 1,361.39 5,169.84 6,512.00 1,342.16 79.4 TOTAL FUND REVENUE 1,361.39 5,169.84 6,512.00 1,342.16 79.4 NET REVENUE OVER EXPENDITURES 1,361.39 5,169.84 6,512.00 1,342.16 79.4 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 9 TOWN OF FRASER BALANCE SHEET SEPTEMBER 30, 2014 CAPITAL EQUIP REPLACEMENT FUND ASSETS 30-10100 CASH -COMBINED FUND TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES -YTD 450,327.02 BALANCE - CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 450,327.02 450,327.02 450,327.02 450,327.02 450,327.02 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 10 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 CAPITAL EQUIP REPLACEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT REVENUE 30-30-100 HWY USE TAX PROCEEDS 3,880.23 29,774.72 44,594.00 14,819.28 66.8 30-30-800 INTEREST EARNINGS 42.03 419.48 300.00 ( 119.48) 139.8 30-30-920 TRANSFER FROM UTILITY FUNDS .00 20,000.00 20,000.00 .00 100.0 30-30-999 CARRYOVER BALANCE .00 470,585.69 470,019.00 ( 566.69) 100.1 TOTAL REVENUE 3,922.26 520,779.89 534,913.00 14,133.11 97.4 TOTAL FUND REVENUE 3,922.26 520,779.89 534,913.00 14,133.11 97.4 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 11 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 CAPITAL EQUIP REPLACEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 12 EXPENDITURES 30-40-750 REGULAR FLEET PURCHASE .00 25,035.00 .00 ( 25,035.00) .0 30-40-755 HEAVY EQUIPMENT PURCHASE .00 .00 50,000.00 50,000.00 .0 30-40-810 LEASE/PURCHASE - PRINCIPAL .00 40,938.26 40,938.00 ( .26) 100.0 30-40-820 LEASE/PURCHASE - INTEREST .00 4,479.61 4,480.00 .39 100.0 TOTAL EXPENDITURES .00 70,452.87 95,418.00 24,965.13 73.8 TOTAL FUND EXPENDITURES .00 70,452.87 95,418.00 24,965.13 73.8 NET REVENUE OVER EXPENDITURES 3,922.26 450,327.02 439,495.00 ( 10,832.02) 102.5 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 12 TOWN OF FRASER BALANCE SHEET SEPTEMBER 30, 2014 CAPITAL ASSET FUND ASSETS 32-10100 CASH -COMBINED FUND TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 32-29810 RESERVED FOR STREETS -EXIST 97,665.66 REVENUE OVER EXPENDITURES -YTD 634,355.73 BALANCE -CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 732,021.39 732,021.39 732,021.39 732,021.39 732,021.39 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 13 CAPITAL ASSET REVENUE 32-30-100 RESERVED FOR FUTURE USE 32-30-800 INTEREST EARNINGS 32-30-999 CARRYOVER FUND BALANCE TOTAL CAPITAL ASSET REVENUE TOTAL FUND REVENUE TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 CAPITAL ASSET FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT .00 728,120.00 2,250,000.00 1,521,880.00 32.4 76.12 302.82 5.00 ( 297.82) 6056.4 .00 6,217.99 .00 ( 6,217.99) .0 76.12 734,640.81 2,250,005.00 1,515,364.19 32.7 76.12 734,640.81 2,250,005.00 1,515,364.19 32.7 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 14 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 CAPITAL ASSET FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT CAPITAL ASSET EXPENDITURES 32-40-810 CAPITAL PROJ- STREETS EXISTING .00 6,217.99 .00 ( 6,217.99) .0 32-40-815 CAPITAL PROJ -STREETS NEW 83,187.09 94,067.09 2,250,000.00 2,155,932.91 4.2 TOTAL CAPITAL ASSET EXPENDITURES 83,187.09 100,285.08 2,250,000.00 2,149,714.92 4.5 TOTAL FUND EXPENDITURES 83,187.09 100,285.08 2,250,000.00 2,149,714.92 4.5 NET REVENUE OVER EXPENDITURES ( 83,110.97) 634,355.73 5.00 ( 634,350.73) 12687 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 15 ASSETS 40-10100 CASH -COMBINED FUND 40-10290 CASH WITH TREASURER 40-11100 PROPERTY TAXES RECEIVABLE TOTALASSETS LIABILITIES AND EQUITY 40-22210 DEFERRED PROPERTY TAXES TOTAL LIABILITIES FUND EQUITY 40-27000 RESFUND BAL-1 YEARS PAYMENT 40-27100 RESTRICTED FUND BALANCE UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES -YTD BALANCE - CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY TOWN OF FRASER BALANCE SHEET SEPTEMBER 30, 2014 DEBT SERVICE FUND 514,666.52 ( 577.26) 80,000.00 80,000.00 300,000.00 116,732.14 97,357.12 97,357.12 514,089.26 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 16 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 DEBT SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT REVENUE 40-30-100 PROPERTY TAX 426.05 77,510.14 80,000.00 2,489.86 96.9 40-30-200 SPECIFIC OWNERSHIP TAX 517.75 2,992.39 3,000.00 7.61 99.8 40-30-800 INTEREST EARNINGS 48.37 444.33 250.00 ( 194.33) 177.7 40-30-910 TRANSFER IN FROM GENERAL FUND .00 247,373.00 247,373.00 .00 100.0 TOTAL REVENUE 992.17 328,319.86 330,623.00 2,303.14 99.3 TOTAL FUND REVENUE 992.17 328,319.86 330,623.00 2,303.14 99.3 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 17 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 DEBT SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 40-40-385 TREASURER'S FEES GO BOND 8.54 1,550.24 2,000.00 449.76 77.5 40-40-810 BOND PRINCIPAL - 02 S&U ISSUE .00 25,000.00 25,000.00 .00 100.0 40-40-811 BOND PRINCIPAL - 98 GO ISSUE .00 .00 40,000.00 40,000.00 .0 40-40-812 BOND PRINCIPAL - 98 S&U ISSUE .00 170,000.00 170,000.00 .00 100.0 40-40-820 BOND INTEREST - 02 S&U ISSUE .00 3,850.00 7,013.00 3,163.00 54.9 40-40-821 BOND INTEREST - 98 GO ISSUE .00 4,837.50 9,676.00 4,838.50 50.0 40-40-822 BOND INTEREST - 98 S&U ISSUE .00 24,975.00 45,360.00 20,385.00 55.1 40-40-850 BOND AGENT FEES .00 750.00 2,500.00 1,750.00 30.0 40-40-910 TRANSFER TO DSF RESERVES .00 .00 29,074.00 29,074.00 .0 TOTAL EXPENDITURES 8.54 230,962.74 330,623.00 99,660.26 69.9 TOTAL FUND EXPENDITURES 8.54 230,962.74 330,623.00 99,660.26 69.9 NET REVENUE OVER EXPENDITURES 983.63 97,357.12 .00 ( 97,357.12) .0 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:36PM PAGE: 18 ASSETS 50-10100 CASH - COMBINED FUND 50-10290 CASH W/TREASURER - COLLECTIONS 50-11500 A/R CUSTOMER SERVICE CHARGES 50-16100 LAND 50-16200 BUILDINGS 50-16203 WELLS SYSTEM 50-16212 WATER DISTRIBUTION/STORAGE 50-16213 WELLS 50-16400 EQUIPMENT 50-16500 WATER RIGHTS 50-17900 ACCUMULATED DEPRECIATION 50-17901 ACCUMULATED DEPR - BLDGS& IMPR 50-17902 ACCUMULATED DEPR - SYSTEM&IMPR TOTALASSETS LIABILITIES AND EQUITY LIABILITIES 50-20775 DUE TO RENDEZVOUS - TAPS 50-20776 DUE TO GRAND PARK - TAPS 50-21100 ACCRUED PTO AND BENEFITS 50-22910 ROAD CUT SURITY FEES TOTAL LIABILITIES FUND EQUITY 50-27000 RESFUND BAL - O & M UNAPPROPRIATED FUND BALANCE: 50-29800 RETAINED EARNINGS REVENUE OVER EXPENDITURES -YTD BALANCE - CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY TOWN OF FRASER BALANCE SHEET SEPTEMBER 30, 2014 WATER FUND 1,091,505.07 722.83 196,759.52 100,000.00 2,928,912.49 768,371.74 9,845,211.82 1,076,740.43 353,994.02 19,775.86 ( 3,542,825.67) ( 72,684.00) 1 inn ❑nn nm 30,800.00 38,500.00 4,114.74 4,400.00 77,814.74 460,000.00 11,176,957.39 751,171.98 11,928,129.37 12,388,129.37 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:37PM PAGE: 19 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT FEES & TAXES 50-31-200 FRASER FIRMING REVENUE TOTAL FEES & TAXES LICENSES & PERMITS 50-32-100 EXCAVATION PERMIT FEES TOTAL LICENSES & PERMITS CHARGES FOR SERVICES 50-34-100 CUSTOMER SERVICE CHARGES 50-34-150 PENALTIES & INTEREST 50-34-200 PLANT INVESTMENT FEES 50-34-300 WATER METER SALES 322.45 TOTAL CHARGES FOR SERVICES .00 MISCELLANEOUS REVENUE 50-36-100 INTEREST EARNINGS 50-36-900 MISCELLANEOUS REVENUE 14,876.35 TOTAL MISCELLANEOUS REVENUE 14,376.35) OTHER SOURCES & TRANSFERS 186,196.92 50-39-999 CARRYOVER BALANCE TOTAL OTHER SOURCES & TRANSFERS TOTAL FUND REVENUE 12,601.38 37,804.14 50,000.00 12,195.86 75.6 12,601.38 37,804.14 50,000.00 12,195.86 75.6 .00 275.00 200.00 ( 75.00) 137.5 .00 275.00 200.00 ( 75.00) 137.5 186,115.60 543,324.12 722,080.00 178,755.88 75.2 ( 1,813.68) 677.55 1,000.00 322.45 67.8 .00 .00 8,000.00 8,000.00 .0 1,895.00 14,876.35 500.00 ( 14,376.35) 2975.3 186,196.92 558,878.02 731,580.00 172,701.98 76.4 103.88 75.00 829.31 4,081.00 1,000.00 2,500.00 ( 170.69 1,581.00) 82.9 163.2 178.88 4,910.31 3,500.00 ( 1,410.31) 140.3 .00 573,820.00 438,348.00 ( 135,472.00) 130.9 .00 573,820.00 438,348.00 ( 135,472.00) 130.9 198,977.18 1,175,687.47 1,223,628.00 47,940.53 96.1 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:37PM PAGE: 20 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 50-40-110 SALARIES 11,791.03 108,290.50 173,250.00 64,959.50 62.5 50-40-210 HEALTH INSURANCE 1,942.33 17,861.38 33,600.00 15,738.62 53.2 50-40-220 FICA TAX 864.73 7,895.52 13,254.00 5,358.48 59.6 50-40-230 RETIREMENT 311.86 3,178.47 6,930.00 3,751.53 45.9 50-40-250 UNEMPLOYMENT TAX 33.84 320.48 520.00 199.52 61.6 50-40-280 TRAINING PROGRAMS .00 110.00 3,000.00 2,890.00 3.7 50-40-290 TRAVEL, MEALS AND LODGING .00 20.00 3,000.00 2,980.00 .7 50-40-295 MEALS AND ENTERTAINMENT .00 87.17 2,000.00 1,912.83 4.4 50-40-310 LEGAL FEES 3,980.00 31,614.40 85,000.00 53,385.60 37.2 50-40-330 ENGINEERING FEES 817.00 11,409.50 60,000.00 48,590.50 19.0 50-40-360 COMPUTERS -NETWORKS AND SUPPORT 200.00 3,562.67 10,000.00 6,437.33 35.6 50-40-370 OTHER PROFESSIONAL SERVICES 32.13 22,090.22 5,000.00 ( 17,090.22) 441.8 50-40-430 INSURANCE .00 14,584.16 25,000.00 10,415.84 58.3 50-40-440 ADVERTISING .00 46.31 500.00 453.69 9.3 50-40-460 SYSTEM REPAIR AND MAINT - PROD 75.00 7,069.38 70,000.00 62,930.62 10.1 50-40-465 SYSTEM REPAIR AND MAINT - DIST 277.73 6,849.26 45,000.00 38,150.74 15.2 50-40-490 PROFESSIONAL MEMBERSHIPS 310.00 2,215.00 8,000.00 5,785.00 27.7 50-40-500 OPERATING SUPPLIES -PRODUCTION 398.90 9,164.27 25,000.00 15,835.73 36.7 50-40-505 OPERATING SUPPLIES-DISTRIB 1,325.65 14,937.52 25,000.00 10,062.48 59.8 50-40-510 EQUIPMENT PURCHASE AND REPAIR .00 1,508.18 12,000.00 10,491.82 12.6 50-40-520 TESTING 505.00 2,505.20 5,000.00 2,494.80 50.1 50-40-550 POSTAGE & BILLING SUPPLIES .00 886.75 3,500.00 2,613.25 25.3 50-40-560 UTILITIES - TELEPHONE 234.88 2,103.25 3,500.00 1,396.75 60.1 50-40-562 UTILITIES - ELECTRICITY 2,410.81 22,001.05 50,000.00 27,998.95 44.0 50-40-670 PROP MGMT - FRASER WTP .00 43.23 5,000.00 4,956.77 .9 50-40-680 PROP MGMT - MARYVALE WTP .00 43.23 5,000.00 4,956.77 .9 50-40-690 MISCELLANEOUS EXPENSE .00 64.99 2,000.00 1,935.01 3.3 50-40-715 WATER RIGHTS - DIVERSION & DEV .00 6,791.40 35,000.00 28,208.60 19.4 50-40-730 CAPITAL PROJECTS .00 17,262.00 160,000.00 142,738.00 10.8 50-40-760 FRASER FIRMING - CAPPROJ .00 .00 50,000.00 50,000.00 .0 50-40-930 TRANSFER TO CERF .00 10,000.00 10,000.00 .00 100.0 50-40-970 TRANSFER TO O&M RESERVES .00 100,000.00 100,000.00 .00 100.0 TOTAL EXPENDITURES 25,510.89 424,515.49 1,035,054.00 610,538.51 41.0 TOTAL FUND EXPENDITURES 25,510.89 424,515.49 1,035,054.00 610,538.51 41.0 NET REVENUE OVER EXPENDITURES 173,466.29 751,171.98 188,574.00 ( 562,597.98) 398.3 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:37PM PAGE: 21 TOWN OF FRASER BALANCE SHEET SEPTEMBER 30, 2014 WASTEWATER FUND TOTAL ASSETS 14,220,882.49 LIABILITIES AND EQUITY I IARII ITIFC 55-21100 ACCRUED PTO AND BENEFITS 6,743.29 TOTAL LIABILITIES 6.743.29 FUND EQUITY UNAPPROPRIATED FUND BALANCE: ASSETS 55-29800 RETAINED EARNINGS 55-10100 CASH - COMBINED FUND 2,761,255.23 55-10290 CASH W/TREASURER - COLLECTIONS 621.33 55-11500 A/R CUSTOMER SERVICE CHARGES 178,713.54 55-11550 A/R- BILLINGS 7,250.00 55-15950 CAP REPL RES HELD W/JFOC 815,582.23 55-15955 O&M RESERVE HELD W/JFOC 45,739.00 55-16100 LAND 144,320.40 55-16200 SEWER TREATMENT PLANT 3,305,761.56 55-16210 METER BUILDING & IMPROVEMENTS 8,056.39 55-16220 SEWER COLLECTION SYSTEM 10,816,277.19 55-16250 CONSOLIDATED COLLECTION SYSTEM 279,069.00 55-16400 EQUIPMENT 37,385.17 55-17900 ACCUMULATED DEPRECIATION ( 801,376.42) 55-17905 ACCUM DEPR - PLANT/JFOC ( 45,347.52) 55-17910 ACCUM DEPR - SEWER COLLECT-FSD ( 3,296,176.72) 55-17915 ACCUM DEPR-EQUIPMENT ( 36,247.89) TOTAL ASSETS 14,220,882.49 LIABILITIES AND EQUITY I IARII ITIFC 55-21100 ACCRUED PTO AND BENEFITS 6,743.29 TOTAL LIABILITIES 6.743.29 FUND EQUITY UNAPPROPRIATED FUND BALANCE: 55-29800 RETAINED EARNINGS 10,411,720.88 55-29820 RETAINED EARNINGS -RESTRICTED 861,321.23 REVENUE OVER EXPENDITURES -YTD 2,941,097.09 BALANCE - CURRENT DATE 14.214.139.20 TOTAL FUND EQUITY 14,214,139.20 TOTAL LIABILITIES AND EQUITY 14,220,882.49 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:37PM PAGE: 22 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 WASTEWATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT LICENSES & PERMITS 55-32-100 EXCAVATION PERMIT FEES TOTAL LICENSES & PERMITS CHARGES FOR SERVICES 55-34-100 CUSTOMER SERVICE CHARGES 55-34-150 PENALTIES & INTEREST 55-34-200 PLANT INVESTMENT FEES 1,491.54 TOTAL CHARGES FOR SERVICES 491.54) MISCELLANEOUS REVENUE 55-36-100 INTEREST EARNINGS 55-36-500 JFF MANAGEMENT FEE 1600.0 TOTAL MISCELLANEOUS REVENUE 629,552.94 OTHER SOURCES & TRANSFERS 58,003.06 55-39-999 CARRYOVER BALANCE TOTAL OTHER SOURCES & TRANSFERS TOTAL FUND REVENUE .00 325.00 .00 ( 325.00) .0 .00 325.00 .00 ( 325.00) .0 169,647.30 508,061.40 679,056.00 170,994.60 74.8 282.33) 1,491.54 1,000.00 ( 491.54) 149.2 15,000.00 120,000.00 7,500.00 ( 112,500.00) 1600.0 184,364.97 629,552.94 687,556.00 58,003.06 91.6 260.88 7,250.00 2,301.11 21,750.00 2,500.00 29,000.00 198.89 7,250.00 92.0 75.0 7,510.88 24,051.11 31,500.00 7,448.89 76.4 .00 2,699,802.00 2,624,986.00 ( 74,816.00) 102.9 .00 2,699,802.00 2,624,986.00 ( 74,816.00) 102.9 191,875.85 3,353,731.05 3,344,042.00 ( 9,689.05) 100.3 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:37PM PAGE: 23 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2014 WASTEWATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 55-40-110 SALARIES 14,739.64 138,866.81 178,500.00 39,633.19 77.8 55-40-210 HEALTH INSURANCE 2,378.05 21,954.10 28,560.00 6,605.90 76.9 55-40-220 FICA TAX 1,087.84 10,224.33 13,655.00 3,430.67 74.9 55-40-230 RETIREMENT 437.49 4,409.23 7,140.00 2,730.77 61.8 55-40-250 UNEMPLOYMENT TAX 42.61 411.23 536.00 124.77 76.7 55-40-280 TRAINING PROGRAMS .00 .00 2,000.00 2,000.00 .0 55-40-290 TRAVEL, MEALS AND LODGING .00 .00 2,000.00 2,000.00 .0 55-40-295 MEALS AND ENTERTAINMENT .00 81.67 1,000.00 918.33 8.2 55-40-310 LEGAL FEES .00 22,814.40 5,000.00 ( 17,814.40) 456.3 55-40-330 ENGINEERING FEES .00 2,702.75 10,000.00 7,297.25 27.0 55-40-360 COMPUTERS -NETWORKS AND SUPPORT 200.00 1,992.33 6,000.00 4,007.67 33.2 55-40-370 OTHER PROFESSIONAL SERVICES 32.13 20,980.02 10,000.00 ( 10,980.02) 209.8 55-40-410 BANK CHARGES .00 .00 100.00 100.00 .0 55-40-430 INSURANCE .00 5,860.12 6,000.00 139.88 97.7 55-40-440 ADVERTISING .00 .00 500.00 500.00 .0 55-40-460 SYSTEM REPAIR AND MAINT-COLLEC 869.40 48,949.19 160,000.00 111,050.81 30.6 55-40-490 PROFESSIONAL MEMBERSHIPS .00 1,185.00 6,000.00 4,815.00 19.8 55-40-500 OPERATING SUPPLIES -COLLECTIONS .00 482.77 5,000.00 4,517.23 9.7 55-40-510 EQUIPMENT PURCHASE AND REPAIR .00 502.00 2,500.00 1,998.00 20.1 55-40-520 TESTING .00 .00 1,000.00 1,000.00 .0 55-40-550 POSTAGE & BILLING SUPPLIES .00 857.00 2,500.00 1,643.00 34.3 55-40-560 UTILITIES - TELEPHONE 21.19 190.88 500.00 309.12 38.2 55-40-650 WW TREATMENT CHARGES/JFOC 12,804.31 102,918.13 204,002.00 101,083.87 50.5 55-40-690 MISCELLANEOUS EXPENSE .00 65.00 3,000.00 2,935.00 2.2 55-40-730 CAPITAL PROJECTS .00 .00 60,000.00 60,000.00 .0 55-40-740 CAPITAL PURCHASES .00 17,187.00 .00 ( 17,187.00) .0 55-40-930 TRANSFER TO CERF .00 10,000.00 10,000.00 .00 100.0 TOTAL EXPENDITURES 32,612.66 412,633.96 725,493.00 312,859.04 56.9 TOTAL FUND EXPENDITURES 32,612.66 412,633.96 725,493.00 312,859.04 56.9 NET REVENUE OVER EXPENDITURES 159,263.19 2,941,097.09 2,618,549.00 ( 322,548.09) 112.3 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:37PM PAGE: 24 TOWN OF FRASER BALANCE SHEET SEPTEMBER 30, 2014 GENERAL FIXED ASSETS ASSETS 91-16100 LAND 730,630.35 91-16200 ADMINISTRATION BUILDING 208,379.39 91-16203 MAINTENANCE BUILDING 57,722.51 91-16208 HOUSE - 400 DOC SUSIE AVE 54,839.27 91-16209 VISITOR CENTER 183,895.00 91-16211 BUSBARN & 105 FRASER AVE HOUSE 100,000.00 91-16250 CHURCH 267,000.00 91-16306 PARKS 367,800.08 91-16311 STREET IMPROVEMENTS 3,439,840.00 91-16312 HIGHWAY 40 PATH 8,872.00 91-16490 EQUIPMENT - OTHER 872,015.00 91-16500 OFFICE EQUIPMENT 57,261.75 91-17900 ACCUMULATED DEPRECIATION ( 2,260,048.61) TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 91-29800 INVESTMENT IN FIXED ASSETS 4,088,206.74 BALANCE - CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 4,088,206.74 4,088,206.74 4,088,206.74 4,088,206.74 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:37PM PAGE: 25 ASSETS 95-18100 AMOUNT TO BE PROVIDED TOTALASSETS LIABILITIES AND EQUITY LIABILITIES TOWN OF FRASER BALANCE SHEET SEPTEMBER 30, 2014 GENERAL LONG-TERM DEBT 3,131,161.31 95-25050 2002 SERIAL BONDS 360,000.00 95-25060 1998 REVENUE REFUNDING BONDS 2,035,000.00 95-25070 1998 GENERAL OBLIGATION BONDS 475,000.00 95-25200 ACCRUED COMPENSATED ABSENCES 15,677.17 95-25500 CAPITAL LEASES KOMATSU LOADER 245,484.14 TOTAL LIABILITIES TOTAL LIABILITIES AND EQUITY 3,131,161.31 3,131,161.31 3,131,161.31 FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/19/2014 02:37PM PAGE: 26 PUBLIC WORKS UPDATE (As of 10/24/2014 for 11/5 meeting) WATER~ Tri-- three years until we need to sample again. Annual water quality sampling is also taking place this month. Working on the distribution system related to transmission lines and valve configuration issue identified during our annual inspections and exercising program. Meeting scheduled for the first part of November for discussions w/GP, RV and the water commissioner SANITARY SEWER~ Continue to collect data with our sewer collections flow meters. Will begin putting the DOLA grant (Energy & Mining Impact dollars) together for our 2015 sewer line replacement projects. Reviewing criteria for the utility service line replacement incentive program. STREETS~ Updating our snow management operations plan (SMOP) for a presentation coming to you soon out to developers and consultants soon for feedback. US40 was milled at the location of the 42-inch pipe crossing project (by Moonshine Liquros) at the request of CDOT. Our contractors sub performed the work under the provisions of the warranty. GARDENER~ Another successful season under the belt! GENERAL~ The sealed bid went well. We were successful at disposing of all three units. PW has two new equipment operators: Aaron Gemmell and Kelly Holmes. Kelly worked as a seasonal gardener for the Town this year. Construction on the drainage channel through the upland areas of Cozens Ranch Open Space (CROS) began on Tuesday. A Preconstruction Notification application was sent to the US Army Corps of Engineers on Monday 10/20. We should know the status of permit issuance after their 45-day review period. ALL CURRENT WORK IS OUTSIDE OF THE WETLANDS, therefore no permit is required. Update of CIP & CERF worksheets; water, collections, streets and vehicles Xcel Energy completed two repairs in Fraser on their main 10 inch high pressure gas line last week. These were The proposed 2015 line replacement repair work will go back out for bid in hopes they can complete that project next summer. Please contact me in advance of the meeting should you have questions. anordin@town.fraser.co.us or 970-531-1844. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com CD O O O O O O O O O O ON � LL Ef} r O N O 70 p +� O C CU C CU 0 CU U O ZZ p _0 O N N a) ca CU U (1) O U) 0 0 m LO D D D m cm o° o m m m HUQ ca Ud ca N H H H m >, U a) to = U o ami U) u�i o m � T- CU °Q� _0 o-0 m c -0� Gi o a) o � o L CU o L) o o Q'W E a) cu� U "J 4M- Q 0- M a) Z m H O X O cB a) U 0>� a) n Q N O O� U�� O cB U m H � p�� c O m L �. O70 O L O O (B O "- O LO p O O a(B ) O �) (B L ?+� cu a) �. � +- 4C N ON (a E -0 O Q Nc o E � U p O ,� o _0 >, += o aa)) 0) a) � � � U c � p c 0) mi o c) Q CU c U' Q acu ,> M ca E — m N -0 a) ate) Of cn a) to 0 ami U) 0 r a) U � `. O (B m O c U (B O (B U Q cu a) L (B cB a) ?� a) > �. 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