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HomeMy Public PortalAbout2023.08.24 Regular Meeting MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual August 24, 2023 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Public Hearing Business Agenda Executive Session Return to Open Session Adjournment CALL TO" ORDER AND ROLL CALL 1 Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Sarah Porter, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Eric McCormick, Golf Course Superintendent; Nathan Stewart, Public Works Director; Sean Reilly, Network Administrator; Meredith Todd, Assistant City Planner; Emily Hart, Airport Manager; David DiMartino, Golf Professional. Also, in attendance was Mark Fullwiler, Lakeshore Disposal. Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Maciaszek moved to approve the agenda as submitted. Council Member Nielsen seconded the motion. In a voice vote all members voted aye, and the motion carried. CONSENT AGENDA 1 MCCALL CITY COUNCIL August 24, 2023 Regular Meeting Page 1 of 8 Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. The items listed are considered routine by the Council and were enacted with one motion. 1. Payroll Report for the period ending August 4, 2023 2. Warrant Register — GL 3. Warrant Register — Vendor 4. AB 23-175 City Licenses Report to Council Per McCall City Code ,Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit forcompleteness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such a decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor and short-term rental permits, and public event applications. Action: Review the report. 5. AB 23-177 Treasurer's Report as Required by IC 50-208 Treasurer's report of accounts and activity of office during the month of July 2023 regarding care, management or disposition of moneys, property, or business of the City. Action: The Council shall examine the report and determine whether additional information from the Treasurer is required. 6. AB 23-174 Hangar 545 Lease Fitzpatrick Revocable Trust would like to assign the lease for Hangar 545 to Dennis B. Fitzpatrick. Action: Approve assignment and assumption of lease for Hangar 545 from Fitpatrick Revocable Trust to Dennis B. Fitzpatrick and authorize the mayor . to sign all necessary documents. Council Member Nelson moved to approve the Consent Agenda as submitted. Council Member Thrower seconded the motion. In a roll call vote, Council Member Nelson, Council Member Thrower, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried. PUBLIC COMMENT 1 Mayor Giles called for public comment at 5:32 p.m. Three (3) written comments were received and are included as Attachment A. Deb Fereday, 315 Burns Rd Ms. Fereday, a member of the Women's Climate Action Group (WCAG), commented on the options for waste management in the city. Additionally, Ms. Fereday asked that the City Council prioritize a composting project at River Front Park and reviewed the different types of waste that can be composted. Ms. Fereday also reviewed the WCAG education at the local farmer's market. MCCALL CITY COUNCIL August 24, 2023 Regular Meeting Page 2 of 8 Melissa Coriell, 1109 Buckboard Way Ms. Corriell spoke as a member of the District Green Team for McCall Donnelly School District and noted how the team would like to be a part of a larger system for recyclables in the community as well as any composting projects. Ms. Corriell asked the City Council to consider the biggest producers of waste in the community when negotiating new contracts for waste management. Nancy Basinger, 302 Mather Rd Ms. Basinger spoke about glass recycling and what other rural towns do with glass waste and noted Haley and Bellevue areas as an example. Ms. Basinger also mentioned the idea of getting a local glass crusher to reuse the recycled glass in the community instead of sending it away. David Gallipoli, 405 Floyd St Mr. Gallipoli noted support for the WCAG and spoke on a recent visit to Montana and engaging communities on wildlife and growth through storytelling. Bill Hendrickson, 302 Mather Rd Mr. Hendrickson . spoke on the waste management plan for the city, specifically regarding construction waste. Mr. Hendricks noted a personal experience with construction in other communities being required to submit a waste management plan as part of the building permit process. Judy Anderson, 13775 Nissula Rd Ms. Anderson also spoke on waste management, noting how unpredictable climate causes traditional models of growth to be in question. Garbage is a potential resource that should be controlled by a local entity to reuse and compost as much as possible. Ms. Anderson also noted the need for community education about waste and recycling. Rick Fereday, 315 Burns Rd Mr. Fereday agreed with all the public comments so far but spoke on affordable housing for the community. Mr. Fereday noted plans to encourage friends and family to not support the water bond until the city gets the housing situation solved. Mark Fullwiler, 200 Industrial Loop Mr. Fullwiler from Lakeshore Disposal addressed the City Council about the upcoming waste management request for proposal. Mr. Fullwiler expressed appreciation for everyone's comments on composting and recycling, noting that Lakeshore Disposal has options to address the communities' concerns. Barb Dixon, Adams County Ms. Dixon requested that the City Council consider a compostable food waste pilot program to lighten the waste shipped from Valley County to other Idaho landfills including the Adams County landfill. The Adams County landfill has a sign at the entrance of the landfill asking contributors to limit waste as much as possible. Additionally, Ms. Dixon reviewed the life span of landfills and the amount of waste that can be composted instead expressing that local ownership of waste management is the way to go. MCCALL CITY COUNCIL Page 3 of 8 August 24, 2023 Regular Meeting Maura Goldstien, 164 Silver Fox Trail Ms. Goldstien is a teacher at Roots Forest School and noted collecting items for compost around the community for a small fee in the summer. Ms. Goldstien said that people in the community are willing to pay for composting. Hearing no further comments, Mayor Giles closed the comment period at 6:00 p.m. Council Member Nielsen noted that the comment period was thoughtful, engaging, and insightful and the Council appreciates hearing from the community. PUBLIC HEARINGS 1 AB 23-180 Request to Adopt Resolution 23-15 to Recover Forgone Amount of $76,030 for Fiscal Year 2024 for Maintenance and Operations Council Member Maciaszek moved to Open the Public Hearing. Council Member Thrower seconded the motion. In a voice vote, all voted aye, and the motion carried. City Treasurer Linda Stokes presented to the City Council. The public notice for the public hearing was published in the Star News on both August 10th and 17th as required by Idaho Statue. At the conclusion of the FY24 Budget work session held August 4, 2023, the City Council set a tentative budget in the amount of $44,133,731 that includes the maximum allowed 3% increase of $217,531 plus new construction and annexation of $134,432, and $76,030 of the forgone amount for maintenance and operations. The Council may elect to recover the Forgone Amount for maintenance and operations by formally adopting a Resolution to Recover Forgone Property Tax Amount for Fiscal Year 2024 for Maintenance and Operations. Mayor Giles called for public comment at 6:04 p.m. No comments were received. Council Member Maciaszek moved to Close the Public Hearing. Council Member Nielsen seconded the motion. In a voice vote, all voted aye, and the motion carried. Council Member Maciaszek moved to Adopt Resolution 23-15 recovering $76,030 of the forgone property tax amount for Fiscal Year 2024 for Maintenance and Operations as described in Idaho Code §63-802 and authorize the mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nielsen, Mayor Giles, Council Member Nelson, and Council Member Thrower all voted aye, and the motion carried. AB 23-179 Request to Adopt an Ordinance Setting the FY24 City of McCall Budget Appropriation at $44,133,731 MCCALL CITY COUNCIL Page 4 of 8 August 24, 2023 Regular Meeting Council Member Thrower moved to Open the Public Hearing on the FY24 budget. Council Member Maciaszek seconded the motion. In a voice vote, all voted aye, and the motion carried. City Treasurer Linda Stokes presented to the City Council. On August 4, 2023, the Council set a tentative budget in the amount of $44,133,731. The public notice for the public hearing was published in the Star News on August 10th and 17th as required by Idaho Statue. The FY24 Tentative budget includes the new construction and annexation property tax amount from the County Clerk, the 3% maximum allowable property tax increase, and 1% ($76,030) of the available foregone property tax amount for maintenance and operations. The budget maintains city operations at the current service level for all departments. The budget includes funding for the capital projects identified in the 5 -Year CIP for FY24, which are primarily the Library Expansion Project, Streets Projects, and Water System improvements. Treasurer Stokes also briefed the City Council on final staff reviews and changes to the budget including Police Department vehicle funds, equipment leases in the Streets department, and a water fund project moved from FY23 to FY24. Mayor Giles called for public comment at 6:11 p.m. No comments were received. Council Member Maciaszek moved to Close the Public Hearing. Council Member Nelson seconded the motion. In a voice vote, all voted aye, and the motion carried. Council Member Maciaszek moved to Suspend the rules, read by title only, onetime only Ordinance No.1018. Council Member Nelson seconded the motion. In a roll call vote, Council Member Maciaszek, Council Member Nelson, Mayor Giles, Council Member Neilsen, and Council Member Thrower all voted aye, and the motion carried. City Clerk BessieJo Wagner read Ordinance NO. 1018 by title only, onetime only: AN ORDINANCE ENTITLED THE FY24 ANNUAL APPROPRIATION ORDINANCE. FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023, APPROPRIATING THE SUM OF $44,133, 731 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF McCALL FOR SAID FISCAL YEAR, AND AUTHORIZING A LEVY OF A SUFFICIENT TAX Council Member Thrower moved to Adopt Ordinance No. 1018 setting the FY24 City of McCall budget appropriation at $44,133,731 and authorize the mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Thrower, Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Mayor Giles all voted aye, and the motion carried. BUSINESS AGENDA AB 23-181 Discussion on Solid Waste Recycling RFP & Direction to Staff Community and Economic Development Director Michelle Groenevelt presented to the City Council. In 2012, the City of McCall developed a Request for Proposal (RFP) for a separate contract for solid waste services from Valley County to ensure a competitive process that would MCCALL CITY COUNCIL August 24, 2023 Regular Meeting Page 5 of 8 provide the best value pricing for businesses and citizens. Lake Shore Disposal was selected as the Solid Waste Provider and is the current provider of solid waste services for the City of McCall and Valley County. The current contract is in an automatic one-year renewal cycle beginning July 1, 2023 until the city gives 60 days notice prior to June 30 of any subsequent year that it is terminating the contract. Since the initial 10 year contract period has expired it is prudent for the city to conduct an RFP process to evaluate options for service provision. Since 2012, there have been numerous proposals to add recycling on as a service and discussion of a composting program. The McCall Area Comprehensive Plan states that the City should support curbside recycling and composting. Communications Manager Erin Greaves reviewed results from a solid waste management focus group held on May 9, 2023. Highlights included community views on current service levels, requests for mandatory recycling, and the importance of ensuring that the large waste producing entities in the area are engaged in recycling and composting. Additionally, the need for the City to be a leader in waste management and inspire a collective commitment to the environment is important to the community. Mayor Giles thanked staff for the information in the packet and asked for clarification on the mandatory recycling program mentioned in the focus group. Manager Greaves noted the focus group inferred that anything the city can do to encourage and educate on recycling is needed. Director Groenevelt reviewed the RFP process at the request of Mayor Giles. Attorney Nichols noted that this is not the City Council's first time deciding between mandatory and non mandatory waste pick up and recycling. Director Groenevelt noted that the local community is committed to recycling but the majority of homes are second homes or vacation rentals that may not feel the same. Council Member Thrower asked Director Groenevelt if there are options for local pick up to reuse glass or composting to be used locally at a city facility. Meredith Todd Assistant City Planner addressed the City Council noting that local composting and glass crushing is possible but does pose challenges in small rural communities. Council Member Maciaszek asked if the composting option would be separate from the solid waste program. Director Groenevelt noted that composting would be a separate to be determined program. Council Member Nielsen asked if the City would be doing a request for qualifications in addition to the request for proposal. Attorney Nichols noted that staff can write in specific qualifications the City Council would like to see directly into the RFP instead of having to do two separate processes. Council Member Nielsen expressed that a better deal could be made if service was needed county wide and not just in the McCall City Limits. The City Council's direction to staff was to include pricing for both mandatory and not mandatory service structures and include recycling in the RFP. Additionally, the City Council would like to see options for composting and relief value for lower income customers. City Manager Anette Spickard reviewed Lakeshore Disposals current contract with Valley County. Council Member Nelson noted that the City of McCall must remain stewards of the environment. Council Member Maciaszek noted that the community feels strongly about composting. Council Member Thrower asked if educational outreach can be including in the RFP instead of being on internal staff to provide the outreach. Manager Spickard noted that the RFP can include public outreach and education but it will come at an additional cost. Mark Fullwiler, Lakeshore MCCALL CITY COUNCIL Page 6 of 8 August 24, 2023 Regular Meeting Disposal, address City Council and reviewed the options Lakeshore Disposal has for outreach and public education as well as other services Lakeshore Disposal offers but does not currently use in the City of McCall. Council Member Nielsen asked if it would be better to renegotiate with the current contractor or put out an RFP. Council Member Thrower expressed that the City Council owes it to the community to do an RFP and build trust with the community. The City Council directed staff to finalize a RFP that includes recycling, composting and relief programs for low income households. Additionally, City Council would like to see both mandatory and not mandatory service plan comparisons. The City Council would also like to have a worksession with Mark Fullwiler from Lakeshore Disposal before sending out a RFP. AB 23-178 Request to Approve an Idaho Power Relocation Agreement for Mission St. Public Works Director Nathan Stewart presented to the City Council. In preparation for the reconstruction of Mission Street (now planned for Summer 2024), the city has been working with the existing overhead franchise utilities on relocating their facilities underground and upgrading their utility lines to minimize any future cuts in the City's roadway after it is reconstructed. Per the City's franchise agreement with Idaho Power, if requesting underground existing utilities (that do not need to be relocated), the city is responsible for 100% of the conversion costs of undergrounding existing overhead Idaho Power utilities. The city is not responsible for any utility upgrade expenses. Director Stewart presented the relocation cost agreement with Idaho Power for Phase 2 of this project. In Phase 1, all underground conduits and splice boxes were installed, but the overhead lines remained energized. Phase 2 of this project will install new underground wires (within the conduits) and ground mounted transformers and remove all overhead lines, poles, etc. Per the Phase 2 agreement, the city will reimburse Idaho Power $267,360 for completion of the proposed work. Finally, the City and Idaho Power will coordinate with an electrician to convert customers to underground connections. Approving this agreement will allow Idaho Power to complete the utility work in a timely manner this summer, so these activities will not delay or conflict with road construction next summer. Council had no questions or comments regarding the request to approve an Idaho Power Relocation Agreement for Mission Street. Council Member Nielsen moved to Execute the Relocation Cost Agreement with Idaho Power for the Mission Street Utility Relocation Project Phase 2 - 2023; authorize the mayor to sign all necessary documents; and authorize staff to manage change orders up to 10% over the original agreement amount. Council Member Thrower seconded the motion. In a roll call vote Council Member Nielsen, Council Member Thrower, Mayor Giles, Council Member Maciaszek, and Council Member Nelson all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion The City Council discussed upcoming meetings including scheduling the wildlife ordinance final touch and adoption and a joint work session with Payette Lakes Recreational Water and Sewer District. The City Council Directed Staff to schedule the joint meeting with PLRWSD on October 4th, 2023. MCCALL CITY COUNCIL Page 7 of 8 August 24, 2023 Regular Meeting EXECUTIVE SESSION At 7:31 p.m. Council Member Thrower moved to go into Executive Session for: • Exempt Records 74-206 (1)(d) To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code. • Litigation 74-206 (1)(t) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement. Council Member Nielsen seconded the motion. In a roll call vote, Council Member Thrower, Council Member Nielsen, Mayor Giles, Council Member Nelson, and Council Member Maciaszek all voted aye, and the motion carried. The City Council discussed a litigation issue. RETURN. TO OPEN SESSION At 7:46 p.m. Council Member Nielsen moved to return to Open Session. Council Member Maciaszek seconded the motion. In a voice vote, all members voted aye, and the motion carried. ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 7:46 p.m. ATTEST: 44c 1 A essieJo W. ' r, City Hein Robert S. Giles, Mayor MCCALL CITY COUNCIL Page 8 of 8 August 24, 2023 Regular Meeting August 24, 2023 Regular Council Meeting - General Comment. ATTACHMENT A Name Address Email Content Gale 1607 4cookiehudson@gmail.com Planning and Zoning. Now that counties have more control on regulations Hudson Davis for short term rentals, is it possible to tax them differently? The resident Ave F 17 home is tax, then the next home is taxed a little higher as is now. But the McCall third home higher, forth home higher ,fifth home higher. If they are all in the ID 83638 same county. It seems the county should have some control. My neighbor here in McCall is a resident of Adam's County, owns 4 short time rentals in the city limits of McCall. It seems to me , the city could be making money and detouring the,multitude of short time rental problem. I know you know the working people of McCall are being taxed out, and pushed out like in other resort towns. I believe with good planning and a true heart for the people that live in McCall year around our commissioners can make our community an example of balancing the incoming money and people that actually live here and don't want to be push out . Building a large apartment complex in Donnelly for the people that are not fortunate to own a home , is not the solution. Get to root of the problem, and side with the people not all the money. Jeran 304 jeranmillett@gmail.com Not all restaurants in McCall are ADA accessible. We wanted to go to Millett McBride Brunchette and where unable to. St. McCall ID 83638 Name Address Email Content Joel 907 Ann info@mccallcabin Hellerman St. s.com McCall Idaho 83638 Good evening. As I am unable to attend tonights meeting I wanted to submit some comments regarding the new STR rules and the subsequent enforcement of them. It doesn't seem that there is a clear plan to actually enforce the rules being set forth. I'm also concerned that there is/has been no punishment for the numerous people who have knowingly been violating these rules and failing to pay LOT for several years. I know for a fact that there are several vacation home owners who have for years failed to pay LOT. Now, these people are signing up under the new rules yet there is no punishment for ignoring the law? I have received very nasty, threatening letters from the city telling me they will issue a large fine or even send me to jail when I have failed to turn in my tax receipt showing no rentals in the prior month. That reason didn't matter and I was simply told that even if the total is $0, it has to be reported, and failure to do so will result in fines and/or jail time. But, all of these other multi -year violators just get a free pass? If that's the case, then why couldn't I or any other person stop paying lot since the precedent has been set that there is no actual punishment? Lastly, I'd like to know what sort of penalties will be levied on the property managers or "contact person" for failing to answer or return calls from angry neighbors. Since the city failed to have us include the location of the complaint form in the letters we had to send, none of these people know that it exists. As such, as has happened to me twice already, people will call the person they are supposed to, but if they don't answer or call back in a reasonable time frame they simply call the next property manager on the list. The result is that I've been called as late as 11:30pm by angry neighbors of a house I don't manage. Having owned a property management company in McCall for almost 20 years without a single complaint, and having always abided by the rules, I find it very frustrating that we are now forced to deal with these issues due to the neglect and incompetence of a few new companies. Especially since those very companies have not even so much as received a slap on the wrist. Additionally, the private vacation home owners who have flouted the rules and laws absolutely need to be punished. Revoke their permit for 2 years, issue a fine in the amount of what they should have paid in taxes, report them to the State of Idaho as quite obviously they didn't pay their state rental taxes either. Simply allowing these issues to be swept under the rug with no repercussions is asking for many more problems in the future. Thank you for your time. MCCALL CITY COUNCIL GENERAL COMMENTS August 24, 2023 Regular Meeting Page I of I