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HomeMy Public PortalAbout050_010_20171026Minutes.pdfCity Council Minutes 20171026 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on October 26, 2017. Those present were Julie Livingston, Monty Parks, John Major, Wanda Doyle, Barry Brown, and Bill Garbett. Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City Attorney; George Shaw, Director, Community Development; and Janet LeViner, Clerk of Council. Mayor Buelterman listed the following items on the consent agenda: • City Council Minutes, October 12, 2017 • Inter-governmental Agreement – SAGIS • Resolution Authorizing the Sale for Consumption on Premises of Alcoholic Beverages, Sunday, December 31, 2017 after 12:30PM • Funding, up to $4000, for Thomas & Hutton to come up with a plan and cost to redo the Hwy 80 median. Discussion: Mayor Buelterman asked Ms. Doyle where the funding would come from. Ms. Doyle responded from the Professional Services line item which is currently in the FY18 budget. She will work with Thomas and Hutton to have a plan for the median as there is a Gateway Grant the City might be eligible for next year. Ms. Doyle confirmed this is a landscaping and irrigation plan. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies • Call to Order • Invocation – Ken Douberly, St Michael’s Parrish • Pledge Allegiance Mayor Buelterman asked Phyllis George, Tybee Island Police Department, to join him at the podium to be recognized as the Employee of the Quarter. Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times if 5 minutes. Reports of Staff, Boards, Standing Committees Chantel Morton, Development Authority/Main Street Executive Director, approached Mayor and Council to give a presentation on the Historic Resources Survey, Phase II. Ms. Morton stated the presentation was provided to Mayor and Council prior to the meeting as well as included in the packet tonight. Mayor Buelterman and other council members thanked Ms. Morton for her hard work with the Historic Preservation Committee. Wanda Doyle made a motion to approve the consent agenda. Monty Parks seconded. Vote was unanimous, 6-0. Consideration of Bids, Contracts, Agreements and Expenditures Tyler Technologies, Web Services – Hosted Application Agreement. Mr. Hughes asked this be brought back before Mayor and Council as there is language that needs to be changed. NO ACTION Extension of permit application time for rebuilding a nonconforming structure after a natural disaster – Patel. George Shaw stated his concerns as it was a structure in the marsh which is not there now due to the Hurricane Matthew. Mr. Patel would like to put the billboard back in the same footprint. Mr. Parks stated it is his understanding with the current sign ordinance, as signs were destroyed or lost, that were out of conformance, could not be replaced. Mr. Hughes reminded Mayor and Council Mr. Patel will have to get a permit from Georgia Department of Natural Resources. Barry Brown made a motion to approve the extension of a permit application. Julie Livingston seconded. Voting in favor were Julie Livingston, John Major, Wanda Doyle and Barry Brown. Voting against were Monty Parks and Bill Garbett. Motion to approve, 4-2. Consideration of Ordinances, Resolutions First Reading, 15-2017, Decals, Sec 66-181. Mr. Hughes stated there are grammatical corrections to the ordinance that will need to be made prior to second reading. The purpose of this ordinance is to make it easier on Staff with the distribution of decals for residents on the Island. Ms. Doyle made reference to the language of a car being garaged. Mr. Hughes clarified the language is meant to mean, the car resides where the resident resides. This change is a result of the change in the ad valorum tax requirement. Mr. Hughes made reference to the affidavit which a resident would be required to complete prior to receiving a complimentary decal. Mayor pro tem Brown reminded everyone when trading in a vehicle or replacing a windshield, you must bring in as much of the old decal to the Parking Services Office you can prior to receiving another complimentary/replacement decal. Mayor Buelterman recommended approval as written and Mr. Hughes will make recommended language changes for second reading. Julie Livingston made a motion to approve. Bill Garbett seconded. Voting in favor were Julie Livingston, Monty Parks, John Major, Wanda Doyle and Bill Garbett. Voting against was Barry Brown. Motion to approve 5-1. Council, Officials and City Attorney Considerations and Comments Wanda Doyle stated this was discussed at the Public Safety Committee and it is their recommendation this be sent to the City Manager, Dr. Gillen, for his discussion with the City Attorney, Mr. Hughes, and come back to Mayor and Council for a recommendation. This would include the fine for “Dogs on the Beach”. Mayor Buelterman expressed his concerns with glass on the beach. Ms. Doyle discussed eliminating add-on fees for certain non-safety related citations. She explained the administrative and add-on fees are considered revenue for the City. Wanda Doyle stated the Tybee Island Police Department is handling the policy on distracted driving citations and if additional laws are needed, we need to contact the State. There was a discussion regarding the flashing lights at the crosswalks. Mayor Buelterman will contact Georgia Department of Transportation to question why the flashing lights are yellow rather than red as this cause confusion as to whether you are to stop or just proceed with caution. Mr. Garbett stated it is a State law that you must stop for pedestrians in the crosswalk. Mayor Buelterman stated in the spring the City will make a concerted effort to educate individuals the amount of a ticket if they go through the crosswalk when the lights are flashing. Dr. Gillen approached Mayor and Council to give an update on the Marine Science Building as well as outline two of the steps with the issuance of a Bond through the Chatham County Recreational Authority. Prior to the approval, the City needs to have a Placement Agent who will be Bill Camp, Raymond James. Another would be a Bond Attorney and he is recommending is Thomas Gray of Gray, Pannell, and Woodward. Mr. Garbett asked for a cost estimate. Dr. Gillen stated he does not have a proposal as of yet as the budget is being finalized. He estimates the cost of the project to be between $3M and $4M. Bill Camp, Raymond James approached Mayor and Council. Dr. Gillen distributed a hand-out to Mayor and Council as provided by Mr. Camp. Mr. Camp stated prior to his firm giving the City municipal advice, they be engaged through a Letter of Intent. He then briefly discussed the handout (attached). Ms. Doyle stated if the Letter of Intent is approved this evening, what the next step is. Mr. Camp responded he will then work closely with Staff to develop a plan. He reminded Mayor and Council they will have final approval of every step of the process. Mayor Buelterman thanked Mr. Camp for his presentation. Wanda Doyle made a motion to approve the Engagement Letter for Raymond James pending Mr. Hughes approval. Barry Brown seconded. Vote was unanimous, 6-0 to approve. Barry Brown asked Dr. Gillen for an update on the back-flow preventers. Dr. Gillen stated he has met with Thomas & Hutton and has instructed them to look at all the City’s storm water issues, not only on S. Chatham but N. Campbell and Bright Street as well as other nuisance areas. He will have an update at the workshop in November. Dr. Gillen continued to report on the debris from Hurricane Irma. He stated the debris has been removed from North Beach and the hauling will being immediately from Memorial Park. Barry Brown then asked for an update on the grate cover on pipe in the swale in Memorial Park. Dr. Gillen responded that he spoke with Danny Carpenter and they will develop a plan. Julie Livingston made a motion to adjourn to Executive Session to discuss personnel and litigation. Wanda Doyle seconded. Vote was unanimous, 6-0. Julie Livingston made a motion to adjourn to Regular Session. Wanda Doyle seconded. Vote was unanimous, 6-0. Monty Park made a motion to adjourn. Wanda Doyle seconded. Vote was unanimous, 6-0. _____________________ Janet LeViner, CMC City Clerk