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Home My Public Portal About2000-45 Authorizing contracts with Architectural Landscape Lighting and South Florida Coastal Electric, IncRESOLUTION NO. 2000-45 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE CONTRACTS WITH ARCHITECTURAL LANDSCAPE LIGHTING AND SOUTH FLORIDA COASTAL ELECTRIC, INC. FOR THE PURCHASE OF LUMINARIES AND LAMPS AND FOR THE INSTALLATION AT VARIOUS LOCATIONS THROUGHOUT THE VILLAGE; AUTHORIZE THE VILLAGE MANAGER TO ACCEPT CORRECTIVE OFFER FROM ARCHITECTURAL LANDSCAPE LIGHTING; AND AUTHORIZE THE VILLAGE MANAGER TO PURCHASE ADDITIONAL LUMINARIES FROM ARCHITECTURAL LANDSCAPE LIGHTING OVER THE NEXT TWO (2) YEARS, AUTHORIZE BIDDING FOR FURTHER INSTALLATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, sealed bids, were received and opened at 2:00 p.m. (Exhibit A) on June 12, 2000 to purchase a total of 400 (SL -33) H.I.D. underground luminaries and lamps over the next two years; and WHEREAS, sealed bids, were received and opened on July 10, 2000 at 2:00 p.m. (Exhibit A) to install the underground landscape lighting luminaries manufactured by Architectural Landscape Lighting; and WHEREAS, in 1998 Architectural Landscape Lighting supplied 115 underground luminaries (SL -33) to the Village which were installed along the Village Green promenade and in Crandon Boulevard medians 1,2, and 3 and the luminaries are not functioning according to standards; and NOW THEREFORE BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, AS FOLLOWS: Section 1. The Council of the Village of Key Biscayne awards the contracts for purchase of luminaries and lamps and installation to Architectural Landscape Lighting and South Florida Electric, Inc. Section 2. The Village Manager and Village Attorney are authorized to execute the contracts and any additional documents in order to implement the beautification and safety project with Architectural Landscape Lighting and South Florida Coastal Electric, Inc. Section 3. The Village accepts the offer by Architectural Landscape Lighting to replace the one hundred and fifteen (115) fixtures at the Village Green (40) and Crandon Boulevard (75) at no cost to the Village. Section 4. The cost of installation for the fixtures and lamps described in paragraph (3) above, shall be paid by the Village with a $75.00 per unit contribution from Architectural Landscape Lighting for the 115 fixtures. Section 5. The Village agrees to contract with Architectural Landscape Lighting to purchase 400 additional units over the next two (2) years for installation at the (1.)Ocean Park (40 units), (2.) East Enid Drive (81 units ), (3.) Seaview Drive (55 units), (4.) Crandon Boulevard (128 units) and selected locations (96 units) to be determined at a latter date. Section 6. Funds to implement the aforementioned projects (Exhibit B) are included in the Capital Improvement Fund in an amount not to exceed $265,000. Section 7. The Village Manager is authorized to receive bids for the installation services for the Crandon Boulevard and Seaview Drive projects. Section 8. This Resolution shall take effect October 1, 2000. PASSED AND ADOPTED this 29th day of August , 2000. 3 CONCHITA ALVAREZ, CMC, VILLAGE C APPROVED AS TO FORM AND LEGAL S oeb-N RICHARD J. WEISS, VILLAGE ATTORNEY w MAYOR JOE I. RASCO EXHIBIT A 2000 BEAUTIFICATION AND SAFETY PROJECT BIDS I. LIGHTING BID H.I.D. Underground Luminaries (Qty ----400) Adder for Lamps Installed (Qty=400) Adder for 12 ft. Cord rated for Direct Burial (Qty=400) TOTAL Architectural Landscape Lighting $158,000.00 ($395.00 per unit) $18,400.00 ($46.00 per unit) $23,280.00 ($58.20 per unit) $199,680 Florida Coast Lighting $165,800.00 ($414.50 per unit) $23,800.00 ($59.50 per unit) $23,200.00 ($58.00 per unit) $212,800 Sasco $175,600.00 ($439.00 per unit) $24,800.00 ($62.00 per unit) $26,000.00 ($65.00 per unit) $226,400 The above 400 luminaries are to be installed at the following locations: Ocean Park 40 luminaries East Enid Drive 81 luminaries Crandon Boulevard 128 luminaries Seaview Drive Other locations II. INSTALLATION BID 55 luminaries 96 luminaries The following is a tabulation of the bid results for the installation of the underground landscape lighting fixtures manufactured by Architectural Landscape Lighting. Scope of Work South Florida Coastal Electric Florida Lighting & Traffic Systems Electric Contracting Services East Enid Drive $21,000 $23,600 $23,900 Village Green $ 8,800 $ 9,930 $10,500 Crandon Boulevard $17,160 $17,500 $17,900 Total $46,960* $51,030 $52,300 * Low Bidder Does not include installation costs for Seaview Drive and Crandon Boulevard medians 9-10-13- 14-15 estimated at $70,000. 8/2/00 EXHIBIT B 2000 Beautification and Safety Project Bids Summary I. Expenditures: No. of Cost per Cost of Location Lamps Lamp Lamps Installation Total East Enid Drive 97 $499 $48,403 $21,000 $69,403 Ocean Park 40 $420 $16,800 $0 1 $16,800 Village Green 40 $66 $2,640 $8,800 $11,440 Crandon Boulevard 12 75 $66 $4,950 $17,160 $22,110 Crandon Boulevard 11 3 119 $460 $54,740 $44,800 $99,540 Seaview Drive 57 $460 $26,220 $25,000 $51,220 Subtotal 428 $1,971 $153,753 $116,760 $270,513 Contingency Subtotal $11,000 $281,513 Credit GRAND TOTAL -$8,625 4 $272,888 II. Financing: A. East Enid Drive B. Ocean Park C. Village Green D. Crandon Boulevard I + 11 SUBTOTAL E. Seaview Drive SUBTOTAL F. Contingency G. Credit TOTAL $ 69,403 $ 16,800 $ 11,440 $ 121,650 $ 219,293 $ 51,220 $ 270,513 $ 11,000 $ - 8,625 272,888 Funds for the aforementioned projects were previously approved and budgeted as part of other approved Village Council projects except for Crandon Boulevard 11 and Seaview Drive. This Resolution will authorize $ 172,860 to initiate the Crandon Boulevard and Seaview Drive projects. 1 Ocean Park installation cost was included with park bid. Fixtures costs were included with this bid but will be charged to the Ocean Park project. A credit of approximately $12,000 will be forthcoming. 2 Crandon Boulevard 1 includes medians 3, 4 and 5. 3 Crandon Boulevard II includes medians 11, 13, 14, 15 and 16. 4 Manufacturer installation credit of $75 per lamp for 115 lamps or $8,625. August 9, 2000 VILLAGE OF KEY BISCAYNE AGREEMENT FOR • LIGHTING INSTALLATION THIS AGREEMENT, made and entered into this 1 8 day September, Se tember 2000, by and between the VILLAGE OF KEY BISCAYNE, a municipal corporation of the State of -Florida, hereinafter referred to as the "Village," and South Florida Coastal Electric, Inc., an electrical contractor, hereinafter referred to as the "Contractor." IN CONSIDERATION OF THE MUTUAL COVENANTS SET FORTH IN THIS AGREEMENT, THE PARTIES AGREE AS FOLLOWS: I. SCOPE OF SERVICES. The Contractor shall perform professional electrical installation services for the Village (the "Services"), consisting of the following: furnish all necessary labor, equipment and materials for the three (3) lighting jobs described in the proposals attached hereto. II. COMPLETION OF SCOPE OF SERVICES. The Contractor shall use its best efforts to complete the Services within reasonable time limits established by the Village. III. FEES FOR SERVICES. A. For satisfactory completion of the Services, the Contractor shall be paid on a lump sum basis in accordance with the following Fee Schedule: Proposal Fee (a) East Enid (b) Crandon Blvd. (c) Village Green Park Total: $21,000.00 $17,160.00 $8,800.00 $46,960.00 B. Fees shall be billed and paid, pursuant to invoices, upon completion. Invoices shall be promptly processed for payment by the Village pursuant to Sec. 218.70 Fla. Stat. upon receipt of the Contractor's invoice. IV. INSURANCE. The Contractor shall carry- comprehensive general -liability insurance, with minimum policy limits in the amount of Three Hundred Thousand Dollars ($300,000.00), single limit for personal injury and property damage, per occurrence. Village shall be named an additional insured. V. ASSIGNMENT. This Agreement shall not be assignable by the Village or the Contractor. VI. PROHIBITION AGAINST CONTINGENT FEES. The Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person(s), company, corporation, individual or firm, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. VII. TERMINATION. Upon default by the other party, this Agreement may be terminated by the non -defaulting party upon ten (10) days written notice. If this Agreement is terminated, the Contractor shall be paid for all acceptable work performed up to the date of termination. VIII. ENTIRE AGREEMENT. 2 The parties hereby agree that this is the entire Agreement between the parties. This Agreement cannot be amended or modified without the express written consent of the parties. IX. WARRANTIES OF THE CONTRACTOR. The Contractor hereby warrants and represents that at all times during the term of this Agreement it shall maintain in good standing all required licenses and certifications required under federal, state and local laws necessary to perform the Services. The Contractor shall obtain all necessary permits for the work. The Village shall issue its building permit with a waiver of Village fees. X. NOTICES. All notices and communications to the Village or Contractor shall be in writing and shall be deemed to have been properly given if transmitted by registered or certified mail or hand - delivery. All notices and communications shall be effective upon receipt. Notices shall be addressed as follows: VILLAGE: CONTRACTOR: Village of Key Biscayne 85 W. McIntyre Street Key Biscayne, FL 33149 Attention: Village Manager South Florida Coastal Electric 12500 S.W. 195 Terrace Miami, FL 33177 • XI. ATTORNEYS' FEES In connection with any litigation arising out of this Agreement, the Village shall be entitled to recover its reasonable attorneys' fees and court costs, including such fees and costs incurred in trial and appellate proceedings. The parties recognize that other provisions of this Agreement provide consideration for this provision. 3 XII. GOVERNING LAW This Agreement shall be construed in accordance with the laws of the State of Florida. Venue for any litigation arising out of this Agreement shall be in the Florida State Courts in Miami -Dade County, Florida. The parties hereby expressly waive any right to a trial by jury. IN WITNESS VVIIEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated on the day and year first above written. CONTRACTOR: B 4 VILLAGE OF KEY BISCAYNE: Village Clerk ;. Village Attorney % Pursuant to Resolution No. 144313"