HomeMy Public PortalAbout20180222AmendedPacket.pdfTable of Contents
000_000_20180222AmendedAgenda....................................................................................................................................................................................... 1040_020_Arbor Day 2018docx....................................................................................................................................................................................... 4050_010_Minutes 20180208....................................................................................................................................................................................... 5080_010_water bill-02132018151250....................................................................................................................................................................................... 8110_010_CCAR2-22-18_Gemini Man CFPA....................................................................................................................................................................................... 10 Gemini Man CFPApp 1....................................................................................................................................................................................... 10 Agenda Request for CC 2-22-18....................................................................................................................................................................................... 10 Gemini Man CFPApp 1....................................................................................................................................................................................... 21 Gemini Man CFPApp 2....................................................................................................................................................................................... 11 Gemini Man CFPApp 3....................................................................................................................................................................................... 16120_010_passport-02132018143008....................................................................................................................................................................................... 27120_011_contract-02142018100736....................................................................................................................................................................................... 32120_020_Pier Cameras....................................................................................................................................................................................... 47120_030_2018 Agenda Request-Out of State Travel for CM....................................................................................................................................................................................... 49120_040_Agenda Item Feb 22, 2018 General Fund Budget Amendment....................................................................................................................................................................................... 50120_041_Agenda Item Back for Feb 22 2018 General Budget Amendment....................................................................................................................................................................................... 51 Feb 16 18 RG AUDIT EXPORT REPOR....................................................................................................................................................................................... 51120_050_2018 Agenda Request-Budget Authorization for Back Flow Preventers....................................................................................................................................................................................... 65120_060_2018 Agenda Request-North End Bicycle & Parking Study-Authorization to spend....................................................................................................................................................................................... 68120_070_epg contract-02212018161458....................................................................................................................................................................................... 79140_010_Pulaski Street-FINAL SURVEY....................................................................................................................................................................................... 84140_020_Pages from Tybee Drawings....................................................................................................................................................................................... 85140_030_1C - Unpermitted Event - 01.11.18....................................................................................................................................................................................... 90140_040_Agenda Request Patel extension....................................................................................................................................................................................... 93140_042_2018 Agenda Request-AD HOC Committee for MSC....................................................................................................................................................................................... 94
AMENDED AGENDA
REGULAR MEETING OF TYBEE ISLAND CITY COUNCIL
February 22, 2018 7:00PM
Please silence all cell phones during Council Meetings
I. Consideration of Items for Consent Agenda 6:30PM
II. Executive Session
III. Opening Ceremonies
1 Call to Order
2 Invocation: Pastor David Laughner, Chapel By the Sea Baptist Church
3 Pledge of Allegiance
IV. Recognitions and Proclamations
1 City of Tybee Island Staff
i. Years of Service
1. Cody Adams 5 years DPW
2. Heather Brown 5 years Campground
3. Angela Hudson 5 years Finance
4. Brent Levy 5 years DPW
5. Michael McCarthy 5 years Police
6. Robbie Pierce 5 years DPW
7. Joe Rogers 5 years Campground
8. Tom Smith 5 years Water Sewer
9. Bertram Whitley 5 years Police
10. Michael Bodine 10 years IT
11. Phyllis George 10 years Police
12. Chantel Morton 10 years Community and Development
13. Daniel Imler 15 years DPW
14. Joel Fobes 20 years Police
15. Tiffany Hayes 20 years Police
16. William Moseley 25 years Police
ii. Employee of the Quarter
1. Lisa Schaaf Community and Development
iii. Employee of the Year
1. Phyllis George Police
iv. GMC/FOA 2018 Presidential Award (Georgia Municipal Clerks and Finance
Officers Association). This award goes to those who have a high level of
professionalism, dedication and commitment to community service
1. Jan LeViner Clerk of Council
v. MLK Committee
1. Angela Hudson, Outstanding Service and Dedication to the Citizens of Tybee
Island
2 Arbor Day, February 25, 2018
3 Ava Thomas, Tybee Island Youth Council, Youth of the Month
V. Consideration of the approval of the minutes of the regular meetings of the Tybee island City Council
1 City Council Meeting, February 8, 2018
VI. Consideration of Boards, Commissions and Committee Appointments
VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest. Limit reports to 10 minutes.
1 Cheryl Ranch, Executive Director, SAFE Shelter 20180222AmendedCityCouncilPacket Page 1 of 94 20180222/jrl
2 Scarlett Gillen, Tybee Island Youth Council Liaison
VIII. Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times if 5 minutes.
1 Gustave Kreh, 5th Sixth Terrace: Excessive water bill – POSTPONED UNTIL MARCH 22,
2018 AT HIS REQUEST.
IX. Consideration of Approval of Consent Agenda
X. Public Hearings
XI. Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License
1 Gemini Man (Gemini Pictures, LLC): activity requested will take place during 3 days at proposed
locations
XII. Consideration of Bids, Contracts, Agreements and Expenditures
1 Passport, Mobile Parking Payment System. Budget Line Item: See budget adjustments as
listed on the Agenda Request Form
2 Memorandum of Understanding and Intergovernmental Agreement, Installation of two
surveillance cameras on the Walker Parker Pier.
3 Out of State travel for City Manager: ASPBA’s National Coastal Summit, “Working Together:
Science and Policy for Resilient Coasts, Washington, DC, March 20 – 22, 2018. Budget line
item: 100-1320-52-3500
4 FY 2017-2018 General Fund Budget Amendment. Request the City Council approval a fiscal
year budget amendment in the amount of $1,416,834 for the General Fund.
5 Budget Authorization: $40,000 for back flow preventers. Budget line item: Forthcoming
6 Authorization to spend $25,000 for North End Bicycle and Parking Study. Budget line item:
Forthcoming
7 Ecological Planning Group Contract, $25,000, Implementation of the CIG Grant: Tybee Island
Carrying Capacity Study Implementation. Budget line item: Forthcoming
XIII. Consideration of Ordinances, Resolutions
XIV. Council, Officials and City Attorney Considerations and Comments
1 Bubba Hughes
i. Acceptance of Easement Grant from Tony Petrea and Dale Brown for access to beach on
Pulaski
2 Jason Buelterman
i. Parking at North Beach Grill
ii. Beach re-nourishment/dune-building
3 Wanda Doyle
i. Recommendation from the Beach Task for a mobi-mat at 8th Street
ii. Rivers End Campground and RV Park Awards
4 Monty Parks
i. 1C-Resolution: Restrictions on unpermitted use of live or recorded musical
entertainment and the consumption or possession of open containers of alcoholic
beverages
5 Shawn Gillen
i. Extension of permit application time for rebuilding a non-conforming structure after a
natural disaster – Patel’s billboard
ii. Establish a committee, listed as an Ad HOC Committee to work on the Marine Science
Center
6 Jackson Butler
i. Elected officials access to City health care plans (as discussed in the Goal Setting
Workshop)
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XV. City Manager’s Report
1 Hazard Mitigation Grant - update
XVI. Minutes of Boards and Committees
XVII. Executive Session
1 Discuss litigation, personnel and real estate acquisition
XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session
XIX. Adjournment
*PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard
section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at
5:00PM prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City Hall and at www.cityoftybee.org.
THE VISION OF THE CITY OF TYBEE ISLAND
“is to make Tybee Island the premier beach community in which to live, work, and play.”
THE MISSION OF THE CITY OF TYBEE ISLAND
“is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural
and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.”
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MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown, Mayor pro tem
John Branigin
Jackson Butler
Wanda Doyle
Julie Livingston
Monty Parks CITY OF TYBEE ISLAND
CITY MANAGER
Diane Schleicher
CITY CLERK
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
PROCLAMATION
Arbor Day
WHEREAS, Arbor Day was first observed with the planting of more than a million trees
in Nebraska on 1972; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut
heating and cooling costs, moderated the temperature, clean the air, produce oxygen
and provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel
for our fires and countless other wood products; and
WHEREAS, trees in our city increase the property values, enhance the economic vitality
of business areas, and beautify our community; and
WHEREAS, caring for and preserving our natural environment is the responsibility of
every citizen;
NOW THEREFORE, I, Jason Buelterman, Mayor of the City of Tybee Island, do hereby
proclaim, Saturday, February 24, 2018 as Arbor Day on Tybee Island and urge all citizens
to support the City of Tybee’s efforts to care for the island’s trees.
IN WITNESS WHEREOF, I hereby set my hand and cause the seal of the City of Tybee
Island be affixed this 22th day of February 2018.
_____________________
Jason Buelterman, Mayor
City of Tybee Island
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City Council Minutes February 8, 2018
Consideration of Items for Consent Agenda
Mayor Buelterman called the consent agenda to order at 6:30PM on February 8, 2018. Those
present were Julie Livingston, Monty Parks, John Branigin, Wanda Doyle, Barry Brown, and
Jackson Butler. Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City
Attorney; George Shaw, Director, Community Development; and Janet LeViner, Clerk of Council.
Mayor pro tem Brown listed the following items on the consent agenda:
City Council Meeting, January 11, 2018
Special City Council Meeting, January 25, 2018
Agreement with the Department of Army to extend Federal Participation in the Tybee
Island Shoreline Protection Project. Discussion: Mayor Buelterman confirmed with
Mr. Hughes, this is the Agreement for the Corp of Engineers to move forward with Phase
II Channel Impact Study. Mr. Hughes confirmed.
GIS Services Contract, Budget Line Item 100-1535-52-1300. Discussion: Todd Smith
explained the contract and recommended Mayor and Council approve.
Highway 80 Median Improvement Concept. Discussion: Dr. Gillen stated Mayor and
Council would be voting on the approval of up to $35,000 for design work for the median
project, which will include surveys and permitting. Ms. Doyle then explained an available
grant for the enhancement of the median. Ryan Thompson from Thomas and Hutton is
working with Dr. Gillen on the preparation and submission of the Grant, which will require
a 20% match. Mayor Buelterman asked if this was in the budget. Dr. Gillen responded
there is not a specific budget but does have a contingency budget which will cover the
cost of the project.
Resolution – 2018 Historic Preservation Fund Grant Application: Design Guidelines
Indemnity Agreement. Discussion: Mr. Hughes stated the Indemnity Agreement is
required by GEMA on behalf of FEMA in connection with the removal of debris from
Hurricane Irma from the private drives.
Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the
consent agenda were present.
Opening Ceremonies
Call to Order
Invocation: Ken Douberly, St Michaels Parrish
Pledge of Allegiance
Recognitions and Proclamations
Mayor Buelterman recognized Mr. Hughes for twenty-five years of service to the City of Tybee
Island as the City Attorney. He expressed his deep appreciation for everything he does for the
City and continues to do. Mr. Hughes thanked Mayor and Council.
Mayor Buelterman asked Chief Bryson and Corporal Skylar Strickland, TIPD, to come
forward. Chief Bryson explained the 200 Club recognized Corporal Strickland with the Valor
Award. Corporal Strickland, with no regard for his own safety, rescued several young people who
were swimming off shore. Mayor Buelterman thanked Corporal Strickland for everything he does
for the City and presented him a Certification of Appreciation from the City of Tybee.
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Monty Parks made a motion to approve the consent agenda. Julie Livingston seconded.
Vote was unanimous, 6-0.
Public Hearings
Site Plan Approval: Modify site – 1312 Butler Ave, Georgianne Inn, Zone C1-SE – PIN:
4-0007-06-005 – Greg Stoeffler. George Shaw approached Mayor and Council and stated
1312 Butler Avenue is the Georgianne Inn as well as an historical inn. The new owners wish to
make improvements to the property, which includes parking, add a pool and landscaping. The
Planning Commission recommended approval with a 4-1 vote and Staff concurs. He stated there
were some minor concerns with parking as this is the same drive aisle currently and will improve
the parking situation, as there is not enough volume to create a safety issue. Mr. Shaw stated
there is an extremely large oak tree, which is on the neighboring property, and the branches
hang over the drive. The fire truck cannot get under the branches. The motion from the Planning
Commission did not mandate the removal of the branches and the owner is willing to remove the
branches for access of fire equipment. Access would be from 13th Terrace and 14th Street in case
of a fire. Mayor Buelterman asked if Chief Fields has looked at the property. Mr. Shaw responded
yes, and agreed fire equipment could not travel down the drive safely. Wanda Doyle made a
motion to approve as written with the recommendation Chief Fields certifying the drive is safe for
fire department access. Barry Brown seconded. Vote was unanimous to approve, 6-0.
Site Plan Approval: Modify Site – 1705 Butler Ave, Zone C-1; PIN: 4-0009-02-006 –
Karen and Frank Kelly. Mr. Shaw approached Mayor and Council and explained the Kelly’s
have recently purchase a home just south of the property. It is their intention to remove the
concrete building and build a new building with four bedrooms upstairs and an office, kitchen and
spa on the first floor. Parking would be available in front of the building. The Planning
Commission recommended approval, 4-1. Mr. Shaw stated there is not a parking space for the
handicap as presented on the Parking Plan and Staff recommended one of the parking spaces be
designated as handicapped parking and have the unloading zone in the City’s right-of-way.
Monty Parks made a motion to approve. Julie Livingston seconded. Vote was unanimous to
approve, 6-0.
Consideration of Bids, Contracts, Agreements and Expenditures
Approval of bid for decking replacement/renovation for Campground pool. Bid
amount $48,000. Ms. Doyle confirmed there is funding in the current budget for this agenda
item. Wanda Doyle made a motion to approve. Barry Brown seconded. Vote was unanimous
to approve, 6-0.
Council, Officials and City Attorney Considerations and Comments
Monty Parks stated he has a quote from McClain’s Shallow Wells for shallow wells on the South-
end. He encouraged Dr. Gillen to move forward with this project and get quotes for the concrete
pad the showers sit on, electrical and plumbing for the showers. Mr. Parks recommended four
showers at 18th Street, 16th Street, 15th Street, and 14th Street. This would be $8,000 for each
shower and $8,000 for the concrete pads to include electrical and plumbing. Maintenance and a
disinfectant system will be included in the bid package. Ms. Doyle asked if there is sufficient
money built into the budget for maintenance. Mr. Parks confirmed and maintenance will be built
into the contract with McClain and recommended two be done immediately, 15th and 16th Streets,
as that area has the heaviest usage. Dr. Gillen to contact Greenline for specifications.
George Shaw gave a brief update on the Hazard Mitigation Grant. Mr. Shaw stated, the
recommendation of the State, is the City prioritize repetitive loss and substantial damaged homes.
A full packet was completed with a structural evaluation for 14 properties that fit that category.
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Those were sent with a full application, pre-application and complete application, February 1,
2018. Additionally, approximately 48 applications that gave Staff their full applications were sent
forward with a pre-application. GEMA confirmed receipt of both and are now in the review
process. Staff is not aware of how long the review process will take and feels there will not be
any issues with the first packet. Mr. Shaws feels the City will be awarded significantly more funds
than for the original 14 and will be able to do the majority of homes submitted. Mayor pro tem
Brown asked the status of the Smith residence. Mr. Shaw stated it was not included in the first
submission and it is his belief there will be funding available for all those who submitted an
application. Ms. Doyle confirmed fourteen applications have gone forward and the consultants
did a pre-application for the remaining applications. Mr. Shaw confirmed and will keep Mayor
and Council aware of any progress or changes in the application process.
Jackson Butler made a motion to adjourn. John Branigin seconded. Vote was unanimous,
5-0.
Meeting adjourned at 7:40PM.
______________________________
Janet R. LeViner, CMC
Clerk
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MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown, Mayor Pro Tem
John Branigin
Jackson Butler
Wanda Doyle
Julie Livingston
Monty Parks
CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CITY CLERK
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the
Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be
listed on the next scheduled agenda.
Council Meeting Date for Request: 2/22/18
Category: Consideration of Local Requests & Applications….Event…
Item: Gemini Man (Gemini Pictures, LLC): activity requested will take place during 3 days at
proposed locations
Explanation: Application is attached and includes details and notifications re: activity
Budget Line Item Number (if applicable):
Supporting Documentation: X Attached* _____ Audio/Video Presentation**
* Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM
on the Thursday prior to the scheduled meeting.
Submitted by: Chantel Morton, Development Authority/Main Street Executive Director
Phone/Email: 912-472-5071/cmorton@cityoftybee.org
Date given to Clerk of Council 12/14/18
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STATE OF GEORGIA )
COUNTY OF CHATHAM )
MEMORANDUM OF UNDERSTANDING
AND INTERGOVERNMENTAL AGREEMENT
This Memorandum of Understanding and Intergovernmental Agreement is made and
entered into, this the _____ day of _________________, 2018, by and between Chatham
County, a political subdivision of the State of Georgia, hereinafter referred to as “County” or
“Chatham County,” and the Mayor and Council of the City of Tybee Island, hereinafter referred
to as “City” and being collectively referred to as the “Parties.”
WHEREAS, the City contains a recreational pier owned and operated by County; and
WHEREAS, the City needs space on the pier for the installation of surveillance camera
equipment in order to monitor activities in the area for public safety, weather data and other
public reasons; and
WHEREAS, the County does consent to the placement and mounting of two surveillance
cameras, one on the north side of the pier and one on the south side of the pier at locations to be
designated for the general purposes desired by City; and
WHEREAS, the City agrees to allow and /or provide access to data obtained over or
through the operation of the cameras to the County with direct access thereto equivalent to the
access of the City; and
WHEREAS, the County agrees to provide electronic power without cost to the City for
the operation of such cameras and any related equipment and agrees for access by the City, its
agents and employees for maintenance, repairs, replacement, or similar purposes.
NOW, THEREFORE, it is agreed between the City and Chatham County more
particularly as follows:
1. The recitals stated above in this Agreement are incorporated and made a part of
the body of this Agreement as if fully repeated herein.
2. The County authorizes the City to install the camera units associated utilities and
equipment on the County pier and to supply power for the operation of such cameras at a cost to
the City of $30.00 per month.
3. The City agrees to allow the County access to data secured or obtained through
the surveillance cameras.
4. The Parties agree, in good faith, to cooperate with respect to the provisions and
intentions of this Agreement and, to the extent necessary, shall develop protocols and procedures
to mutually assist each other in connection with the implementation hereof.
5. The Parties agree that this Agreement may be terminated upon 30 day’s notice at
any time by written notice given by the Chief Executive Officers of the governing authorities of
each party.
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X:\Clients\000572\000.MOU\Pier Cameras.doc
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the ____
day of ________________________, 2018.
CHATHAM COUNTY, GEORGIA
By: ___________________________________
Attest: _________________________________
Janice Bocook, Clerk
Approved as to form and legality.
_________________________________
R. Jonathan Hart, County Attorney
CITY OF TYBEE ISLAND, GEORGIA
By: __________________________________
Jason Buelterman, Mayor
Attest: _______________________________
Jan LeViner, Clerk
Approved as to form:
______________________________
Edward M. Hughes, /City /Attorney
MOU/pier cameras
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City Council Agenda Item Request
Council Meeting Date for Request: February 22, 2018
Item: To request that the City Council approval a fiscal year budget amendment in the amount of $1,416,834 for
the General Fund
Description: FY2017-2018 General Fund Budget Amendment
Explanation: This agenda item is to a request for the City Council to amend the General Fund’s fiscal year 2017-
2018 budget by an increase of $1,416,834 from $ 12,196,119 to $13,612,953 due to additional increases to
personnel salary and benefits and additional contracts for services. Refer to the attached detailed budget
amendment to identify the changes that are included with this request. Please note that many of the changes to the
budget have already been approved by the City Council during previous council meetings.
Budget Line Item Number (if applicable):
Paper Work: ____X_ Attached* Already Distributed
______ To Be Handed Out at Council Meeting (by Requester)
______ Audio/Video Presentation**
Submitted by: Angela Hudson, Finance Director
Phone / Email: (912) 472-5021/ahudson@cityof tybee.org
Comments: ________________________________________________________________________________
February 21, 2018
Date given to Clerk of Council
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FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 0000 31 1100 Real Property Tax - Current (1,600,000.00) (1,061,489.27) (538,510.73) (1,600,000.00) (935,560.40)
100 0000 31 1200 Property Tax Prior Yrs (170,000.00) (886.01) (169,113.99) (170,000.00) (104,712.17)
100 0000 31 1310 Motor Vehicle Tax Tag Settlemt (7,000.00) (7,095.88) 95.88 (7,000.00) (9,957.87)
100 0000 31 1315 TAVT - Motor Vehicle Tax (100,000.00) (40,258.69) (59,741.31) (100,000.00) (52,428.58)
100 0000 31 1317 AVT Transportation Taxes (1,100.00) - (1,100.00) (1,100.00) -
100 0000 31 1320 Property Tax - Mobile Homes (100.00) (27.81) (72.19) (100.00) (79.58)
100 0000 31 1340 Personal Property - Intangible (30,000.00) (12,694.73) (17,305.27) (30,000.00) (15,734.01)
100 0000 31 1600 Real Estate Trans Tax (16,000.00) (6,623.41) (9,376.59) (16,000.00) (6,853.33)
100 0000 31 1710 Franchise Tax Electric (320,000.00) - (320,000.00) (320,000.00) (322,938.39)
100 0000 31 1750 Franchise Tax - Cable TV (125,000.00) (67,184.59) (57,815.41) (125,000.00) (65,875.46)
100 0000 31 1760 Franchise Tax Telephone (10,000.00) (4,237.87) (5,762.13) (10,000.00) (4,929.63)
100 0000 31 3100 Sales & Use Tax Rev (LOST)(1,135,000.00) (621,313.60) (513,686.40) (1,135,000.00) (680,365.03)
100 0000 31 3103 Energy Excise Tax (16,000.00) (9,842.54) (6,157.46) (16,000.00) (10,619.96)
100 0000 31 4200 Alcohol Bev Excise Tax (210,000.00) (97,458.27) (112,541.73) (210,000.00) (105,339.53)
100 0000 31 4300 Local 3% Alcohol Tax (135,000.00) (65,309.10) (69,690.90) (135,000.00) (63,556.84)
100 0000 31 6100 Business-Occupational Tax (65,000.00) (41,632.50) (23,367.50) (65,000.00) (40,305.00)
100 0000 31 6101 Admin Fees - Business License (4,100.00) (3,340.00) (760.00) (4,100.00) (3,270.00)
100 0000 31 6200 Insurance Premium Tax (186,000.00) (198,386.00) 12,386.00 (186,000.00) (186,618.26)
100 0000 31 6225 Insurance Company Taxes (1,000.00) (1,140.00) 140.00 (1,000.00) (980.00)
100 0000 31 9111 Int Delq Tax Real Property (1,500.00) (275.23) (1,224.77) (1,500.00) (940.24)
100 0000 31 9900 Late Charge Revenues (1,500.00) (790.85) (709.15) (1,500.00) (362.87)
31 Total TAXES (4,134,300.00) (2,239,986.35) (1,894,313.65) - - (4,134,300.00) (2,611,427.15)
100 0000 32 2990 Engineering Review (4,000.00) (3,368.75) (631.25) (4,000.00) (4,200.00)
100 0000 32 2995 Land Disturbing Fees (300.00) (150.00) (150.00) (300.00) (150.00)
100 0000 32 3000 Regulatory Fees (102,000.00) (44,105.00) (57,895.00) (102,000.00) (55,420.00)
100 0000 32 3101 Building Permits (85,000.00) (67,630.52) (17,369.48) (85,000.00) (66,798.57)
100 0000 32 3103 Palms Up Fees (1,000.00) - (1,000.00) (1,000.00) (1,900.00)
100 0000 32 3120 Building Inspections (25,000.00) (16,989.28) (8,010.72) (25,000.00) (19,821.44)
100 0000 32 3140 Sale of Permit Display- Zoning - - - - -
100 0000 32 3200 Film Permitting Fee (12,000.00) (4,925.00) (7,075.00) (12,000.00) (7,325.00)
100 0000 32 3900 Zoning Variance Requests (1,000.00) (400.00) (600.00) (1,000.00) (400.00)
100 0000 32 3901 Recording Fees (1,200.00) (2,750.00) 1,550.00 (1,200.00) (625.00)
100 0000 32 3912 Short-Term Registration (10,000.00) (59,625.00) 49,625.00 (10,000.00) (4,550.00)
100 0000 32 4100 Business License Penalty (500.00) (220.00) (280.00) (500.00) (502.50)
32 Total LICENSES AND PERMITS (242,000.00) (200,163.55) (41,836.45) - - (242,000.00) (161,692.51)
100 0000 33 1010 Coastal Incentive Grant - - - - (30,000.00)
100 0000 33 1011 Gov Hwy Safety Grant Revenue - - - - -
100 0000 33 1025 Grant - DNR (2,000.00) (2,071.61) 71.61 (2,000.00) (4,925.00)
100 0000 33 1111 FEMA Grant Revenue - - - - -
100 0000 33 4100 State Govnmnt Bonds - - - - -
100 0000 33 4310 Penalty Short Term Registratio - - - - -
100 0000 33 4311 GEMA Grant Revenue - - - - -
100 0000 33 4400 DOT LMIG Grant Rev (estimate)(80,000.00) (44,808.46) (35,191.54) (80,000.00) (44,808.46)
100 0000 33 4403 Grant Revenue - GEFA - - - - -
100 0000 33 4410 GDOT Grant Revenue (349,000.00) (150,000.00) (199,000.00) (349,000.00) -
100 0000 33 4450 Grant - Dept Economic Devlopme - - - - -
100 0000 33 6015 Beach Renourish Revenue - - - - -
100 0000 33 8000 Local Gvt Payment in Lieu of T - - - - -
33 Total INTERGOVEMENTAL GRANTS (431,000.00) (196,880.07) (234,119.93) - - (431,000.00) (79,733.46)
100 0000 34 1400 Printing-Duplicating Services (1,800.00) (1,041.51) (758.49) (1,800.00) (1,400.00)
100 0000 34 1500 Taxable Sales - Cashier - - - - -
100 0000 34 1700 Admin Svcs Water/Sewer - - - - -
100 0000 34 1710 Admin Svcs Sanitation - - - - -
100 0000 34 1910 Election Qualifying Fee (600.00) (1,152.00) 552.00 (600.00) -
100 0000 34 2110 Police Svcs- ID Card Fees - - - - -
100 0000 34 2120 Police Svcs- Accident Rep - - - - -
100 0000 34 2130 Spec Police Svcs- False Alarms - - - - -
100 0000 34 2200 Fire Protect Subscriptions (14,500.00) (11,154.50) (3,345.50) (14,500.00) (11,165.14)
100 0000 34 2900 Chatham Cty Salary Reimburse (70,000.00) (48,823.35) (21,176.65) (70,000.00) (54,285.84)
100 0000 34 2903 Police Cost Reimbursement - - - - -
100 0000 34 2904 Fire Cost Reimbursement - - - - (120.00)
100 0000 34 2905 DPW Cost Reimbursement (300.00) (700.00) 400.00 (300.00) (200.00)
100 0000 34 2906 Parking Cost Reimbursement (30,000.00) (15,070.00) (14,930.00) (30,000.00) (5,810.00)
100 0000 34 4150 City Dump Revenue (30,000.00) (13,519.00) (16,481.00) (30,000.00) (20,437.00)
100 0000 34 5415 Parking Revenue Meters - (452.00) 452.00 - -
GENERAL FUND REVENUE20180222AmendedCityCouncilPacket
Page 51 of 9420180222/jrl
FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 0000 34 5416 Parking Rev Decal/Multiday (240,000.00) (112,315.01) (127,684.99) (240,000.00) (106,925.00)
100 0000 34 5418 Parking Rev- Pay/Display (2,970,000.00) (1,379,739.69) (1,590,260.31) (2,970,000.00) (1,515,894.06)
100 0000 34 5419 Parking Revenue - Jaycee Park (800.00) - (800.00) (800.00) (340.14)
100 0000 34 5420 Processing Fee (1,000.00) (885.00) (115.00) (1,000.00) (919.50)
100 0000 34 6100 Animal Control-Shelter Fees - - - - -
100 0000 34 6410 Background Check Fees (3,000.00) (410.00) (2,590.00) (3,000.00) (2,451.50)
100 0000 34 6901 Vehicle Impound Fees - - - - -
100 0000 34 7501 City Facilities Rentals (42,000.00) (13,475.00) (28,525.00) (42,000.00) (19,975.00)
100 0000 34 7502 Concession Sales - - - - (13,724.14)
100 0000 34 7532 Vending Machine Revenue - (1,414.83) 1,414.83 - (1,111.36)
100 0000 34 7533 Campgrd Trolley Tickets - - - - (239.00)
100 0000 34 9303 Returned Ck Fees Parking (100.00) (96.00) (4.00) (100.00) (96.00)
34 Total CHARGES FOR SERVICES (3,404,100.00) (1,600,247.89) (1,803,852.11) - - (3,404,100.00) (1,755,093.68)
100 0000 35 1170 Police Fines City Portion (420,000.00) (165,860.78) (254,139.22) (420,000.00) -
100 0000 35 1172 Information Tech Fees (26,000.00) (15,055.68) (10,944.32) (26,000.00) -
100 0000 35 1174 Court Cost (50,000.00) (76,788.45) 26,788.45 (50,000.00) -
100 0000 35 1175 Fines and Violations - Parking (285,000.00) (167,579.55) (117,420.45) (285,000.00) (179,941.50)
100 0000 35 1176 Late Fees - Parking (35,000.00) (24,881.00) (10,119.00) (35,000.00) (26,478.00)
100 0000 35 1401 Crime Victim Emerg Fund - - - - -
100 0000 35 1900 Other Fines Police/Court (7,000.00) (6,772.75) (227.25) (7,000.00) (3,855.00)
35 Total FINES AND FORFEITURES (823,000.00) (456,938.21) (366,061.79) - - (823,000.00) (210,274.50)
100 0000 36 1000 Interest Revenue (15,000.00) (28,032.34) 13,032.34 (15,000.00) (14,027.87)
36 Total INTEREST INCOME (15,000.00) (28,032.34) 13,032.34 - - (15,000.00) (14,027.87)
100 0000 37 2100 Settlements - - - - -
100 0000 37 4401 BHT Donations - (600.00) 600.00 - (200.00)
37 Total MISCELLANEOUS REVENUE - (600.00) 600.00 - - - (200.00)
100 0000 38 1003 Lease - Shrine Club (1,600.00) (978.25) (621.75) (1,600.00) (1,118.00)
100 0000 38 1005 Rents-Royalty-Misc (1.00) - (1.00) (1.00) (1.00)
100 0000 38 1006 Lease - North Beach Grill (66,000.00) (38,500.00) (27,500.00) (66,000.00) (12,252.32)
100 0000 38 1007 YMCA - Non Member Fee (500.00) - (500.00) (500.00) -
100 0000 38 1008 NB Concession Stand Lease - (6,000.00) 6,000.00 - -
100 0000 38 1010 Cremation Wall (200.00) (225.00) 25.00 (200.00) (225.00)
100 0000 38 3000 Damaged Property Reimbursement (52,000.00) - (52,000.00) (52,000.00) -
100 0000 38 3001 Reimbursement for Demolition - - - - -
100 0000 38 9003 Miscellaneous Revenue (20,000.00) (45,258.74) 25,258.74 (20,000.00) (41,609.26)
100 0000 38 9100 Insurance Reimbursement - (51,227.04) 51,227.04 - -
38 Total RENTAL INCOME (140,301.00) (142,189.03) 1,888.03 - - (140,301.00) (55,205.58)
100 0000 39 1100 Transfer In - - - - -
100 0000 39 1200 H/M Transfer In (1,541,883.00) (755,818.88) (786,064.12) (1,541,883.00) (837,926.47)
100 0000 39 1300 Prior Yr Fund Balance (1,464,535.00) - (1,464,535.00) (1,416,834.00) (2,881,369.00) - $1,416,834 increase in use of fund balance due to
increases in the budgeted expenditures
100 0000 39 2100 Sale of Assets - - - - -
39 Total OTHER FINANCE SOURCES (3,006,418.00) (755,818.88) (2,250,599.12) (1,416,834.00) - (4,423,252.00) (837,926.47)
Grand Total (12,196,119.00) (5,620,856.32) (6,575,262.68) (1,416,834.00) - (13,612,953.00) (5,725,581.22) 20180222AmendedCityCouncilPacketPage 52 of 9420180222/jrl
FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 1110 51 1100 Salaries & Wages 37,200.00 24,800.00 12,400.00 37,200.00 24,800.00
100 1110 51 1400 Mayor Benefits 8,400.00 5,600.00 2,800.00 8,400.00 5,600.00
100 1110 51 2100 Health Insurance Benefits 580.00 - 580.00 580.00 -
100 1110 51 2200 FICA Soc Sec Contribution 5,150.00 1,884.80 3,265.20 5,150.00 1,884.80
100 1110 51 2300 FICA Medicare Contribution 1,200.00 440.80 759.20 1,200.00 440.80
100 1110 52 1100 Council Fees - - - - -
100 1110 52 1200 Professional Services - - - - -
100 1110 52 1201 Studies, Surveys, Consultants 5,000.00 - 5,000.00 5,000.00 4,024.98
100 1110 52 1232 Videographer - - - - -
100 1110 52 2110 Garbage Charges 395.00 233.76 161.24 395.00 266.07
100 1110 52 3100 Property & Liability Insurance 86,800.00 95,185.86 (8,385.86) 15,000.00 101,800.00 80,010.46
$15,000 increase due GIRMA premium adustments
for claims
100 1110 52 3203 Cell Phones - - - - -
100 1110 52 3220 Postage/ Freight 200.00 83.76 116.24 200.00 37.18
100 1110 52 3300 Advertisment - - - - -
100 1110 52 3400 Printing/Binding - - - - -
100 1110 52 3500 Training Ethics - - - - -
100 1110 52 3501 Travel & Related - Mayor 4,500.00 936.95 3,563.05 4,500.00 2,009.31
100 1110 52 3502 Council travel - W.Doyle 3,300.00 1,158.95 2,141.05 3,300.00 1,919.55
100 1110 52 3503 Council Travel- B. Brown 3,300.00 530.20 2,769.80 3,300.00 838.72
100 1110 52 3505 Council travel - B.Garbett 944.00 943.37 0.63 944.00 1,379.76
100 1110 52 3506 Council travel - Monty Parks 3,300.00 754.25 2,545.75 3,300.00 2,667.61
100 1110 52 3507 Council travel - Paul Wolf 500.00 231.55 268.45 500.00 259.34
100 1110 52 3508 Council Travel - Julie Livings 3,300.00 618.85 2,681.15 3,300.00 1,025.20
100 1110 52 3509 Council - John Major 521.00 520.95 0.05 521.00 -
100 1110 52 3512 Council Travel- Jackson Butler 2,356.00 792.00 1,564.00 2,356.00 -
100 1110 52 3513 Council Travel - John Branigin 2,779.00 535.85 2,243.15 2,779.00 -
100 1110 52 3600 Dues and Membership Fees 12,000.00 9,649.54 2,350.46 12,000.00 10,851.11
100 1110 52 3700 Education & Training - Council 2,000.00 580.00 1,420.00 2,000.00 -
100 1110 52 3701 Education & Training - Mayor 2,000.00 - 2,000.00 2,000.00 1,216.20
100 1110 52 3702 Education - W.Doyle 2,000.00 1,415.00 585.00 2,000.00 720.00
100 1110 52 3703 Education - B Brown 2,000.00 - 2,000.00 2,000.00 580.00
100 1110 52 3705 Education -B.Garbett 345.00 345.00 - 345.00 1,065.00
100 1110 52 3706 Education - M.Parks 2,000.00 1,375.00 625.00 2,000.00 50.00
100 1110 52 3710 Education - Julie Livingston 2,000.00 720.00 1,280.00 2,000.00 860.00
100 1110 52 3711 Education - John Major - - - - -
100 1110 52 3712 Education - Jackson Butler 1,655.00 1,255.00 400.00 1,655.00 -
100 1110 52 3713 Education - John Branigin 2,000.00 1,255.00 745.00 2,000.00 -
100 1110 52 3990 Service Chgs, Late Fees - - - - -
100 1110 53 1100 Supplies & Materials 25,250.00 23,113.48 2,136.52 25,250.00 1,222.49
100 1110 53 1210 Water/Sewer Charges 250.00 234.40 15.60 250.00 385.92
100 1110 53 1230 Electricity 7,200.00 4,272.24 2,927.76 7,200.00 3,768.35
100 1110 53 1270 Gasoline & Diesel Fuel - - - - -
100 1110 53 1310 Food - Officials & Functions 4,200.00 2,408.43 1,791.57 4,200.00 925.87
100 1110 53 1600 Small Equipment - 1,771.89 (1,771.89) - -
100 1110 53 1710 Volunteer Appreciation 300.00 - 300.00 300.00 -
100 1110 53 1720 Uniforms 300.00 147.48 152.52 300.00 -
100 1110 54 2300 Furniture and Fixtures - - - - -
100 1110 57 2100 Flowers 600.00 280.00 320.00 600.00 415.00
1110 Total CITY COUNCIL 235,825.00 184,074.36 51,750.64 15,000.00 - 250,825.00 149,223.72
1130 Total CLERK OF COUNCIL 107,361.00 55,848.76 51,512.24 - - 107,361.00 58,516.19
GENERAL FUND EXPENDITURES
CITY COUNCIL DEPARTMENT20180222AmendedCityCouncilPacket
Page 53 of 9420180222/jrl
FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 1320 51 1100 Salaries & Wages 163,096.00 105,344.64 57,751.36 163,096.00 94,167.47
100 1320 51 1200 Part Time/Seasonal - 1,551.00 (1,551.00) 15,211.00 6,965.00 22,176.00 -
$15,211 four part-time Beach Ambassador positions
already approved by council;
$6,965 Administrative Assistant ST Rental
100 1320 51 1300 Overtime 500.00 5,616.93 (5,116.93) 500.00 4,172.60
100 1320 51 1400 Employee Benefits 1,200.00 800.00 400.00 1,200.00 800.00
100 1320 51 2100 Health Insurance Benefits 31,164.00 15,241.12 15,922.88 31,164.00 12,916.29
100 1320 51 2200 FICA Soc Sec Contribution 10,217.00 9,693.11 523.89 944.00 432.00 11,593.00 6,060.83
$944 four part-time Beach Ambassador positions
already approved by counci;
$ 432 Adminstrative Assistant ST Rental
100 1320 51 2300 FICA Medicare Contribution 2,390.00 2,266.96 123.04 221.00 101.00 2,712.00 1,417.50
$221 four part-time Beach Ambassador positions
already approved by council;
$101 Administrative Assistant ST Rental
100 1320 51 2400 Retirement Contributions 13,915.00 8,116.57 5,798.43 399.00 27.00 14,341.00 9,392.56
$399 four part-time Beach Ambassador positions
already approved by council;
$27 Adminstrative Assistant ST Rental
100 1320 51 2600 Unemployment Insurance - - - - -
100 1320 51 2700 Workers Compensation 890.00 764.29 125.71 890.00 784.21
100 1320 52 1201 Studies, Surveys, Consultation - - - - -
100 1320 52 1210 Master Plan Development - - - - -
100 1320 52 1300 Contract Services 30,000.00 17,737.95 12,262.05 25,000.00 300,000.00 355,000.00 37,235.00 $25,000 increase due to North End Bike Study;
$300,0000 for Marine Science Center contract
services
100 1320 52 1325 Contract Service - Class - - - - -
100 1320 52 2110 Garbage Charges 37.00 18.36 18.64 37.00 17.94
100 1320 52 3100 Property/Liability Insurance 1,009.00 999.99 9.01 1,009.00 840.22
100 1320 52 3220 Postage/ Freight 2,800.00 1,357.16 1,442.84 2,800.00 1,093.66
100 1320 52 3300 Advertising 60.00 70.00 (10.00) 60.00 40.00
100 1320 52 3400 Print & Binding 200.00 - 200.00 200.00 -
100 1320 52 3500 Travel & Related Expenses 1,400.00 - 1,400.00 1,400.00 708.48
100 1320 52 3600 Dues & Fees 4,400.00 731.10 3,668.90 4,400.00 1,530.07
100 1320 52 3700 Educ & Training 2,300.00 - 2,300.00 2,300.00 -
100 1320 52 3850 Contract Labor - - - - -
100 1320 52 3950 Engineering Fees - - - - -
100 1320 53 1100 Supplies & Materials 3,000.00 810.59 2,189.41 3,000.00 617.45
100 1320 53 1210 Water/Sewer Charges 50.00 18.46 31.54 50.00 30.36
100 1320 53 1230 Electricity 650.00 336.10 313.90 650.00 296.46
100 1320 53 1310 Food - Officials & Functions 600.00 546.53 53.47 600.00 -
100 1320 53 1400 Books & Periodicals - - - - -
100 1320 53 1600 Small equipment 4,000.00 504.64 3,495.36 4,000.00 -
100 1320 53 1720 Uniforms 200.00 280.01 (80.01) 200.00 -
100 1320 54 1310 Building 500,000.00 15,820.23 484,179.77 500,000.00 -
100 1320 57 2000 Payment to Other Agencies - - - - -
100 1320 57 2002 Contributions Expense - - - - -
1320 Total CITY MANAGER 774,078.00 188,625.74 585,452.26 41,775.00 307,525.00 1,123,378.00 172,121.10
1510 Total FINANCE DIRECTOR OFFICE 133,472.00 80,397.45 53,074.55 - - 133,472.00 84,103.24
1512 Total FINANCE- ACCOUNTING 276,234.00 136,096.37 140,137.63 - - 276,234.00 102,181.15
1514 Total FINANCE - REVENUE - - - - - - 15,695.15
1517 Total FINANCE - ACCOUNTS PAYABLE 30,607.00 16,866.75 13,740.25 - - 30,607.00 21,270.77
1519 Total FINANCE - PAYROLL 42,524.00 17,548.23 24,975.77 - - 42,524.00 (11,682.33)
1530 Total LEGAL 246,605.00 86,750.52 159,854.48 - - 246,605.00 139,482.87
CITY MANGER DEPARTMENT20180222AmendedCityCouncilPacket
Page 54 of 9420180222/jrl
FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 1535 51 1100 Salaries & Wages 118,517.00 73,605.97 44,911.03 5,838.00 124,355.00 75,893.27 $5,838 Pay increase for IT Director approved by
Council on Dec. 14, 2017
100 1535 51 1300 Overtime 7,000.00 2,486.45 4,513.55 7,000.00 244.90
100 1535 51 1400 Employee Benefits 6,000.00 4,000.00 2,000.00 6,000.00 4,000.00
100 1535 51 2100 Health Insurance Benefits 19,671.00 10,994.91 8,676.09 19,671.00 13,881.71
100 1535 51 2200 FICA Soc Sec Contribution 8,154.00 4,867.94 3,286.06 362.00 8,516.00 4,838.83 $362 Pay increase for IT Director approved by Council
on Dec. 14, 2017
100 1535 51 2300 FICA Medicare Contribution 1,907.00 1,138.45 768.55 85.00 1,992.00 1,131.62 $362 Pay increase for IT Director approved by Council
on Dec. 14, 2017
100 1535 51 2400 Retirement Contributions 12,000.00 6,997.27 5,002.73 20.00 12,020.00 8,341.44 $20 Pay increase for IT Director approved by Council
on Dec. 14, 2017
100 1535 51 2600 Unemployment Insurance - - - - -
100 1535 51 2700 Workers Compensation 421.00 362.04 58.96 421.00 328.97
100 1535 52 1120 Management Support Activities - - - - -
100 1535 52 1300 Service Contracts 251,560.00 172,228.99 79,331.01 251,560.00 205,567.77
100 1535 52 1325 Contract Services - Class - - - - -
100 1535 52 2110 Garbage Charges 50.00 23.94 26.06 50.00 27.23
100 1535 52 2201 Repair/Maint-Buildings 5,000.00 1,561.70 3,438.30 5,000.00 3,336.47
100 1535 52 2203 Repair/Maint-Equipt 6,000.00 2,483.26 3,516.74 6,000.00 4,867.35
100 1535 52 2320 Rent- Equip & Vehicles 14,000.00 7,060.82 6,939.18 14,000.00 7,203.67
100 1535 52 3100 Property & Liability Insurance 950.00 791.67 158.33 950.00 771.87
100 1535 52 3201 Telephone/Internet Costs 57,400.00 25,888.66 31,511.34 57,400.00 42,106.38
100 1535 52 3600 Dues and fees 100.00 - 100.00 100.00 18.51
100 1535 52 3700 Educ & Training 5,000.00 - 5,000.00 5,000.00 -
100 1535 52 3850 Contract Services 2,500.00 1,250.00 1,250.00 2,500.00 1,450.00
100 1535 53 1100 Supplies & Materials 500.00 (335.77) 835.77 500.00 327.13
100 1535 53 1210 Water/Sewer Chgs 50.00 29.29 20.71 50.00 39.50
100 1535 53 1230 Electricity 500.00 437.05 62.95 500.00 385.48
100 1535 53 1600 Small Equipment 30,000.00 22,335.71 7,664.29 30,000.00 19,510.68
100 1535 53 1720 Uniforms - - - - -
100 1535 54 2100 Machinery & Equipment 200,000.00 - 200,000.00 200,000.00 -
100 1535 54 2101 Backup Power Generator - - - - -
100 1535 54 2300 Computer Room Equipment - - - - -
100 1535 54 2400 Computers 15,000.00 7,206.16 7,793.84 15,000.00 6,267.88
100 1535 54 2500 Capital Software Purchases 18,000.00 8,462.50 9,537.50 18,000.00 -
100 1535 54 4501 Phone System Expense - - - - -
1535 Total 780,280.00 353,877.01 426,402.99 6,305.00 - 786,585.00 400,540.66
INFORMATION TECHNOLOGY DEPARTMENT20180222AmendedCityCouncilPacket
Page 55 of 9420180222/jrl
FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 1540 51 1100 Salaries & Wages 61,092.00 39,878.80 21,213.20 7,678.00 68,770.00 40,239.38 $7,678.00 Pay increase for Human Resource Director
approved ob council on Dec. 14, 2017
100 1540 51 1400 Employee Benefits 3,000.00 2,000.00 1,000.00 - 3,000.00 2,000.00
100 1540 51 2100 Health Insurance Benefits 7,696.00 4,466.62 3,229.38 - 7,696.00 5,561.28
100 1540 51 2200 FICA Soc Sec Contributions 4,103.00 2,581.71 1,521.29 477.00 4,580.00 2,551.87 $477.00 Pay increase for Human Resource Director
approved ob council on Dec. 14, 2017
100 1540 51 2300 FICA Medicare Contributions 960.00 603.79 356.21 112.00 1,072.00 596.80 $112.00 Pay increase for Human Resource Director
approved ob council on Dec. 14, 2017
100 1540 51 2400 Retirement Contributions 6,235.00 3,635.73 2,599.27 25.00 6,260.00 4,340.48 $25.00 Pay increase for Human Resource Director
approved ob council on Dec. 14, 2017
100 1540 51 2700 Workers Compensation 212.00 186.38 25.62 212.00 175.27
100 1540 51 2900 Wellness Benefits 3,000.00 1,225.16 1,774.84 3,000.00 600.00
100 1540 52 1120 Management Support Activities 1,700.00 1,213.23 486.77 1,700.00 1,108.75
100 1540 52 1230 Medical Screening - - - - -
100 1540 52 1231 Drug Testing 4,500.00 700.83 3,799.17 4,500.00 2,530.41
100 1540 52 1275 Employee Assistance Expense 3,000.00 3,000.00 - 3,000.00 3,000.00
100 1540 52 1300 Contract Services - - - - 91.00
100 1540 52 1325 Contract Services - Class - - - - -
100 1540 52 2110 Garbage 30.00 13.98 16.02 30.00 15.88
100 1540 52 3100 Property & Liability Insurance 280.00 233.33 46.67 280.00 229.65
100 1540 52 3220 Postage 450.00 126.88 323.12 450.00 187.18
100 1540 52 3300 Advertising 1,000.00 336.00 664.00 1,000.00 -
100 1540 52 3400 Print & Binding - - - - -
100 1540 52 3500 Travel & Related Expenses 900.00 554.13 345.87 900.00 -
100 1540 52 3600 Dues and Fees 425.00 322.33 102.67 425.00 300.00
100 1540 52 3700 Educ & Training 1,200.00 912.00 288.00 1,200.00 395.00
100 1540 52 3725 Education & Training -Internal 2,000.00 - 2,000.00 2,000.00 -
100 1540 52 3850 Contract Services 1,500.00 513.00 987.00 1,500.00 338.35
100 1540 53 1100 Supplies & Materials 900.00 322.99 577.01 900.00 388.15
100 1540 53 1210 Water Sewer Chgs 30.00 14.04 15.96 30.00 23.08
100 1540 53 1230 Electricity 575.00 255.57 319.43 575.00 225.42
100 1540 53 1312 Employee Appreciation Luncheon 2,500.00 (48.00) 2,548.00 2,500.00 622.08
100 1540 53 1710 Employee Appreciation Awards 500.00 - 500.00 500.00 212.53
100 1540 57 2012 Unitied Way Coastal Empire 3,200.00 2,022.48 1,177.52 3,200.00 2,384.55
100 1540 57 2100 Flowers 600.00 - 600.00 600.00 -
100 1540 57 3000 Payments to Others - - - - -
1540 Total 111,588.00 65,070.98 46,517.02 8,292.00 - 119,880.00 68,117.11
HUMAN RESOURCES DEPARTMENT20180222AmendedCityCouncilPacket
Page 56 of 9420180222/jrl
FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 1565 51 1100 Salaries & Wages 147,587.00 89,732.62 57,854.38 147,587.00 95,210.37
100 1565 51 1300 Overtime Wages 7,000.00 5,231.29 1,768.71 7,000.00 4,733.46
100 1565 51 1400 Employee Benefits 2,400.00 1,600.00 800.00 2,400.00 1,600.00
100 1565 51 2100 Health Insurance Benefits 38,848.00 23,272.64 15,575.36 38,848.00 26,911.96
100 1565 51 2200 FICA Soc Sec Contribution 9,733.00 5,986.93 3,746.07 9,733.00 6,296.85
100 1565 51 2300 FICA Medicare Contribution 2,276.00 1,400.20 875.80 2,276.00 1,472.72
100 1565 51 2400 Retirement Contributions 14,210.00 8,287.37 5,922.63 14,210.00 9,116.72
100 1565 51 2600 Unemployment Insurance - - - - -
100 1565 51 2700 Workers Compensation 14,333.00 11,666.65 2,666.35 14,333.00 9,678.94
100 1565 52 1325 Contract Services - Class - - - - -
100 1565 52 2130 Custodial City Hall Building 6,600.00 4,400.00 2,200.00 6,600.00 4,400.00
100 1565 52 2200 Pest Control 3,800.00 3,729.92 70.08 3,800.00 3,719.94
100 1565 52 2201 Repair/Maintain-Buildings 39,000.00 30,325.48 8,674.52 39,000.00 17,181.40
100 1565 52 2203 Repai/Maintain-Equipment - - - - -
100 1565 52 3100 Property & Liability Insurance 10,000.00 6,333.33 3,666.67 10,000.00 6,042.12
100 1565 53 1100 Supplies/Materials 2,500.00 2,360.84 139.16 2,500.00 657.13
100 1565 54 1315 Building Improvements 160,000.00 7,825.00 152,175.00 360,000.00 - 520,000.00 - $360,000 increase for Gym Roof replacement and
Greenline Architect, Inc. contract
100 1565 54 1319 Building Imprv Storm Damage - 2,800.00 (2,800.00) - -
1565 Total BUILDING MAINTENANCE 458,287.00 204,952.27 253,334.73 360,000.00 - 818,287.00 187,021.61
2650 Total MUNICIPAL COURT 163,646.00 85,987.07 77,658.93 - - 163,646.00 78,380.28
BUILDING MAINTENANCE DEPARTMENT20180222AmendedCityCouncilPacket
Page 57 of 9420180222/jrl
FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 3210 51 1100 Salaries & Wages 1,141,221.00 676,659.40 464,561.60 1,141,221.00 694,909.40
100 3210 51 1200 Part Time/Seasonal Wages 79,699.00 46,660.92 33,038.08 79,699.00 70,629.41
100 3210 51 1300 Overtime 50,000.00 52,285.38 (2,285.38) 50,000.00 44,210.72
100 3210 51 1400 Employee Benefits 9,600.00 4,900.00 4,700.00 9,600.00 5,200.00
100 3210 51 2100 Health Insurance Benefits 233,380.00 118,544.80 114,835.20 (6,305.00) (13,758.00) 213,317.00 150,677.97 Decrease ($6305) for IT Director pay increase;
decrease ($13,758) for Planning Director pay increase
both approved bu Council on Dec. 14, 2017
100 3210 51 2200 FICA Soc Sec Contribution 79,392.00 48,255.40 31,136.60 79,392.00 48,697.42
100 3210 51 2300 FICA Medicare Contribution 18,568.00 11,285.68 7,282.32 18,568.00 11,389.00
100 3210 51 2400 Retirement Contributions 111,555.00 65,071.37 46,483.63 111,555.00 79,409.33
100 3210 51 2600 Unemployment payments - - - - -
100 3210 51 2700 Workers Compensation 67,969.00 64,196.10 3,772.90 67,969.00 61,189.72
100 3210 52 1200 Legal Expense - - - - -
100 3210 52 1225 Physical Evals 2,500.00 1,325.00 1,175.00 2,500.00 750.00
100 3210 52 1300 Equip Service Contracts 17,000.00 14,996.07 2,003.93 17,000.00 11,272.62
100 3210 52 1325 Contract Services - Class - - - - -
100 3210 52 2110 Garbage Charges 650.00 329.04 320.96 650.00 374.43
100 3210 52 2130 Custodial 9,000.00 5,511.90 3,488.10 9,000.00 4,643.28
100 3210 52 2201 Repair/Maint-Buildings 5,000.00 1,435.25 3,564.75 5,000.00 1,381.07
100 3210 52 2202 Repair/Maint-Vehicles 23,000.00 11,864.09 11,135.91 23,000.00 23,818.65
100 3210 52 2203 Repair/Maint-Equipment 7,500.00 2,926.62 4,573.38 7,500.00 1,608.97
100 3210 52 2320 Rent-Equip & Vehicles 3,500.00 143.00 3,357.00 3,500.00 -
100 3210 52 2325 Armored Car Service 6,500.00 3,702.39 2,797.61 6,500.00 -
100 3210 52 3100 Property & Liability Insurance 82,000.00 68,333.33 13,666.67 82,000.00 80,938.74
100 3210 52 3201 Telephone/ communications 150.00 150.00 - 150.00 -
100 3210 52 3220 Postage/Freight 900.00 577.37 322.63 900.00 426.73
100 3210 52 3500 Travel & Related Expenses 37,400.00 25,979.65 11,420.35 37,400.00 15,698.25
100 3210 52 3600 Dues, Fees, Tags & Titles 1,600.00 365.33 1,234.67 1,600.00 1,279.00
100 3210 52 3601 GCIC Database Fees - - - - -
100 3210 52 3602 Certifications 1,600.00 99.00 1,501.00 1,600.00 1,360.00
100 3210 52 3700 Educ &Training 12,500.00 7,557.94 4,942.06 12,500.00 12,558.46
100 3210 52 3850 Contract Labor - - - - -
100 3210 52 3901 Credit Card Service Charges 12,000.00 7,344.97 4,655.03 12,000.00 818.39
100 3210 52 3920 Minor Accidents - - - - -
100 3210 53 1100 Supplies & Materials 8,500.00 4,011.09 4,488.91 8,500.00 6,319.55
100 3210 53 1102 Flags - - - - -
100 3210 53 1103 Investigation & I.D. Supplies 1,200.00 690.70 509.30 1,200.00 170.78
100 3210 53 1185 Community Police Programs 3,000.00 776.86 2,223.14 3,000.00 1,546.80
100 3210 53 1190 Animal Control Supplies 500.00 37.19 462.81 500.00 31.98
100 3210 53 1191 Animal Control Costs 150.00 - 150.00 150.00 -
100 3210 53 1210 Water/Sewer Charges 750.00 320.42 429.58 750.00 357.00
100 3210 53 1230 Electricity 25,700.00 12,675.79 13,024.21 25,700.00 15,460.55
100 3210 53 1270 Gasoline & Diesel Fuel 52,680.00 30,584.12 22,095.88 52,680.00 29,965.91
100 3210 53 1310 Food - Officials & Functions 2,500.00 791.32 1,708.68 2,500.00 75.42
100 3210 53 1385 Custody - Food Supplies - - - - 176.62
100 3210 53 1600 Small equipment 14,500.00 6,580.69 7,919.31 14,500.00 2,654.24
100 3210 53 1601 Safety Equipment 16,350.00 5,209.09 11,140.91 16,350.00 16,628.47
100 3210 53 1603 Protective Gear 7,500.00 - 7,500.00 7,500.00 2,433.00
100 3210 53 1610 Small Equipment-Outfit Cars - - - - -
100 3210 53 1615 Small Equipment-camera's - - - - -
100 3210 53 1616 Small Equipment-radios & tasie 44,150.00 4,240.28 39,909.72 44,150.00 3,678.15
100 3210 53 1619 Small Equipment-Storm Damage - - - - -
100 3210 53 1620 Small Equipment-Tech Fees 18,000.00 5,869.00 12,131.00 18,000.00 1,152.98
100 3210 53 1701 Over/Short - - - - -
100 3210 53 1720 Uniforms & Accessories 18,500.00 7,202.64 11,297.36 18,500.00 13,726.11
100 3210 54 2100 Capital Equipment - - - - 7,000.00
100 3210 54 2125 Software - Capital - - - - -
100 3210 54 2129 Machinery & Equipment Storm Da 138,435.00 67,697.89 70,737.11 138,435.00 -
100 3210 54 2200 Vehicles 178,000.00 89,562.95 88,437.05 178,000.00 -
100 3210 54 2300 Furnitures & Fixtures 3,000.00 1,857.26 1,142.74 3,000.00 -
100 3210 57 1150 Jail Expense - Chatham Co - - - - -
3210 Total POLICE DEPARTMENT 2,547,599.00 1,478,607.29 1,068,991.71 (6,305.00) (13,758.00) 2,527,536.00 1,424,619.12
POLICE DEPARTMENT20180222AmendedCityCouncilPacket
Page 58 of 9420180222/jrl
FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 3215 51 1100 Salaries & Wages 236,223.00 113,809.48 122,413.52 236,223.00 80,949.74
100 3215 51 1200 Part Time/Seasonal Wages - 1,507.00 (1,507.00) - 18,017.87
100 3215 51 1300 Overtime 5,600.00 11,274.59 (5,674.59) 5,600.00 6,934.24
100 3215 51 2100 Health Insurance Benefits 65,996.00 24,782.90 41,213.10 (16,775.00) (8,292.00) 40,929.00 17,568.28 Decrease ($16,775 for four Beach Ambassdor
positions;
Decrease by ($8,292) for Pay increase for Human
Resource Director
100 3215 51 2200 FICA Soc Sec Contribution 14,993.00 7,848.75 7,144.25 14,993.00 8,202.10
100 3215 51 2300 FICA Medicare Contribution 3,506.00 1,835.59 1,670.41 3,506.00 1,918.27
100 3215 51 2400 Retirement Contributions 8,720.00 5,085.01 3,634.99 8,720.00 3,242.80
100 3215 51 2700 Workers Compensation 12,548.00 4,604.00 7,944.00 12,548.00 2,948.71
100 3215 52 2203 Repair & Maintain - Equipment - - - - 1,222.33
100 3215 52 3100 Property & Liability Insurance - - - - -
100 3215 53 1100 Supplies & Materials 500.00 - 500.00 500.00 20.90
100 3215 53 1600 Small Equipment 2,000.00 - 2,000.00 2,000.00 -
100 3215 53 1601 Safety Equipment 500.00 - 500.00 500.00 -
100 3215 53 1720 Uniforms 4,000.00 2,529.18 1,470.82 4,000.00 2,175.00
100 3215 54 2505 Beach Patrol Equipment - - - - -
3215 Total BEACH PATROL 354,586.00 173,276.50 181,309.50 (16,775.00) (8,292.00) 329,519.00 143,200.24
3510 Total FIRE DEPARTMENT 516,559.00 294,503.91 222,055.09 - - 516,559.00 260,669.98
3920 Total EMERGENCY MANAGEMENT 79,723.00 55,006.95 24,716.05 - - 79,723.00 45,701.53
BEACH PATROL20180222AmendedCityCouncilPacket
Page 59 of 9420180222/jrl
FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 4210 51 1100 Salaries & Wages 726,892.00 432,180.51 294,711.49 726,892.00 432,728.65
100 4210 51 1200 Part Time/Seasonal Wages - - - - -
100 4210 51 1300 Overtime 25,000.00 24,187.25 812.75 25,000.00 16,314.29
100 4210 51 1400 Employee Benefits 12,000.00 6,400.00 5,600.00 12,000.00 7,000.00
100 4210 51 2100 Health Insurance Benefits 175,273.00 89,562.17 85,710.83 175,273.00 98,832.41
100 4210 51 2200 FICA Soc Sec Contribution 47,361.00 28,529.36 18,831.64 47,361.00 28,030.02
100 4210 51 2300 FICA Medicare Contribution 11,077.00 6,672.29 4,404.71 11,077.00 6,555.35
100 4210 51 2400 Retirement Contributions 71,390.00 41,641.95 29,748.05 71,390.00 46,285.52
100 4210 51 2600 Unemployment Insurance - - - - -
100 4210 51 2700 Workers Compensation 39,135.00 26,707.06 12,427.94 39,135.00 28,522.49
100 4210 52 1201 Studies, Survey, Consultations - - - - -
100 4210 52 2140 Landscaping/Lawncare 10,000.00 1,470.10 8,529.90 10,000.00 2,618.25
100 4210 52 2141 Trees - Palms Up 3,000.00 2,600.00 400.00 3,000.00 2,400.00
100 4210 52 2201 Repair & Maintain - Buildings 3,170.00 - 3,170.00 3,170.00 247.96
100 4210 52 2202 Repair & Maintain - Vehicles 55,000.00 22,930.39 32,069.61 55,000.00 30,704.27
100 4210 52 2203 Repair & Maintain - Equipment 10,800.00 7,134.83 3,665.17 10,800.00 8,106.55
100 4210 52 2205 Repair & Maint- Infrastructure 37,500.00 21,104.70 16,395.30 4,000.00 25,000.00 66,500.00 7,566.33 $4,000 Contract with Thomas & Hutton from
Oct. , 26 2017 Council Meeting - Hwy 80 Median
project;
$25,000 increase for Hwy 80 Median Planting Project
100 4210 52 2219 Repair & Maint -Infras Damage - - - - -
100 4210 52 2320 Rental - Equipment & Vehicles 2,500.00 2,132.58 367.42 2,500.00 1,703.40
100 4210 52 3100 Property & Liability Insurance 19,000.00 7,000.00 12,000.00 19,000.00 14,953.47
100 4210 52 3220 Postage & Freight 200.00 - 200.00 200.00 -
100 4210 52 3300 Advertising 200.00 25.00 175.00 200.00 -
100 4210 52 3310 Building Demolition Services - - - - -
100 4210 52 3500 Travel & Related Expenses 1,000.00 59.29 940.71 1,000.00 745.74
100 4210 52 3600 Dues, Fees & Licenses 18,000.00 371.79 17,628.21 18,000.00 17,910.53
100 4210 52 3700 Education and Training 4,000.00 1,118.85 2,881.15 4,000.00 1,483.46
100 4210 52 3850 Contract Labor 10,000.00 4,625.00 5,375.00 10,000.00 1,080.00
100 4210 52 3920 Minor Accidents - - - - -
100 4210 52 3990 Service Charges, Late Charges 9,500.00 3,343.93 6,156.07 9,500.00 1,242.85
100 4210 53 1100 Supplies & Materials 20,000.00 4,038.80 15,961.20 20,000.00 8,069.00
100 4210 53 1105 Public Restroom Supplies 16,000.00 6,836.04 9,163.96 16,000.00 4,513.76
100 4210 53 1210 Water/Sewer Charges 2,000.00 1,003.06 996.94 2,000.00 841.58
100 4210 53 1220 Propane - - - - -
100 4210 53 1230 Electricity 120,000.00 67,116.62 52,883.38 120,000.00 67,485.33
100 4210 53 1270 Gasoline & Diesel Fuel 30,000.00 17,214.78 12,785.22 30,000.00 17,625.32
100 4210 53 1400 Books & Periodicals - - - - -
100 4210 53 1600 Small Equipment 24,100.00 4,150.43 19,949.57 24,100.00 1,956.78
100 4210 53 1601 Safety Equipment 9,000.00 4,566.74 4,433.26 9,000.00 6,519.96
100 4210 53 1702 Signs - various 15,000.00 9,092.52 5,907.48 15,000.00 2,438.38
100 4210 53 1720 Uniform/ Clothing 7,000.00 5,100.13 1,899.87 7,000.00 4,616.28
100 4210 54 1100 Site Improvement - - - - -
100 4210 54 1310 Building - - - - -
100 4210 54 1315 Building Improvements - - - - 269.33
100 4210 54 1410 Infrastructure 19,000.00 1,278.76 17,721.24 19,000.00 19,305.50
100 4210 54 1416 Infrastructure - LMIG Grant 80,000.00 44,808.46 35,191.54 80,000.00 -
100 4210 54 1417 Infrastructure - DOT Grant - - - - -
100 4210 54 2100 Machinery & Equipment - - - - -
100 4210 54 2200 Vehicles 65,000.00 - 65,000.00 65,000.00 15,000.00
4210 Total PUBIC WORKS ADMINISTRATION 1,699,098.00 895,003.39 804,094.61 4,000.00 25,000.00 1,728,098.00 903,672.76
4225 Total STREET CLEANING - - - - - - 498,444.08
PUBLIC WORKS ADMINISTRATION20180222AmendedCityCouncilPacket
Page 60 of 9420180222/jrl
FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 4250 52 1201 Studies, Survey, Consultations 12,000.00 8,275.00 3,725.00 12,000.00 4,375.00
100 4250 52 2102 Drainage Improvements - - - - -
100 4250 54 2100 Machinery & Equipment - - - - -
100 4250 54 2102 Drainage Improvements 69,200.00 69,178.90 21.10 40,000.00 109,200.00 - $40,000 pre-bid estimated cost for backflow
preventers project
4250 Total PUBIC WORKS STORM DRAINAGE 81,200.00 77,453.90 3,746.10 40,000.00 - 121,200.00 4,375.00
4520 Total SOLID WASTE 130,000.00 69,517.34 60,482.66 - - 130,000.00 67,361.29
6110 Total PUBLIC WORKS RECREATION 176,125.00 92,433.32 83,691.68 - - 176,125.00 102,113.65
6122 Total YMCA RECREATION 168,950.00 112,300.00 56,650.00 - - 168,950.00 110,633.34
6124 Total FIRE - LIFE GUARDS 496,821.00 161,411.17 335,409.83 - - 496,821.00 178,925.82
100 6125 52 1250 Beach Task Force Expense 36,000.00 26,199.10 9,800.90 36,000.00 21,000.00
100 6125 52 2110 Garbage Beach Related 1,368.00 684.00 684.00 1,368.00 (333.60)
100 6125 53 1210 Water/Sewer Chgs 13,632.00 6,244.37 7,387.63 13,632.00 5,351.45
100 6125 53 1230 Electricity - - - - -
100 6125 53 1235 Beach Oper & Maint 47,500.00 - 47,500.00 47,500.00 -
100 6125 53 1310 Food - Officials & Function 1,800.00 182.22 1,617.78 1,800.00 1,179.33
100 6125 54 1205 Beach Related Equipment - - - - -
100 6125 54 1311 Public Restrooms Beachside - - - - -
100 6125 54 1401 8th Street Dune - - - - -
100 6125 54 1402 Beach Renourishment 175,000.00 145,728.18 29,271.82 138,100.00 313,100.00 -
$138,100 for US Corp Engineer beach project check
disbursed 1-26-18
100 6125 54 2105 Beach Crossovers - - - - -
6125 Total BEACH RELATED 275,300.00 179,037.87 96,262.13 138,100.00 - 413,400.00 27,197.18
PUBLIC WORKS STORM DRAINAGE
BEACH RELATED20180222AmendedCityCouncilPacket
Page 61 of 9420180222/jrl
FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 6172 57 2000 Tybee Is Historic Soc Grant 16,125.00 16,125.00 - 16,125.00 16,125.00
100 6172 57 2001 Marine Science Center Grant 25,212.00 25,212.00 - 13,300.00 38,512.00 25,212.00 $13,300 - to reimburse Marine Science Ctr for HVAC
from a few years ago as approved by Council in
FY2015
100 6172 57 2025 Tybee Marine Rescue - - - - -
100 6172 57 4000 Bad Debt Expense - - - - -
6172 Total MUSEUM 41,337.00 41,337.00 - 13,300.00 - 54,637.00 41,337.00
6210 Total PUBIC WORKS - PARKS 262,618.00 124,922.32 137,695.68 - - 262,618.00 159,355.12
6222 Total CONCESSION STAND 78,300.00 30,973.18 47,326.82 - - 78,300.00 70,708.61
6230 Total PARKS & BOLEVARDS 199,000.00 - 199,000.00 - - 199,000.00 12,500.00
MUSEUM20180222AmendedCityCouncilPacket
Page 62 of 9420180222/jrl
FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
100 7220 51 1100 Salaries & Wages 100,252.00 65,710.48 34,541.52 12,732.00 12,744.00 125,728.00 65,881.33 $12,732 for pay increase for Planning Director
approved by Council on Dec. 14, 2017;
$12,744 for Facilities Coordinator position
100 7220 51 1200 Part Time/Seasonal Wages - - - - -
100 7220 51 1300 Overtime 1,000.00 632.64 367.36 1,000.00 178.20
100 7220 51 1400 Employee Benefits 3,000.00 800.00 2,200.00 3,000.00 800.00
100 7220 51 2100 Health Insurance Benefits 19,616.00 10,969.12 8,646.88 19,616.00 15,741.54
100 7220 51 2200 FICA Soc Sec Contribution 6,464.00 4,162.93 2,301.07 792.00 791.00 8,047.00 4,145.72 $792 for pay increase for Planning Director approved
by Council on Dec. 14, 2017;
$791for Facilities Coordinator position
100 7220 51 2300 FICA Medicare Contribution 1,521.00 973.57 547.43 186.00 185.00 1,892.00 969.59 $186 for pay increase for Planning Director approved
by Council on Dec. 14, 2017;
$185 for Facilities Coordinator position
100 7220 51 2400 Retirement contributions 9,585.00 5,590.34 3,994.66 41.00 41.00 9,667.00 2,142.56 $41 for pay increase for Planning Director approved
by Council on Dec. 14, 2017;
$41 for Facilities Coordinator position
100 7220 51 2600 Unemployment Insurance - - - - -
100 7220 51 2700 Workers Compensation 334.00 326.19 7.81 334.00 230.39
100 7220 52 1100 Studies/Mstr Plan Upd/Solid Ws 48,000.00 2,500.00 45,500.00 25,000.00 73,000.00 43,920.00 $25,000 Increase for contract
100 7220 52 1200 Legal Notices 300.00 165.00 135.00 300.00 170.00
100 7220 52 1202 Engineer Review 18,000.00 700.00 17,300.00 18,000.00 3,193.75
100 7220 52 1203 Engineer Review - Billable 12,000.00 5,600.00 6,400.00 12,000.00 4,243.75
100 7220 52 1205 County Inspection Contract 50,000.00 22,500.00 27,500.00 50,000.00 22,500.00
100 7220 52 1232 Videographer - - - - -
100 7220 52 1240 Planning Commission expense 1,500.00 - 1,500.00 454,255.00 60,000.00 515,755.00 - $454,255 Increase for F.C. McColm Consulting, LLC -
Hazard Mitigation Consultant approved by Council
Dec. 19, 2017; $60,000
for Ecological Planning GrooupContract with Consult
for implementation for comperhensive study
100 7220 52 1300 Contract Services - - - - -
100 7220 52 1325 Contract Services - Class - - - - -
100 7220 52 2110 Garbage Charges 60.00 28.56 31.44 60.00 32.55
100 7220 52 3100 Property & Liability Insurance 1,500.00 458.33 1,041.67 1,500.00 1,250.44
100 7220 52 3220 Postage & Freight 1,000.00 321.82 678.18 1,000.00 31.48
100 7220 52 3400 Printing & Binding 500.00 78.00 422.00 500.00 -
100 7220 52 3500 Travel & Related Expenses 1,980.00 787.55 1,192.45 1,980.00 1,249.13
100 7220 52 3600 Dues and Fees 1,000.00 369.50 630.50 1,000.00 710.47
100 7220 52 3700 Educ & Training 2,000.00 390.00 1,610.00 2,000.00 775.00
100 7220 52 3850 Contract Labor - - - - -
100 7220 52 3901 Credit Card Service Charges 3,000.00 313.95 2,686.05 3,000.00 -
100 7220 53 1100 Supplies & Materials 2,500.00 848.21 1,651.79 2,500.00 1,795.79
100 7220 53 1210 Water/Sewer Chgs 60.00 28.65 31.35 60.00 47.18
100 7220 53 1230 Electricity 1,030.00 522.35 507.65 1,030.00 460.75
100 7220 53 1400 Books & Periodicals 300.00 262.20 37.80 300.00 -
100 7220 53 1600 Small Equipment - - - - -
100 7220 53 1720 Uniforms 170.00 104.18 65.82 170.00 169.90
100 7220 57 2000 Payment to Other Agencies 2,500.00 833.33 1,666.67 2,500.00 -
7220 Total PLANNING AND ZONING DEPARTMENT 289,172.00 125,976.90 163,195.10 493,006.00 73,761.00 855,939.00 170,639.52
7300 Total MAINSTREET DIVISION 99,399.00 53,914.33 45,484.67 - - 99,399.00 65,840.94
7520 Total SOUTH BEACH DISTRICT 25,000.00 2,440.00 22,560.00 - - 25,000.00 33,661.68
7564 Total PARKING SERVICES 579,933.00 327,679.51 252,253.49 - - 579,933.00 296,379.13
8000 Total DEBT SERVICE 9,550.00 9,548.42 1.58 - - 9,550.00 51,380.51
100 9000 61 1000 Contingency 64,100.00 - 64,100.00 (64,100.00) - - Decrease by ($64,100) for budget amendments
100 9000 61 1001 Trans out Solid Waste Fund 264,050.00 - 264,050.00 264,050.00 -
100 9000 61 1002 Trans out E911 Fund 289,692.00 - 289,692.00 289,692.00 -
100 9000 61 1003 Transfer Out - Capital Project - - - - -
100 9000 61 1005 Transfer Out - SPLOST - - - - -
100 9000 61 1060 Transfer to Water & Sewer Fund - - - - -
100 9000 61 1220 Transfer to Grant Fund 220 107,500.00 - 107,500.00 107,500.00 -
100 9000 61 1340 Transfer to Capital Grant Fund - - - - -
100 9000 61 1555 Trans out River's End RV Prk - - - - -
9000 Total OTHER FINANCING USES 725,342.00 - 725,342.00 - (64,100.00) 661,242.00 -
Grand Total 12,196,119.00 5,781,438.81 6,414,680.19 1,096,698.00 320,136.00 13,612,953.00 6,133,688.02
PLANNING AND ZONING DEPARTMENT20180222AmendedCityCouncilPacket
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FUND DEPT OBJECT G/L ACCOUNT DESCRIPTION
CURRENT
AMENDED BUDGET
Y-T-D ACTUAL
02/16/2018 BUDGET BALANCE
FEBRUARY 22, 2018
BUDGET AMENDMENT
FEBRUARY 22, 2018
BUDGET AMENDMENT
AMENDED BUDGET
@ FEBRUARY 22, 2018
PRIOR FY Y-T-D
02/16/2017 EXPLAINATION FOR BUDGET AMENDMENTS
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CB301SOLICITATION NO.:
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T. HENDREN
L. W ILLIAMS
ANSI D
SAVANNAH, GEORGIA
SAVANNAH DISTRICT
100 W EST OGLETHORPE AVENUE
U. S. ARMY CORPS ENGINEER
FY17
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CB302SOLICITATION NO.:
FILE NAME:
DW N BY:CKD BY:
DESIGNED BY:DATE:
SUBMITTED BY:
PLOT SCALE:PLOT DATE:
DESCRIPTION DATE
CONTRACT NO.:
SYMBOL BY
CATEGORY CODE:of EngineersUS Army Corps23451DCAB
IP_PWP:dms23290\yybcb302.dgn
29-NOV-2017 11:09
K6ENELAS
STATION 55+00 TO 65+00
CROSS SECTIONS
FRONT BEACH BASE BID Savannah District1" = 100' SHEET IDXXXXXX-XX-X-XXXX
CW K0585
L. PRATT
T. HENDREN
L. W ILLIAMS
ANSI D
SAVANNAH, GEORGIA
SAVANNAH DISTRICT
100 W EST OGLETHORPE AVENUE
U. S. ARMY CORPS ENGINEER
FY17
TYBEE ISLAND BEACH RENOURISHMENT
TYBEE ISLAND, GEORGIA
SIZE:ISSUE FOR CONSTRUCTIONyybcb302.dgn
W 912HN-18-B-5001
DECEMBER 2017 2020BEACH FILL (typ.)BERM (typ.)BASELINE (typ.)CONSTRUCTIONPROFILE (typ.)EXISTING BEACH051015-5-10-151+00-9+00-8+50-8+00-7+50-7+00-6+50-6+00-5+50-5+00-4+50-4+00-3+50-3+00-2+50-2+00-1+50-1+00-0+500+000+5055+00051015-5-10-15051015-5-10-151+00-9+00-8+50-8+00-7+50-7+00-6+50-6+00-5+50-5+00-4+50-4+00-3+50-3+00-2+50-2+00-1+50-1+00-0+500+000+5060+00051015-5-10-15051015-5-10-151+00-9+00-8+50-8+00-7+50-7+00-6+50-6+00-5+50-5+00-4+50-4+00-3+50-3+00-2+50-2+00-1+50-1+00-0+500+000+5065+00051015-5-10-1500SCALE IN FEETHORIZONTAL SCALE: 1" = 100'100100200VERTICAL SCALE: 1" = 10'101020BASE BID - BEACH FILLLEGENDSCALE IN FEET251(typ.)NOTES:THAT TIME.BE CONSIDERED TO INDICATE THE GENERAL CONDITIONS ATTHE CONDITIONS AT THE TIME OF THE SURVEY AND CAN ONLYTHE INFORMATION SHOWN ON THIS DRAWING REPRESENTSSURVEYS PREFORMED IN SEPTEMBER 2017.ELEVATIONS BASED ON HYDROGRAPHIC AND TOPOGRAPHICALL ELEVATIONS ARE RELATIVE TO 0.0' M.L.L.W.3.2.1.20180222AmendedCityCouncilPacketPage 86 of 9420180222/jrl
CB304SOLICITATION NO.:
FILE NAME:
DW N BY:CKD BY:
DESIGNED BY:DATE:
SUBMITTED BY:
PLOT SCALE:PLOT DATE:
DESCRIPTION DATE
CONTRACT NO.:
SYMBOL BY CATEGORY CODE:of EngineersUS Army Corps23451DCAB
IP_PWP:dms23290\yybcb304.dgn
29-NOV-2017 11:25
K6ENELAS
STATION 55+00 TO 65+00
CROSS SECTIONS
PLUS OPTION 1
FRONT BEACH BASE BID Savannah District1" = 100'SHEET IDXXXXXX-XX-X-XXXX
CW K0585
L. PRATT
T. HENDREN
L. W ILLIAMS
ANSI D
SAVANNAH, GEORGIA
SAVANNAH DISTRICT
100 W EST OGLETHORPE AVENUE
U. S. ARMY CORPS ENGINEER
FY17
TYBEE ISLAND BEACH RENOURISHMENT
TYBEE ISLAND, GEORGIA
SIZE:ISSUE FOR CONSTRUCTIONyybcb304.dgn
W 912HN-18-B-5001
DECEMBER 201700SCALE IN FEETHORIZONTAL SCALE: 1" = 100'100100200VERTICAL SCALE: 1" = 10'101020LEGENDBASE BID PLUS OPTION 1 - BEACH FILL20BEACH FILL (typ.)PROFILE (typ.)EXISTING BEACHBASELINE (typ.)CONSTRUCTIONBERM (typ.)1+00-9+00-8+50-8+00-7+50-7+00-6+50-6+00-5+50-5+00-4+50-4+00-3+50-3+00-2+50-2+00-1+50-1+00-0+500+000+5055+00051015-5-10-15051015-5-10-151+00-9+00-8+50-8+00-7+50-7+00-6+50-6+00-5+50-5+00-4+50-4+00-3+50-3+00-2+50-2+00-1+50-1+00-0+500+000+5060+00051015-5-10-15051015-5-10-151+00-9+00-8+50-8+00-7+50-7+00-6+50-6+00-5+50-5+00-4+50-4+00-3+50-3+00-2+50-2+00-1+50-1+00-0+500+000+5065+00051015-5-10-15051015-5-10-151(typ.)25NOTES:THAT TIME.BE CONSIDERED TO INDICATE THE GENERAL CONDITIONS ATTHE CONDITIONS AT THE TIME OF THE SURVEY AND CAN ONLYTHE INFORMATION SHOWN ON THIS DRAWING REPRESENTSSURVEYS PREFORMED IN SEPTEMBER 2017.ELEVATIONS BASED ON HYDROGRAPHIC AND TOPOGRAPHICALL ELEVATIONS ARE RELATIVE TO 0.0' M.L.L.W.3.2.1.20180222AmendedCityCouncilPacketPage 87 of 9420180222/jrl
TERMINAL GROINNORTH FEDERAL 279'
257
'145'145'
0SCALE IN FEETSCALE: 1" = 500'100050050010001500 OVERALL PLAN
FRONT BEACH BASE BID
SOLICITATION NO.:
FILE NAME:
DW N BY:CKD BY:
DESIGNED BY:DATE:
SUBMITTED BY:
PLOT SCALE:PLOT DATE:
DESCRIPTION DATE
CONTRACT NO.:
SYMBOL BY
CATEGORY CODE:of EngineersUS Army Corps45231A
IP_PWP:dms23290\yybcb401.dgn
29-NOV-2017 11:34
K6ENELAS CBDSavannah District1" = 500'SHEET IDXXXXXX-XX-X-XXXX
CW K0585
L. PRATT
T. HENDREN
L. W ILLIAMS
ANSI D
SAVANNAH, GEORGIA
SAVANNAH DISTRICT
100 W EST OGLETHORPE AVENUE
U. S. ARMY CORPS ENGINEER
FY17
TYBEE ISLAND BEACH RENOURISHMENT
TYBEE ISLAND, GEORGIA
SIZE:ISSUE FOR CONSTRUCTIONyybcb401.dgn
W 912HN-18-B-5001CB401DECEMBER 2017A T L A N T I C O C E A NB A C K R I V E RNE 1063000E 1064000E 1065000E 1066000E 1067000E 1068000T Y B E E I N L E T
GROINSOUTH TERMINAL10
th S
T.
13
t
h S
t.ALLEY ST.INLET AVE.18
th
ST
.
19
th
ST
.1
6th S
T.
C
EN
TE
R S
T.TYBEE BEACH PIERStationOFFSET TABLECONSTRUCTION BASELINEN 739000
N 738000
N 737000
N 736000
N 735000
N 734000
N 733000
N 732000
N 731000
N 730000
N 729000
N 728000
N 727000
N 726000
N 725000
Edge (ft.)Offset to BermBEACH TILLING LIMITSEL. +11.2' M.L.L.W.TOP OF BERM251MHW EL. +7.13'As
s
u
me
d Sl
o
p
e BEACH FILLEL=11.2EDGE OF BERM10+00N 739000
N 738000
N 737000
N 736000
N 735000
N 734000
N 733000
N 732000
N 731000
N 730000
N 729000
N 728000
N 727000
N 726000E 1063000N 725000E 1064000E 1065000E 1066000E 1067000E 1068000GULICK ST.BUTLER AVENUET Y B E E I S L A N DUS H
WY 80 WEST
VAN HORNEST.
C
HAT
HAM AVE
TIE INTO EXISTINGAPPROXIMATE FILL LIMITSTIE INTO EXISTINGAPPROXIMATE FILL LIMITSBASE BID (ST.
00+00 TO 66+00) LOW WATER (MLLW)5. ALL ELEVATIONS SHOWN ARE IN FEET AND REFERENCED TO MEAN LOWER EAST ZONE, NORTH AMERICAN DATUM 1983 (NAD83)4. PLANE COORDINATES ARE BASED ON THE GEORGIA STATE PLANE SYSTEM, 3. AERIAL PHOTOGRAPH DATED FEBRUARY 2017. DETAIL ON SUBSEQUENT PLAN SHEETS.2. SEAWARD BERM EDGES SHOWN IN THE PLAN ABOVE ARE SHOWN IN GREATER 1. THIS PLAN SHOWS OVERALL LAYOUT FOR THE BASE BID.NOTES:0-257-257-279-2790-145-145-145-145-145070+0061+4360+6857+6155+7350+0040+0030+0020+0010+0002+2800+31VARIESEL=11.2EDGE OF BERMEL=11.2EDGE OF BERM05+0015+0020+0025+0030+0035+0040+0045+0050+0055+0060+0065+0070+0075+0080+0085+0090+0095+00100+00105+00110+00115+00120+00125+00130+00135+00140+00145+00PI 112+98.82PI 135+74.93PI 141+57.57PI 138+81.94PI 145+26.51PI 148+61.06POB 00+00.00PI 16+52.33PI 43+74.44PI 60+67.78PI 83+56.92POE 150+00EXISTING BEACH PROFILEBASELINECONSTRUCTIONSEAWARD EDGE OF BERM (See Table)CONST. BASELINE OFFSET DISTANCE TOTYPICAL BEACH FILL SECTION - BASE BIDN.T.S.20180222AmendedCityCouncilPacketPage 88 of 9420180222/jrl
279'160'160'257
'TERMINAL GROINNORTH FEDERAL
0SCALE IN FEET100050050010001500SCALE: 1" = 500' CB402SOLICITATION NO.:
FILE NAME:
DW N BY:CKD BY:
SUBMITTED BY:
PLOT SCALE:PLOT DATE:
DESCRIPTION DATE
CONTRACT NO.:
SYMBOL BY CATEGORY CODE:of EngineersUS Army Corps45231A
IP_PWP:dms23290\yybcb402.dgn
29-NOV-2017 12:06
K6ENELAS CBDOVERALL PLAN
PLUS OPTION 1
FRONT BEACH BASE BID
1" = 500'
DESIGNED BY:DATE:SHEET IDXXXXXX-XX-X-XXXX
CW K0585
L. PRATT
T. HENDREN
L. W ILLIAMS
ANSI D
SAVANNAH, GEORGIA
SAVANNAH DISTRICT
100 W EST OGLETHORPE AVENUE
U. S. ARMY CORPS ENGINEER
FY17
TYBEE ISLAND BEACH RENOURISHMENT
TYBEE ISLAND, GEORGIA
SIZE:ISSUE FOR CONSTRUCTIONyybcb402.dgn
W 912HN-18-B-5001
DECEMBER 2017OPTION 1A T L A N T I C O C E A NB A C K R I V E RNE 1063000E 1064000E 1065000E 1066000E 1067000E 1068000T Y B E E I N L E T
GROINSOUTH TERMINAL10
th S
T.
13
t
h S
t.ALLEY ST.INLET AVE.18
th
ST
.
19
th
ST
.1
6th S
T.
C
EN
TE
R S
T.TYBEE BEACH PIERStationOFFSET TABLECONSTRUCTION BASELINEN 739000
N 738000
N 737000
N 736000
N 735000
N 734000
N 733000
N 732000
N 731000
N 730000
N 729000
N 728000
N 727000
N 726000
N 725000
Edge (ft.)Offset to BermBEACH TILLING LIMITSVARIES - (See Table)EL. +11.2' M.L.L.W.TOP OF BERM251MHW EL. +7.13'As
s
u
me
d Sl
o
p
e BEACH FILLN 739000
N 738000
N 737000
N 736000
N 735000
N 734000
N 733000
N 732000
N 731000
N 730000
N 729000
N 728000
N 727000
N 726000E 1063000N 725000E 1064000E 1065000E 1066000E 1067000E 1068000T Y B E E I S L A N DUS H
WY 80 WEST
VAN HORNEST.GULICK ST.BUTLER AVENUEC
HAT
HAM AVE
Savannah DistrictMATCH EX ELEVATIONAPPROXIMATE FILL LIMITS LOW WATER (MLLW)5. ALL ELEVATIONS SHOWN ARE IN FEET AND REFERENCED TO MEAN LOWER EAST ZONE, NORTH AMERICAN DATUM 1983 (NAD83)4. PLANE COORDINATES ARE BASED ON THE GEORGIA STATE PLANE SYSTEM, 3. AERIAL PHOTOGRAPH DATED FEBRUARY 2017. DETAIL ON SUBSEQUENT PLAN SHEETS.2. SEAWARD BERM EDGES SHOWN IN THE PLAN ABOVE ARE SHOWN IN GREATER 1. THIS PLAN SHOWS OVERALL LAYOUT FOR THE BASE BID PLUS OPTION 1.NOTES:BASE BID PLUS OPTION 1 (ST.
00+00 TO 66+00)70+0061+4360+6857+6155+7350+0040+0030+0020+0010+0002+2600+260-257-257-279-2790-160-160-160-160-160005+0010+0015+0020+0025+0030+0035+0040+0045+0050+0055+0060+0065+0070+0075+0080+0085+0090+0095+00100+00105+00110+00115+00120+00125+00130+00135+00140+00145+00PI16+52.33PI43+74.44PI60+67.78PI83+56.92PI112+98.82PI135+74.93PI141+57.57PI138+81.94PI145+26.51PI148+61.06POB 00+00.00POE 150+00EL=11.2EDGE OF BERMEL=11.2EDGE OF BERMMATCH EX ELEVATIONAPPROXIMATE FILL LIMITSEXISTING BEACH PROFILEBASELINECONSTRUCTIONN.T.S.SEAWARD EDGE OF BERM (See Table)CONST. BASELINE OFFSET DISTANCE TOTYPICAL BEACH FILL SECTION - OPTION 1BASE BID20180222AmendedCityCouncilPacketPage 89 of 9420180222/jrl
1C - RESOLUTION
WHEREAS, the City of Tybee Island, Georgia (hereinafter the “City”) has adopted a
revised special events ordinance, No. 2017-04-A; and
WHEREAS, the City possesses police powers under the laws of the State of Georgia and
the City Charter and ordinances; and
WHEREAS, as amended, Ordinance 2017-04-A, now codified at Tybee Island Code 54-
70, et seq., authorizes the City, through the Mayor and Council, to impose restrictions and to take
appropriate action where an unpermitted special event or assembly is being promoted and where
it appears that those involved in generating the media promotion and entertainment ads for the
unpermitted event are disregarding the City requirements for securing permits and are not taking
appropriate measures to lessen the impact on public safety concerns and the burden on municipal
services, including but not limited to police, parking control, traffic considerations and debris
removal; and
WHEREAS, the ordinance authorizes the Mayor and Council, to take action upon a
report to it that an unpermitted event is being promoted, advertised and published on social
media and which indicates to the Mayor and Council that there is an immediate risk to the public
safety, welfare, citizens and property of those participating in the event, visitors, and the
residents of the City; and
WHEREAS, sources have indicated that spring breaks for colleges and universities
within the State of Georgia are scheduled to occur during the week of March 12, 2018 and
historically such events have generated unruly crowds on or in the City; and
WHEREAS, based on prior experience with college spring breaks, underage drinking,
inadequately supervised activities and misbehavior occur generating public safety and health
concerns, including the consumption of alcohol by minors; and
WHEREAS, in light of the dates for the Georgia colleges spring breaks having been set
and it appearing that the tradition of certain young students to celebrate spring break on Tybee
Island is likely to be repeated during the week of March 12 through March 16, 2018; and
WHEREAS, Council has previously passed a resolution prohibiting the use of outdoor
amplified music for certain periods of time; however, recent social media promotion has
indicated that an unpermitted event is being promoted for the weekends of April 13-15, 2018 and
April 20-22, 2018 and that such promotions are including references to the outdoor consumption
of and the public consumption of alcoholic beverages being expressly authorized during such
periods raising threats or risks to the public safety, welfare, citizens and property of those
participating in the unpermitted event, visitors and residents of the City; and
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WHEREAS, it is deemed to be in best interests of the City, its residents, citizens and
visitors that the City not become a location for unpermitted events or continue to be a location
for unpermitted spring break activities given the risks, disruptions to public safety and unruly
behavior which occurs during such events, that limits, controls and prohibitions be imposed on
the outdoor consumption of alcoholic beverages and the use of amplified music during the times
of the college spring breaks; and
WHEREAS, in addition to the amplified music as prohibited in the Resolution of Council
passed on the ___ day of __________________, 2018, Council finds that it has now been
determined that the weekends of April 13, 2018 beginning at 12:01 a.m. and continuing until
12:01 am on April 16, 2018 and beginning at 12:01 a.m. on April 20, 2018 and continuing
through 12:01 a.m. on April 23, 2018 are being actively promoted for an unpermitted event or
events and that, therefore, immediate action is necessary in order to protect the public safety and
welfare of those participating in the events during such timeframe as well as visitors and
residents of the City; and
WHEREAS, the timing of the event commonly referred to as “Orange Crush” is often
uncertain in that it is frequently promoted at different dates, including promotion by professional
agents or promotors in connection with other events located outside the City and, therefore, there
is a need for authority to be granted to the City Manager to impose the prohibitions described
herein upon written determination of the Manager that the event has been scheduled and is being
promoted which is presently understood to be at times between April 13, 2018 beginning at
12:01 a.m. and continuing until 12:01 am on April 16, 2018 and beginning at 12:01 a.m. on April
20, 2018 and continuing through 12:01 a.m. on April 23, 2018 and, upon such determination by
the Manager with respect to that event or those events, the restrictions stated below may be
implemented by notice by the Manager.
In this instance and due to the social media promotions and related risk to public safety,
Council directs in this Resolution the restrictions stated hereafter are implemented and adopted
as of the dates and times stated above:
1. Any unpermitted use of live or recorded musical entertainment involving
amplified music on the beaches, parking lots, streets adjacent to beaches and/or parks
within the City and any public property whatsoever; and the public consumption of
alcoholic beverages or the possession of open containers of alcoholic beverages in all
public areas or on all public property in the City excluding sidewalk cafes on the permitted
premises for consumption thereon; including parks, streets, sidewalks, parking lots,
beaches, boardwalks, municipal buildings, ocean waters or rivers adjacent to the beaches
or marshes of the City are prohibited.
2. The consumption or possession of open containers of alcoholic beverages as
specified above is also prohibited in vehicles of any type including motorized or self-
propelled vehicles, during the times or in the locations specified above.
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1641381.1
IT IS HEREBY RESOLVED that from 12:01 p.m. on March 12, 2018 through 12:01
a.m. on March 16, 2018, and from 12:01 a.m. on April 13, 2018 through 12:01 a.m. on April 15,
2018, and from 12:01 a.m. on April 20, 2018 and 12:01 a.m. on April 22, 2018, the public
consumption of alcoholic beverages or the possession of open containers of alcoholic beverages
is prohibited in all public areas or on public property in the City excluding permitted sidewalk
cafes on the permitted premises for consumption thereon and is prohibited in all parks, streets,
other sidewalks, parking lots, beaches, boardwalks, municipal buildings and ocean waters or
river waters adjacent to the beaches or marshes of the City. The consumption or possession of
open containers of alcoholic beverages as specified above is also prohibited in vehicles of any
type including motorized or self-propelled vehicles during the times or in the locations specified
above.
Amplified music is also prohibited as previously resolved and as stated above.
SO RESOLVED, this the ____ day of ___________________, 2018.
CITY OF TYBEE ISLAND, GEORGIA
By: ___________________________________
Jason Buelterman, Mayor
ATTEST:
By: ___________________________________
Clerk of Council
Tybee/Resolutions/2018/unpermitted event
1-B – unpermitted event 01.11.18
1C – 02.09.18
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MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown, Mayor Pro Tem
John Branigin
Jackson Butler
Wanda Doyle
Julie Livingston
Monty Parks
CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CLERK OF COUNCIL
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by
4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the
deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: 2.22.18
Item: Extension of permit application time for rebuilding a nonconforming structure after a natural disaster.
Explanation: The Patel’s billboard in the marsh was damaged during hurricane Matthew. They have been
working to get a DNR permit which is required prior to the City issuing a building permit. It is a
nonconforming structure since it is located in the marsh.
Budget Line Item Number (if applicable):
Paper Work: Attached*
______ Audio/Video Presentation**
* Electronic submissions are requested by not required. Please email to
jleviner@cityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall
by 4:00PM on the Thursday prior to the scheduled meeting.
NOTE: Request will be postponed if necessary information is not provided.
Submitted by: George Shaw
Phone / Email: gshaw@cityoftybee.org
Comments: Our current ordinance does not allow any development in the marshes. The master plan
recommends protecting the marshes.
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