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HomeMy Public PortalAboutMinutes 20180208.pdfCity Council Minutes February 8, 2018 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on February 8, 2018. Those present were Julie Livingston, Monty Parks, John Branigin, Wanda Doyle, Barry Brown, and Jackson Butler. Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City Attorney; George Shaw, Director, Community Development; and Janet LeViner, Clerk of Council. Mayor pro tem Brown listed the following items on the consent agenda:  City Council Meeting, January 11, 2018  Special City Council Meeting, January 25, 2018  Agreement with the Department of Army to extend Federal Participation in the Tybee Island Shoreline Protection Project. Discussion: Mayor Buelterman confirmed with Mr. Hughes, this is the Agreement for the Corp of Engineers to move forward with Phase II Channel Impact Study. Mr. Hughes confirmed.  GIS Services Contract, Budget Line Item 100-1535-52-1300. Discussion: Todd Smith explained the contract and recommended Mayor and Council approve.  Highway 80 Median Improvement Concept. Discussion: Dr. Gillen stated Mayor and Council would be voting on the approval of up to $35,000 for design work for the median project, which will include surveys and permitting. Ms. Doyle then explained an available grant for the enhancement of the median. Ryan Thompson from Thomas and Hutton is working with Dr. Gillen on the preparation and submission of the Grant, which will require a 20% match. Mayor Buelterman asked if this was in the budget. Dr. Gillen responded there is not a specific budget but does have a contingency budget which will cover the cost of the project.  Resolution – 2018 Historic Preservation Fund Grant Application: Design Guidelines  Indemnity Agreement. Discussion: Mr. Hughes stated the Indemnity Agreement is required by GEMA on behalf of FEMA in connection with the removal of debris from Hurricane Irma from the private drives. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies  Call to Order  Invocation: Ken Douberly, St Michaels Parrish  Pledge of Allegiance Recognitions and Proclamations Mayor Buelterman recognized Mr. Hughes for twenty-five years of service to the City of Tybee Island as the City Attorney. He expressed his deep appreciation for everything he does for the City and continues to do. Mr. Hughes thanked Mayor and Council. Mayor Buelterman asked Chief Bryson and Corporal Skylar Strickland, TIPD, to come forward. Chief Bryson explained the 200 Club recognized Corporal Strickland with the Valor Award. Corporal Strickland, with no regard for his own safety, rescued several young people who were swimming off shore. Mayor Buelterman thanked Corporal Strickland for everything he does for the City and presented him a Certification of Appreciation from the City of Tybee. Monty Parks made a motion to approve the consent agenda. Julie Livingston seconded. Vote was unanimous, 6-0. Public Hearings Site Plan Approval: Modify site – 1312 Butler Ave, Georgianne Inn, Zone C1-SE – PIN: 4-0007-06-005 – Greg Stoeffler. George Shaw approached Mayor and Council and stated 1312 Butler Avenue is the Georgianne Inn as well as an historical inn. The new owners wish to make improvements to the property, which includes parking, add a pool and landscaping. The Planning Commission recommended approval with a 4-1 vote and Staff concurs. He stated there were some minor concerns with parking as this is the same drive aisle currently and will improve the parking situation, as there is not enough volume to create a safety issue. Mr. Shaw stated there is an extremely large oak tree, which is on the neighboring property, and the branches hang over the drive. The fire truck cannot get under the branches. The motion from the Planning Commission did not mandate the removal of the branches and the owner is willing to remove the branches for access of fire equipment. Access would be from 13th Terrace and 14th Street in case of a fire. Mayor Buelterman asked if Chief Fields has looked at the property. Mr. Shaw responded yes, and agreed fire equipment could not travel down the drive safely. Wanda Doyle made a motion to approve as written with the recommendation Chief Fields certifying the drive is safe for fire department access. Barry Brown seconded. Vote was unanimous to approve, 6-0. Site Plan Approval: Modify Site – 1705 Butler Ave, Zone C-1; PIN: 4-0009-02-006 – Karen and Frank Kelly. Mr. Shaw approached Mayor and Council and explained the Kelly’s have recently purchase a home just south of the property. It is their intention to remove the concrete building and build a new building with four bedrooms upstairs and an office, kitchen and spa on the first floor. Parking would be available in front of the building. The Planning Commission recommended approval, 4-1. Mr. Shaw stated there is not a parking space for the handicap as presented on the Parking Plan and Staff recommended one of the parking spaces be designated as handicapped parking and have the unloading zone in the City’s right-of-way. Monty Parks made a motion to approve. Julie Livingston seconded. Vote was unanimous to approve, 6-0. Consideration of Bids, Contracts, Agreements and Expenditures Approval of bid for decking replacement/renovation for Campground pool. Bid amount $48,000. Ms. Doyle confirmed there is funding in the current budget for this agenda item. Wanda Doyle made a motion to approve. Barry Brown seconded. Vote was unanimous to approve, 6-0. Council, Officials and City Attorney Considerations and Comments Monty Parks stated he has a quote from McClain’s Shallow Wells for shallow wells on the South- end. He encouraged Dr. Gillen to move forward with this project and get quotes for the concrete pad the showers sit on, electrical and plumbing for the showers. Mr. Parks recommended four showers at 18th Street, 16th Street, 15th Street, and 14th Street. This would be $8,000 for each shower and $8,000 for the concrete pads to include electrical and plumbing. Maintenance and a disinfectant system will be included in the bid package. Ms. Doyle asked if there is sufficient money built into the budget for maintenance. Mr. Parks confirmed and maintenance will be built into the contract with McClain and recommended two be done immediately, 15th and 16th Streets, as that area has the heaviest usage. Dr. Gillen to contact Greenline for specifications. George Shaw gave a brief update on the Hazard Mitigation Grant. Mr. Shaw stated, the recommendation of the State, is the City prioritize repetitive loss and substantial damaged homes. A full packet was completed with a structural evaluation for 14 properties that fit that category. Those were sent with a full application, pre-application and complete application, February 1, 2018. Additionally, approximately 48 applications that gave Staff their full applications were sent forward with a pre-application. GEMA confirmed receipt of both and are now in the review process. Staff is not aware of how long the review process will take and feels there will not be any issues with the first packet. Mr. Shaws feels the City will be awarded significantly more funds than for the original 14 and will be able to do the majority of homes submitted. Mayor pro tem Brown asked the status of the Smith residence. Mr. Shaw stated it was not included in the first submission and it is his belief there will be funding available for all those who submitted an application. Ms. Doyle confirmed fourteen applications have gone forward and the consultants did a pre-application for the remaining applications. Mr. Shaw confirmed and will keep Mayor and Council aware of any progress or changes in the application process. Jackson Butler made a motion to adjourn. John Branigin seconded. Vote was unanimous, 5-0. Meeting adjourned at 7:40PM. ______________________________ Janet R. LeViner, CMC Clerk