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Home My Public Portal About20141119boardminutesMINUTES Board of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION November 19, 2014 12:15 p.m. BOARD MEMBERS PRESENT Brian Crane, Designee for Doc Kritzer, Callaway County Larry Benz, P.E. Cole County* Jeff Hoelscher, Chairman, Cole County Eric Barron, Designee for Larry Henry, Jefferson City Ken Hussey, Jefferson City Janice McMillan, AICP, Jefferson City Rick Mihalevich, Jefferson City David Bange, Designee for Matt Morasch, P.E., Jefferson City Doug Reece, St. Martins, Small Cities Representative Steve Engelbrecht, Designee for David Silvester, P.E., MoDOT *Arrived Late BOARD MEMBERS ABSENT Bob Scrivner, Vice Chairman, Jefferson City EX -OFFICIO MEMBERS PRESENT (Non -Voting) Bruce Hackmann, Callaway County Economic Development Representative EX -OFFICIO MEMBERS ABSENT (Non -Voting) Steve Billings, MoDOT Michael Henderson, MoDOT Michael Latuszek, Federal Highway Administration Jeremiah Shuler, Federal Transit Administration CAMPO STAFF PRESENT (Non -Voting) Sonny Sanders, Senior Transportation Planner Alex Rotenberry, Transportation Planner Anne Stratman, Administrative Assistant OTHERS PRESENT Mark Mehmert, Jefferson City Area Chamber of Commerce 1. Call to order, roll call, and determination of a quorum Chairman Hoelscher called the meeting to order at 12:18 p.m. and asked Ms. Stratman to call roll. A quorum was present with 9 of 11 members or their designee present. 2. Public Comment No comments were received. 3. Adoption of the agenda as printed or amended Mr. Reece moved and Mr. Hussey seconded to adopt the agenda as printed. The motion passed unanimously. 4. Approval of the minutes from the meeting of October 15, 2014 Mr. Bange moved and Mr. Reece seconded to approve the minutes from the Regular Meeting of October 15, 2014 as printed. The motion passed unanimously. 5. Communications Received None. Capital Area Metropolitan Planning Organization Page 2 November 19, 2014 6. New Business/Public Hearing A. Amendment #2 to the 2015-2099 Transportation Improvement Program 1. TIP Project #2095-12 - Niekamp Park Tradhead Trail, Phase I. Sponsor City of St. Martins Mr. Benz arrived at 12:21. Mr. Sanders explained that the first phase of the project will construct a trail inside the perimeter of Niekamp Park. He stated that once complete this trail will ultimately connect with the Cole County and City of Jefferson greenway systems and the Katy Trail. Mr. Sanders explained that the total cost of the project is $126,502. 2. TIP Project #2015-13 — US Route 50 Bridge Repairs (Big Horn Drive Overpass). Sponsor: Missouri Department of Transportation Mr. Sanders explained that the Missouri Department of Transportation will be making repairs to the eastbound and westbound lanes of US 50 at Big Horn Drive due to a traffic accident. He stated that the total project cost is $352,000, consisting of $90,000 in preliminary engineering and $262,000 in construction cost. Chairman Hoelscher opened the public hearing at 12:24 p.m. With no comments received, Chairman Hoelscher closed the public hearing at 12:25 p.m. Mr. Mihalevich moved and Ms. McMillan seconded to approve Amendment #2 to the 2015-2019 Transportation Improvement Program. The motion passed unanimously. 7. Other New Business A. Draft Memorandum of Understanding (MOU) Mr. Sanders discussed the following changes: (1) added Taos and Wardsville due to boundary change in 2013; (2) replaced "The City of Jefferson, the City of St. Martins the County of Cole, the City of Holts Summit, the City of Taos, the Village of Lake Mykee, the Village of Wardsville, the County of Callaway and the Missouri Highways and Transportation Commission" with "Signatories of this Memorandum of Understanding" in the whereas section, followed by "Signatories" in new sections 1, 2, 3, 4, 9; (3) added "special projects" or "studies language" as not to unjustly financially burden jurisdiction for activities not pertinent to said jurisdictions to new Section 4 Local Financial Allocations & Staff Support; (4) renamed new Section 6 to `Formation of Other Committees.' Added: "The Board of Directors authorizes the Technical Committee to create a sub -committees, work -groups or sub -group to facilitate the transportation planning process"; (5) removed the Board of Directors Membership section. It is to be addressed in the Bylaws. It conflicted with the Bylaws and new Section 7 of the MOU; (6) added Section 13 Functional Responsibilities of participating Agencies; and (6) changed "Approved to Form" signatory position title to "Counsel" from a variety of titles. Mr. Sanders requested that Board members send any changes or comments to him which he will compile and make available for the December 15, 2014 meeting. Ms. McMillan moved and Mr. Crane seconded to continue discussion of the Draft Memorandum of Understanding to December 17, 2014. The motion passed unanimously. 8. Other Business A. Adopt 2015 Meeting Schedule Mr. Hussey moved and Mr. Benz seconded to adopt the 2015 meeting schedule as proposed. The motion passed unanimously. Capital Area Metropolitan Planning Organization November 19, 2014 Page 3 B. Performance Measure (internal) Report Mr. Sanders discussed the responses from the internal performance measure survey that each division was asked to develop as part of the City's budgeting process. C. Callaway County Economic Development Interest Mr. Crane introduced Mr. Bruce Hackmann, PresidenVCEO, Fulton Area Development Corporation. Mr. Hackmann explained that the Fulton Area Development Corporation was founded in 1991 and is a non-profit organization devoted to the economic development of Callaway County. D. 2098 — 2020 Program Year Transportation Improvement Program (TIP) Development Mr. Sanders explained that it is time to update the TIP. He stated that staff has requested all jurisdictions review projects to be carried over from the current TIP into the new 2016-2020 TIP and submit any new projects. Mr. Sanders explained that staff is also requesting jurisdictions to update their local revenue forecasts for fiscal years 2016 through 2020. E. Wayfinding Plan Development Mr. Sanders explained that the Wayfinding Plan Summary Report was received from Arcturis. He stated that this report will be forwarded to the Technical Committee for their review and comments. F. Status of current work tasks Mr. Sanders discussed the following upcoming tasks: • 2016 Unified Planning Work Program — draft to the Technical Committee in January 2015 • FHWAIFTA MPO review will begin in January 2015 • Regional Bicycle and Pedestrian Plan Mr. Mihalevich stated that he heard favorable comments about the Clay Street Bike Plaza. Mr. Bange discussed the following ideas for the display cases: (1) provide QR codes for local hotels, bike shop and restaurants; (2) provide a calendar of events that connect visitors to other events that are happening; (3) provide a QR code for a virtual sign in book for visitors. He mentioned that the construction inspector shared stories from people passing through on the Katy Trail. 9. Next Meeting Date — Wednesday, December 17, 2014 at 12:15 p.m. in the Boone/Bancroft Room #200 10. Adjournment Mr. Reece moved and Mr. Benz seconded to adjourn the meeting at 1:03 p.m. Respectfully Submitted, am_,_t zj�� Anne Stratman, Administrative Assistant