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HomeMy Public PortalAbout03/15/2016 City Council Minutes" " " MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 15, 2016 The City Council of Medina, Minnesota met in regular session on March 15, 2016 at 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided. I. ROLL CALL Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell. Members absent: None. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Tom Kellogg, City Planner Dusty Finke, Public Works Director Steve Scherer, and Public Safety Director Ed Belland. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:00 p.m.) A. Approval of the March 2, 2016 Regular City Council Meeting Minutes It was noted on page two, line 46, it should state, "...development related charges for Medina." On page three, line 43, it should state, "...extend the property line of the parcel the City may purchase." On page four, line seven, it should state, "statement in the report asking what that the public interest may weulEl be better served..." Moved by Cousineau, seconded by Pederson, to approve the March 2, 2016 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:03 p.m.) A. Approve American Legion Consumption and Display Liquor License B. Approve 2016 Road Material and Equipment Bids C. Approve 2015 Annual Report D. Approve Contract for Services between the city of Medina and Metropolitan Consortium of Community Developers for the Open to Business Program E. Appoint Lisa Cole to the Park Commission F. Resolution No. 2016-18 Accepting Donation from the Hamel Lions Club G. Resolution No. 2016-19 Granting Extension of Time to File the Plat of Bradford Creek Addition; Amending Resolution No. 2016-04 H. Resolution No. 2016-20 Granting Extension of Time to File the Plat of Willow Manor; Amending Resolution No. 2015-77 I. Release of Letters of Credit  US Home Corporation  Enclave at Medina, Enclave at Medina 2nd Addition, Enclave at Medina 5th Addition J. Resolution No. 2016-21 Accepting Utility Improvements within Villas at Medina Country Club K. Resolution No. 2016-22 Accepting Watermain Improvements within Medina Townhomes Project Medina City Council Meeting Minutes 1 March 15, 2016 Moved by Pederson, seconded by Cousineau, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:04 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer provided an update on the recent activity of the Park Commission noting that staff has been working on the Arrowhead Drive Trail. C. Planning Commission Planning Commissioner R. Reid reported that the Planning Commission met on March 8th to consider an Ordinance amendment regarding approved exterior materials for Uptown Hamel, specifically the addition of cement fiber board siding. She noted that there were no public comments received and the Commission recommended approval of the amendment to the Ordinance. She stated that the Commission also considered a revised Site Plan for Wealshire of Medina, which replaces the underground parking with at grade parking and proposed that the fire lane be constructed with gravel rather than bituminous. She stated that the Commission recommended approval of the request with an additional condition regarding additional screening. She noted that the Commission also received an update on the progress of the Comprehensive Plan process and the Commission reached consensus to support the goals as proposed but would like to see additional revision of the language used in the vision and mission statements. Martin stated that she would like to receive a copy of the Planning Commission Minutes from the meeting for the Steering Committee. She asked and received confirmation that the Planning Commission would not like to see additional big box retail. She noted that the Steering Committee also believes additional revision is needed for the vision statement and advised that the Committee will continue to work on that aspect during this process. VII. NEW BUSINESS A. Arrowhead Drive Trail Extension Project (7:10 p.m.) Johnson stated that staff has developed a report for the trail extension which will connect from Bridgewater down to Meander and is a key component to providing the Bridgewater residents with access to The Park at Fields of Medina. Scherer stated that the proposed trail is approximately 3,000 feet from Bridgewater Road to Meander Road. He noted that this segment was identified as a priority and therefore was moved up one year on the Capital Improvement Plan. He stated that the estimated cost, developed last fall, has been updated and noted that staff is proposing to move forward. Anderson asked for a rough estimate on what the wetland mitigation costs may be. Kellogg stated that the wetland impact at this time appears to be about .05 acres, with a mitigation rate of two to one and would be a total mitigation of one acre. He noted that the City would most likely purchase credits from the wetland bank, which has a cost of • • • Medina City Council Meeting Minutes 2 March 15, 2016 " $2 to $3 per square foot, and with the additional administrative costs from the Board of Soil and Water Resources (BWSR), and would then be a cost of $10,000 to $15,000. Pederson stated that typically the City would wait for land to develop and the developer would fund the improvement. He recognized that there are park funds but was unsure why the City would be funding the improvement. He noted that this would simply provide the connection to Meander, which does not have a trail. Scherer stated that the stretch of roadway is heavily traveled by pedestrians from Bridgewater and OSI. He noted that Meander does have a designated wide shoulder and therefore this would provide a necessary connection. Finke explained that this project will also help to provide information for the Capital Improvement Plan process as this will provide an actual trail cost for a trail plan that may be overly ambitious. 1. Resolution No. 2016-23 Approving the Plans and Specifications and Ordering the Advertisement for Bids Moved by Martin, seconded by Anderson, to adopt resolution no. 2016-23 approving plans and specifications and ordering the advertisement for bids. Motion passed unanimously. B. Uptown Hamel Building Materials (7:17 p.m.) Johnson stated that this item is in regard to the use of fiber cement lap siding in Uptown Hamel. He noted that based upon the comments of the Planning Commission and City Council during a recent application review staff has been proactive in bringing forward this amendment. Finke stated that this arose during the review of the application for Hamel Brewing. He noted that generally the material is not allowed for commercial development but the Uptown Hamel district is unique and therefore a material similar to wood would be allowed. He noted that fiber cement lap siding was recently approved as an allowable material in the rural business/rural commercial holding district. He noted that the material is becoming more used in commercial settings and noted that the Planning Commission recommended approval as presented. Martin noted that perhaps in the future additional materials will emerge and asked if additional language should be added that specifies "with a wood appearance". Finke noted that the language can be made more specific. 1. Ordinance No. 596 Regarding Exterior Building Materials in the Uptown Hamel Zoning Districts; Amending Chapter 8 of the City Code Moved by Anderson, seconded by Martin, to adopt ordinance no. 596 regarding exterior building materials in the Uptown Hamel zoning districts, with the addition of "with a wood appearance". Motion passed unanimously. 2. Resolution No. 2016-24 Authorizing Publication of Ordinance No. 596 by Title and Summary Medina City Council Meeting Minutes 3 March 15, 2016 Moved by Martin, seconded by Anderson, to adopt resolution no. 2016-24 authorizing publication of ordinance no. 596 by title and summary. Motion passed unanimously. VIII. CITY ADMINISTRATOR REPORT (7:22 p.m.) Johnson stated that Liz Weir provided an update for the Elm Creek Watershed and noted he will forward the information to the City Council. He also provided an update on the progress of renovating the lower level of City Hall. IX. MAYOR & CITY COUNCIL REPORTS (7:22 p.m.) Pederson stated that he attended the mayors' meeting at which the Hennepin County Tax Assessor spoke, noting that he will provide the chart that he received for distribution to the Council. He thanked Mitchell for allowing him to attend. Mitchell appreciated all the Council members that have attended in his place. He referenced a recent newspaper article in the Star Tribune regarding lost water and commended staff for the use of storm water ponds for irrigation in new housing subdivisions. He stated that he recently heard something on the news in which a list has been created of police officers to be hurt by ISIL. Belland noted that the list is being investigated by the FBI, but the list does not include Medina Police Officers. X. APPROVAL TO PAY THE BILLS (7:27 p.m.) Moved by Anderson, seconded by Cousineau, to approve the bills, EFT 003564E- 003583E for $48,323.79, order check numbers 44070-44120 for $258,498.12, and payroll EFT 507016-507046 for $46,997.58. Motion passed unanimously. XI. ADJOURN Moved by Martin, seconded by Anderson, to adjourn the meeting at 7:28 p.m. Motion passed unanimously. Attes Jodi . Gallup, City Cle k Bob Mitchell, Mayor • Medina City Council Meeting Minutes 4 March 15, 2016 " " ORDER CHECKS MARCH 02 - MARCH 15, 2016 44070 CUB SCOUT PACK 388 $150.00 44071 SHERRYL JOOS $150.00 44072 US HOME CORP $30.99 44073 ADAM'S PEST CONTROL INC $75.00 44074 ALLIED 100,LLC $98.95 44075 ASPHALT SURFACE TECH CORP $73,935.46 44076 BIFFS INC $247.30 44077 BLUE CROSS BLUE SHIELD OF MN $33,233.00 44078 BOYER FORD TRUCKS INC $675.36 44079 CALIBRE PRESS $418.00 44080 CENTERPOINT ENERGY $2,709.92 44081 CENTURYLINK $260.91 44082 CROW RIVER FARM EQUIPMENT $352.26 44083 DEPARTMENT OF TREASURY $287.89 44084 DS HUNZ SERVICES INC $200.00 44085 ECM PUBLISHERS INC $300.78 44086 FASTENAL COMPANY $123.54 44087 GOPHER STATE ONE CALL $169.65 44088 GRAINGER $182.42 44089 HACK COMPANY $348.12 44090 HAMEL LUMBER INC $112.24 44091 HAMEL LIONS CLUB $525.00 44092 HENNEPIN COUNTY ATTORNEY $575.79 44093 HENN COUNTY TAXPAYER SVC $1,481.49 44094 HENN CTY RESIDENT/REAL ESTATE $55.50 44095 HOLIDAY FLEET $1,591.41 44096 KENNEDY & GRAVEN CHARTER $12,682.30 44097 JOSEPH M KITTOK $400.00 44098 LANO EQUIPMENT INC $390.38 44099 LAW ENFORCEMENT LABOR $392.00 44100 LEAGUE OF MN CITITES INS TRUST $44,694.00 44101 CITY OF MAPLE PLAIN $504.91 44102 CITY OF MAPLE PLAIN $29.48 44103 CITY OF MAPLE PLAIN $5,778.00 44104 MARCO INC $287.50 44105 MATHESON TRI-GAS INC $136.06 44106 METROPOLITAN COUNCIL $17,221.05 44107 METROPOLITAN COUNCIL $22,637.15 44108 METRO WEST INSPECTION $27,181.50 44109 MIDWEST ASPHALT CORPORATION $122.50 44110 MN BUREAU OF CIRMMINAL $285.00 44111 NAPA OF CORCORAN INC $119.52 44112 NORTHWEST ASSOC CONSULT $160.00 44113 OFFICE DEPOT $681.05 44114 CITY OF ORONO $626.88 44115 RAILROAD MANAGEMENT CO $176.86 44116 RANDY'S SANIATION INC $22.56 44117 TALLEN & BAERTSCHI $5,081.58 44118 TEGRETE CORP $260.86 44119 TIMESAVER OFFSITE $136.00 44120 TIMM'S LUMBER AND SAWING $200.00 Total Checks $258,498.12 Medina City Council Meeting Minutes 5 March 15, 2016 ELECTRONIC PAYMENTS MARCH 02 — MARCH 15. 2016 003564E PR PERA $14,003.83 003565E PR FED/FICA $15,700.03 003566E PR MN DEFERRED COMP $2,260.00 003567E PR STATE OF MINNESOTA $3,182.78 003568E SELECT ACCOUNT $793.12 003569E FARMERS STATE BANK OF HAMEL $20.00 003570E CITY OF MEDINA $19.00 003571E CIPHER LABORATORIES INC $4,753.00 003572E CULLIGAN-METRO $121.35 003573E DENTAL DENTAL $2,604.60 003574E FRONTIER $55.69 003575E MEDIACOM OF MN LLC $413.88 003576E PAYMENT SERVICE NETWORK $351.15 003577E PITNEY BOWES POSTAGE $1,000.00 003578E PIVOTAL PAYMENTS $269.98 003579E CITY OF PLYMOUTH $805.93 003580E PREMIUM WATERS INC $104.59 003581E SELECT ACCOUNT $551.48 003582E VALVOLINE FLEET SERVICES $113.97 003583E VERIZON WIRELESS $1,199.41 Total Electronic Checks $48,323.79 PAYROLL DIRECT DEPOSIT MARCH 9, 2016 507016 ALTENDORF, JENNIFER L. $1,314.64 507017 ANDERSON, JOHN G. $230.87 507018 BARNHART, ERIN A $1,965.67 507019 BELLAND, EDGAR J. $2,522.48 507020 BOECKER, KEVIN D $2,422.85 507021 CONVERSE, KEITH A. $1,907.19 507022 COUSINEAU, LORIE K. $230.87 507023 DINGMANN, IVAN W. $1,515.91 507024 DOMINO, CHARMANE $1,766.60 507025 ENDE, JOSEPH $1,409.33 507026 FINKE, DUSTIN D $2,110.19 507027 GALLUP, JODI M. $1,667.32 507028 GLEASON, JOHN M $2,017.05 507029 GREGORY, THOMAS $1,809.41 507030 HALL, DAVID M $2,082.87 507031 JESSEN, JEREMIAH S. $2,227.27 507032 JOHNSON, SCOTT T $2,247.53 507033 KLAERS, ANNE M. $1,116.32 507034 LANE, LINDA $1,506.20 507035 LEUER, GREGORY J $1,865.79 507036 MARTIN, KATHLEEN M $230.87 507037 MCGILL, CHRISTOPHER R. $1,435.40 507038 MCKINLEY, JOSHUA D $1,327.99 507039 MITCHELL, ROBERT G $327.07 507040 NELSON, JASON $2,221.15 507041 PEDERSON,JEFF $221.28 507042 PETERSON, DEBRA A. $1,614.15 507043 REINKING, DEREK M $1,726.81 507044 SCHERER, STEVEN T $2,259.36 507045 VIEAU, CECILIA M $1,194.36 507046 WENANDE, BRANDON S. $502.78 Total Payroll Direct Deposit $46,997.58 Medina City Council Meeting Minutes 6 March 15, 2016 " MEDINA CITY COUNCIL NOTICED MEETING OF MARCH 24, 2016 The City Council of Medina, Minnesota did not meet in special session on March 24, 2016 at 8:00 a.m. at the Hamel Community Building due to lack of quorum. I. ROLL CALL Members present: Anderson and Mitchell Members absent: Cousineau, Martin, and Pederson II. ADJOURN Attest: Jodi M. Gbllup, City Clerk e2e4 Bob Mitchell, Mayor Medina City Council Meeting Minutes 1 March 24, 2016 " This Page Intentionally Left Blank Medina City Council Meeting Minutes 2 March 24, 2016