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Home My Public Portal About08-21-2017 Village Board Minutes VILLAGE OF PLAINFIELD MEETING MINUTES AUGUST 21, 2017 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, M.BONUCHI, B.LAMB, C.LARSON, L.NEWTON, E.O'ROURKE, AND B.WOJOWSKI. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.CALLO, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the Pledge of Allegiance. There were approximately 50 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins: • Proclaimed September 17-23, 2017 as Constitution Week. • Proclaimed September 2017 as Hunger Action Month. TRUSTEES COMMENTS Trustee Larson stated that school is back in session and urged motorists to watch out for children. PUBLIC COMMENTS (3-5 minutes) Terry Brown, Renwick Road resident, expressed concern regarding traffic for the Bott Park Recreation Center. Theresa Faletti, Renwick Road resident, expressed concern regarding the Bott Park Recreation Center. Betty LaTour, River Road resident, expressed regarding traffic for the Bott Park Recreation Center as well as water contamination to her well. Deirdre Quinn, Hunt Club Lane resident, expressed concern regarding infrastructure not being taken into consideration when improvements are made. Vicky Polito, Walker's Grove resident, stated that she disagrees with the statement regarding infrastructure. Mrs. Polito also commented on the Bott Recreation Center. Perla Ramirez, Weathervane resident, expressed concern regarding traffic for the Bott Recreation Center. Village of Plainfield Meeting Minutes—August 21,2017 Page 2 BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee O'Rourke stated that at the last meeting the motion to table the Plainfield Community Center was denied, and yet it is on this week's agenda. Administrator Murphy stated that there have been modifications to the item. Mr. Jon Proulx added that the motion to table the item is a restrictive motion that requires a motion to remove the item from the table prior to being discussed. The Plainfield Community Center item was not tabled, staff continued to work with the applicant, made some modifications, and placed the item on the agenda without the restriction of a tabled item. Trustee O'Rourke stated that it seems ironic that the motion to table for two weeks failed and yet it is on the agenda in two weeks, some of us wanted to see it back and the majority did not want to see the item come back, that was the intent of that vote. Trustee Lamb stated he did not feel that the intent was not to bring the item back. The intent was not to table it, but to continue it to allow time for staff and the applicant to work on the issues. Attorney John Callo stated that the Village Board is required to act on the item. You cannot just table an item and make it go away; you have to vote it up or down. Trustee Lamb moved to approve the agenda. Second by Trustee Newton. Vote by roll call. Bonuchi, yes; Lamb, yes; Larson, yes; Newton,yes; O'Rourke, no; Wojowski, yes; 5 yes, 1 no. Motion carried. 2) CONSENT AGENDA Trustee Newton moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting and Executive Sessions held on August 7, 2017. b) Bills Paid and Bills Payable Reports for August 21, 2017. c) Cash& Investments, Revenue, and Expenditure Reports for July, 2017. d) Approval of payment to Baish Excavating, Inc. in the amount of$7,071.90 for the emergency repair of a fire hydrant and water main that occurred as a result of a vehicle accident whereby an outside insurance carrier will be reimbursing the Village for this expenditure. Second by Trustee Wojowski. Vote by roll call. Bonuchi,yes; Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; 6 yes, 0 no. Motion carried. 3) BOTT PARK RECREATION CENTER(PC CASE #1765-071217.SU.SPR.FP) Trustee Larson moved to table this item until a traffic study is done. Second by Trustee O'Rourke. Vote by roll call. Bonuchi, yes; Lamb, no; Larson, yes; Newton, no; O'Rourke, yes; Wojowski, yes; 4 yes, 2 no. Motion carried. 4) PLAINFIELD COMMUNITY CENTER(PC CASE #1764-060217.SU) Trustee Newton moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of a special use to permit religious assembly at the property known as 23616 W. Main St., subject to the stipulations noted in the staff report. Second by Trustee Lamb. Mr. Jon Proulx stated that the applicant is seeking a special use to allow religious assembly in the R-1 residential zoning district for the property at 23616 W. Main Street. Mr. Proulx reviewed the five (5) stipulations including installation of dense evergreen landscaping along the north property line within one year, implementation of parking restrictions on Ash Street and Maple Court (no parking on Ash Street along the Plainfield Community Center frontage and resident parking on Maple Court), and an Village of Plainfield Meeting Minutes—August 21,2017 Page 3 initial occupancy of 114 people based on the existing parking lot capacity of 38 spaces with the ultimate occupancy of 150 permitted when at least 12 additional parking spaces are constructed. Trustee Lamb thanked the applicant and staff for addressing the parking concern. Trustee O'Rourke stated that the parking restriction on Ash should extend to Maple Court. Trustee Wojowski inquired if there was resident input on the new parking stipulations. Mr. Proulx stated that the parking proposal was initiated by staff in consultation with the applicant. Trustee Larson thanked the staff for their efforts and expressed concern with the Village Board telling a business that you can't have more occupants; the applicant not working with IDOT for a traffic signal;the Village paying for the parking restriction signs; and adding more traffic in the area. Trustee Newton stated that he does support this and the applicant has bent over backwards to meet neighbor concerns and there is no evidence that the applicant is doing anything that counters any village resolution or ordinance. Trustee Larson stated that the applicant has the opportunity to work with the Village to find another space that does not affect traffic on in our community from one of our main roadways. There are alternative options available. Trustee Lamb stated that the building currently exists and has not been used as a residential property. The only way to prevent more traffic is to say no more population in Plainfield. The Village is working on infrastructure, it is a high priority. The traffic study shows minimal impact and does not meet the criteria for a traffic signal,blaming the applicant for not working with IDOT is not fair. This is the best use for the property, it uses an existing building, and it fits their size. Trustee O'Rourke stated that staff did a good job addressing the concerns, but he doesn't believe that it's appropriate to be on the Agenda at this point. Vote by roll call. Bonuchi, no; Lamb, yes; Larson, no;Newton, yes; O'Rourke, present; Wojowski, no; Collins, yes. 3 yes, 3 no, 1 present. Motion does not pass. 5) C.W. AVERY FAMILY YMCA FITNESS CENTER ADDITION (PC CASE #1768- 072817.SPR) Trustee Lamb moved to approve the site plan review for the fitness center addition to the C.W. Avery Family YMCA at 15120 Wallin Drive, subject to the stipulations noted in the staff report. Second by Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Lamb,yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; 6 yes, 0 no. Motion carried. 6) 15010 S. BARTLETT AVENUE GARAGE CERTIFICATE OF APPROPRIATENESS (HPC CASE #1766-072417.COA) Trustee Bonuchi moved to approve the requested Certificate of Appropriateness (COA) for a proposed new detached garage at 15010 S. Bartlett Avenue, subject to the stipulations noted in the staff report. Second by Trustee Lamb. Vote by roll call. Bonuchi, yes; Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—August 21,2017 Page 4 ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Mr. Ken Goska presented the Building Department and Code Enforcement Report for July, 2017. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT Trustee O'Rourke moved to motion to authorize the purchase of ten (10) new Automated External Defibrillators (AEDs) with applicable accessories from Second Chance Cardiac Solutions, Inc., for the total amount of$12,938.75. Second by Trustee Larson. Vote by roll call. Bonuchi, yes; Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; 6 yes, 0 no. Motion carried. Chief Konopek presented the Operations Report for July, 2017. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders and pointed out that at the beginning of the meeting he proclaimed September 17-23, 2017 as Constitution Week whereby we asked our citizens to reaffirm the ideals the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties. Trustee Lamb moved to adjourn. Second by Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. T ee ng adjourned .t 7:59 ..m. "AM di 44,1 Michelle Gibas, Village Clerk