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Home My Public Portal About37 Housing Authority FundsHOUSING AUTHORITY FUNDS RESOLUTION N0. 03-HA-42 A RESOLUTION OF THE HOUSING AUTHORITY OF~THE CITY OF RANCHO MIRAGE, CALIFORNIA, ADOPTING THE TWO-YEAR BUDGET FOR FISCAL YEARS 2003-2004 AND 2004-2005 .WHEREAS., Government Code Section 37208 (B) states. that warrants or checks .drawn in payment of certified demands d not be audited b the Board of Directors if the budget nee Y is adopted by Resolution; and WHEREAS,- the Board of Directors reviewed the Two-Year Housin Authority Budget for Fiscal Years 2003-04 and 2004- 5 05. NOW, THEREFORE, BE IT RESOLVED by the. Board of Directors of the Rancho Mirage Housing Authority that the Board of Directors hereby adopts the Two-Year Housing Authorit Bud et for Fiscal Years 2003-04 and 2004-05 by the Y g adoption of this Resolution. PASSED APPROVED. and ADOPTED this 3rd day of July 2003. CITY OF RANCHO MIRAGE HOUSING AUTHORITY ATTEST: ena Keeran, CMC Housing Authority Secretary APPROVED AS TO FORM: ~7 ~; ,~ even B. u'ntanilla Housing A ority Counsel ana Hob r`t Chairman 347 348 2~~ CITY OF RAfiCF 0 MIRAGE HOUSING AUTHORITY FUND ~... FUND 280 HOUSING AUTHORITY FUND PROGRAM DESCRIPTION The Housing Authority is comprised of the City Council members. The Housing Authority was created to promote and encourage the retention, rehabilitation and development of "affordable" housing units. "Affordable" housing units are those units occupied by households not exceeding the "affordable" income limits as established by the Department of Housing & Urban Development (HUD). Income limits are revised on a yearly basis by the United States Department of Housing and Urban Development (HUD). The Housing Authority is the owner of Parkview Villas, an 82-unit senior (55+) residential complex, and is in the process of developing several other "affordable" residential projects that will be owned/operated by the Housing Authority. FY 2001-02 ACCOMPLISHMENTS • The Home Improvement Program (HIP) continued to receive applications from City residents requesting participation in the HIP. The HIP provides qualified applicants funds to abate health and safety violations and maintain acceptable living conditions through the rehabilitation of their residence. The HIP offers three program components: the Emergency Grant Component (EGC), the Matching Fund Component (MFC), and the Energy Conservation Component (ECC). • Continued introduction and education of the Housing Commission regarding "affordable" housing issues. • Acquisition of several parcels of land located on San Jacinto Drive and Sunrise Court have created a contiguous land holding for the Authority and will facilitate the subsequent development of an "affordable" senior residential rent project to be owned and operated by the Housing Authority. • Completion of resident relocation and closure of the Blue Heaven Mobilehome Park. The closure of the park allows the Housing Authority to proceed in the development of Santa Rosa Villas. • The Housing Commission and Housing Authority approved the budget for the development of Santa Rosa Villas (former -Blue Heaven Mobilehome Park). Santa Rosa Villas will provide thirty-three (33) "affordable" senior (55+) residential units. Construction of Santa Rosa Villas is expected to start Summer/Fall 2003. • Staff completed the acquisition of a lot and unit in Blue Skies Village. The unit on the lot is currently a "rental" unit and it will eventually be resold and relocated (at a later date). This area will provide the required secondary emergency access/exit to/from Santa Rosa Villas. • Continued construction of infrastructure improvements and continuation of the development of design plans that will eventually result in the development of several "affordable" housing types at Monterey/Dinah Shore. 349 FY 2002-03 ACC®1~PLdS~I1~dENTS • The initial rough grading, site clearance and several tons of debris were removed from the former Blue Heaven Mobilehome Park. This is a step necessary for the eventual development of Santa Rosa Villas. Santa Rosa Villas is the replacement project. • Completed/secured approval of the building and infrastructure plans for the development of Santa Rosa Villas. Additionally, completed the development of the bid package. • Development of "draft" site plan (on San Jacinto Drive) related to the Housing Authority's eventual development of San Jacinto Villas, a senior (55+) "affordable" residential project. • Completed acquisition of several parcels of land located on San Jacinto Drive and Sunrise Court creating a contiguous land holding for the Authority. The acquisition will facilitate the subsequent development of an "affordable" senior residential project. GOALS AND OBJECTIVES ` FY 2003-04 • Continue monitoring of compliance with the Owner Participation Agreements for the Whispering Waters Senior Residential Project and the Las Colinas Senior Residential. Project. • Continue monitoring of the rent levels at Las Colinas Senior Residential Project and Whispering Waters Project to ensure adherence to "affordability" requirements and compliance with California Health and Safety Code requirements. • Continue with development of Santa Rosa Villas, located at 39-556 Peterson Road. The project includes the development of thirty-three, "affordable" senior (55+) residential units. The units will be 2-bedroom/2-bath and be approximately 1,060 to 1,210 sq. ft. in size. Santa Rosa Villas will provide new infrastructure and new energy efficient manufactured residential units. The Housing Authority will maintain ownership of the units, land, and will operate this proj ect. • Advertise, bid and award project to a fee builder for Santa Rosa Villas. • Continue monitoring of the Parkview Villas Senior Residential Project. • Continue to provide financial assistance for the installation of necessary infrastructure to service the eventual development of "affordable" residential units on city owned land holdings in the area of Dinah Shore & Monterey (Monterey Marketplace}. • Initiate the transfer of ownership of vacant land holdings from the Redevelopment Agency to the Housing Authority for those parcels located on San Jacinto Drive and owned by the Redevelopment Agency. • Contract with an independent on-site inspector to provide inspection services for all phases of construction for Santa Rosa Villas. 350 FY 2004-OS • Continue monitoring of compliance with the Owner Participation Agreements for the Whispering Waters Senior Residential Project and the Las Colinas Senior Residential Project. • Continue monitoring of the rent levels at Las Colinas Senior Residential Project and Whispering Waters Project to ensure adherence to "affordability" requirements and compliance with California Redevelopment Agency requirements. • Proceed with the rent-up of Santa Rosa Villas to qualified affordable senior households. • Continue monitoring of the Parkview Villas Senior Residential Project and implementation of necessary maintenance. • Continue to provide financial assistance for the installation of necessary infrastructure to service the eventual development of "affordable" residential units on city owned land holdings in the area of Dinah Shore & Monterey (Monterey Marketplace). EXPENDITURE SUMMARY I~lND I~XPF~AII'IURE SUMI-(ARY 2001 /02 2002/03 2002/03 2003/04 2004/05 280 HOUSING AUfHOIiiPY Actual Budget Estimate Budget Budget Personnel 331,371 357,950 356,812 379,860 509,803 C+perations & Maintenance 867,508 1,041,829 849,252 1,436,115 1,341,289 Capital 1,650,095 1,238,000 36,000 1,000 1,000 Capitallmprovements 736,161 9,565,317 9,565,317 0 0 Total E~enditures 3,585,135 12,203,096 10,807,381 1,816,975 1,852,092 Change in Budget -85.11 % 1.93% BUDGET HIGHTLIGHTS FY 2003-04 • Staff to proceed with the development of Santa Rosa Villas. Santa Rosa Villas is a new manufactured residential "senior" community, replacing the former Blue Heaven Mobilehome Park. This project will be owned and operated and managed by the Housing Authority. • The 85.11% decrease in the budget from FY 2002-03 is due to no new capital projects budgeted in FY 2003-04. FY 2004-OS • Staff to proceed with the development of "affordable" senior rental units for San Jacinto Villas. The acquisition of these parcels gives the RDA/Housing Authority land holdings of approximately 8-1/2 acres. The development plan is expected to be available and bid for a fee builder will occur during this period. 351 STAFFING SUMMARY FY 02-03 FY 03-04 FY 04-05 Authorized Authorized Authorized TitlelRange Number Positions Positions Positions Redevelopment Manager (44) 1 1 1 Housing Specialist (33) 1 1 1 Mobile Home Park Inspector II (32) (1/2 time) .50 .50 .50 Administrative Assistant (26) 1 1 1 Property Manager (30) * 1 1 1 Total Positions 4.50 4.50 4.50 * Although currently authorized, the Property Manager position is not anticipated to be filled until FI' 2004-05. Salary and benefits are budgeted in that fiscal year. This position is expected to assume: the responsibilities and services that have been provided by a property management firm on a contracted basis. 352 wwceo runncE eoosu+c nureonm FOND FINANCIAL SOMMARY FOND 280 HOUSING AUTHORITY FOND CITY OF R nC 0 MIRAGE ._ o ~ ~ Beginning Fund Balance FY 01-02 FY 02-03 FY 02-03 FY 03-04 FY 04-05 Ac_tua_l Bu_ dget Est mate Bud~t Budget Reserve for encumbrances $ 14,393 0 126,850 0 0 Reserve for continuing appropriations 1,132,340 0 5,666,330 0 0 Undesignated fund balance 9,709,224. 7,068,766 5,532,290 287,846 3,370;152 Total Beginning Fund Balance 10,855,957 7,068,766 11,325,470 287,846 3,370,152 Revenues Interest on investments 424,102 520,000 400,000 400,000 400,000 Transfer from Low Cost Housing Fund 3,589,696 4,122,400 4,118,928. 4,494,28.1 4,805,063 Other revenue 20,049 6,000 32,194 5,000 5,000 Total Revenues 4,033,847 4,648,400 .4,551.,122 4,899,281 5,210,063 Expenditures Current year's budget Prior Year encumbrances/continuing appropriations Total Expenditures Ending Fund Balance 3,510,734 .12,203,096 10,807,383 1,816,975 1,852,092 74,401 0 5,793,180 0 0 3,585,135 12,203,096 .16,600,563 1,816,975 1,852,092 Reserve for encumbrances 126,850 Reserve for continuing appropriations 5,666,330 0 0 0 0 Undesignated fund balance 5,532,290. (485,930) 287,846 3,370,152 6,728,.124 Total Ending Fund Balance $ 11,325,470. (485,930)_ 287,846 3,370,152 6,728,124 353 REVENGE ACf1VITY DE'fA1L FOP FfSCaI Y¢8IS 2003.04 antl 2004.05 FUND 280 • HOUSING AUTHORITY FUND Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 4325 Mobilehome Fees collected from park owners and shared by the Operating .City and the State of California. Permit ~ Assumption: Based on number of mobilehome park/RV spaces in the City as identified in State of . California documents titled "Permit to Operate" $ 5,000 $ 5,000 ~_ TOTAL $ 5,000 $ 5,000 5800 Interest Interest earned on cash and investments. Assumption: Based on 3.5% and 3.3% interest rates. for FY 2003-04 and FY 2004-OS $ 400,000 $ 400,000 TOTAL. $ 400,000 $ 400,000 6440 Transfer from Tax increment transferred to the Housing Authority Low Cost Housing from the Redevelopment Agency Low Cost Housing Fund. Assumption: Based on 20% of tax increment received by the Redevelopment Agency $ 4,494,281 $ 4,805,063 TOTAL $ 4,494,281 $ 4,805,063 FUND TOTAL $ 4,899,281 $ 5,210,063 354 EXPENDITORE Al77VITY DETAd FoI FiSC81 YP~IS 200304 antl 200A-05 FUND 280 • HOUSING AUTHORITY FUND Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7100 Salaries - Housing Authority Board of Directors $ .6,000 $ 6,000 Full Time Redeveloprnent/HousingMamger 115,233 123,298 Housing Specialist 65,114 69,750 Administrative Assistant 50,218 52,227 Property Manager (Beginning July 2004) - 46,178 MobilehomePark Inspector II -half time (half time in Building & Safety's budget) 32,156 . 34,917 TOTAL $ 268,721 $ 332,370 7120 Overtime .Necessary for special. projects. $ 2,000 $ 2,000 TOTAL $ 2,000 $ 2,000 7200 Benefits Benefits paid by City including group insurance, retirement and other benefits $ 102,226 $ " 168,479 TOTAL $ 102,226. $ 168,479 7250 Workers' Premium for Housing Authority employees $ 6,913 $ 6,954 Compensation TOTAL $ .6,913 $ 6,954 7400 Professional/ 1) To secure the services of consultants to Technical assist staffin development of affordable housing projects, feasibility analysis, relocation services, real estate appraisals, etc. $ 75,000 $ 75,000 2) Monterey Park additional design. An additional $12,500 is budgeted in the, General Fund -Planning Division (2100-7400). 12,500 12,500 TOTAL $ 87,500 $ 87,500 7432 Auditing Services Annual financial audit of the Housing Authority $ 2,158 $ 2,2.00 TOTAL $ 2,158 ~ 2,200 7444 Temporary Agency Temporary clerical help as required $ 4,000 $ 4,000 Services TOTAL $ 4,000 $ 4,000 355 EXPENDI7'UBE ACf1VITY DETAIL Foe ~isgl Years 2003.04 and 2W405 FOND X80 • HOUSING AUTHORITY FUND Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7448 Home Improvement Provides financial assistance to very low, low and Program [HIP] moderate income qualifying applicants to: 1) Proceed in residential rehabilitation through abatement, repair, etc.; abate health & safety; building code, and other violations related to residential units thereby improving the households living standards $ 200,000 $ 200,000 / 2) Proceed in replacement of existing and/or inoperable appliances to energy efficient appliances; make improvements to residences to be more energy efficient, therefore contributing to energy conservation 50,000 50,000 3) Undertake and abandon existing septic system(s) and the subsequent hook-up to sewer (City-wide) 100,000. 100,000 TOTAL $ 350,000 $ 350,000 7606 Water To maintain landscaping on vacant parcels to be developed at a later date into affordable housing units $ 1,500 $ 2,500 TOTAL $ 1,500 $ 2,500 7624 Vehicle Operations/ Maintenance and fuel for housing authority vehicle $ .3,000 $ 3,000 Maintenance TOTAL $ 3,000 $ 3,000 7800 Mileage Mileage reimbursement for necessary inspections and meetings $ 2,000 $ 2,000 TOTAL $ 2,000 $ 2,000 .7806 Meetings & Travel For Housing Authority Director(s), Housing Authority staffand/or Housing Commission to attend NAHRO, CRA and League of California Cities sponsored seminars, Annual Western Mobilehome Association Conference, and miscellaneous other affordable housing seminars related to development-retention of affordable residential- units, legal updates and subsequent, compliance to regulations as required $ 5,000 . $ 5,000 TOTAL $ 5,000 $ 5,000 356 EXPENDITOHE ACf1VITY DETAIL For FisCel Y¢eIS 2003-04 e11U 2004-05 FUND 280. M flOUS[NG AUTfloRITY FUND Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7818 Dues & Professional publications: NAHRO News Bulletin,. Subscriptions Barclays Updates Title25, Redevelopment, Housing. and Economic Development Publications $ 750 $ 750 TOTAL $ 750 $ 750 7839 Reproduction & Reproduction, printing, and binding for financial Printing reports, 2-year budget books, and CAFR in FY 2003-2004, and for financial reports and CAFR in FY 2004-2005 $ 6,000 $ 2,000 TOTAL $ 6,000 $ 2,000 7842 Advertising) Advertising as may be needed :RFP's, RFQ's, etc. Publishing (i.e.,Santa Rosa Villas Fee Builder RFP) $ 2,000. $ 2,000 TOTAL $ 2,000 $ 2,000 7851 Insurance & Bonds Fire, flood and earthquake insurance for Housing Authority property $ 2:6,970 $ 27,970 TOTAL $ 26,970 $ 27,970 7857 Training & Education Job-related seminars and classes $. 2,000 $ 2,000 TOTAL $ 2,000 $ 2,000 8000 Supplies Supplies necessary to assist Housing Authority staff $ 5,400 $ 5,000 TOTAL $ 5,400 $ 5,000 8012 Small Tools, Furniture Tools, tool belts, related audio equipment and other & Equipment implements or materials $ 1,000 $ 1,000 TOTAL $ 1,000 $ 1,000 8020 Uniforms Safety shoes and clothing for half time Inspector $ 100 $ 100 TOTAL $ 100 $ 100 8500 Reimbursement to Reimbursement for General Fund staffsupport + 15% General Fund overhead $ 511,950 $ 598,482 TOTAL $ 511,950 $ 598,482 8800 Operating Transfer Transfer to Parkview Villas to subsidize operations $ 392,000 $ 213,000 Out TOTAL $ 392,000 $ 213,000 8832 Transfer to Transfer to the Library Fund for in-lieu property taxes Library Fund for Authority owned property $ 21,055 $ 21,055 TOTAL $ 21,055 $ 21,055 357 ERPENDITORE ACf1VITY DETAII, FoI Fisf81 YP,NS 2003.04 anU 2110405 FUND 280 ~ DOUSUdG AUTHORITY FUND Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 8833 Transfer to Other Transfer to the Fire Tax, Parkland, Citywide Funds Landscaping Funds and Storm Water Quality Fund for in-lieu property taxes for Authority. owned properties $ 11,732 $ 11,.732 TOTAL $ 11,732 $ 11.,732 8900 Furniture & Office equipment to maintain Housing Authority files Equipment and support materials $ 1,000 $ 1,000 TOTAL $ 1,000 $ 1,000 FUND TOTAL $ 1,816,975 $ 1,852,092 358 c~r~r of ~ nc o Mia~acE $~` HOUSING AUTHORITY :, FUND 281 PARKVIEW VILLAS SENIOR RESIDENTIAL COMPLEX PROGRAM DESCRIPTION Parkview Villas is located at 71-740 San Jacinto Drive, Rancho Mirage, California, 92270, and is a senior citizen (55+ years) housing project specifically maintained to meet and provide "affordable" housing units to our senior population. Parkview Villas is owned and operated by the Rancho Mirage Housing Authority (Housing Authority) and provides 82 units, 41 one bedroom, and 41 two bedroom units. The Housing Authority has established and maintains certain age and income limitations for residency at Parkview Villas. The principal qualifying resident of Parkview Villas must be a minimum of 55 years of age or older and whose total annual gross income falls within the very-low to moderate category as established by the Department of Housing & Urban Development (HUD). FY 2001-02 ACCOMPLISHMENTS • Initiated and scheduled a successful rodent control eradication program. • Maintained rents at truly "affordable" rent levels in contrast to other residential projects which identified themselves as "affordable" and, even though they maintained rents within the "affordable" limits, their rents were substantially higher than rents at Authority-owned prof ect(s). • Established uniform make/model appliance replacement program for the project. FY 2002-03 ACCOMPLISHMENTS • Repainted all entry/exit gates and wrought iron fencing around the main pool area. • Completed installation of new individual unit signage. This was done for easier unit identification during an emergency response. • Maintained rents at truly "affordable" rent levels in contrast to other residential projects which identified themselves as "affordable" and, even though they maintained rents within the "affordable" limits, their rents were substantially higher than rents at Authority-owned project(s). • Completed an extensive tree removal and tree-trimming program. This will eliminate a number of potential hazards. • Assumed a number of responsibilities formerly handled by the property management firm. This facilitates response time to calls for service. • Purchased and installed atuff--shed to address a lack of storage space. The installation also involved the pouring of a new concrete walkway to access the shed. A number of sidewalk areas were replaced and/or widened. • Repainted the interior of the clubhouse/community room. 359 • Completed securing a common area lighting plan for replacement of all walk way lighting fixtures and wiring. • Entered into a contract with Southern California Edison for their repainting the exterior of the community room/clubhouse (at no cost to the Housing Authority) using a heat reflective paint. • Retextured the clubhouselcommunityrnom, pool/spa surface. • Implemented a prescription credit program for all very low ~i low income residents. This benefits those households who have non-reimbursable medical expenses. GOALS AND OBJECTIVES FY 2003-04 • Secure additional funding and approval from the Housing Authority Directors to expend Low Moderate Income Housing Funds (CHIRP) for the. repainting/re-stuccoing of all building exteriors (excluding community room/clubhouse). Bid, award and complete this work. • where possible and when an item is in need of replacement, the replacement item will meet ADA standards, this would include but not be limited. to door knobs, toilets}, faucet(s), etc. • Continuation of the replacement of diseased oleanders and planting ofdrought-resistant landscaping. • Secure funding approval from the Housing Authority Directors for the replacement of all exterior common area lighting fixtures and electrical .supply lines. Bid, award and complete this project. • Continue to ensure that the rents are maintained as "affordable." • Secure funding approval from the Housing Authority Directors to expend LMIHF for patching/ repaving of all interior streets. • Continue to make improvements to the property which contribute toward maintaining and upgrading the residents' standard of living. • Complete study on medical expenses paid by resident(s) and the subsequent impact this has on their expendable income. • Ensure compliance with Southern California .Edison contract to repaint the exterior of the community room/clubhouse (at no cost to the Housing Authority), using a heat reflective .paint. FY 2004-OS • Patching/repavement ofall interior streets. • Complete installation of energy efficient lighting and other electrical fixtures. 360 • Continue to ensure that the rents are maintained as "affordable." • Continue to refer resident(s) to assistance programs/organization(s). • Continue to make improvements to the property which contribute toward maintaining and upgrading the residents' standard of living. EXPENDITURE SUMMARY FUND F.KPENDT111RE SiI~RY 2001 /02 2002/03 2002/03 2003/04 2004/05 281 PARKV~W VD1AS Actual Budget Estimate Budget Budget Personnel 0 0 0 0 0 Operations & Maintenance 429,411 436,750 465,254 759,000 580,000 Capital 34,131 35,000 33,000 10,000 10,000 Capital Improvements 0 0 0 0 0 Total Expenditures 463,542 471,750 498,254 769,000 590,000 Change in Budget 63.01 % -23.28% ~... _ _ ... .:,,._ r ,_ ~n,. BUDGET HIGHLIGHTS FY 2003-04 • Continue to offer truly "affordable" rents to both existing and new residents. Since the project has no debt service, rents for one bedroom units are as low as $225 per month. Rents for two bedroom units are as low as $250 per month. Rents are annually adjusted after a review of the resident's income. In order to meet rising costs of maintenance, the base rents were increased $25 by Housing Authority Directors on April 3, 2003. In order to reflect funds necessary to complete a number of rehabilitation projects at Parkview Villas, the Fiscal Year budget for 2003-04 has been increased by 63.01 %. FY 2004-OS • Parkview Villas will continue to offer truly "affordable" rents to both existing and new residents. The majority of rehabilitation projects at Parkview Villas were completed in FY 2003-04; thus, the FY 2004-OS budget reflects a decrease of 23.28% due to projects completed and paid for while still allowing for increased maintenance costs and occasional repair/rehabilitation projects. 361 RANC90 MIRAGE HOOSQIG AOT60RITY FOND PRIANCW. SUMMARY FUND 281 PARKYIEW YIi,LAS SENIOR RESIDENTIAL COMPLEX city of a nc o miRACE 0 ~ ~ FY O1-OZ FY 02-03 FY 02-03 FY 03-04 FY 04-05 Actual Budget Estimated Budget, Budget Beginning Fund Balance $ 0 0 0 0 0 Revenues 463,542 389,356 498,254 769,000 590,000 Expenditures 463,542 471,750 498,254 769,000 590,000 Ending Fund Balance $ 0 -82,394 0 0 0 362 REVENUE ACffV17'Y DETAIL For Fiscal Years 200304 antl 2004.05 FUND 281 M PARNVIEW VILFAS SENIOR RESIDEHTiAi COMPLEX Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 6140 Rent Monthly rent collected from residents $ 364,000 $ 366,000 TOTAL $ 366,000 $ 366,000 6150 Washer/Dryer Monthly rental fee for washers/dryers provided by Rentals Parkview Villas $ 11,000 $ 11,000 TOTAL $ 11,000 $ 11,000- 6400 0 eratin Transfer p g Transfer from Housing Authority Fund $ .392,000 $ 213,000 In TOTAL $ 392,000 $ 213,000 FUND TOTAL $ 7b9,000 $ 590,000 363 EXPENDITURE ACf1VITY DETAIL FOP FISC81 YP~PS 200304 antl 2004.05 FUND 281 ~ PARKVIEW VILLAS SENIOR RES[DENTIAL COMPLEX Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER .NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7400 Professional/ Property management, security, reference checks, Technical exterior recreation amenity design, and other specialized services as may be needed $ 50,000 $ 50,000 TOTAL $ 50,000 $ 50,000 7444 Temporary Agency As required to .cover vacations and sick time $ 2;000 $ 2,000 Services TOTAL $ 2,000 $ 2,000 7600 Natural Gas Natural gas usage at Parkview Villas $ 15,000 $ 15,000 TOTAL $ 15,000 $ 15,000 7603 Electricity Electrical power for Parkview Villas $ 30,000 $ 30,000 TOTAL $ 30,000 $ 30,000 7606 Water Irrigation and domestic water for Parkview Villas $ 40,000 $ 40,000 TOTAL $ 40,000 $ 40,000 7612 Maintenance Property maintenance including: trash .collection, landscaping, pest control, pools/spas, roof repairs, and additional repairs and maintenance as required,.. including the repair and application of new color coat to all exterior stucco walls, preparation and repainting all exterior, trim, wood and metal (estimated $225,000) and replacement of all walkway lighting and electrical service lines with new bollards and wiring (estimated $100,000} during FY 2003-04 $ 585,000 $ 365,000 TOTAL $ 585,000 $ 365,000 7621. Street Related Asphalt, concrete, aggregate base for repairing, Repairs streets and disposal of old asphalt and concrete, including repair and resurfacing of all exterior streets (estimated $40,000) in FY 2004-OS 1,000- 41,000 TOTAL $ ~ 1,000 $ 41,000 7624 Vehicle Operations/ Operating and maintenance costs for golf cart. Maintenance Includes fuel, lubricants, replacement parts, .repairs and safety inspections $ 500 $ 500 TOTAL $ 500 $ 500 364 EXPENDITORE ACf1VITY DETAIL FOI FiSCJI Yea-S 200304 and 200405 Fl1HD 281 ~ PARKVIEW VILLAS SEMOR RESIDENTIAL.COMPLEX Budget Budget ACCOUNT ACCO[JNT FY 2003-2004 FY 2004-2005. NUMBER NAME NSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 7800 Mileage Reimbursement for job-related mileage $ 450 $ 4$0 TOTAL $ 450 $ 450 7806 Meetings & Travel Registration and travel expenses for meetings, seminars, and educational classes $ 250 $ 250 TOTAL $ 250 $ 250 7818 Dues & Subscriptions Magazines, periodical subscriptions; and memberships $ 1,400 $ 1,400 TOTAL $ 1,400 $ 1,400 7821 .Telephone Telephone monthly service charges, answering service, cell phone and pager $ 3,400 $ 3,400 TOTAL $ 3,400 $ 3,400 7860 Recruitment Recruitment for full-time on-site property manager $ 1,000 $ 1.,000 TOTAL $ 1,000 $ 1,000, 7887 Special Events Funds to support programs, activities, and tenant events at Parkview Villas $ 6,500 $ 6,500 TOTAL $ 6,500 $ 6,500 8000 Supplies Miscellaneous office and janitorial supplies, postage, etc. $ 1,500 $ 1,500 TOTAL $ 1,500 $ 1,500 8004 Repair & Plumbing and irrigation parts, electrical supplies for Maintenance repairs., keys and locks, screen materials, window Su lies PP frames, etc. $ 17,000 $ 18,000 TOTAL $ 17,000 $ 18,000 80`12 Small Tools, Purchase of small tools necessary to make repairs on Furniture & equipment, replacement of broken or worn tools $ 2,800 $ 2,800 Equipment TOTAL $ 2,800 $ 2,$00 365 EXPEND17716E dl77VITY DETflII. For Fisgl Years 200304 anU 200445 FUHD 281 a PARRYIEW VILLAS SENIOR RESIDENTIAL COMPLEX Budget Budget ACCOUNT ACCOUNT FY 2003-2004 FY 2004-2005 NUMBER NAME JUSTIFICATION FOR STAFF REQUESTS AMOUNT AMOUNT 8032 Holiday Decorations. Expenses related to holiday decoration program. Includes: garlands for signs, storage, refurbishment and replacement of decorations, and other incidental expenses. $ 1,200 $ 1,200 TOTAL $ 1,200 $ 1,200 8900 Furniture & ,Miscellaneous furniture and equipment as need Equipment arises, household appliances, various fixtures $ 10,000 $~ 10,000 TOTAL $ 10,000 $ 10,000 FUND TOTAL ~ 76.9,000 $ 590,000 366 RESOLUTION IV'O. , 2003 -IiA-~43 OUSIl`'G AUTHORITY OF THE CITY OF RANCHO MIRAGE ADOPTIlrTG A SCHEDULE. OF CITY A RESOLUTION OF THE H AFF TIME ALLOCATION AND PROVISIONS FOR REL~VIBURSEMENT TO THE CITY OF RANCHO MIRAGE FOR FISCAL ST YEAR 2003-2004 AND FISCAL YEAR 2004-2005. ' using Authorit a ees to the reimbursement for services performed by the City for the WHEREAS, the Ho b y gr Authority; and WHEREAS, said reimbursement requires a:schedule of activity and reimbursement provisions; W THEREFORE BE IT RESOLVED that the following,schedule and reimbursement prov~s~ons be adopted: NO , Title Allocation Percentage Allocated Salary FY 03104 Albcated Benefits FY 03104 ota Allocation FY 03104. Allocation Percentage Allocate Salary FY 04105 Al ocate Benefits FY 04105 otal Allocation FY 04105 Ctty Clerk 20% $ 13,047 $ 6,506 $ 19,553 20% $ 13,568 $ 8,085 ~ $ 21,b54 Deputy City Clerk 20% 10,794 6,236 17,030 20% 11.,787 .7,737 19,524 .and Information Mana er Records g 15% 8,460 4,631 13,092 . 15% 9,230 5,779 15,009 ffice Assistant III 0 5% 2,047 796 2,843 5% 2,193 1,032 3,225. Office Assistant II 5% 1,669 1,406 3,075. 20% 7,277 6,722 .13,999 Records Ima ' Technician ~g 5% 1,534 1,394 2,928 5% 1,672 1,bS7 3,329 ' Ci Mana er tY g 10% 16,430 4,203 20,633 10% 17,087 5,809 22,896 ' or of Mana ement Services Du~ect g 5% 5,774 1,245. 7,019 S% 6,185 ~ 1,8.15 8,000 Contract S ecialist P 10% 6,119 3,145 9,264 10% 6,682. 3,956 10,638 Public Information Ofl'<cer 5% 3,259 1,601 4,860 5% 3,491 2,013 S,SO4 xecutive AssistantlDe u Ci Clerk E P tY tY 5% 2,541 1,51 S 4,056 5% 2,775 1,873 4,648 ecutive Assistant Ex 5% 2,688 1,558 4,246 5% 2,911 1,927 4,839 hector of Administrative Services D 10% 12,618 3,989 16,606 5% 6,758 2,682 9,440 146 305 7 rsonnelOfficer Pe 5% 4,520 1,777 6,297 5% 4,841 , 2, ' Manager Accounting 15% 10,645 3,017 1"x,662 15% 11,403 4,140 15,44 b ccountant A 20% 11,633 6,337 ~ 17,969 20% 12,703 7,916 20,619 ccountin Technician•Il A g 20% 10,204. 6,017 16,222 20% 10,931 7,411 18,342 countin Technician II Ac g 20% 9,998 5,996 15,993. 20% 10,710 7,371 18,081 ountin Technician ll Acc g 15% b,41 S 4,400 10,81 S 1~5% 7,005 5,360 12,365 information Services Manager ° 5 /° 44 S,2 1864 7108 5% 5,617 2,456 8,074 279 790 9 and Su ort S cialist Network pp pe 10% 5,125 3,085 8,210 10% 5,490 796 , 3, 585 789 25 5 of Communi Develo ment Duector ty P 10% 12,320 2,643 14,963 15% 19, , , 369 14 4 65 ' Mana er Planning g 5% 4,628 1,790 6,418 10% 9,914 , 5. , for Planner Sen 10% 8,707 3,329 12,036 10% 9,327 4,338 13,664 late Planner Assoc 5% 3,693 1,678 5,3,71 5% 3,956 2,132 6,087 Planner Assistant 5% 2,673 871 3,544 5% 2,919 1,174 4,093 echnician Planning T 5% 2,913 1,585 4,498 5% 3,121 1,968 5,089 Secreta Department rY 5% 2,299 1,562 3,862 5% 2,197 ~ 1,640 3,837. • an I Office Assist t II S% 1,796 1,421 3,216 5% 1,961 1,708 3,669 mentAssistant Community Develop 5% 1,670 1,436 3,104 5% .1,822 1,714 3,538 icial Building Off 10% 9,41 S 3,600 .13,01 S 10% 10,085 4,688 14,774 ' g i S ecialist I ~ Perm t p Buildin 5% 2,520 1,612 4,132 5% 1,979 1,745 3,724 g i e Su ervisor Code Compl anc p 10% 6,863 1,923 8,786 10% 7,351 2,644 9,995 fiance Officer II Code Compl 10% 4,798 1,676 6,474 10% 5,140 2,212 7,351 lance Officer I Code Compl 10% 5,669 3, l S 1 8,820 10% 6,073 3,904 9,97.6 367 Title Allocation Percentage Allocated Salary FY 03104 Allocated Benef is FY 03/04 otal Allocation FY 03/04 Allocation Percentab~ Allocated Salary FY 0410; Allocate D3enef 1~SS FY 04/05.. otat Allocation FY 04105 Director of Public.Works 15°/® 17,842 5,587 X23,429 15% 19,112 7,534 26,646 i En ineer: C~ 8 15% 17,206 5,777 ;22,983 15% 18,431 7,686 26,117 Senior Civil Engineer ° 10 /° 9,609 3,623 13,232 ° 10 /0 0 293 1 , 4 729 , 15,022 Civil. En ineerin Assistant g g 5% 3,31 S 1,633 4,948 5% 3,551 2,052 5,604 Public Works In ectar sP 5% 3,125 1,610 4,735 5% 3,348. 2,01 5,360 En irieerin Technician II g g 5°/® 2,527 1,538 4,065 5% 2,759 1,898 4,657 D artment Secrets ep ry 5% 2,095 1,450 3,545 5% 2,287 1,765 4,053 Street Maintenance Supervisor 7% 4,574 2,278 6,852. 7% 4,899 2,859 7,759 Street Maintenance Worker II 7% .3,551 2,114 5,6b5 7% 3,800 2,598 6,398 Street Maintenance Worker I .,7% 3,174 2,110. 5,284 .. , 7% 3,396 ,2,565 5,961. Street Maintenance Worker I 7% 3,174 2,1 l0 5,284 7% 3,396 2,565 5,961 Street Maintenance Worker I 7% 3,053 2,131 5,184 7% 3,271 2,580 5,$51 Buildin Grounds Maint. Su ervisor ~ P 7% 4,129 2,165 6,294 7% 4,423 2,702 7,125 BuildingslParks Maint. Worker II 7% 3,519 2,065 5,585 7% 3,770 2,545 6,314 I Buildu-gslParks Ma~nt. Worker I ° 7 /° 3 '019 2 092 S 111 > 7% 3,234 2,534 5,768 Buildin MaintenancelCustodian g 5% 1,833 1,425 3,259 5% 2,002 1,716 3,718 Total Allocation $ 306,470 $ 138,704 $ 445,174 $ 337,931 $ 182,488 $ 520,419 ose Ci sitions not identified above shall be required to identify time spent on Housing Authority projects on the ~ ty l~ ti 1o ee time sheet used for ayroll purposes. The Department of Administrative Services shall use these time sheets for the .~ Y p purpose of calculating actual reimbursement by the Housing Authority to the City: eirnbursement to the Ci is also a eed to and authorized for the salary-related cost of retirement, health insurance, workers' R ty ~' co nsation insurance .and other insurance benef is in the same proportion that the salary costs of the above enumerated e to ees and officers bear to the total City salary costs subject to retirement, health insurance, workers' compensation costs. ~ Y Reimbursement to the Ci is also agreed to and authorized for I S% of the, salaries and benefi~s .above to cover general ~' overhead costs incurred by the. City. PASSED APPROVED, AND ADOPTED this . 3rd day of July 2003. CITY OF RA~1CH® IVIIRAOE HOLTSIle1G AU'I'H®RIT~' . Dana o art, Chairman ATTEST: Elena Keegan, CMC Authority Secretary. APPROVED AS TO PORM: ~ `, '` . d ~ ~ ~ /' /~ ~ Ir""~ ~~ • ~• Steven B, Quintanilla ~~uthority Counsel 3b8