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HomeMy Public PortalAbout20141118minutesBOARD OF COMMISSIONERS BOARD MEETING NOVEMBER 18, 2014 The Annual Meeting of the Board of Commissioners of the Housing Authority of the City of Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, November 18, 2014, in the Board room at the Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri. ROLL CALL: On roll call the following were in attendance: Chairman Larry Vincent, Vice Chair Rector and Commissioners Dennis Mueller, Larry Kolb and Myrtle Mayfield. Also in attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins, Deputy Director; Sonya Ross, Administrative Assistant, and one member of the general public. Regular Special Vincent 11-12 1-1 Rector 9-12 1-1 Mueller 11-12 1-1 Kolb 12-12 1-1 Mayfield 9-12 1-1 White 7-9 1-1 STAFF INTRODUCTION: Mr. Pollock introduce the two new employees, Kanetha Drysdale, Public Housing Manager and Rhonda Watts, Section 8 Housing Choice Voucher Manager. The Commissioners welcomed them to the staff of the Jefferson City Housing Authority. ELECTION OF OFFICERS: Commissioners Kolb made the motion to retain Commissioner Vincent as Chairman and Commissioner Rector as Vice Chair. Commissioner Mueller seconded the motion. Upon favorable vote Chairman Vincent declared the motion approved. INFORMATIONAL ITEMS: A. The monthly Financial Statements, Balance Sheets and Income Statements for October, 2014 were presented. B. Retirement luncheon for Susie Case, November 25th at Bones Restaurant and Lounge. C. Mr. Pollock presented the monthly report for the Family Self-Sufficiency program. D. Mr. Pollock presented the Guide to Ethics Laws 2015, and other election campaign information from the Missouri Ethics Commission. CONSENT AGENDA: A. Approval of the Regular Meeting Minutes, October 21, 2014. B. Approval of the Executive Session Meeting Minutes, October 21, 2014. C. List of Disbursements for the month of October 2014. (Exhibit #1, 11/18/2014) D. Occupancy Report for the month of October 2014. (Exhibit #2, 11/18/2014) Vice Chair Rector made the motion to approve the Consent Agenda, seconded by Commissioner Kolb. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. RESOLUTION NO. 4471 RESOLUTION APPROVING THE WRITE-OFF (COLLECTION LOSS) OF TENANT ACCOUNTS RECEIVABLE See attached Resolution Commissioner Kolb made the motion to approve the proposed rent and damage write-offs for the month of October 2014 for Linden Elderly, Hamilton Towers and Public Housing in the amount of $2,967.34. Vice Chair Rector seconded the motion. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit #3, 11/18/2014) RESOLUTION NO. 4472 A RESOLUTION APPROVING THE ANNUAL BUDGET FOR FYE 03/31/2016 (PUBLIC/ASSISTED HOUSING) AND FYE 12/31/2015 (LIHTC HOUSING) See attached Resolution Mr. Pollock presented a proposed Resolution which would approve the General Operating Budget covering all of the operations and activities of the Housing Authority and the Land Clearance for Redevelopment Authority, with the different fiscal years for housing authority operations and tax credit property operations. The respective Budgets would be submitted to HUD as required for its approval following favorable action by the Board. Commissioner Kolb made the motion to approve the General Operating Budget, seconded by Commissioner Mueller. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit #4, 11/18/2014) RESOLUTION NO. 4473 RESOLUTION APPROVING REVISIONS TO THE ADMISSIONS AND CONTINUED OCCUPANCY PLAN (ACOP) See attached Resolution With approval of the Resolution Mr. Pollock would submit the proposed amendments reflecting updates to the Violence Against Women Act (VAWA) to the current Statement of Policies Governing the Public Housing Admissions and Continued Occupancy Plan Policy to HUD for approval. The tenants were notified and a public hearing will be held on November 21st following the 30 day comment period. Vice Chair Rector made the motion to approve the proposed revisions to the ACOP, subject to no comments being received from the tenants. Commissioner Kolb seconded the motion. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit #5, 11/18/2014) DISCUSSION REGARDING PROPOSED CHANGES TO THE ADMISSIONS AND CONTINUED OCCUPANCY PLAN (ACOP): Mr. Pollock reported that the ACOP states that staff must return a pet deposit within 30 days of a move-out if there was no damage attributable to the pet. He recently reviewed a tenant’s file and discovered that staff was refunding the pet deposit even if the tenant owed money for some other reason to the Housing Authority. Currently under HUD’s rule the Authority cannot hold a deposit beyond 30 days and staff would like to change the ACOP so that staff would only refund pet deposits if all obligations to the Authority are paid. It was the consensus of the Board for Mr. Pollock and Mr. Pletz to continue reviewing HUD’s regulations and provide additional information at a future Board meeting. 220 WEST MCCARTY STREET PROPERTY: The demolition at 229 West McCarty Street is completed and ready for the City to finalize the purchase. REQUEST TO CLOSE THE HOUSING AUTHORITY OFFICE ON DECEMBER 26TH. Mr. Pollock presented a request to the Board to close the office on December 26th. Vice Chair Rector made the motion to approve the request, seconded by Commissioner Mueller. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. NEXT MEETING DATES: 7:30 a.m., December 16th and December 18th, 2014 Vice Chair Rector made the motion to adjourn into Executive Session for the purpose of considering the following. -Legal action involving the Housing Authority and confidential or privileged communication with its attorney, under Section 610.021(1) RSMO; -Leasing, purchase or sale of real estate by the Housing Authority when public knowledge of the transaction might adversely affect the legal consideration therefore, under Section 610.021(2) RSMO; -Hiring, firing, disciplining or promotion of particular employees when personal information about the employee is to be discussed or recorded, under Section 610.021(3); and -Welfare cases of identifiable individuals, under Section 610.021(8) RSMO. Commissioner Mueller seconded the motion. Upon roll call vote, the motion was approved. AYES: Mayfield, Mueller, Kolb, Rector, Vincent NAYS: None ABSENT: White Following adjournment of the executive session, the Board reconvened in open session. Vice Chair Rector made the motion to adjourn the meeting, seconded by Commission Kolb. Upon unanimous favorable vote, the motion was approved. Larry Vincent, Chairman ATTEST: Allen Pollock, Secretary