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Home My Public Portal About03/15/83 CCM184 PAYROLL CHECKS - MARCH 15, 1983 7095 Robert Anderson 7096 Mark Moran 7097 Michael Rouillard 7098 Michael Sankey 7099 James Dillman 7100 Robert Dressel 7101 Director of Internal Revenue 7102 Commissioner of Taxation 7103 Pera 7104 Social Security 692.54 604.90 778.04 908.80 676.34 601.60 951.20 465.00 559.78 128.85 $6,367.05 ORDER CHECKS - MARCH 15, 1983 1941 United States Post Office 1942 Medina Insurance Agency 1943 Francis Pumarlo 1944 Pera 1945 Social Security 1946 Bruce Liesch Assoc. / 474- Z 1/i4a..rL 45.00 56.00 648.00 639.04 128.85 $1 516 89 3,120.00 '/J� 4,636.89 ' y%; "• Q."-Atd(7.7 46S'PO p9 /� .4'u-e / The Council of the City of Medina met in regular session on Tuesday, March 15, 1983 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Thomas Crosby, Anne Heideman, Wilfred Scherer; Clerk -Treasurer, Donna Roehl; Police Chief, Michael Sankey; Public Works Director, James Dillman; Attorney, Richard Schieffer; Engineer, Glen Cook; Hydrologist, Bruce Liesch; Building Inspector, Loren Kohnen Absent: Councilmember, William Reiser 1. ADDITIONAL AGENDA ITEMS Council agreed to discuss the following additional items: Use of Hamel Treatment Plant road Woodlake Sanitary Landfill, land alteration permit Maria Vasiliou Seminar 185 2. MINUTES OF MARCH 1, 1983 Motion by Heideman, seconded by Crosby to accept minutes of March 1, 1983, as presented. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Road Specifications Jim Dillman reported that the specifications for roads built in the city had been rewritten. One important requirement is that all roads built shall be blacktop and not gravel. Motion by Scherer, seconded by Heideman to approve road specifications, as written. Motion declared carried Northwestern Bell Telephone Company Motion by Scherer, seconded by Crosby to approve Resolution 83-11, allowing Northwestern Bell Telephone Co. to bury cable in Moorcroft. Motion declared carried Maple Plain Treatment Plant Jim Dillman reported that the Public Works Department had inspected the Manhole # 2 to # 28 and that it would cost about $500 to repair manhole that they had found no other problem with the sewer lines. He explained that the repairs would be completed in the summer and that sent to the Metro Waste Department. sewer line from rings. He stated a report would be 4. POLICE DEPARTMENT Installation of Electrical Equipment in Auto Michael Sankey reported that he had received two quotes for stripping the electrical equip- ment from the 1980 auto and installing it in the new police car; one from Road Rescue and one from Emergency Service Systems Inc. He recommended that the Council authorize Emergency Systems to do the work, even though their price was higher. He asked President, Kurt Kramer, to explain their process. Mr. Kramer explained that he has been in business 3 years; that the work they do has a 3 year warranty but would probably last for 5 years. He stated that it would take about 16 hours to complete the work and he explained the procedure involved. Thomas Crosby stated that this would be an option of the Chief but that in the future it should be budgeted for as part of car cost. He also asked for an accounting of automobile upkeep costs, in August. He reminded Department Heads that coordination of vendors is needed so as to eliminate the number of checks that need to be written each month. Motion by Crosby, seconded by Scherer to authorize the expenditure of a maximum of $1908. to Emergency Service Systems Inc. to strip and install the electrical system into the 1983 Ford, subject to reconciling the budget and securing an accounting of car upkeep in August. Motion declared carried House Number Ordinance Michael Sankey explained the purpose of the ordinance was to provide identification of house in emergency situations. 1 8 6 ThomasAnderson stated that some residents do not want their numbers known because of security reasons. Motion by Crosby, seconded by Heideman to table action until April 5th so as to give Council time to decide whether or not idendification should be mandatory. Motion declared carried Overweight Vehicles Discussion of prepared ordinance which provides for a permit to be issued by the Director of Public Works for use of posted roads by essential service vehicles. Matter was tabled so that Attorney could rewrite as directed. 5. COMMUNITY DEVELOPMENT BLOCK GRANT, PUBLIC HEARING, 8:25 P.M. Barbara hayden, Hennepin County Advisor for Planning Area III, reported that Medina would have $20,800 available for Year IX of Community Development Block Grant funding. She stated that some cities have difficulty spending the money becuase of qualifications and restrictions but that the city could choose not to spend its money and return it to the County fund with a designation as to how it should be spent. Ms. Hayden explained the types of programs that could be funded. Council discussed allocating an amount to assist in Special Assessments for the Hamel area and to hire a youth during the summer. Motion by Scherer, seconded by Crosby to close the Public Hearing. Motion declared carried Public Hearing closed at 8:40 P.M. Barbara Hayden stated that the Council would not need to make a decision regarding funding, at this meeting. Motion by Crosby, seconded by Scherer to apply for funds for the following projects: $4300 Special Assessment assistance for the Hamel Area to assist in payment of Hamel Well # 3; $4000 for codification of ordinances; $8500 for Housing Rehabilitaion; $2000 for part-time summer employment; $2000 for Planning and Administration. Motion declared carried Motion by Heideman, seconded by Scherer to reallocate $ 9,000 from Year VII projects into the Hamel Sewer repair fund, for a total of $17,000. Motion declared carried 6. HAMEL WELL # 3, SPECIAL ASSESSMENT PUBLIC HEARING, 8:45 PM Glen Cook reported that the estimated cost of installing Well # 3 and any necessary equip- ment would be $87,650. He explained that an additional 144 units could be added to the system and that a charge of $325 per unit should be assessed. He stated that if the add- itional units were not connected the water rates would need to be increased by 20 cents per thousand gallons of water. Loren Kohnen asked if the water service area could be increased. Mr. Cook stated that th system could serve another 100 units; that commercial buildings could be adequately sprinkled and that fire protection cannot be handled adequately, even with the addition of this new well. Motion by Heideman, seconded by Crosby to close the Public Hearing. Motion declared carried Public Hearing closed at 8:55 P.M. Motion by Scherer, seconded by Heideman to award the bid for the permanent well to the E.F. Renner and Sons Co. for $33,540. Motion declared carried Motion by Scherer, seconded by Crosby to authorize preparation of specification for equip- ment needed to furnish the new well. Motion declared carried 7. .PLANNING AND ZONING DEPARTMENT 137 John Lawton Subdivision Motion by Heideman, seconded by Crosby to approve Resolution 83-12, granting a Variance from the Septic System ordinance to John Lawton. Motion declared carried Motion by Heideman, seconded by Crosby to approve Resolution 83-13, granting approval of the John Lawton subdivsion at 4665 Co. Rd. 11. Motion declared carried Woodlake Sanitary Landfill Bruce Liesch reviewed report regarding latest testing and photographs taken at Woodlake Landfill. JoEllen Hurr stated that they had gone beyond the land alteration permit limits because they apparently needed cover material. She also reported that they had not responded to photos that had been taken which revealed the ability of water to filter downward. Motion by Heideman, seconded by Scherer to authorize the Zoning Administrator to notify Woodlake that work must cease in the area beyond the land alteration permit section. Motion declared carried Discussion of the recommendation to hire Rudolph Hoagberg, a Geologist, to continue studies of the Landfill. Mr. Liesch explained that Mr. Hoagberg has a different approach to the situation and would act as back-up to support the work doen by his firm. Leonard Leuer, Task Force Member, stated that Mr. Hoagberg should be asked to outline any discrepancies he might find. Motion by Scherer, seconded by Crosby to hire Rudolph Hoagberg to do studies of the Woodlake landfill as outlined in his proposal, at a cost not to exceed $6000, and that he be asked to outline any discrepancies he might find. Motion declared carried 8. BUILDING INSPECTOR Loren Kohnen asked that plumbing permit fees be increased to $35.00 for 10 fixtures with $5.00 for each additional fixture and that Mechanical permit fees be increased to $35.00 for the first unit with $25.00 for each additional unit. Motion by Heideman, seconded by crosby to increase permit fees as requested by the Building Inspector. Motion declared carried 9. CITY OF INDEPENDENCE, CONNECTION TO SEWER SYSTEM Paul Driez of McCombs -Knutson explained that there are approximately 60 homes in the City of Independence that have failing septic systems and that they would like to connect 18 of these homes to the Indpendence Beach sewer system as Metro Waste Control has told them that mound septic systems will not work for the 18 homes. Thomas Anderson stated that there were items included in the agreement with Orono for the Medina Morningside area that the city may want to include if working with Independence. Paul Driez stated that the lift station could be calibrated to determine flow from Ind- ependence. Thomas Anderson stated that the city would want to serve the property on Hwy. 12 that had been assessed that Metro had said could not be served. Skip McCombs stated that Independence would like a committment from Medina as they have a grant application pending. Motion by Crosby, seconded by Scherer to approve the concept to connect 18 homes in the City of Independence to the Independence Beach sewer system, if the properties in Medina that have been assessed are allowed to use the sewer and on the condition that Independence assist in payment of the sewer trunk lines according to present day costs. Motion declared carried 10. HAMEL SEWAGE TREATMENT PLANT Council discussed the possibility of sizing the lines to take care of the present day infiltration, then remove the infiltration and the city would have additional capacity. 188 11. HAMEL LIONS CLUB Motion by Crosby, seconded by Scherer to issue a non -intoxicating malt liquor license to the Hamel Lions Club for use in Hunter Farms Park on May 21, 1983, provided that the club cleans up the park after using. Motion declared carried 12. HUNTER FARMS PARK Anne Heideman explained that she had been approached regarding use of Hunter Farms park for a softball tournament. Thomas Anderson suggested that either the Park Commission or the Junior Athletic Club be responsible for scheduling. Donna Roehl asked that the general public be allowed to use the park and that it not be used exclusively by various teams, as it is a public facility. Anne Heideman stated that she would look into a means of scheduling park use. 13. COLONIAL DRIVE IN THEATRE Motion by Heideman, seconded by Scherer to approve the 1983 license of the Colonial Drive In Theatre, with the Building Inspector/Fire Marshal to inspect the building and grounds and owners to comply with his instructions within 60 days of notification. Motion declared carried 14. RICHARD SCHERMAN Motion by Scherer, seconded by Anderson to offer support to Richard Scherman for appoint- ment to the Metropolitan Council, as he would represent the rural areas of Hennepin County. Motion declared carried 15. MEDINA JOURNAL Anne Heideman presented information regarding publication costs of the Minnetonka Memo. Members agreed that method of publication was at the discretion of the publisher. 16. DENTAL INSURANCE Motion by Anderson, seconded by Heideman to accept the Delta Dental Insurance Plan with the condition that those Police officers who wish family coverage to sign an agreement to have gross salary reduced, on an annual basis, to cover cost of family and that the insurance be made available to all full time and permanent part time employees on a pro- rata basis. Motion declared carried 17. ADMINISTRATION SALARIES Motion by Scherer,seconded by Crosby to table action on Administration salaries until April 5th with any increases to be fit into the 1983 budget, taking into consideration the hiring of a full time secretary. Motion declared carried 18. BILLS Motion by Crosby, seconded by Scherer to pay the bills; Order Checks # 1941-1946 in the amount of $4636.89 and Payroll Checks # 7095-7104 in the amount of $6367.05. Motion declared carried 19. WEST HENNEPIN PIONEERS ASSOCIATION Jim Dillman thanked the city for their contribution of $200 to the West Hennepin Pioneers Association, he urged everyone to visit the museum in Long Lake. 20. HAMEL TREATMENT PLANT ROAD JoEllen reported that a developer may want to use the road to the Hamel treatment plant in connection with a Multi -family residential development. Donna Roehl stated that a meeting had been scheduled for March 17th with Paul Dietz of Metro Waste Control regarding the Plymouth Interceptor and that could be discussed at that time. Motion by Heideman, seconded by Crosby to investigate the possibity of using the Hamel Treatment Plant road. Motion declared carried 189 21. CONTINUING EDUCATION SEMINAR Motion by Heideman, seconded by Scherer to hire Maria Vasiliou to conduct a Listening Seminar for Employees, Council and Planning Commission on Tuesday, March 29th at a cost of $150. Motion declared carried 22. WINDOW BLINDS Motion by Crosby, seconded by Scherer to authorize expenditure of $900 for window blinds for the city offices. 23. OVERWEIGHT VEHICLE ORDINANCE Motion by Heideman, seconded by Scherer to adopt Ordinance # 205, issuance of permits for use of posted roads by essential vehicles. Motion declared carried 24. HAMEL WELL # 3 Motion by Crosby, seconded by Scherer to adopt Resolution 83-14, regarding reports, plans and advertizing for bids on the Hamel well and water system. Motion declared carried Motion by Crosby, seconded by Scherer to adjourn. Motion declared carried Meeting adjourned at 11:30 P.M. j /47 U 72- Clerk -Treasurer March 15, 1983