HomeMy Public PortalAbout20001212minutesCITY OF JEFFERSON
PURCHASING COMMITTEE
MINUTES OF THE DECEMBER 12, 2000 MEETING
PRESENT:Larry Vincent, Councilman
Charles Jackson, Councilman
Cliff Olsen, Councilman
Bill Lockwood, Director of Parks
Tom Jones, Director of Wastewater Division
Steve Schlueter, Director of Finance
ABSENT:Allen Garner, City Counselor
The meeting was called to order by Chairman Steve Schlueter at 9:00 A.M. Discussion focused
on the various violations pointed out in the Evers audit. In addition, clarifications were sought
on some of the rules and regulations that were abused by staff and departments.
The next area of discussion centered on the use of the purchase card and any conflicts that arise
as a result of confusing instructions.
After approximately an hour and a half of discussion several requests were made of the Finance
Department. They included:
1. Request for Clarification of Open Purchase Orders vs. Mastercard Purchases.
2. A list of Purchase Cards by department with the spending limits on each.
Chairman Schlueter promised the aforementioned material for the next meeting. The next
meeting is scheduled for Thursday, January 11, 2001 at 9:00 A.M. in the Conference Room at
City Hall.
The meeting was adjourned at approximately 11:20 A.M.