HomeMy Public PortalAbout20010502minutesCITY OF JEFFERSON
FINANCE COMMITTEE
MINUTES OF THE MAY 2, 2001 MEETING
THOSE IN ATTENDANCE:
Councilman Larry Vincent Bill Case
Councilman Cliff Olsen Kathy Lou Toler
Councilman Edith Vogel Ted Stewart
Councilman Clyde Angle Dick Groner
Councilman John Landwehr Charley Birkowski
Councilman Charles Jackson
C i t y A d m i n i str a t o r Rich Mays
Finance Director Steve Schlueter
The meeting was called to order by Chairman Larry Vincent at 6:40 P.M. and, after some preliminary remarks,
turned the floor over to Bill Case. Mr. Case had no opening comments and immediately opened the floor for
discussion.
Councilmen Jackson and Olsen began the questioning by inquiring as to the rent the CVB pays the Chamber,
which was stated as $1200 per month, and seeking copies of the FY 2000 and FY 2001 operating budgets. Mr.
Case responded that a retreat will be held the next week to, in addition to reviewing the FINAL REPORT
document, address the preparation of the FY 2001 operating budget. Additional questions and requests made by
the Councilmen of Bill Case were as follows:
1.A copy of the FY 2001 budget.
2.Updated monthly financial statements.
3.CVB Boards response, in writing, to the FINAL REPORT document that the council had
received.
4.Requested that the CVB Board add, as part of its new by-laws, that approval by 2/3 of its
members be required on any voting.
5.Requested that Section 21, addressing meetings by the CVB Board that they comply with all
aspects of the Open Meetings Law.
6.CVB audit questions:
A.Clarify type of audit desired for CVB.
B.Review audit and FINAL REPORT documents with Kathy Lou Toler.
C.Cost for accounting services the CVB pays to the Chamber.
7.Several Councilmen requested that the CVB not enter into any long term commitments.
8.Several Councilmen suggested that the year end fund balance, approximately $148,000 as of the
last audit, should be appropriated from the old board to the new board and should be approved by
the City Council.
9.Councilman Angle had additional questions that he felt required a response and he would
forward those questions to the CVB Board for their prompt consideration.
Bill Case, President of the new CVB Board pledged the boards support and assured the Councilmen that he
would address their questions and concerns and the CVB Board would respond to their questions.
Chairman Vincent adjourned the meeting at 8:10 P.M.