HomeMy Public PortalAbout2023.078 (07-18-2023)RESOLUTION NO. 2023.078
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR OR DESIGNEE TO ENTER INTO A FIVE-YEAR
AGREEMENT WITH IBE DIGITAL TO PROVIDE EIGHT MULTI -FUNCTION
DIGITAL COPIERS/PRINTERS AND MAINTENANCE SERVICES TO MEET
THE CITY'S HIGH VOLUME COPYING AND PRINTING NEEDS
WHEREAS, the City has three multi -function printers that were negotiated individually
in 2017 and two in 2018 that are located in the City Hall Annex, Human Resources
Department, and Recreation Department and the agreements for these machines expired;
and
WHEREAS, on September 15, 2020, the City Council approved a five year
agreement with Canon Solutions America to provide five multi -function copiers/printers and
maintenance services; and
WHEREAS, the proposal from IBE Digital for Konica Minolta machines would cost
$1,173 per month to replace all machines including a buyout for the remaining lease on the
Canon machines as opposed to the total monthly cost through Canon of $1,230; and
WHEREAS, in order to streamline the City's purchasing and professional services
procurement procedures to increase efficiency, cost effectiveness, and responsiveness, the
City will piggyback on purchases for Konica Minolta printers, as specified by Ordinance
1649 Section 6-6.8(A) of the Lynwood Municipal Code, whereby the supplies, equipment, or
services are supplied to the city at the same or better price as was obtained by the vendor
via any California city, county, school district, state, and federal government or any of their
respective agencies. (Ord. #1649, §1; Ord. #1672, §1); and
WHEREAS, in addition to lease costs, the City will have to pay for print costs and
pricing is the same for our current vendor (Canon) and the proposed Konica solution at
$.0071 for black and white prints and $.0407 for color prints, and average cost for prints per
year with current vendor is $16,928; and
WHEREAS, funding for the eight multi -function copiers/printers was budgeted for
FY23-24 and FY24-25 and the estimated total per year to lease eight copiers/printer plus
prints is $34,961 including taxes.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY RESOLVE AND DETERMINE AS FOLLOWS:
Section 1. The City Council of the City of Lynwood hereby finds and declares that
the foregoing recitals are true and correct, and incorporates them herein as findings and as
a substantive part of this Resolution.
Section 2. That the City Council of the City of Lynwood approves and authorizes
the Mayor or designee sign an agreement with IBE Digital approved as to form by the City
Attorney, to enter into a five-year agreement for the lease and maintenance of eight multi-
function copiers/printers not to exceed $44,000 per year. Pursuant to Ordinance 1649
Section 6-6.8(A) of the Lynwood Municipal Code, the City shall piggybank off a State of
California NASPO Master agreement and Addendum 3.
Section 3. The Mayor is also authorized to execute the Resolution for and on
behalf of the City of Lynwood.
Section 4. This Resolution shall go into effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED thisl8th day of July 2023.
ATTEST:
aria Quinone " ity Clerk
o Gi /i. ah
APPROVED AS TO FORM:
Oscar Flores, ayor
Ernie rn dez, City Manager
APPROVED AS TO CONTENT:
Noel Tapia, City A rney Peter Han, Director of Technology
Services
STATE OF CALIFORNIA
)§
COUNTY OF LOS ANGELES
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, do hereby
certify that the foregoing Resolution was passed and adopted by the City Council of the City
of Lynwood at a meeting held on the 18th day of July 2023.
AYES: COUNCIL MEMBERS CAMACHO, MUNOZ-GUEVARA, SOLACHE, MAYOR
PRO TEM SOTO AND MAYOR FLORES
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Date:
aria Quiionez,
City Clerk
STATE OF CALIFORNIA
)§
COUNTY OF LOS ANGELES )
8/egA,
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, and the Clerk
of the City Council of said City, do hereby certify that the above foregoing is a full, true and
correct copy of Resolution No. 2023.078 on file in my office and that said Resolution was
adopted on the date and by the vote therein stated. Dated this 18th day of July 2023.
Date:
Maria Quinonez,
City Clerk