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HomeMy Public PortalAbout20030225minutesCITY OF JEFFERSON FINANCE COMMITTEE TUESDAY, FEBRUARY 25, 2003 MINUTES OFFICIALS STAFF Councilman Larry Vincent Rich Mays, City Administrator Councilman Dave Smith Pat Sullivan, Director of Comm. Dev. Councilman Cliff Olsen Bill Lockwood, Director of Parks & Rec. Councilman Dan Klindt Steve Schlueter, Director of Finance Councilman Dick Groner Lieutenant Mike Smith Councilman Ken Ferguson Dan Green, City Prosecuting Attorney Councilman Edith Vogel Councilman Bob Weber Councilman Clyde Angle The meeting was called to order by Councilman Larry Vincent at 5:34 P.M. The first item discussed was the letter from Dan Green to Mayor Rackers regarding the compensation level for the City Prosecutor with supporting documentation comparing other cities with comparable workload. After some discussion, Councilman Olsen made the motion to raise the annual salary of the City Prosecutor to $25,000. The motion was seconded by Councilman Ferguson and the motion was approved unanimously 8 to 0. Councilman Angle was not present at the vote. The effective date of the increase will be the date Mr. Green is sworn in, which is the second council meeting in April. The next item discussed was the unencumbered fund balances for the ½ cent Sales Tax A, B and C. Mr. Schlueter presented those balances associated with each sales tax category and discussion followed. Councilman Smith renewed his interest in finding funds for the Police Department to purchase an SRT van. At this time, the City Administrator cautioned everyone that recent news received from DNR about potential Stormwater funding is that Grant funds that have already been applied for by the City are being reduced by approximately 60%. As a result, capitol projects already approved will need additional funding from these fund balances to keep them on schedule. Lt. Mike Smith was asked to review the type of vehicle he felt he needed and he presented a lot of information regarding the operation and usage of this proposed vehicle. Some additional discussion involving the approved fingerprint system followed and Mr. Mays reminded everyone that the direction of the Council during the FY 2003 budget process was for staff to find the necessary funds for the system out of existing sales tax funds. Lt. Smith was then asked a few questions about the fingerprint system. Councilman Smith made a motion to spend $120,000 for the SRT vehicle from these unencumbered funds and the motion was seconded by Councilman Ferguson. Prior to any further discussion, Mr. Mays pointed out that the $275,000 shown in Sales Tax A should be restricted to make up for the capitol projects that have been approved during the recent Public Works and Planning meeting. Before a vote could be taken on Councilman Smith’s motion, Councilman Weber asked Councilman Smith to table his motion to a later date and ask staff to explore possible grants from Homeland Security or other grants to help pay for this vehicle. After much discussion, Councilman Smith agreed to put off action on the motion until the nex t Finance Committee meeting, which is scheduled for Monday, March 24 at 5:30 P.M.th The next item discussed was GASB 34. Mr. Schlueter presented his implementation plan which included a description of the tasks by team member and also a breakdown of the $50,000 approved in the FY 2003 budget. Some discussion was held concerning the programming application needed to tie the asset inventory together city-wide. The final agenda item was Performance Based Budgeting and Councilman Olsen gave a brief overview and then recommended that the concept of Zero-Based Budgeting be considered for future budgets. Some discussion took place and Mr. Schlueter provided some insight as to the time requirements associated with this type of budgeting as well as the value of Zero-Based Budgeting being a management tool. Other business was introduced and Councilman Groner had several items to be discussed concerning complaint processing procedures by City staff as well as a caution to fellow councilman about the upcoming financial difficulties facing the City and the need to take a long look at doing business differently than in the past. A motion to adjourn was made and seconded and adjournment took place at 7:50 P.M.