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HomeMy Public PortalAbout20030813minutesCITY OF JEFFERSON FINANCE COMMITTEE WEDNESDAY, AUGUST 13, 2003 MINUTES OFFICIALS STAFF Mayor John Landwehr Rich Mays, City Administrator Councilman Clyde Angle Steve Schlueter, Director of Finance Councilman Cliff Olsen Bill Lockwood, Director of Parks & Recreation Councilman Edith Vogel Pat Sullivan, Director of Community Development Councilman Roy Viessman Councilman Richard Groner Councilman Robert Weber Councilman Michael Berry Councilman Darren Gordon The meeting was called to order by Chairman Clyde Angle at 5:35 P.M. The first item on the agenda was the approval of the July 24, 2003 Finance Committee minutes. Councilman Olsen made the motion to approve, seconded by Councilman Viessman and the motion was approved unanimously. The next item discussed from the agenda was to establish a meeting schedule for the review and approval of the proposed FY 2004 budget. The following represents the proposed meeting schedule with all meetings being held in the large conference room and beginning at 5:30 P.M.: Tuesday, August 19, 2003 - Revenue & Administration & Salaries & Benefits Wednesday, August 20, 2003 - Police & Fire & Parks Monday, August 25, 2003 - Community Development Tuesday, August 26, 2003 - Wrap up, if needed Wednesday, August 27, 2003 - Wrap up, if needed The next item discussed from the agenda was a review of the revenue and expense projections for the current fiscal year by the Finance Director. After several questions Chairman Angle requested that the Finance Director prepare a monthly update on current year projections for the remaining several months of the fiscal year. The next item discussed from the agenda was the Parks Sales Tax - Legal Opinion. The legal opinion had not been finalized as of the meeting time. The Parks Commission has requested that the Council not act on Bill 2003-78. The next item on the agenda was Other Business. There were several items presented for discussion: 1.Councilman Groner made several comments regarding previous audits and the scope of audit work. After much discussion about Councilman Groner’s concerns, Mayor Landwehr suggested that staff request an opinion from the appropriate Accounting and Auditing regulatory body and ask the question, “Are the auditors responsible for looking at all state laws which may impact the financial operations of the City?” Steve Schlueter will be responsible for seeking that opinion. 2.The next item under Other Business was a request by Chairman Angle that all councilmen review the Mayor’s FY 2004 Budget and to plan on attending all of the budget meetings. 3.The City Administrator recognized the firefighters that were in attendance at the meeting and mentioned that they were here based on their interest in the Pension enhancement benefit that is a part of the Mayor’s proposed FY 2004 budget. Mr. Robert Clark, FOP, was also in attendance at the meeting and was recognized. 4.Councilman Weber asked staff to prepare a concise spreadsheet, by department, showing the cost for “Meetings & Conferences” and “Training & Education” that is included in the FY 2004 budget proposal. There being no further business Councilman Viessman made a motion to adjourn and the motion was seconded by Councilman Weber. Adjournment took place at 6:20 P.M.