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HomeMy Public PortalAbout20030922minutesCITY OF JEFFERSON FINANCE COMMITTEE MONDAY, SEPTEMBER 22, 2003 MINUTES OFFICIALS STAFF Mayor John Landwehr Rich Mays, City Administrator Councilman Edith Vogel Steve Schlueter, Director of Finance Councilman Clyde Angle Charlie Lansford, Asst. Director of Comm. Dev. Councilman Michael Berry Nathan Nickolaus, City Counselor Councilman Cliff Olsen Gail Strope, Director of Human Resources Councilman Richard Groner Pat Sullivan, Director of Community Dev. Councilman Dan Klindt Bill Lockwood, Director of Parks & Recreation Councilman Ken Ferguson The meeting was called to order by Finance Committee Chairman Clyde Angle at 6:20 P.M. Councilman Berry made a motion to approve the minutes of the September 11, 2003 Finance Committee meeting, which was seconded by Councilman Klindt. The motion was approved unanimously. The next item was a review of the FY 2004 budget. Councilman Berry began the discussion referencing the sub-committee recommendations regarding funding for additional capital items. Councilman Berry called on Mr. Schlueter to explain the spreadsheet being distributed. Discussion ensued about pending capital requests. The City Administrator stated that he would like to see an amount equal to 5% of general fund expenditures used for capital expenses. Mr. Sullivan was asked to prepare a priority list of those capital projects referenced in the Miscellaneous Stormwater projects. Mr. Sullivan will present this list and proposed costs of each project for the next Finance Committee meeting. A Fund Balance discussion resulted in a motion made by Councilman Olsen, seconded by Councilman Berry, to ensure that the General Fund Balance funds in excess of 20% of the annual General Fund budget shall be available in a special “Capital Expenditures Fund”. The motion was approved 7 to 0. Another motion made by Councilman Olsen, seconded by Councilman Berry, was to create a goal of never allowing the General Fund Balance to go below 20% of the General Fund Annual budget. The motion was approved 7 to 0. Later in the discussion a motion was made by Councilman Angle, seconded by Councilman Vogel, to rescind the previous motion of creating the “Capital Expenditures Fund” and simply revisit the subject at a later date. This motion was approved unanimously. The next item concerned the North and South Bank Levee. Forty-Five Million Dollars is the estimate for construction, which would need a referendum. Other answer points to the construction project were presented at a previous Public Works meeting. Discussion as to the timing and when this would go to the voters was also reviewed. As it stands now, the City must commit by September, 2004. An August, 2004 ballot could be a target for the Council to present the referendum to the citizens. It is the feeling of the Council that staff should prepare a schedule detailing those items for funding pursuant to the levee question. The Mayor directed Councilman Groner, in his capacity as Public Works Chairman, to direct staff in the handling of the south side levee project. Councilman Olsen made a motion to adjourn and it was seconded by Councilman Klindt. Adjournment took place at 8:05 P.M.