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HomeMy Public PortalAbout20031007minutesCITY OF JEFFERSON FINANCE COMMITTEE TUESDAY, October 7, 2003 MINUTES OFFICIALS STAFF Councilman Edith Vogel Rich Mays, City Administrator Councilman Richard Groner Nathan Nickolaus, City Counselor Councilman Clyde Angle Pat Sullivan, Director of Community Dev. Councilman Michael Berry Roger Schroeder, Police Chief Councilman Darren Gordon Bill Lockwood, Director of Parks & Recreation Councilman Cliff Olsen Debbie Strobel, Finance Department Secretary Councilman Dan Klindt Councilman Ken Ferguson Councilman Bob Weber The meeting was called to order by Finance Committee Chairman Clyde Angle at 5:45 P.M. The City Administrator gave an update on the family of Phyllis Gilpin and asked to keep her in their prayers. Councilman Olsen made a motion to amend the minutes of the September 22, 2003 Finance Committee meeting. He asked that the following items be added to the minutes: -The City Administrator stated that 5% of general fund expenditures should be used for capital expenditures. -Mayor Landwehr directed Councilman Groner, in his capacity as Public Works Chairman, to direct staff in the handling of the south side levee project. The motion was seconded by Councilman Ferguson and approved on a 5 to 3 vote. A motion was made to approve the minutes as amended and approved on a 7 to 1 vote. Chairman Angle then turned the floor over to Mr. Mays who reviewed the letter he had received from the Superintendent of JC Public Schools in regards to funding for the School Resource Officer and the Crossing Guard Program. The school agreed to come up with an additional $18,100 for the SRO program, contingent on the continuation of the School Crossing Guard Program. Discussion ensued concerning this matter. A motion was made by Councilman Groner to approve the SRO and Crossing Guard funding, paid for by the reduction in health insurance costs. The motion was seconded by Councilman Ferguson and approved unanimously. Mr. Mays then directed the Council’s attention to the memo from Pat Sullivan and attached list of Stormwater Projects. Discussion ensued. Pat Sullivan suggested an approximate amount of $100,000, based on the number of problems and the staff’s ability to correct these in one fiscal year. The next item was a discussion of the fund balance. Mr. Mays recommended that the Committee make decisions as to how much the fund balance would be drawn down, prioritizing the Capital Improvements, and if we would pay back the fund balance. Councilman Olsen made a motion to hold off on spending any of the fund balance until a comprehensive plan is worked up by City staff (in January 2004). The motion was seconded by Councilman Weber. An amended motion was then made by Councilman Angle to include Items 6 and 16 (Police replacement vehicles) only. The motion was not seconded. Discussion followed. The first motion was then voted on and approved unanimously. A motion was then made to approve the additional Stormwater projects by Councilman Ferguson, funded from the fund balance. Discussion followed. The motion was not seconded. Councilman Groner then directed the Committee’s attention to the FY 2003-2004 Proposed Budget, Wastewater Fund, line item #8. Discussion followed. Councilman Groner proposed this item be eliminated from the budget. No vote was taken. The next item up for discussion was out-of-state conferences and travel. Councilman Olsen made a motion to cut all out-of-state travel from the budget. Councilman Groner seconded this motion. Discussion followed and the motion was withdrawn. Councilman Ferguson asked that a list of all out-of-state conferences be presented for the next meeting. Councilman Weber requested closure on the FY 2004 budget at the next meeting. The next Finance Committee meeting was set for Tuesday, October 14, 2003 at 5:30 P.M. A brief discussion on the levees followed. Councilman Olsen made a motion to adjourn. The motion was seconded by Councilman Ferguson and approved unanimously. The meeting adjourned at 8:10 P.M.