HomeMy Public PortalAbout20031007minutesCITY OF JEFFERSON
FINANCE COMMITTEE
TUESDAY, October 7, 2003
MINUTES
OFFICIALS STAFF
Councilman Edith Vogel Rich Mays, City Administrator
Councilman Richard Groner Nathan Nickolaus, City Counselor
Councilman Clyde Angle Pat Sullivan, Director of Community Dev.
Councilman Michael Berry Roger Schroeder, Police Chief
Councilman Darren Gordon Bill Lockwood, Director of Parks & Recreation
Councilman Cliff Olsen Debbie Strobel, Finance Department Secretary
Councilman Dan Klindt
Councilman Ken Ferguson
Councilman Bob Weber
The meeting was called to order by Finance Committee Chairman Clyde Angle at 5:45 P.M.
The City Administrator gave an update on the family of Phyllis Gilpin and asked to keep her in their prayers.
Councilman Olsen made a motion to amend the minutes of the September 22, 2003 Finance Committee
meeting. He asked that the following items be added to the minutes:
-The City Administrator stated that 5% of general fund expenditures should be used for capital
expenditures.
-Mayor Landwehr directed Councilman Groner, in his capacity as Public Works Chairman, to direct
staff in the handling of the south side levee project.
The motion was seconded by Councilman Ferguson and approved on a 5 to 3 vote.
A motion was made to approve the minutes as amended and approved on a 7 to 1 vote.
Chairman Angle then turned the floor over to Mr. Mays who reviewed the letter he had received from the
Superintendent of JC Public Schools in regards to funding for the School Resource Officer and the Crossing
Guard Program. The school agreed to come up with an additional $18,100 for the SRO program, contingent on
the continuation of the School Crossing Guard Program. Discussion ensued concerning this matter. A motion
was made by Councilman Groner to approve the SRO and Crossing Guard funding, paid for by the reduction in
health insurance costs. The motion was seconded by Councilman Ferguson and approved unanimously.
Mr. Mays then directed the Council’s attention to the memo from Pat Sullivan and attached list of Stormwater
Projects. Discussion ensued. Pat Sullivan suggested an approximate amount of $100,000, based on the number
of problems and the staff’s ability to correct these in one fiscal year.
The next item was a discussion of the fund balance. Mr. Mays recommended that the Committee make
decisions as to how much the fund balance would be drawn down, prioritizing the Capital Improvements, and if
we would pay back the fund balance. Councilman Olsen made a motion to hold off on spending any of the fund
balance until a comprehensive plan is worked up by City staff (in January 2004). The motion was seconded by
Councilman Weber. An amended motion was then made by Councilman Angle to include Items 6 and 16
(Police replacement vehicles) only. The motion was not seconded. Discussion followed. The first motion was
then voted on and approved unanimously.
A motion was then made to approve the additional Stormwater projects by Councilman Ferguson, funded from
the fund balance. Discussion followed. The motion was not seconded.
Councilman Groner then directed the Committee’s attention to the FY 2003-2004 Proposed Budget,
Wastewater Fund, line item #8. Discussion followed. Councilman Groner proposed this item be eliminated
from the budget. No vote was taken.
The next item up for discussion was out-of-state conferences and travel. Councilman Olsen made a motion to
cut all out-of-state travel from the budget. Councilman Groner seconded this motion. Discussion followed and
the motion was withdrawn. Councilman Ferguson asked that a list of all out-of-state conferences be presented
for the next meeting.
Councilman Weber requested closure on the FY 2004 budget at the next meeting.
The next Finance Committee meeting was set for Tuesday, October 14, 2003 at 5:30 P.M.
A brief discussion on the levees followed.
Councilman Olsen made a motion to adjourn. The motion was seconded by Councilman Ferguson and
approved unanimously. The meeting adjourned at 8:10 P.M.