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HomeMy Public PortalAbout20031014minutesCITY OF JEFFERSON FINANCE COMMITTEE TUESDAY, October 14, 2003 MINUTES OFFICIALS STAFF Mayor John Landwehr Rich Mays, City Administrator Councilman Clyde Angle Steve Schlueter, Director of Finance Councilman Edith Vogel Gail Strope, Director of Human Resources Councilman Bob Weber Bill Lockwood, Director of Parks & Recreation Councilman Dan Klindt Michelle Coleman, Associate City Counselor Councilman Ken Ferguson Pat Sullivan, Director of Community Dev. Councilman Cliff Olsen Matt Morasch, Deputy Dir. Of Community Dev. Councilman Richard Groner Councilman Michael Berry Councilman Darren Gordon Councilman Roy Viessman The Finance Committee Chairman Clyde Angle called the meeting to order at 5:35 P.M. The first item on the agenda was the October 7, 2003 Finance Committee minutes. Councilman Olsen made a motion to approve the minutes and was seconded by Councilman Bob Weber. The minutes were appro v ed unanimous l y. The next item on the agenda was a continuation of the discussion to balance and finalize the proposed FY 2004 budget. Chairman Angle turned the discussion over to Rich Mays who began by reviewing the two memos distributed by the Finance Director. Those two memos reviewed those adjustments that had been tentatively agreed upon from prior meetings as well as the current status of the Sales Tax revenue. Next Mr. Mays distributed a memo outlining his plan to fund $100,000 for Stormwater projects. A discussion regarding the plan took place. Mr. Mays then called upon Gail Strope to review the impact on staff regarding switching parts of the health insurance plan. Gail pointed out the latest quotes as well as potential changes in coverages and co-pays. Discussion came back to the Stormwater Plan and it was suggested that perhaps $50,000 would be sufficient for next year. Councilman Ferguson stated that he felt, given all of the potential projects and existing problems, that the $100,000 of funding was necessary. A question was raised regarding the Mayor’s recommendation to fund $76,110 for staff in the Stormwater Division and it was pointed out by Mr. Mays that the amount represented funding for three employees for approximately seven months in FY 2004. Mr. Mays then suggested that the $76,110 in funding be contingent upon a plan being formulated as to how the staff would be utilized and which projects would be completed. This suggestion was used as a motion by Councilman Groner, and seconded by Councilman Olsen, and approved unanimously. Additional discussion ensued about the amount of time staff currently spend on various Stormwater projects. At this point Councilman Ferguson made the motion to include $100,000 in funding for Stormwater projects and it was seconded by Councilman Gordon. Roll call took place and the motion passed. Next Councilman Weber wanted to discuss the possibility of adding $50,000 for the Police and Fire Departments for additional equipment. This $50,000 is to be divided with the Police receiving $28,000 for the replacement of two detective vehicles and the Fire Department receiving $22,000 to be used for nozzles and adapters, fire hoses and station appliances and furnishings. It was suggested that the funding for this $50,000 would come from increasing the Sales Tax Revenue projections by a like amount. Councilman Weber made the motion to increase Sales Tax Revenue by $50,000 to cover the expenditures for Police and Fire and seconded by Councilman Angle. Councilman Viessman indicated that he wished to second the motion so Councilman Angle graciously consented to rescind his second and Councilman Viessman officially seconded the motion. The motion was approved 9 to 1. The subject of the City and State agreement for snow removal and street cleaning was brought up and the status of that agreement was requested. Mr. Mays stated that we have not had a formal agreement in place for several years and that the negotiation by the City with the State had been handled by the previous City Counselor. Mr. Mays will check on the current status of the agreement as well as review all of the provisions of the past contractual agreement. The next item for discussion was a proposal for an additional $150,000 for the Parks Department which was distributed by Councilman Vogel. The funding for this proposal was to come from the General Fund balance. Discussion ensued regarding the items that were to be expended. Councilman Vogel made a motion to add $150,000 to the subsidy provided by the General Fund through the existing fund balance and was seconded by Councilman Weber. The motion was approved by a vote of 7 to 2. Councilman Olsen asked about the status of the one-half cent sales tax revenue and expressed his concern about our ability to meet our needs and proposed projects. Councilman Olsen also asked about our plans for future funding and the service structure that is being created. Councilman Weber asked about the current status of our revenue and if we are meeting our budget projections. Mr. Schlueter stated that his projections reflect the fact that we should come in at approximately 98.2% to 98.8% of projection. A motion to adjourn was made by Councilman Weber and seconded by Councilman Viessman. Adjournment took place at 7:40 P.M.