HomeMy Public PortalAbout20031014minutesCITY OF JEFFERSON
FINANCE COMMITTEE
TUESDAY, October 14, 2003
MINUTES
OFFICIALS STAFF
Mayor John Landwehr Rich Mays, City Administrator
Councilman Clyde Angle Steve Schlueter, Director of Finance
Councilman Edith Vogel Gail Strope, Director of Human Resources
Councilman Bob Weber Bill Lockwood, Director of Parks & Recreation
Councilman Dan Klindt Michelle Coleman, Associate City Counselor
Councilman Ken Ferguson Pat Sullivan, Director of Community Dev.
Councilman Cliff Olsen Matt Morasch, Deputy Dir. Of Community Dev.
Councilman Richard Groner
Councilman Michael Berry
Councilman Darren Gordon
Councilman Roy Viessman
The Finance Committee Chairman Clyde Angle called the meeting to order at 5:35 P.M. The first item
on the agenda was the October 7, 2003 Finance Committee minutes. Councilman Olsen made a
motion to approve the minutes and was seconded by Councilman Bob Weber. The minutes were
appro v ed unanimous l y.
The next item on the agenda was a continuation of the discussion to balance and finalize the proposed
FY 2004 budget. Chairman Angle turned the discussion over to Rich Mays who began by reviewing
the two memos distributed by the Finance Director. Those two memos reviewed those adjustments
that had been tentatively agreed upon from prior meetings as well as the current status of the Sales Tax
revenue. Next Mr. Mays distributed a memo outlining his plan to fund $100,000 for Stormwater
projects. A discussion regarding the plan took place. Mr. Mays then called upon Gail Strope to review
the impact on staff regarding switching parts of the health insurance plan. Gail pointed out the latest
quotes as well as potential changes in coverages and co-pays.
Discussion came back to the Stormwater Plan and it was suggested that perhaps $50,000 would be
sufficient for next year. Councilman Ferguson stated that he felt, given all of the potential projects and
existing problems, that the $100,000 of funding was necessary. A question was raised regarding the
Mayor’s recommendation to fund $76,110 for staff in the Stormwater Division and it was pointed out
by Mr. Mays that the amount represented funding for three employees for approximately seven months
in FY 2004. Mr. Mays then suggested that the $76,110 in funding be contingent upon a plan being
formulated as to how the staff would be utilized and which projects would be completed. This
suggestion was used as a motion by Councilman Groner, and seconded by Councilman Olsen, and
approved unanimously. Additional discussion ensued about the amount of time staff currently spend
on various Stormwater projects. At this point Councilman Ferguson made the motion to include
$100,000 in funding for Stormwater projects and it was seconded by Councilman Gordon. Roll call
took place and the motion passed.
Next Councilman Weber wanted to discuss the possibility of adding $50,000 for the Police and Fire
Departments for additional equipment. This $50,000 is to be divided with the Police receiving $28,000
for the replacement of two detective vehicles and the Fire Department receiving $22,000 to be used for
nozzles and adapters, fire hoses and station appliances and furnishings. It was suggested that the
funding for this $50,000 would come from increasing the Sales Tax Revenue projections by a like
amount. Councilman Weber made the motion to increase Sales Tax Revenue by $50,000 to cover the
expenditures for Police and Fire and seconded by Councilman Angle. Councilman Viessman indicated
that he wished to second the motion so Councilman Angle graciously consented to rescind his second
and Councilman Viessman officially seconded the motion. The motion was approved 9 to 1.
The subject of the City and State agreement for snow removal and street cleaning was brought up and
the status of that agreement was requested. Mr. Mays stated that we have not had a formal agreement
in place for several years and that the negotiation by the City with the State had been handled by the
previous City Counselor. Mr. Mays will check on the current status of the agreement as well as review
all of the provisions of the past contractual agreement.
The next item for discussion was a proposal for an additional $150,000 for the Parks Department
which was distributed by Councilman Vogel. The funding for this proposal was to come from the
General Fund balance. Discussion ensued regarding the items that were to be expended. Councilman
Vogel made a motion to add $150,000 to the subsidy provided by the General Fund through the
existing fund balance and was seconded by Councilman Weber. The motion was approved by a vote of
7 to 2.
Councilman Olsen asked about the status of the one-half cent sales tax revenue and expressed his
concern about our ability to meet our needs and proposed projects. Councilman Olsen also asked about
our plans for future funding and the service structure that is being created.
Councilman Weber asked about the current status of our revenue and if we are meeting our budget
projections. Mr. Schlueter stated that his projections reflect the fact that we should come in at
approximately 98.2% to 98.8% of projection.
A motion to adjourn was made by Councilman Weber and seconded by Councilman Viessman.
Adjournment took place at 7:40 P.M.