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HomeMy Public PortalAboutFY 2020 - 2025 CIP The Town of Leesburg INTEROFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS AND CAPITAL PROJECTS To: Planning Commission From: Renée LaFollette, P.E., Director of Public Works and Capital Projects Terry Yates, P.E., Capital Projects Manager Date: February 6, 2020 RE: Preliminary Proposal - CIP Budget for Fiscal Years 2020-2025 On January 16, 2020, we presented the draft Capital Improvements Program for Fiscal Years 2020 -2025 to the Planning Commission for your consideration. The Planning Commission public hearing is scheduled for February 6, 2020. Until approval by Town Council, the draft CIP is a dynamic document and is subject to modification. During the January 16 meeting, Planning Commission members asked several regarding the draft CIP. Those questions and responses are provided on the attached sheet. In closing, please note that the CIP proposal is the preliminary final draft. Although unlikely, the CIP budget may change prior to submission to Town Council dependent upon evolving financial considerations. Staff from Public Works and Capital Projects and appropriate department directors will be in attendance at the February 6, 2020 Planning Commission meeting and public hearing. However, please feel free to contact us ahead of time if you have any questions about the proposed CIP budget. cc: Kaj Dentler, Town Manager Keith Markel, Deputy Town Manager Department Directors Lisa Haley, Deputy Director, Finance and Administrative Services Jason Cournoyer, Management and Budget Officer, Finance and Administrative Services 1 LEESBURG PLANNING COMMISSION Capital Improvements Program for Fiscal Years 2021-2026 Responses to Questions from January 16, 2020 Planning Commission Meeting GENERAL CIP QUESTIONS • Are we now putting wages into the CIP? Response: The Town’s practice continues to capitalize project management costs associated with projects. There is a contribution from the General Fund covering a majority share of the salaries, benefits and operating costs associated with project management. This information can be found in the Administration section of the CIP. All the project management allocated to the project is a capitalized cost associated with the budget. An increase of $200,000 annually is added to the budget to cover the costs, but three to four years of incremental funding remains from fully covering with current tax revenue. Some of the project management is utilizing other revenue sources. The administration page captures workload programmed into the CIP. In the out years there are fewer projects programmed. The workload may intensify once we get closer to the projected year. In order to capitalize the entire cost of a project, we look to include the cost of the wages. We have been working over the past five years to move the salaries and administration costs from being fully bond funded to being cash funded. GENERAL GOVERNMENT PROJECTS • Downtown Street Lighting: Is all the downtown lighting completed? Response: There are still sections that needed to be completed. VDOT enhancement funds were funding the project; however, those funds expired so this project is not currently funded. We have spent the Town’s match through the design work that has been done to date. We are actively looking for additional funding sources. The project may drop back to the potential future list unless we are successful in getting funding. • Police Station Expansion: What is the status of the police station expansion and is it funded? Response: We are still in the programming phase. The Police staff interviews have been completed and they are beginning to layout different areas and how they work together to design the building layouts and foot prints. The project is moving along at the pace that staff anticipated. The funding shown in the CIP is what had been approved by Council last year and that is the budget that they are building too. 2 PARKS AND RECREATION • Veterans Park: Is the County money firm on Veterans Park? Response: That is staff’s understanding as it is approved in the County’s CIP. The County will be presenting their budget in the upcoming weeks and we will know for certain at that time. STREETS AND HIGHWAYS • Edwards Ferry Road NE Side Walk Improvements: It was suggested to defer the Edwards Ferry Road NW Side Walk Improvements due to courthouse construction concerns Response: This is a staff concern as well and was addressed when the recommendation was made to bring this project forward. This section of the sidewalk is not in an area where there will be turning truck traffic and staff believes that the majority of the heavy loads will have been delivered to the Courthouse project by the time this project starts in late 2020 or early 2021. • Fort Evens Street and Plaza Street on Market Street: Is there anything about syncing lights at this intersection? Response: Council has authorized a $25,000 study for that transportation project. They are looking at the potential of adding turn lanes and doing more with the traffic signals. A project could be added to the CIP once the results of the study are back. STORM DRAINAGE • Tuscarora Creek Stream Restoration: Is the Tuscarora Floodplain project nearing completion? Response: Phase 1, which is upstream of the bridge, is scheduled to be completed this spring. Work has begun on Phase 2, downstream of the bridge, with the large storm drain piping. The entire project inclusive of landscaping is to be completed in early fall. The construction contract was approximately 5.6 million dollars, it is actually two projects being built as one. It had to remain as two separate projects because of the grant funding the Town received for the stream restoration portion of the project. UTILITIES • Water supply Emergency II and III Interconnect: Will the Water Booster Pump Station at Loudoun Water Interconnect Project fix the long standing problem of getting water between the Town and the County? Response: The pump station is an emergency interconnect. The plan for the Utilities department is to try to find emergency reserves. There are actually two interconnects in this plan. This is the first of the two that would be enhanced. The sites are in the very early planning phase as staff works with the County on how to connect. • Water supply Emergency II and III Interconnect: Will there be a pumping station associated with the Water Supply Emergency II and III Interconnect project? Response: There is no plan for a pumping station with this interconnect. Loudoun Water just finished construction on their Trap Rock facility located south of Goose Creek. This project is in the preliminary stages and they have not determined the location yet.