HomeMy Public PortalAbout20041005minutesCITY OF JEFFERSON
Finance Committee Meeting
TUESDAY, OCTOBER 5, 2004
MINUTES
OFFICIALS STAFF
Mayor John Landwehr Rich Mays, City Administrator
Councilman Bob Weber Steve Schlueter, Director of Finance
Councilman Ken Ferguson Pat Sullivan, Director of Community Development
Councilman Mike Harvey Gail Strope, Director of Human Resources
Councilman Michael Berry Phyllis Gilpin, Chief Accountant
Councilman Jonathan Schnitzler Bill Lockwood, Director of Parks & Recreation
Councilman Brian Crane
Councilman Dean Martin
Councilman Kevin Brown
Councilman Roy Viessman
The meeting was called to order by Finance Committee Chairman Bob Weber at 5:35 P.M. Chairman Weber called
for the six sets of minutes to be approved. Councilman Harvey made a motion to approve the minutes, which was
seconded by Councilman Brown.
Councilman Weber made a few introductory remarks about the list of budget adjustments before them and then turned
the floor over to Bill Lockwood, Director of Parks & Recreation.
Mr. Lockwood reviewed the three options that the Parks Commission are considering to balance the budget for FY
2005. Numerous questions were asked regarding each of the options and a number of councilmen expressed their
reluctance to decide which items should be eliminated from funding and instead informed Mr. Lockwood that the final
decision should be a Parks Commission decision. The question came up regarding the status of the nine week
extended ice arena season and Mr. Lockwood presented a fiscal report which reflected the revenue and expenses for
this period. Mr. Lockwood stated that while the revenue came close to projections, the expenses were not fully
accounted for and therefore a total fiscal picture is not yet available.
Next the committee looked at the 17 budget recommendations. Rich Mays reviewed each and explained the fiscal
impact of a combination of different factors. During the review, the JCTV request for additional funding was
discussed. A motion was made by Councilman Crane, seconded by Councilman Harvey, to allocate $0 for the JCTV
request. The motion passed but later Councilman Crane withdrew his motion. Councilman Ferguson then made a
motion to fund one camera at a cost of $23,695 which was seconded by Councilman Brown. This motion failed.
Additional discussion centered around the Lobbyist position. Councilman Martin made a motion to restore $15,000
for funding the Lobbyist position, seconded by Councilman Schnitzler, and the motion was approved. The discussion
then turned to the Vehicle and Equipment Replacement Plan. Mr. Mays and Mr. Sullivan answered a number of
questions about the format to purchase and dispose of these vehicles and equipment and the net cost to the Plan. In
addition, several questions regarding the continued implementation of this plan from an annual maintenance cost
perspective were asked. The annual cost was projected to be $709,000. Some additional questions ensued regarding
the economics of the plan as it pertains to the number of vehicles and the start-up costs. At this point in the discussion
Mr. Mays presented Option A and Option B which included different combinations of funding alternatives, both of
which would balance the budget. Option A and B were explained by Mr. Mays. After additional questions and
comments Option A was approved, thereby balancing the FY 2005 budget.
A motion to adjourn was made by Councilman Viessman, seconded by Councilman Schnitzler.
Adjournment took place at 8:20 P.M.