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HomeMy Public PortalAbout20041005minutesCITY OF JEFFERSON Finance Committee Meeting TUESDAY, OCTOBER 5, 2004 MINUTES OFFICIALS STAFF Mayor John Landwehr Rich Mays, City Administrator Councilman Bob Weber Steve Schlueter, Director of Finance Councilman Ken Ferguson Pat Sullivan, Director of Community Development Councilman Mike Harvey Gail Strope, Director of Human Resources Councilman Michael Berry Phyllis Gilpin, Chief Accountant Councilman Jonathan Schnitzler Bill Lockwood, Director of Parks & Recreation Councilman Brian Crane Councilman Dean Martin Councilman Kevin Brown Councilman Roy Viessman The meeting was called to order by Finance Committee Chairman Bob Weber at 5:35 P.M. Chairman Weber called for the six sets of minutes to be approved. Councilman Harvey made a motion to approve the minutes, which was seconded by Councilman Brown. Councilman Weber made a few introductory remarks about the list of budget adjustments before them and then turned the floor over to Bill Lockwood, Director of Parks & Recreation. Mr. Lockwood reviewed the three options that the Parks Commission are considering to balance the budget for FY 2005. Numerous questions were asked regarding each of the options and a number of councilmen expressed their reluctance to decide which items should be eliminated from funding and instead informed Mr. Lockwood that the final decision should be a Parks Commission decision. The question came up regarding the status of the nine week extended ice arena season and Mr. Lockwood presented a fiscal report which reflected the revenue and expenses for this period. Mr. Lockwood stated that while the revenue came close to projections, the expenses were not fully accounted for and therefore a total fiscal picture is not yet available. Next the committee looked at the 17 budget recommendations. Rich Mays reviewed each and explained the fiscal impact of a combination of different factors. During the review, the JCTV request for additional funding was discussed. A motion was made by Councilman Crane, seconded by Councilman Harvey, to allocate $0 for the JCTV request. The motion passed but later Councilman Crane withdrew his motion. Councilman Ferguson then made a motion to fund one camera at a cost of $23,695 which was seconded by Councilman Brown. This motion failed. Additional discussion centered around the Lobbyist position. Councilman Martin made a motion to restore $15,000 for funding the Lobbyist position, seconded by Councilman Schnitzler, and the motion was approved. The discussion then turned to the Vehicle and Equipment Replacement Plan. Mr. Mays and Mr. Sullivan answered a number of questions about the format to purchase and dispose of these vehicles and equipment and the net cost to the Plan. In addition, several questions regarding the continued implementation of this plan from an annual maintenance cost perspective were asked. The annual cost was projected to be $709,000. Some additional questions ensued regarding the economics of the plan as it pertains to the number of vehicles and the start-up costs. At this point in the discussion Mr. Mays presented Option A and Option B which included different combinations of funding alternatives, both of which would balance the budget. Option A and B were explained by Mr. Mays. After additional questions and comments Option A was approved, thereby balancing the FY 2005 budget. A motion to adjourn was made by Councilman Viessman, seconded by Councilman Schnitzler. Adjournment took place at 8:20 P.M.