HomeMy Public PortalAbout20061214minutesCITY OF JEFFERSON
Finance Committee Meeting
THURSDAY, DECEMBER 14, 2006 @ 5:30 P.M.
MINUTES
OFFICIALS STAFF
Councilman Kevin Brown Steve Rasmussen, City Administrator
Councilman Ken Ferguson Steve Schlueter, Director of Finance
Councilman Dan Klindt Gail Strope, Director of Human Resources
Councilman Pete Oetting Pat Sullivan, Dir. of Community Dev.
Nathan Nickolaus, City Counselor
Bill Betts, Information Systems Manager
The meeting was called to order by Finance Committee Chairman Kevin Brown at 5:36 P.M.
The first item of business was the approval of nine sets of previous Finance Committee Meeting
Minutes. A motion for approval was made by Councilman Ferguson, seconded by Councilman
Oetting.
The next item discussed was a reclassification request by the Law Department. City Counselor
Nathan Nickolaus presented the request and the imperative need. This request combines part-
time funds from the Law Department as well as the Municipal Court and some additional
unbudgeted funds to create one full-time position to replace the two part-time positions. A
motion was made by Councilman Klindt, seconded by Councilman Oetting, to send this
reclassification request on to the full Council for consideration.
The next item discussed was the Supplemental Appropriation Request process. City
Administrator Steve Rasmussen reviewed the various needs for additional funding consideration.
Chairman Brown suggested a calendar be developed identifying the various Committee reviews
timed to be completed over the January, 2007-March, 2007 time-table to be presented for City
Council action sometime between the last March Council meeting and the first of the two
Council meetings scheduled for the second Council meeting in April, 2007. Steve Rasmussen
stated that this calendar of meetings will be developed as soon as possible.
The next item discussed was the one-half cent Sales Tax issue. Councilman Brown stated that he
asked that this issue be placed on the agenda so that he could give his insight on how he thought
the various fund balances and surpluses from operations be handled within the context of the
needs that will be presented as part of the supplemental appropriation process.
The next item discussed, under Other Business, was a presentation by Steve Rasmussen and staff
covering the current consideration for the location of the I.T. Department which coincides with a
staff proposal to expand the upper level of City Hall to accommodate this I.T. location. Steve
Rasmussen explained the evolution of events that has transpired to date. After explaining the
existing and newly proposed recommendations for locating the I.T. Department, Gail Strope
reviewed some slides representing a new proposal to include the location of I.T. within the
expansion of the upper level of City Hall. The overall plan was presented with a funding
recommendation based upon the Full Funding Plan or the Partial Funding Plan. This expansion
of City Hall represents a good long-term plan versus a short-term band-aid fix that the annex plan
represents. The attached slide depicts the funding requirements for this expansion and the
available funding to accomplish this. This funding includes existing FY 2007 funds from Sales
Tax D as well as the interest earned for the last fiscal year yet to be posted to the Sale Tax D fund
balances amounting to approximately $192,000. These funds would accomplish the expansion of
the upper level of City Hall and meets the City’s space needs for up to the next ten years. A
motion to move forward with the Full Funding Expansion Plan was made by Councilman
Ferguson, seconded by Councilman Klindt, and approved 4-0. Staff will now acquire firm
spacing plans and construction costs which will be combined and presented to the Council, when
read y, in t h e fo rm o f an ord i n an ce s eek i n g final funding author i t y.
Adjournment took place at 7:00 P.M.