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HomeMy Public PortalAbout20061214minutesCITY OF JEFFERSON Finance Committee Meeting THURSDAY, DECEMBER 14, 2006 @ 5:30 P.M. MINUTES OFFICIALS STAFF Councilman Kevin Brown Steve Rasmussen, City Administrator Councilman Ken Ferguson Steve Schlueter, Director of Finance Councilman Dan Klindt Gail Strope, Director of Human Resources Councilman Pete Oetting Pat Sullivan, Dir. of Community Dev. Nathan Nickolaus, City Counselor Bill Betts, Information Systems Manager The meeting was called to order by Finance Committee Chairman Kevin Brown at 5:36 P.M. The first item of business was the approval of nine sets of previous Finance Committee Meeting Minutes. A motion for approval was made by Councilman Ferguson, seconded by Councilman Oetting. The next item discussed was a reclassification request by the Law Department. City Counselor Nathan Nickolaus presented the request and the imperative need. This request combines part- time funds from the Law Department as well as the Municipal Court and some additional unbudgeted funds to create one full-time position to replace the two part-time positions. A motion was made by Councilman Klindt, seconded by Councilman Oetting, to send this reclassification request on to the full Council for consideration. The next item discussed was the Supplemental Appropriation Request process. City Administrator Steve Rasmussen reviewed the various needs for additional funding consideration. Chairman Brown suggested a calendar be developed identifying the various Committee reviews timed to be completed over the January, 2007-March, 2007 time-table to be presented for City Council action sometime between the last March Council meeting and the first of the two Council meetings scheduled for the second Council meeting in April, 2007. Steve Rasmussen stated that this calendar of meetings will be developed as soon as possible. The next item discussed was the one-half cent Sales Tax issue. Councilman Brown stated that he asked that this issue be placed on the agenda so that he could give his insight on how he thought the various fund balances and surpluses from operations be handled within the context of the needs that will be presented as part of the supplemental appropriation process. The next item discussed, under Other Business, was a presentation by Steve Rasmussen and staff covering the current consideration for the location of the I.T. Department which coincides with a staff proposal to expand the upper level of City Hall to accommodate this I.T. location. Steve Rasmussen explained the evolution of events that has transpired to date. After explaining the existing and newly proposed recommendations for locating the I.T. Department, Gail Strope reviewed some slides representing a new proposal to include the location of I.T. within the expansion of the upper level of City Hall. The overall plan was presented with a funding recommendation based upon the Full Funding Plan or the Partial Funding Plan. This expansion of City Hall represents a good long-term plan versus a short-term band-aid fix that the annex plan represents. The attached slide depicts the funding requirements for this expansion and the available funding to accomplish this. This funding includes existing FY 2007 funds from Sales Tax D as well as the interest earned for the last fiscal year yet to be posted to the Sale Tax D fund balances amounting to approximately $192,000. These funds would accomplish the expansion of the upper level of City Hall and meets the City’s space needs for up to the next ten years. A motion to move forward with the Full Funding Expansion Plan was made by Councilman Ferguson, seconded by Councilman Klindt, and approved 4-0. Staff will now acquire firm spacing plans and construction costs which will be combined and presented to the Council, when read y, in t h e fo rm o f an ord i n an ce s eek i n g final funding author i t y. Adjournment took place at 7:00 P.M.