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HomeMy Public PortalAbout20180319 PC_MINUTES.pdfPLANNING COMMISSION Demery Bishop Ron Bossick Marianne Bramble Tina Gann Charles Matlock David McNaughton Alan Robertson Planning Commission Meeting MINUTES March 19, 2018 CITY MANAGER Shawn Gillen ASSISTANT CITY MANAGER George Shaw CITY ATTORNEY Edward M. Hughes Commissioner Bishop called the March 19, 2018 Tybee Island Planning Commission meeting to order. Commissioners present were Charles Matlock, David McNaughton, Ron Bossick, Marianne Bramble and Alan Robertson. Tina Gann was not present. Consideration of Minutes: Chair Bishop asked for consideration of the February 12, 2018 meeting minutes. Commissioner Matlock made a motion to approve Vice Chair Bossick seconded the vote to approve was four to approve, Commissioner Robertson did not vote since he did not attend the February 12th meeting. Disclosures/Recusals: Chair Bishop asked if there were any disclosures or recusals. There was none. Old Business: Chair Bishop asked if there was any old business. There was none. New Business: Variance: Sec. 3-100. —Beach, dune, or vegetation disturbance/crossover maintenance and construction. —To build retaining wall —1 Shipwatch Lane — 4-0021-17-013 —Debra Chester Mr. Shaw approached the Planning Commission and stated the applicant's property is located at the corner of Polk and the Beach area and she is asking for a variance because the back of her house is at the toe of the dune so any construction would be in the dune buffer. She would like to do some repairs from hurricane Irma damage that washed out a portion of her house piers. She wants to put up a retaining wall to keep water out of the house's first floor as well as shore up the foundation footer under the porch. Staff recommends approval for this variance. Commissioner Robertson asked how high the wall would be. Mr. Shaw stated he believes it is around three feet high. Commissioner McNaughton asked Mr. Shaw under what zoning variance standard does this meet. Mr. Shaw stated he thinks the hardship would be no way of protecting the home without something like this. Commissioner Bossick stated he sees an eight -foot area coming from the back wall of the home to the piers and then another twelve feet off that. Mr. Shaw stated it was his understanding that the only new areas would be the wall and footer under the house and everything else was there already, but he could be wrong. After looking at it more he does think the drawings need to be revisited at the next meeting after some explanation. Commissioner Bossick stated he thinks a gutter system would help with a lot of the water erosion problem. Commissioner McNaughton made a motion to continue this item until the April 16th Planning Commission meeting, Commissioner Bossick seconded the vote to continue was unanimous. Text Amendment: Sec. 5-140 Minor subdivision plat approval procedure. —Text changes. Mr. Shaw approached the Planning Commission and stated the Sec. 5-151 already covers what provisions are needed for approval of firewalls and the three foot of firewall through the roof does not need to be stated so we have removed it. Commissioner Robertson asked what prompted the review. Mr. Shaw stated that someone questioned why a house did not have the concrete wall running through the roofline, and when he did his research, he realized there needed to be a change. Commissioner Bramble made a motion to approve and Commissioner Robertson seconded, the vote to approve was unanimous. Discuss the opening of Fifth Avenue: Mr. Shaw approached the Planning Commission and stated the applicant owns the two lots behind the former clinic at 602 Hwy 80 and there is an unopened right of way entrance on both properties. The one on the Fifth Avenue side is the one they would like to have opened. There is an easement on the Sixth Avenue side lot 231 that does not go through to the other lot 210. Fifth Avenue is also a conservation easement, is owned by the City, and can be altered if needed. Mr. Shaw also stated that this is not an item that Planning Commission is required to make a recommendation on, but City Council would like their input. Commissioner Bossick asked if the two lots were zoned C2. Mr. Shaw stated yes both lots are C2 Chatham county records do not reflect that yet. Carrie Efird approached the Planning Commission and stated she is the co-owner of both lots and they are C2. The intent for the two lots are to develop them for her company Tybee Vacation rentals to move the house keeping offices, linin storage and laundry facility. It is a passive commercial use not a retail facility and will only be accessed by her staff and vender deliveries. There is an existing driveway that DOT put in on Fifth Avenue right of way that has been in use since it was put in by the 603 Hwy 80 customers. Carrie Efird stated she is asking to extend that area of the right of way towards the northeast corner of lot 210. She also stated that the Conservation trail is on the eastern side of the Fifth Avenue right of way and what she wants is on the western side of the right of way, so she feels it will not affect the conservation easement. Chair Bishop asked if this would be an ingress egress easement or a type of agreement. Mr. Shaw stated his guess would be either an easement for lot 210 or a portion of an opened right of way, and it would be public since it is on the Cities property. Commissioner Matlock asked Ms. Efird which lot she would be developing. Ms. Efird stated it depends on what type of access she gets and that they are focused on both lot 210 and 231. Commissioner Bossick asked Ms. Efird if all of her parking would be on the property and not in the access easement. Ms. Efird stated yes we would not use the right of way. Commissioner Robertson made a motion to recommend that City Council proceed with amending the existing conservation easement to allow for access to the Fifth Avenue right of way, and was seconded by Commissioner McNaughton the vote was four to one to approve with Commissioner Bossick, Robertson, Bramble and McNaughton to approve and Commissioner Matlock was against. Standing agenda item: MPIC update: Commissioner Robertson approached the Planning Commission and stated how the MPIC has been meeting and working to consolidate their studies to make the various documents easier to use from all the reports. He stated the point of this is to make this more accessible and less complicated. He explained how they were put in the excel page he gave each Commissioner. He also stated the other form he gave them is an excerpt from the Coastal incentive grant that the City was awarded from the DNR, they gave the City $25,000.00 and the City matched it with $27,000.00 to do a variety of things such as Master plan implementation, water rate study and a City code update as it pertains to impervious surfaces reduced density around king tide areas. Chair Bishop asked who would be doing the code amendments. Commissioner Robertson stated he would like to propose that Planning Commission do this with outside help also. Mr. Shaw stated that Commissioner Robertson means that this body could get involved in the process with the consultant in the area of growth for the City. Meeting adjourned 8:30pm Lisa L. Schaaf