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HomeMy Public PortalAbout2019_tcmin0924COUNCIL MEETING September 24, 2019 Council Chambers, 25 West Market Street, 7:00 p.m. Mayor Burk presiding. Council Members Present: Ron Campbell, Thomas Dunn (arrived at 7:11 p.m.), Suzanne Fox (arrived at 7:20 p.m.), Vice Mayor Marty Martinez, Neil Steinberg, Joshua Thiel, and Mayor Kelly Burk. Council Members Absent: None. Staff Present: Town Manager Kaj Dentler, Town Attorney Barbara Notar, Deputy Town Manager Keith Markel, Director of Planning and Zoning Susan Berry Hill, Director of Plan Review Bill Ackman, Director of Public Works Renee LaFollette, Director of Utilities Amy Wyks, Economic Development Director Russell Seymour, Capital Projects Manager Terry Yates, Capital Projects Senior Engineer Anne Geiger, Zoning Administrator Michael Watkins, and Clerk of Council Eileen Boeing. AGENDA ITEMS 1. CALL TO ORDER 2. INVOCATION was given by Mayor Burk. 3. SALUTE TO THE FLAG was led by Vice Mayor Martinez. 4. ROLL CALL Council Member Dunn arrived at 7:11 p.m. and Council Member Fox arrived at 7:20 p.m.) 5. MINUTES a. Work Session Minutes of September 09, 2019 MOTION 2019-170 On a motion by Vice Mayor Martinez, seconded by Council Member Thiel, the minutes of the Work Session of September 09, 2019, were approved by a vote of 5-0-2 (Dunn, Fox absent). b. Regular Session Minutes of September 10, 2019 MOTION 2019-171 On a motion by Vice Mayor Martinez, seconded by Council Member Steinberg, the minutes of the Regular Session of September 10, 2019, were approved by a vote of 5-0-2 (Dunn, Fox absent). 6. ADOPTING THE MEETING AGENDA On a motion by Vice Mayor Martinez, seconded by Council Member Steinberg, the meeting agenda was moved for approval. 1 I Page COUNCIL MEETING September 24, 2019 The motion was approved by the following vote: Aye: Campbell, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk Nay: None Vote: 5-0-2 (Dunn, Fox absent) 7. CERTIFICATES OF RECOGNITION a. Certificates of Recognition: None. 8. PROCLAMATIONS a. Proclamation: Customer Service Week (Director of Plan Review for Town of Leesburg William Ackman). Mr. Bill Ackman accepted the proclamation and made a few remarks. 9. PRESENTATIONS a. Presentations: None. 10. REGIONAL COMMISSION REPORTS Mayor Burk reported on the Mayor's meetings. The first was a meeting with the Coalition of Loudoun Towns (COLT) who have been organizing Board of Supervisor race debates for the jurisdictions that have Towns. Mayor Burk said that the previous week was the Catoctin District and there is an upcoming debate in Purcellville on October 3 at the Bush Tabernacle that will include the Blue Ridge District debate. She added that on October 9 they will be doing the Chair debate at Ida Lee Park. Mayor Burk noted she also met with TANV (Towns of Northern Virginia) and would be reporting on this later. 11. PETITIONERS The Petitioners section was opened at 7:11 p.m. Dennis Boykin, Leesburg. Mr. Boykin yielded his time to VFW Representative Phil Rusciolelli. Phil Rusciolelli. Spoke to Council as a representative of the Veterans of Foreign War Post 1177. He noted that they have about 300 members in the Post and recently they are in need to connect to the Town's sewer system. He said they have been on a septic tank since 1957. Mr. Rusciolelli said that they are a support post and unlike other VFW posts they do not have a bar. They support all veterans in Loudoun County and noted that a few years ago they deeded 1-acre of property sitting in the middle of Leesburg to all Loudoun County veterans. He added that they support a lot of organizations through their facility with groups such as Boy Scouts 1159, Cub Scouts 998, Cub Scouts 965, the American Legion, HAM operators, Military Orders of the Cootie, Loudoun Women's Groups, senior citizens center and women's sewing groups use their facility as a meeting place. They also have various recruiting groups that use the facility. They are also a VA Tele-Health Station and they will be setting up that station shortly and veterans will be able to come to their facility for this use. Mr. 2 I Page COUNCIL MEETING September 24, 2019 Rusciolelli said that the VFW is petitioning support of the Town to help them hook up to the sewer system. He said they are aware that it is a costly proposition and are asking that the Town support them to be able to do this. He added that their Post's biggest fundraiser during the year is the sale of Poppy's and all of the money goes into their Relief Fund that goes straight to veterans. They are not a money -making operation as a VFW. Mr. Rusciolelli said he spoke to staff and said that Mr. Ackman and his staff have been very supportive of their efforts. He listed the steps that have been taken and asked for the Town's supporting in granting the waiver. The Petitioners section was closed at 7:16 p.m. 12. APPROVAL OF THE CONSENT AGENDA Council Member Steinberg requested item 13.j. — Veterans of Foreign Wars Sanitary Sewer Public Facilities Permit Grant (now item 12.i.) be moved to the Consent Agenda. Council Member Thiel requested item 12.b. — Traffic Signal Components Installation and Replacements Contract Award be removed for discussion. MOTION2019-172 On a motion by Vice Mayor Martinez, seconded by Council Member Steinberg, the following consent agenda was proposed with item 13.j — Veterans of Foreign Wars Sanitary Sewer Public Facilities Permit Grant (now item 12. i.) added and item 12. b. — Traffic Signal Components Installation and Replacements Contract Award removed: a. Awarding the Polymer Contract for Water Pollution Control Facility RESOLUTION2019-136 Awarding a Contract for Wastewater Treatment Polymer to Polydyne Inc. in the amount of $125,472 c. Virginia Department of Transportation Fiscal Years 2021 and 2022 Revenue Sharing Program Funding RESOLUTION2019-137 Endorsing the Application for the Virginia Department of Transportation Fiscal Year 2021 Revenue Sharing Program Funding for the Edwards Ferry Road NE Sidewalk Improvement Project RESOLUTION2019-138 Endorsing the Application for the Virginia Department of Transportation Fiscal Years 2021 and 2022 Revenue Sharing Program Funding for Milling and Resurfacing Certain Streets within the Town RESOLUTION2019-139 3IPage COUNCIL MEETING September 24, 2019 Endorsing the Application for the Virginia Department of Transportation Fiscal Years 2021 and 2022 Revenue Sharing Program Funding for the Route 15 Bypass /Edwards Ferry Road Interchange Project RESOLUTION2019-140 Endorsing the Application for the Virginia Department of Transportation Fiscal Year 2021 Revenue Sharing Program Funding for the South King Street Bridge over Tuscarora Creek Deck Replacement Project RESOLUTION2019-141 Endorsing the Application for the Virginia Department of Transportation Fiscal Year 2021 Revenue Sharing Program Funding for the Traffic Signal at Sycolin Road and Gateway Drive Project d. Water Pollution Control Dryer Controls Upgrade Project RESOLUTION2019-142 Approving a Task Order for Mechanical Work Required for the Upgrade Project at the Water Pollution Control Facility Dryer to FJ Industrial LLC in the amount of $194,675 e. Supplemental Appropriation for the Tuscarora Creek Restoration — TMDL Project RESOLUTION2019-143 Approving a Supplemental Appropriation of $160,269 from an Additional Grant Received from the Virginia Department of Environmental Quality for the Tuscarora Creek Restoration - TMDL Project f Edwards Ferry Road Sidewalk and Bus Shelters Project Supplemental Appropriation g• RESOLUTION2019-144 Amending the Fiscal Year 2020 Capital Projects Fund Budget and Making a Supplemental Appropriation of $99,200 for Edwards Ferry Sidewalk, Bus Shelters and Bus Route Signs Project Public Exhibit — "Silent Witness" RESOLUTION 2019-145 Approval of a Public Exhibit at Town Hall Entitled "Silent Witness" h. Appointment to the Environmental Advisory Commission RESOLUTION2019-146 Appointing Kohler Brafford to the Environmental Advisory Commission 4 I Page COUNCIL MEETING September 24, 2019 i. Veterans of Foreign Wars Sanitary Sewer Public Facilities Permit Grant (formerly item 13 j.) RESOLUTION2019-147 Veterans of Foreign Wars Sanitary Sewer Public Facilities Grant The Consent Agenda was approved by the following vote: Aye: Campbell, Dunn, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk Nay: None Vote: 6-0-1 (Fox abstain) b. Traffic Signal Components Installation and Replacements Contract Award Council comment: Council Member Thiel said that when running the numbers for the staff recommendation it was indicated that it was going to cost $77,200 per year for this upgrade for four years. Mr. Thiel asked what the extra $30,000+ was for and Ms. LaFollette explained that it is a task order contract. She added that the Town is budgeted for the $77,000 for this fiscal year but that the Town ends up having a lot of traffic accidents that damage pedestrian poles and traffic signal cabinets. Ms. LaFollette said that it being a task order based contract, the Town has the ability to spend up to what is budgeted but also get insurance proceeds when there is an accident and a claim filed through their insurance carrier. She said that is where the additional dollars can be accounted for. Ms. LaFollette further clarified that the Town is budgeted $77,000 each year and that takes into account regular maintenance for the traffic signals, pedestrian buttons, controllers, etc. If there is an accident, the Town would do an additional task order that would raise that dollar value. She said that the bids came in at $342,000 and even though the Town is budgeted at $77,200, the Town can go up to $342,000 over the course of the five year contract. Mr. Thiel asked what happens to the money if they do not use it. Ms. LaFollette said any leftover monies would go into the General Fund balance just like it does every year. On a motion by Council Member Thiel, seconded by Vice Mayor Martinez, the following was proposed: RESOLUTION2019-148 Awarding the Traffic Signal Components Installation and Replacements Continuing Services Contract to B&B Signal Company, LLC of Manassas, Virginia The motion was approved by the following vote: 5 I Page COUNCIL MEETING September 24, 2019 Aye: Campbell, Dunn, Fox, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk Nay: None Vote: 7-0 13. RESOLUTIONS /ORDINANCES / MOTIONS a. Designating a Voting Member for the 2019 Virginia Municipal League (VML) Business Session MOTION2019-173 On a motion by Council Member Steinberg, seconded by Mayor Burk, the following was proposed: RESOLUTION 2019-149 Designating Vice Mayor Fernando "Marty" Martinez as a Voting Member for the 2019 Virginia Municipal League (VML) Business Session The motion was approved by the following vote: Aye: Campbell, Dunn, Fox, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk Nay: None Vote: 7-0 b. Town Code Amendments for Chapter 34 (Utilities) MOTION2019-174 On a motion by Vice Mayor Martinez, seconded by Council Member Steinberg, the following was proposed: RESOLUTION2019-150 Initiating Amendments to the Town Code Chapter 34 (Utilities) The motion was approved by the following vote: Aye: Campbell, Dunn, Fox, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk Nay: None Vote: 7-0 c. Initiation of Town Code Amendments to Regulate the Operation of For Hire Motorized Skateboards and Scooters, etc. MOTION2019-175 On a motion by Vice Mayor Martinez, seconded by Council Member Steinberg, the following was proposed: RESOLUTION2019-151 6 I Page COUNCIL MEETING September 24, 2019 Initiating Amendments to the Town Code to Regulate the Operation of Motorized Skateboards or Scooters, Bicycles, or Electric Power -Assisted Bicycles For Hire Council Comments: Vice Mayor Martinez said that he brought this item forward after it was discussed at the General Laws meeting in Richmond. He said that it was discussed that this was one of the topics that the Town needs to be proactive on. He said if you go to DC and other places coming toward Leesburg there are a lot of motorized scooter rentals and electric bike rentals and eventually it will get to Leesburg. Mr. Martinez said he wanted to be sure the Town was regulatory prepared for these uses. Mayor Burk said she was recently at the Northern Virginia Mayors meeting where the Herndon Mayor was saying it is a problem with the scooters coming from Reston and being left in Herndon. The motion was approved by the following vote: Aye: Campbell, Dunn, Fox, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk Nay: None Vote: 7-0 d. American Archives Month Proclamation (Sponsor: Mayor Burk) MOTION 2019-176 On a motion by Mayor Burk, seconded by Vice Mayor Martinez, the following was proposed: I move to approve the American Archives Month Proclamation to be presented at the October 15, 2019, Council Meeting. The motion was approved by the following vote: Aye: Campbell, Fox, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk Nay: None Vote: 6-0-1 (Dunn abstain) e. Police Appreciation Day Proclamation (Sponsor: Mayor Burk) MOTION2019-177 On a motion by Mayor Burk, seconded by Council Member Steinberg, the following was proposed: I move to approve the Police Appreciation Day Proclamation to be presented at the October 15, 2019, Council Meeting. The motion was approved by the following vote: 7 I Page COUNCIL MEETING September 24, 2019 Aye: Campbell, Fox, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk Nay: None Vote: 6-0-1 (Dunn abstain) f. National Bullying Prevention Month Proclamation (Sponsor: Vice Mayor Martinez) MOTION2019-178 On a motion by Vice Mayor Martinez, seconded by Council Member Thiel, the following was proposed: I move to approve the National Bullying Prevention Month Proclamation to be presented at the October 15, 2019, Council Meeting. g• The motion was approved by the following vote: Aye: Campbell, Fox, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk Nay: None Vote: 6-0-1 (Dunn abstain) Domestic Violence Awareness Month Proclamation (Sponsor: Mayor Burk & Council Member Campbell) MOTION2019-179 On a motion by Mayor Burk, seconded by Council Member Campbell, the following was proposed: I move to approve the Domestic Violence Awareness Month Proclamation to be presented at the October 15, 2019, Council Meeting. The motion was approved by the following vote: Aye: Campbell, Fox, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk Nay: None Vote: 6-0-1 (Dunn abstain) h. Leesburg Vintner - Serving the Town of Leesburg for 31 Years Proclamation (Sponsor: Council Member Thiel) MOTION 2019-180 On a motion by Council Member Thiel, seconded by Council Member Fox, the following was proposed: I move to approve the Leesburg Vintner - Serving the Town of Leesburg for 31 Years Proclamation to be presented at the October 15, 2019, Council Meeting. The motion was approved by the following vote: Aye: Campbell, Fox, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk 8 I Page COUNCIL MEETING September 24, 2019 Nay: None Vote: 6-0-1 (Dunn abstain) i. Dysautonomia Awareness Month Proclamation (Sponsor: Mayor Burk) MOTION2019-181 On a motion by Mayor Burk, seconded by Vice Mayor Martinez, the following was proposed: I move to approve the Dysautonomia Awareness Proclamation to be presented at the October 15, 2019, Council Meeting. The motion was approved by the following vote: Aye: Campbell, Fox, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk Nay: None Vote: 6-0-1 (Dunn abstain) 14. PUBLIC HEARING a. TLSE-2018-0008, The North Star School at C.S. Monroe Property The public hearing was opened at 7:28 p.m. Senior Planner Project Manager Chris Murphy gave a brief presentation on the proposed Special Exception. Key Points: • Council is being asked to approve the Special Exception with conditions as also recommended by the Planning Commission. • Conditions are spelled out in the draft resolution in the staff report as attachment # 1. • 10-acre site at 715 Childrens Center Road SW • Former vocational school of C.S. Monroe Technology Center • School was operational from 1977 until fall of 2018 when it was moved to the Academies of Loudoun on Sycolin Road • The 1-story 81,500 sq. ft. building is currently vacant • Loudoun County Public Schools proposes to demolish the building and redevelop the site with 94,633 sq. ft. two-story building • The two-story building configuration provides a smaller footprint than the original building which allows more room for more parking, enhanced buffer yards and stormwater management facilities. • The school will house the alternative education program moved from the former Douglass High School on East Market Street. • The licensed practical nursing program and adult education programs will also be located here. 9 I Page COUNCIL MEETING September 24, 2019 • Total student capacity is planned for 570 students. Mr. Murphy said it is important to note that the school will not open on day one with 570 students. • On -site parking will be accommodated by 367 spaces which is 26% more than the zoning ordinance minimum. He said the number of spaces is closer to the actual anticipated parking demand generated by 100 faculty and staff, 120 adult education LPN students assuming 100% will drive themselves to school will leave 147 parking spaces to accommodate the alternative education program students. • Mr. Murphy noted that less than one half of The North Star enrollees will be of driving age as the school will serve high school and middle school students. • 17 buses will bring students to the site. Bus ridership is high at the Douglass School. • Childrens Center Road does not have full frontage improvements of curb, gutter and sidewalk along the subject properties frontage. He said it is an unimproved shoulder. • Subdivision and Land Development Regulations section 4.02G kicks in to require construction of full frontage improvements anytime an adjacent property is developed. If conditions exist that make construction impractical, an applicant can request a variation from the Planning Commission pursuant to section SLDR, section 6.03. Mr. Murphy said those conditions do exist along the far west and east end of Childrens Center Road known as option B. He said it would be a taper on the west end with limited improvements on the curb and gutter and curb and gutter along with some widening in the area for on -street parking. • Mr. Murphy showed the architectural design dated August 22, 2019, that the Planning Commission recommended approval of. • Mr. Murphy said the Town Plan recommends institutional buildings in residential areas be designed so that they be in harmony with the surrounding built environment. Building scale, mass and material will play a critical role. Mr. Murphy said while the property is not in the H-1, staff took cues from the H-1 in particular for techniques that reduce the massive large buildings to guide the design of The North Star School. Mr. Murphy said those techniques include variations in the elevations of the surface plains, breaking up the roof line using fade divisions on elevations and varying the building materials on all of those elements as illustrated in the detailed picture. • The application chose materials found in other institutional or prominent buildings throughout downtown. He added that the recesses in the facade make it look like multiple buildings versus one single monolithic box. He said the Planning Commission was very complimentary of the applicant and the work they did with the design adhering to comments and direction from staff and the Planning Commission throughout the review process. • The Planning Commission made the following findings for the basis for its recommendation of conditional approval of the Special Exception: 10 I Page COUNCIL MEETING September 24, 2019 o Use is consistent with the goals and objectives of land use policy type for major institutional found in Chapter 6 of the Town Plan o The Town Plan General Land Use objectives 11 & 12 encourage infill development for institutional uses respectively to be found compatible with the character of the existing development in the vicinity. o Use complies with applicable regulations of the R-4 residential zoning district provided in Zoning Ordinance 5.4 o Approval criteria in TLZO Section 3.4.12 have been met o The proposal would serve the public necessity, convenience, general welfare and good zoning practice o Conditions of approval included in the draft resolution and include the following conditions: • Substantial Conformance • No Waivers Expressed or Implied • Childrens Center Road Frontage Improvements • Pavement Markings • Bioretention Design • Overland Relief • Pre/Post Development Analysis • Lighting • Architectural Design Substantial Conformance • Student Parking Fee o Mr. Murphy elaborated on condition #10 which is the student parking fee which is an effort to address neighbors' concerns with students parking off campus on neighborhood streets, condition #10 requires that Loudoun County Public Schools waive all student parking fees at The North Star School. Mr. Murphy said if Council believes that this condition is unnecessary because adequate parking is being provided on the site or because of potential legal concerns of this condition as raised by the Town Attorney, Council may move to delete #10. Otherwise if Council wishes to keep condition #10, staff suggests that the condition be amended to include a time by which this condition must be complied with. Council Comments: Council Member Steinberg said he knows this application has come a long way especially in terms of the architectural design and style. Mr. Steinberg said the County has worked very hard to do exactly that and owing in no small part to staffs input to the look of the building. He said it seems like the greatest concern revolves around the parking. Mr. Steinberg said he attended the Planning Commission meeting and it seemed to him that there is a mistaken view that for some reason this school is presented having students that are more financially challenged than other schools. Mr. Steinberg said he wasn't sure that was actually the case when it comes to being able to pay a parking fee. Mr. Murphy 11 I Page COUNCIL MEETING September 24, 2019 said he could not speak directly that but that the applicant will have a presentation and can speak to more definitive numbers relative to the conditions at the Douglass School today. Mr. Murphy said that the Town does know that there is a parking issue in this area in an around Loudoun County High School but that they don't see a similar condition in the vicinity of the Douglass School. Otherwise they would see students parking on old Sycolin Road. Staff does not see that condition today. Mr. Murphy said what they understand and the school representatives can confirm is that the total enrollment presently at the Douglass High School is 140-150 and that they have issued four parking permits to students for this school year. Mr. Murphy said the majority of students come by bus or their parents bring them. He said they assume that the same condition would exist at The North Star School. Me. Murphy said there are not as many drivers as you would see at a traditional high school. Mr. Steinberg said condition #10 as it is written now without satisfying condition #10 a condition of occupancy would not be granted. He asked if that was correct. Mr. Murphy said that was correct if they did not comply with the condition then they would not issue occupancy when the time comes. Mr. Murphy said that is one of the things that staff is hoping to achieve if Council does wish to maintain #10 that a time is placed for a deadline that the compliance must come. Mr. Steinberg asked if Loudoun County Public Schools has indicated it can actually accomplish the condition. Mr. Murphy said it would be best for the applicant to address. Mr. Murphy said that they do know they have been to the Finance and Facilities Committee who has shown an interest in taking a hard look at the student parking fees system wide. He said they don't know how soon they can act on it and it requires the action of the entire School Board not just the Committee. He said it is meant to be brought up later this year or early next year at the School Board as part of their budget deliberations. Mr. Steinberg said that speaks to the choice of what they refer to as the Plan A option versus the Plan B option. Mr. Steinberg said he wasn't sure which was the wider of the two options but that one leaves the street at 20+ feet wide with no parking and one discussed a 30+ foot width with parking spaces which then lead to the loss of a lot of mature trees along the property line. Mr. Steinberg asked why widen the road and provide any parking on Childrens Center Road at all. Mr. Murphy said that the Planning Commission found that Option B is the appropriate one noting that the SLDR requires full frontage improvements for any street that doesn't have those improvements whenever the adjacent property is being developed. He said that full frontage improvements for the street that qualifies for the number of trips as a local collector is curb, gutter, sidewalk and one lane of on -street parking. He said that they try to find the minimum relief for the conditions that provide the hardship and the hardship being the narrowness of the bridge that spans the bypass. Mr. Murphy said it does not accommodate for on -street parking nor does it accommodate for a sidewalk. He said that it the hardship is that it is not wide enough. He said on the other end is an open drainage ditch that is fully functioning and there are no problems with it and there is a tree that they would like to preserve along the frontage as long they possibly can before it has to be widened. Mr. Murphy said that under those conditions, they found that the 12 I Page COUNCIL MEETING September 24, 2019 minimum variation in those full frontage improvements along the entire length of the property was to eliminate it at the far west end and the far east end but provide the full frontage improvements including curb, gutter, sidewalk and on - street parking on one side from where the taper ends to the entrance to the school. He said that they found that this would be the minimum amount to vary this to relieve the difficulties with providing those frontage improvements along the entire length. Mr. Steinberg asked if that was the wider configuration. Mr. Murphy said that was the wider configuration for only a portion of it not the entire length. Mr. Steinberg confirmed that both of these options offered pedestrian access from the park basically inside the bridge up to the property off of Catoctin Circle in that it comes up beside the bridge and then on to the property. Mr. Murphy corrected that statement by saying pedestrian access from the property from the school to the park is provided by the school property to the park and that there is a connection to the park from there but not from the bridge. Mr. Steinberg said that he understood it was not from the bridge and agreed with Mr. Murphy and that bringing pedestrian traffic across that bridge would be a disaster. Mr. Steinberg clarified his question by asking if both options Plan A and Plan B offer pedestrian access to the park bypassing the bridge. Mr. Murphy said they both provide access to the park from the school property. Mr. Steinberg said that they have not heard from any members of the public and said that he is not sure if they are still concerned about parking. He said one of the concerns for the subdivision right across the street was the potential for students parking in their neighborhood. He asked if there was any way for them to entertain permit parking from the hours of 8:30 a.m. to 3:30 p.m. or something like that to alleviate their concerns but that it does not sound like they anticipate at least immediately that the parking is a real big issue from the student population. Mr. Steinberg asked if the nursing school and the adult education be occupying school at the same time or if it would be later hours. Mr. Murphy said that some of the adult education programming will coincide with the normal school hours and some will extend to mid- to late -afternoon and it will also be open after regular school hours for adult continuing education programming. Mr. Steinberg said that some of the adult education is later in the evening. Mr. Murphy confirmed that some does and referenced in his presentation that there is a maximum of 100 adult education and 20 LPN students at this school, 100 faculty and staff, leaving 147 spaces for students. He added that this is assuming that 100% of the faculty and staff and adult education come in single occupancy cars. Mr. Steinberg asked about Condition #9 which states substantial conformance. He asked if Mr. Murphy could define what substantial performance means to satisfy Condition #9. Mr. Murphy said that is substantial conformance with the August 22, 2019, design concept. He said substantial conformance means that the materials are the same and the look is the same with slight variations based on engineering constraints. He said it needs to look like the concept with some minor wiggles in some elements to it and ultimately it is an interpretation by the Zoning Administrator. He said they have a lot of practice with substantial conformance for a number of years. 13 I Page COUNCIL MEETING September 24, 2019 Council Member Thiel said he really liked what he sees. He noted that Mr. Steinberg asked many of his questions but asked if Council was being asked to establish a student parking solution at the current meeting or decide further down the road. Mr. Murphy said that before Council is a recommendation for a condition of approval that includes Loudoun County Public Schools waiving parking fees for students at The North Star School. Mr. Thiel asked if the School Board is asking for that. Mr. Murphy said the school is not asking for it but the Planning Commission had it as a condition of approval. Mr. Murphy said that the school staff has approached the Finance and Facilities Committee of the School Board seeking something be done with student parking fees. He said that they have agreed to look at this and that they need to address it at the Committee level and then bring it to the full school board and intend on doing that as part of the full budget deliberations. He said that where it ends up they have no idea. Mr. Thiel said that it may be too preemptive on the Town's part to say that they should waive student fees or not waive student fees at least at this time until the School Board has had an attempt to look at it and actually deliberate what they think is best for the property. He said he liked what he sees and the overall design and thanked Mr. Murphy for all his hard work. Vice Mayor Martinez asked if they believe this school will be at full capacity when it comes online. Mr. Murphy said that it will not be at capacity when it comes online. He said that when it comes online, the attendance at the Douglass High School is between 140-150 students. He said a number of them are not of driving age yet. Mr. Murphy said that full capacity will be assuming that 100% of faculty and staff drive their own car which would be 100 cars. He said assuming that the adult education that is programmed for a maximum for 100 for the daytime hours and 20 for the LPN program that it is not guaranteed that you will have 100% of those slots filled on day one. Mr. Martinez said it is possible to have anywhere from 100-150 open parking spaces for a year or two. He said one of the things he was thinking is that it is about a five to eight minute walk from the site to Loudoun County High School using the trail. He said that Loudoun County High School is having a parking problem as well as a lot of neighborhoods are having a parking problem. As a temporary solution, Mr. Martinez suggested that if the parking spaces are available that they be a great temporary overflow solution to the parking situation until they can find something permanent. Council Member Fox said that when she went to one of these meetings about a year ago, she said at that point they were proposing a possible addition to this. Ms. Fox asked if there was any talk about that. Mr. Murphy said none that he knows of. Ms. Fox said that would be the only reason she would have an issue with parking noting that it looks like there are 203 extra spaces right now. She did add that they do have a lot of neighborhoods coming on board. She asked how many students will be going there. Mr. Murphy said 450 at maximum. Ms. Fox asked about what the numbers will be at first. Mr. Murphy said that the enrollment this year is between 140-150 students. Ms. Fox said that would be added to by the adult education and the nursing program. Mr. Murphy said it would be maximum of 120 combined. Ms. Fox asked Mr. Murphy if he could 14 I Page COUNCIL MEETING September 24, 2019 keep Council apprised of any talk of expansion because she did hear that and is not sure where it went. Mr. Murphy said for the sake of argument, if Council approves the Special Exception in its current form and the school comes along and says they need to expand it, they will come back to Council to revise the Special Exception. He said unless they submit an application for this then it does not exist. Her concern has been Fox Ridge that is in the middle of two major schools and the parking. Mr. Murphy said that Council will hear from the applicant but that they worked diligently with the Fox Ridge Community to ensure that the buffering there is adequate and meets the satisfaction and concerns specifically with those neighbors in proximity of that property. Ms. Fox asked about overflow parking in the neighborhood and if it was addressed. Mr. Murphy said that was not addressed with this application. He said seeing how the Monroe School is vacant right now that any overflow parking in there that they can only assume that it is coming from Loudoun County High School. Ms. Fox said that she was thinking of build out at capacity where two schools sandwiching a neighborhood is going to spell some trouble for the neighborhood. Council Member Campbell said that he wanted to get to some facts. In the plan, he said, it looks like there is adequate parking. He asked how much parking is currently on the site for the former Monroe School. Mr. Murphy said 184 spaces. Mr. Campbell said that they predict a maximum surplus of 140 based on the calculations given regarding the spaces available, type of demographic of middle school and high school, the potential use of the proposed spaces and probably a surplus of 140 spaces. Mr. Murphy said that the number of parking spaces they are providing is 26% above the minimum. Mr. Campbell said he was just trying to compare because they hear conversations about what may come in the future and he was trying to look at what is currently there. Mr. Campbell asked what the student capacity of the former Monroe School. Mr. Murphy said he does not know. Mr. Campbell asked if anyone knows and wondered if it was greater that 400-500. Mr. Murphy said the presentation is coming up by the School District and they may know. Mr. Campbell said if Council is going to compare where they are going versus where they were, some of it may have to do with a new design in terms of capacity, students, noise and neighborhood, he wanted to make sure they were looking at it the same way from what they had versus a brand new add on. Mr. Campbell said that this is not a brand new add on in terms of an impact to a community. He said if they can lessen the impact and look at parking, and look at noise and do better for the community, then he is all for it. He added that it shouldn't be a challenge. Mr. Campbell asked if they have any information about the current or the proposed program that exists at the Douglass Alternative School in terms of demographic of students. He asked how students get into this alternative program. He asked if any of this information is available. Mr. Murphy said the applicant's presentation should provide this information. Mr. Campbell said he knows and is very familiar with the current program. He just thinks that information will be important to talk about that these students also come from all over Loudoun County and that this isn't just a one precinct type of influx into the community but is from all over Loudoun 15 I Page COUNCIL MEETING September 24, 2019 County. He said he would ask those questions to the applicant when they come up to speak. Council Member Dunn said that over the past year or so the Town Manager has been working with the School Board administration looking for solutions for Loudoun County High School. During that same time, Mr. Dunn said he was approaching the representative with the School Board about the use of Monroe for overflow parking. He said it seemed like a hesitation to even consider that at the time and said in fact the recommendation was rather than using school facilities to answer a school need, the suggestion was to try and go out to the public and try and bring in churches to use their space. Mr. Dunn said he would wait to hear the School's presentation to address this further but asked Mr. Murphy at complete build out, what would be the overflow additional spaces initially and if they could give Council the number of what the expectation of unused spaces would be when the school is completely built out and full attendance. Mr. Murphy said he did not know this and said that there are 367 spaces on the site. He said there will be 450 students and based on the existing demographics at the Douglass School and what they are projecting at this school the attendance being made up of middle school and high school that fewer than half of the enrollees will be of driving age. Mr. Murphy said that with 100 faculty and staff and a maximum of 120 LPN program and adult education students during the day and then 450 enrollees in the alternative education program of which less than half of them will be of driving age. He said what percentage of that will actually drive to the school versus taking the school provided busses or being dropped off by parents is not known. He said the numbers in the plan are based on numbers at other traditional schools throughout the County. He advised that this is an estimate. Mr. Murphy said what they do know is that the numbers of parking spaces provided exceed the Ordinance requirement minimum and they seem to address the foreseeable actual demand generated by the school at capacity. Mr. Dunn asked if it more than addresses the demand. Mr. Murphy said that it seems to address the demand generated by the school when it is at capacity which could be a number of years from now. Mr. Murphy said that by way of overflow parking assuming that 368 cars park here and Option B is developed with the frontage improvements on Childrens Center Road, they estimate that there will be about 15 on street parking spaces. Mr. Dunn said that when the applicant speaks he hopes that they can talk to the possibility of allowing Loudoun County to have certain assigned spaces or certain number of assigned spaces. Mr. Dunn said he will hold his comments for the applicant to get information on the process of students having cars. Mr. Dunn said that this will not be the students' full time school. Mr. Murphy said that the applicant can describe the process but it is his understanding that they must check in at their home school before proceeding to The North Star School. Mr. Dunn said that they would have already paid for parking at their home school and gotten in their car and driven to this school and potentially pay another parking fee. Mr. Murphy said his understanding is that the Douglass School issues parking permits for that 16 1 Page COUNCIL MEETING September 24, 2019 school and that a student would not have to double pay by paying at the traditional school unless the student is parking at that school. He said if a student wants to park at The North Star School, they would have to get a permit there. Mr. Murphy said he does not know what the process is if you are just checking in at your school and then leaving what the process would be and whether the home school will allow you to check in and then leave. Mr. Dunn said they would have to work that out but that the applicant is looking for an application approved by Council and Council is looking for solutions for parking that is being affected by three schools in the area and thinks that this may be an opportunity for Council to address this. Loudoun County Public Schools Land Management Supervisor Sara Howard -O'Brien gave a brief presentation on the project. Key Points: • Notices were provided in accordance with the local and state requirements • First Class letters were sent the adjacent neighbors letting them know about the public hearing as well as certified letters to the adjacent property owners. Those affidavits have been provided to the Clerk. • Ms. O'Brien explained that the school is another public high school that is offered by Loudoun County Public Schools and offers smaller class sizes. • Some students function better and are more successful when they are in a smaller classroom. • These classes typically range between 10-12 students and have a varied learning pathway to help them be successful. • The schools draw from all of the secondary schools throughout the County which is one of the major reasons most of the kids ride the bus. They tend to use the transportation service provided by Loudoun County Public Schools. Ms. O'Brien said they first report to their home or assigned school based on the adopted service areas by the Board and they transfer to a bus to take them to what will now become The North Star School. They attend class every day which is not like the Monroe Technology School or the Academies of Science or Academies of Technology which is alternating days. She said the kids that come to Douglass come to Douglass every day. • The same requirements exist as they do for the other high schools. • There are no outdoor fields or facilities but there is indoor recreational space. • The school will serve the adult education program. • Ms. O'Brien noted that maybe the confusion at one of the community meetings regarding an addition to the school may have been to the fact that they added space during the application process to bring the LPN program to this school. She added that it was at the Academies on Sycolin Road and there was a change in terms of space and that it was brought that the application increase in size by about 5,000 — 6,000 feet and that is the application before Council. 17 I Page COUNCIL MEETING September 24, 2019 • Three community meetings were held with multiple notices sent inviting people to come participate. • All application documents were posted on the LCPS Web site. • The closest neighbors are in the Fox Ridge community with ten homes that are immediately adjacent to the property border. Individual landscaping packages were provided to each neighbor and LCPS worked with them to review how they envisioned seeing their landscaping. • Ms. O'Brien had the opportunity to meet with seven out of 10 neighbors on their property and the school site to get a perspective of both angles as to what this school meant to them. • They flagged and posted where the corners of the building would be as well as where the 50' buffer would be and continue to work with them and incorporating their requests. • As a result of being able to go from a one-story to a two-story building, they were able to increase the setbacks and increase the buffers and increase the parking. • Ms. O'Brien explained how they arrived at the number of parking spaces proposed. The Douglass School is different in that students tend to take the bus transportation. o Current enrollment at the school is around 150-160 students with 90% riding the bus which leaves 10% of the students that are either brought to school by parents and all of the student drivers are required to get permits. Ms. O'Brien noted that the Planning Commission didn't have any numbers of how many permits were issued. This year four permits were issued and last year two permits were issued. o Ms. O'Brien said that they are aware that the Town has concerns with parking at Loudoun County High School. She noted that one of the things they did this past year was to offer students no fee if they wanted to park at Monroe since they knew Monroe would be vacant all year long. She said they put out an announcement at the school, put it on the Web site and sent it out to the student body and said if anyone wanted to park at Monroe that they could do so for free. Ms. O'Brien said she monitored it several times and never found anyone parking there. o At larger high schools on average the number of student permits issued is around 25%. o What they have found at Douglass is that they typically take bus transportation but planned for the worst case scenario and they provided parking spaces based on the worst case scenario and noted that there are 150 spaces that are on this site that take care of the ultimate enrollment and ultimate capacity. • If an expansion was ever needed, they would have to come back to the Town and review it to determine if it was appropriate. • As part of the variation that was approved there are an additional 15 onsite spaces. 18 I Page COUNCIL MEETING September 24, 2019 • The Finance Committee has seriously taken under consideration and blessed by the Planning Commission to take up the parking fee waiver request this fall. Ms. O'Brien said it would be considered a part of the operating budget for Loudoun County Public Schools. She said the operating budget is presented to the School Board in January then goes for action in February and ultimately approved by the County in April. The decision on this is ultimately a ways out but the School Board will be considering it in the January timeframe. • They hope to open the school in the fall of 2021. • Ms. O'Brien said that she hoped Council would support the Special Exception. She added they need site plan review and approval and need to take down the existing building and then develop the new school. The hope to start the demolition in December, site construction in March and typically 18 months to put up a school. • Complied with all of the Town requirements and regulations the Plan policies and have worked very hard with staff and thanked all of them for their time and effort they have put into this application and the guidance provided to them. She also noted that they worked well with the Planning Commission. • Ms. O'Brien respectfully requested that condition #10 be removed and noted that they will consider the request and that the School Board is taking it very seriously. Council Comments: Council Member Dunn asked if there are any plans for helping the high school out with excess parking needs even after the new school is built. Ms. O'Brien asked if Mr. Dunn is referring to The North Star School or the County school. Mr. Dunn said The North Star School. Ms. O'Brien said they would help them if they needed it but that she was not sure that they would need any additional parking based on the onsite parking that they are going to provide for The North Star School. Mr. Dunn asked if they have any plans once The North Star is built to help the high school with any parking problems they may have. Ms. O'Brien asked if she meant overflow parking to The North StarSchool. Mr. Dunn said that was correct. Ms. O'Brien said they have not discussed this further and have tried it this year and haven't talked about it anymore. Ms. O'Brien said if you walk that distance it is a good hike. She said that she does not know if the students will walk it. She said she does not have a problem taking it back to senior staff but noted that they did offer than option this year. She said they do not expect to be at full capacity for some time. She said the current enrollment now is 150 kids and the ultimate is 450 and mentioned that the waiting list was about 20. She said she does not expect it to be full the day it opens. Mr. Dunn asked if the school staff let the Town staff know that parking was available at the Monroe property. Ms. O'Brien said in fact they sent a letter in accordance with the Zoning Ordinance to be able to do this. Mr. Dunn said it is good for them to know that as they manage the process with the students, the administration and the citizens that live in the area that they can help thm realize that there are other 19 I Page COUNCIL MEETING September 24, 2019 options available other than maybe parking in the neighborhoods in front of mailboxes, trash cans and driveways. Mr. Dunn asked if they would be attending any other school where they would be required to have a parking permit if they have their vehicle there. Mr. Dunn asked if they would be coming from their home directly to this school or if they would they be at home, go to a regular high school somewhere in the County and then drive to this school. Ms. O'Brien said the students could drive directly to the school or be dropped off but 90% go to their base school and then catch the bus service to the new school. Mr. Dunn asked if they would have to have a permit at their home school. Ms. O'Brien said they would require a permit through The North Star School. She said that today the Douglass School issues permits because it is considered where they attend their regular school and would be where they would get their permits and in the future. Mr. Dunn asked if they would be double dipped. Ms. O'Brien said they would not be double dipped. She added in response to an earlier comment regarding students that may be financially constrained. She said that the school waives a number of fees, athletic fees, parking fees, and other types of fees for students that are in need. She said typically the fee is completely waived for children that are eligible for free or reduced lunches, which is a gauge or criteria that is utilized, and offered for any students in that situation. Ms. O'Brien added that many students need transportation for after -school jobs. What they have found is that the numbers are very low at Douglass and that most of them take the bus. Council Member Steinberg asked about the demolition given the proximity to the existing Monroe School to the neighborhood and when the school was built. Ms. O'Brien said that it was built in 1977. Mr. Steinberg asked if there were concerns about hazardous materials in that particular building. Ms. O'Brien said not that she was aware of any but if there were they are heavily regulated and would be addressed. Mr. Steinberg said that these demolition projects certainly raise a fair amount of dust and asked how LCPS plans to mitigate that for the neighborhoods. Ms. O'Brien said typical dust control measures include watering trucks and the first thing that would occur is all the erosion and settlement control that will go in when they build the new school to monitor for dust control measures. They typically utilize watering tucks and water everything down in order to keep the dust under control and they take materials offsite as quickly as they can. Mr. Steinberg asked why students first go to base schools and then to The North Star School instead of coming straight to the school. He asked if it is so that they are part of whatever community they are involved in where their base school would ordinarily be. Ms. O'Brien said the bus picks up those children as a part of that service area and brings them to a central location so that they can then go to the Douglass School. She said that it is really an efficiency issue in terms of transportation and how to get kids from point A to point B. She added that oftentimes a student that comes to the Douglass School will start at their assigned high school and find that for whatever reason they are not doing as well there as they might in the smaller classrooms. They then choose to come to Douglass noting that it is a voluntary school. She said that it has been interesting doing this project as there are so many rumors out 20 I Page COUNCIL MEETING September 24, 2019 there about the school. She said it is a fabulous school and invites anyone to come out and visit the school. She added that it is another path for students to be successful. Council Member Thiel said it is very reassuring that there will not be any lights or ball fields going on because that would be a nuisance to the surrounding residents. Mr. Thiel asked if the trees would remain or if they would be replaced around the surrounding property. Ms. O'Brien said a little bit of both. She said that particularly the adjoining property line with Fox Ridge there are some fairly large pine trees that they requested be removed. She said the reason is that the school was built in 1977 and the trees are getting older and the branches are coming across the line. Some residents have requested tree limbs be trimmed up, some have asked for the trees to be removed. She said they have provided landscaping plans for each of the surrounding neighbors. She added that the Town has a required buffering ordinance that they will comply with and they do like to save trees where they can and these are mature trees but there are going to be a tremendous amount of trees planted. Mr. Thiel said that was great to hear. He asked Ms. O'Brien what the overall sentiment was when they reached out to the community. Ms. O'Brien said she can't presume to speak for the community but can share what people offered to them as part of the question and answer period. She added that all of the questions from the three community meeting were posted to the Web site. She added that of the 400 notices that were sent out, there were about a dozen to 15 people who came to their meetings. She said she did have people contact her individually. She said overall the first thing people would say to her is that they want her to understand that she is not against the school or education but wanted to make sure their concerns were addressed which primarily are landscaping and how it was going to be managed, how stormwater management will be handled, the fencing, and lighting. She said lighting was a big question that came up and noted that the school was built in 1977 and the lights currently there are very bright. She said during the course of the application, the facilities staff went out and turned out various lights to reduce the lighting that is there now. She said the lighting that is going in will be the new technology of LED lighting cast downward and shielded. She said that most people supported the application. Mr. Thiel asked about the stormwater management and said that he noted that they were putting in a large reservoir at the bottom right corner. Ms. O'Brien said it is a bio retention facility and is designed to be planted so it is designed to also have landscaping in the stormwater facility and what it is designed to do is filter the water before it is released over time. She noted that it won't have sitting water but after a storm occurs it will hold it for a period of time and then release it slowly. Mr. Thiel asked what the expected total development time would take. Ms. O'Brien said they should have 18 months but they only have 16 so they are hoping for good weather and hope to get started on demolition sooner rather than later so that they can be ahead of the game. They typically like to open the doors to staff and move in all of the equipment in July so that they are ready to welcome those students at the end of August. Mr. Thiel thanked Ms. O'Brien for her presentation. 21 I Page COUNCIL MEETING September 24, 2019 Vice Mayor Martinez said he appreciated Ms. O'Brien's presentation noting that it was very informative. He said on the parking, if they have an entry way to the trail, they could get right on the trail and the W&OD and it is only 50 feet to the entrance to the school. He said it really only adds about 8 minutes to the walking time as an overflow for Loudoun County. He said what it happening now is that they are having to allow permit parking in all of those neighborhoods. Eventually if they keep going, there won't be an option for students to park in the neighborhoods. Mr. Martinez said in some of the parking areas in the neighborhoods it is already a 10-minute walk so this would be consistent and a direct line to the school. He said that he would really like to see that worked on and said that he is sure that they can incentivize kids to take it because the last thing they want to do is have the kids get parking tickets consistently because they are not parking in the right spot. Mr. Martinez asked Ms. O'Brien to explain why she wanted to delete condition #10. Ms. O'Brien noted that she is not an attorney but a land use planner but their counsel has advised them that it is his opinion that a Special Exception condition cannot override a School Board policy and so the condition makes them a little uneasy. She said the second part and concern is that when the enabling legislation to allow School Boards to adopt fees was adopted, it also states the fees have to be consistent County wide. She said that when they talk about this issue of waiving fees for this school, they are talking about waiving fees County wide which is the second aspect of this. Mr. Martinez asked if North Star was a different type of non-traditional high school. Ms. O'Brien said it is not a traditional high school. She said that she wanted to be very careful with those terms noting that Mr. Martinez is sensitive to these issues and the things that one would hear about the Douglass School. She wanted to note that it is a wonderful school and provides wonderful opportunities. She added that the kids there are fabulous. She wanted to be careful by not saying that it was different but does provide a different pathway for learning. She said she understood what Mr. Martinez was getting at and that is if there is a way to distinguish this school from the other schools which she can understand. Mr. Martinez said it was stated that there would be an adult school in the evening and previously had a nursing program and other programs. He asked if those are going to come back to there or if they were strictly for the LPN program. Ms. O'Brien said the second year of the nursing program would be coming back which was a decision that was made during the application. She noted that it was out at the Academies on Sycolin Road and as they were reviewing their program, the second year of the program is for students who have already graduated and so it was logical to put the post high school learning with the adult education. She said that is how it came to be at The North Star School. Mr. Martinez confirmed with Ms. O'Brien that none of the other technical programs would be coming to the school. Ms. O'Brien confirmed that was correct and that the classes would remain at the Academies. Mr. Martinez said that was too bad but Ms. O'Brien suggested Mr. Martinez go see the new Academies and offered to arrange a tour anytime he'd like to go. Mr. Martinez said that was great and would like to do that. Ms. O'Brien said that they have formed a task force at Loudoun County Public Schools called Congestion Must 22 I Page COUNCIL MEETING September 24, 2019 Go. She said they are just about to launch the Web site with information and noted that it is not just at Loudoun County High School where they have issues with parking. She said there are various concerns about students parking in neighborhoods or litter or student behavior throughout the County. She said they are approaching this as a global question at their schools. The program looks at everything from encouraging bus transportation and encouraging carpooling and encouraging walking and bicycling to find different ways to connect to those schools. She added that Council may have heard about services that come and pick students up and deliver them to school. She said there are all kinds of services that they are exploring to find alternate ways to reduce the congestion around all of their schools. She said for this particular school, the administration has committed to starting out with being a good neighbor program to say we treat our neighbors by not putting trash on their lawns, by not using bad words in front of their homes and by being good neighbors. They plan to encourage this at this school. Mr. Martinez said he is a big advocate for bike trails. He said when he talks about bike lanes on the roads he wants them to consider that as a solution to traffic. He said if they can get their students into biking now and give them incentives to bike and provide bike lanes on the streets that go up to the schools would be a great way to minimize the traffic issue. Ms. O'Brien said that they are exploring more bike racks and can talk to Mr. Martinez at another time. Mr. Martinez appreciated her presentation. Council Member Fox asked about the parking. She noted that the plan is to use the same set-up as Monroe with picking up kids at other schools and dropping off the kids from their home schools and come by bus. She said they still had parking issues on the street and in Fox Ridge Park even with the Monroe set up. She noted the 170 parking spaces at Monroe and asked Ms. O'Brien if she knew what the capacity of Monroe was. Ms. O'Brien said the capacity of Monroe in 2018 which is when she filed the application was 152 on B days which was highest number. Ms. O'Brien said that staff needs to be added to this number. Ms. Fox asked if there are 570 students at capacity, how much staff would there be at capacity at The North Star School. Ms. O'Brien said they have allotted for 100 staff members at total capacity. Ms. Fox asked if the 670 would be staggered at all. Ms. O'Brien said there is no question that it will be staggered particularly with the adult education program. She said if you look at the booklet that offers the various classes, there may be a class on Monday, Wednesday, Friday and another class that is offered on Tuesday, Thursday. She said that is what happens where you find a lot of the students don't overlap in the nighttime. Ms. O'Brien gave an example of "Introduction to Retirement and How to Invest Your Funds," as an example of a seminar which may be a one night seminar and another one titled, "Learning Another Language" that may be the entire semester. She said there will be comings and goings of the adult education. She said they all won't be there at once. Ms. Fox said that if they do decide to expand and if so that would be way off and they would need another Special Exception, where would they put extra parking. Ms. O'Brien showed Ms. Fox on the map where they could expand if needed She added that those spaces 23 I Page COUNCIL MEETING September 24, 2019 were reduced because staff recommended more green space and that they didn't think they needed the extra spaces. Council Member Campbell thanked Ms. O'Brien for her report and noted that many of his questions have already been answered. He did say he had to agree with her in why there is a condition #10 that talks about asking the School Board to reduce or waive fees. He said this is usually a programmatic condition that Council usually does not get involved in. He added that he believed it is counterintuitive to encourage people to park and they you make them pay for it. Mr. Campbell said he believes it is a condition that is not appropriate to the Special Exception and what is appropriate is that they look at mitigating impacts on the community and the appropriateness in the current Town Code and conditions of compatible use of a school in a residential area and that they look at any other mitigating factors such as traffic and noise and lighting. He said this condition is a new one for him to look at programmatically what it is that they want the school to do. Mr. Campbell said he also believes that this is also an issue of equity throughout the system and treat all students the same regardless of what neighborhood schools they go to and what conditions of life they come from and if they qualify for fees to be waived then this school just becomes part of the regular conditions. Mr. Campbell said he would not be in favor of adding these types of conditions to this application. Public Speakers: Jeff Van Gilder, Jr., 201 Wild Turkey Way SW. Spoke to Council as a resident that lives on the corner of Wild Turkey Way and Childrens Center Road. He moved here in 2000 when parking for school operations were confined to the school campus. At that time there were no issues with litter or parking off campus, noise, immature driving behaviors and other things associated with that. Mr. Van Gilder said at one point there were spaces available but with the permitting changed on property he noted that there were +/- 30 spaces that were on campus that were available but people would choose to park off campus. Mr. Van Gilder said it was his observation that as the population grew, that the parking began to increase more into the communities. He said there are plenty of spaces built into the proposed school site but the flaw is that he is not sure that people will utilize those spaces and may seek spaces that are free and unsupervised and otherwise available to them that happens to be in his neighborhood. He spoke of past efforts of picking up trash left behind. Mr. Van Gilder said he was looking for a win -win for the school and the community. He asked for help with having school operations being conducted on school property. He said they engineered and built in to handle the parking for the school. Mr. Van Gilder said it is his observation and experience that he is reluctant to believe that there will be a significant change from what was experienced when the Vo-Tech school was there. Previously when he spoke to the Planning Commission, he said he supported parking Option B but stated that he is not sure at this point. He said it depends on the parking situation at the school. Mr. Van Gilder said that there are limitations with only 19 homes in the 24 I Page COUNCIL MEETING September 24, 2019 subdivision and that Wild Turkey Way and White Horse Court were built to serve the residents and were not built to support or subsidize school parking or parking behaviors that students may adopt. He believes that the parking situation will still exist and that this is an opportunity for them to come up with a winner. Ian Buchanan, 204 Wild Turkey Way SW. Said he echoed everything Mr. Van Gilder stated. He has lived at his home since 1999. Mr. Buchanan said that he did not recall any issues when they first moved there regarding parking but as time went on and parking rules changed and enrollments enlarged is when it really became an issue. He thanked Mr. Val Gilder for taking care of the neighborhood as they all try to do. Mr. Buchanan said he attended the Planning Commission meeting where he felt they came up with a creative solution to the problem by noting that they are building all of these parking spaces but putting an impediment to the people that are using them by charging a fee. For an easy option people are going to avoid the fee and park in his neighborhood. He sees his neighborhood of having to go through the hassle of parking permits which is a hassle that could be avoided if they could come up with something that were more creative. He believes the parking facilities are adequate if they are forced to be used. He added that while it was stated that the school wants to be a good neighbor but in order to do that, there have to be some ways of making sure the neighborhood is being taken care. Bob Picarillo, 305 White Horse Court. Noted to Council that he is the house that is right across the street from this school. He noted that they are changing the way the neighborhood is with this school. He said he is not opposed to the school at all but noted it previously morning to afternoon but now adult classes are being added and tripling the size of the occupancy in this school and adding a bunch of traffic to the neighborhood not just during the day but at night as well with the classes. He said there is a lot of stuff going in up the street with Graydon Manor so fundamentally Childrens Center Road is changing dramatically in one to five years coming which is something to think about as they talk about parking on the street and off the street. Mr. Picarillo said he would like to see something done on the Park View side for a little more privacy since they are going to a two-story building. He said this application is adding a lot more traffic and congestion and reducing the privacy at his property. He added with Graydon Manor up the street there is a lot more stuff going on in his neighborhood right now. The public hearing was closed at 8:49 p.m. Council Comments: Council Member Steinberg noted that since Ms. O'Brien has some trepidation with condition #10 based on conversation with County counsel, he was wondering what Town counsel had to say about condition #10. Ms. Notar said she was sent the Code of Regulations that govern fees by the counsel for the School Board and the Regulations state that the School Board must adopt a 25 I Page COUNCIL MEETING September 24, 2019 policy about fees and that the policy may reduce or waive fees for economically disadvantaged students and that school divisions shall not charge any fees that have not been approved by the local School Board and most importantly and touched on by the school's representative whereas the fee policy and the fee scheduled shall be consistent throughout the school division. She said there may be different fees at the elementary, middle and high school level. Ms. Notar said it seems to her that if the School Board does anything to fall within the law is that they can either waive individual permit fees or as Mr. Martinez touched upon and classify this school differently and waive it for this school. She said they could also waive all high schools. Ms. Notar said to do that, they would have to change their policy to fall within the guidelines that she read to Council. Mr. Steinberg said he agrees with Mr. Campbell's earlier comments noting that the whole reason behind the parking fees is to discourage some students from driving therefore reduce congestion. He said he was not particularly satisfied when he hears statements like the students simply won't cooperate. Mr. Steinberg said the idea of walking a five or eight minute walk as a hardship is a statement he finds disturbing. He said the fact that it is well within both the LCPS and the Town of Leesburg to create by which conditions that the students must adhere and which also serves to protect the Town's neighborhoods. He knows change is difficult and recognizes parking permits even in a limited basis can be a hassle but thinks for example that where a student doesn't want to pay a $200 parking fee on an annual basis but is going to pay a $200 parking ticket on a regular basis, they may see the wisdom then of the parking permit versus the parking tickets. He said those are his feelings in trying to accommodate the neighbors. Mr. Steinberg said the Town will work as hard as they can to protect the neighborhoods and that the County lives up to their end of the bargain. He added that overall he believes this to be a good and necessary project and do their best to do well for everybody. Council Member Campbell said what he is hearing is what the Town can do versus what the Town can't do. He said that the Town can't control its own personal behaviors in parking and transportation and certainly can't guess what the School Board is going to do in terms of policy which has nothing to do with the programmatic function of this new school. He said they have visited and heard from other neighborhoods about parking concerns and the impact on the quality of life. He said he heard that again at this meeting and they have issued residential permits. He said it does not solve all of their problems. He said they need to see which neighborhoods are most impacted and implement something outside of this application residential permits which is within Council's power and capability to do as much as it can on the front end rather than waiting on the back end and hope that there's other administrative solutions from other entities outside of their control. He said they have the control of approving an application and control of making Special Exceptions but does not have control of what the School Board or what the County may or may not do down the road. Even if condition # 10 were included, it could be legally challenged or enforced. Mr. Campbell asked Council to take seriously what they have heard and the impact to the community and there is a real change in the hours and days of use at the facility for a growing program. He said none of that is a problem but asked 26 I Page COUNCIL MEETING September 24, 2019 how they minimize the impact to the neighborhood or community. He noted that the Town has used a tool in its toolbox which is residential permits and believes that they seriously need to take a look at this. Council Member Dunn said that currently at the school there is a berm on the side of the parking lot where probably the school cannot be seen because it probably sits below this. He asked if it is known what the tree height will be for the trees that are going in to mitigate the view of the school beyond that berm. Mr. Dunn added that he hoped the berm was not going to be reduced. Mr. Murphy said the landscaping when the improvements are done on Childrens Center Drive are going to require some grading to extend the length of the school will remove some of the landscaping will go in and climb the hill. He said when brand new street trees are installed they have to be a minimum of a 2" caliper at installation. He said depending on the species, 2" to 3" caliper deciduous trees of the sort that the Town uses for street trees would be level to best screen initially. He said they will probably go in at a 6' to 8' height and grow to maturity. Mr. Murphy said all of the other materials on the hill as they come down will be a 2" to 3" caliper or depending upon the species could be measured in inches versus feet but will achieve varying heights in order to screen not only to the high level but to the medium and low level as well. Mr. Dunn asked if anyone has done any site illustratives that would show how much of the building would be visible above the trees. Mr. Dunn said it sounds like it will be probably be four to five feet of the top of the building being visible above those trees. Mr. Murphy said it is all dependent upon where you are looking. He noted if you are sitting on Mr. Van Gilder's front porch from his house looking over the tree line at installation at 6' to 8' and foliage is in that he may see none of the top of that building or a small sliver at the top. Mr. Murphy said that no one has done an illustrative but based on the elevation of the property being lower than Childrens Center Road and Mr. Van Gilder's house being above Childrens Center Road, no one has done that study but staff analysis shows that it exceeds the screening requirements in the ordinance. Mr. Dunn asked about lighting on the site and if there are any times where the lighting will be completely out or reduced. Mr. Murphy said there is no condition that it be curtailed in such a way, however the lighting that is being proposed is in the parking lots and the maximum height of those standards will be 20' which is five feet lower than the ordinance maximum. He added that it is an LED fixture that is a full cut off type fixture so the light from there would be only on the ground. Mr. Murphy gave the example when Riverside High School was constructed with the lighting and is similar because it was set in the middle of a residential neighborhood. Mr. Murphy said that there were calls for more lighting at the site because there were some sidewalks etc. that were hard to see at night because the lighting was so low. He said the same if not better quality fixtures are being utilized at this site because of the success it has had in practice at Riverside. Mr. Murphy said there is no condition specifically that says there shall be no lights or lighting will be reduced by 50% at a certain time. Mr. Dunn asked if that could be added in. Mr. Murphy said it was at Council's purview. Mr. Dunn asked if the height of the poles could be reduced. He asked what the minimum height could be of the lighting poles. Ms. 27 I Page COUNCIL MEETING September 24, 2019 O'Brien said that effectively when you reduce the height of the poles you end up with more poles. She said the efficiency height of these poles is 19 '/Z' from ground level. She encouraged Council to visit the new high schools and take a look at the lighting. She said it is pretty incredible and almost like there is a light line and if you step across it is dark. Ms. O'Brien said that they had trails along the outside of the school site and had calls from neighbors asking for more lights along the trails because the lights from the adjacent parking lot did not provide adequate lighting for students walking home. They added more lights. Ms. O'Brien requested in response to the question regarding having all of the lights dark on the site that they not be conditioned to this because it is a security issue. She said they do reduce their lights and that the lighting change from what is there now to what it is going to be when the new school is built is going to be dramatic because these are old lights that don't have shields that are very bright. The new lights will be LED and will be very effective and they will reduce their lights and things that will help again being set back further from both Childrens Center Road and increased their distance from the closest neighbors in Fox Ridge and increased the landscaping. She said that all of these factors combined are going to make the site pretty low light and noted that the ordinance requires that at all the property boundaries they must meet a certain standard requirement in terms of light spillage. They intend to meet this. Mr. Dunn asked when the last class be over. Ms. O'Brien said the last class will be let out at 9:00 p.m. Council Member Fox asked about the bus flow. Ms. O'Brien said when you come into the entrance and instead of going to the right, they would go straight along the eastern side of the building and come around to the back of the building so the school bus stacking would stack all the way around the side. When they dismiss they just make a turn at the end of the parking lot behind the school at the corner of the building and go right back out. She said the regular traffic comes into the site and goes to the right and the bus traffic goes straight. She added that arrival occurs at different times because they are coming from all over the County in the morning and would all be dismissed at the same time for the afternoon. Ms. O'Brien added that the middle school kids and the high school kids ride the same bus. MOTION2019-182 On a motion by Council Member Steinberg, seconded by Vice Mayor Martinez, the following was proposed: RESOLUTION2019-152 Approving Special Exception TLSE-2018-0008, The North Star School at C.S. Monroe Property to Allow the Redevelopment of the Property at 715 Childrens Center Road SW for a New Public School Facility with item #10 removed Council Comments: Council Member Campbell said he knows it is not possible to add a condition at this point about the residential permits but hopes to take it up at a future meeting to address the concerns of the residents. 28 I Page COUNCIL MEETING September 24, 2019 The motion was approved by the following vote: Aye: Campbell, Dunn, Fox, Vice Mayor Martinez, Steinberg, Thiel and Mayor Burk Nay: None Vote: 7-0 b. TLOA 2019-0006, Modifications for Density/Intensity and Dimensional Standards for the B-3 District The public hearing was opened at 9:07 p.m. Zoning Administrator Mike Watkins gave a brief presentation on the proposed Zoning text amendment. Key Points: • Purpose is to allow flexibility in the Ordinance to permit modifications of lot standards in proffered B-3 rezoning applications. • Allows ownership flexibility (land condominium / subdivision) • Addresses lending preferences ■ Promotes good design ■ Only applies to proffered rezoning applications • Must be requested as a modification • B-3 is done by -right with regular patterns and is standardized and predictable. Can expect standardized predictability in standardized reviews. • Recently determined that the B-3 development standards are restrictive in their ability to provide flexibility in ownership. Recent example is the Shops at Russell Branch. It is zoned B-3 and was a proffered rezoning and has individual land bays. They include multiple buildings. Applicant has received their legislative approvals and are moving to the administrative review of their site plans and it was discovered in talking to their tenants that if the B-3 standards are applied there are some complications. Mr. Watkins identified those complications for Council. • Text amendment is to allow the Zoning Administrator make a proffer interpretation. Footnotes would be included in the Ordinance that allow the applicant to modify the typical standards which are the sides, the rear, the lot size, and building height. Mr. Watkins said this does not affect the layout in the proffered rezoning. This would encourage different types of development in some of the Euclidian districts like the B-3 to get better design. • Mr. Watkins reviewed the applicable areas. He said there are very few areas where this would apply and said that they added a condition to the 29 I Page COUNCIL MEETING September 24, 2019 text that they can't ask for the modification adjacent to residential districts. • Planning Commission held a Public Hearing on September 19, 2019, and there were no public speakers. The Planning Commission's recommendation was approval by a vote of 7-0. Council Comments: Council Member Dunn asked Mr. Watkins if they were proposing to make adjustments to all four of the areas. Mr. Watkins said the modification would not change the layout so it is that imaginary lot line that when they go through the planning process they can request that after whenever they delineate whatever lot, that they can reduce the applicable setbacks. It does not change the layout, just the application of the setbacks. Mr. Dunn asked if that applied to requests to setback changes throughout and Mr. Watkins said that was correct. Mr. Dunn said if they are requesting this, the setbacks could impact how close they are to the road and other properties. He asked if they can be asked for mitigating terms. Mr. Watkins said no and that the point of the amendment is that the application has already gone through its legislative review and Council already had an opportunity to review the proximity to buildings to one another, how they lie within that landbay or the property or any potential conflicts. Mr. Watkins would advise Council during the legislative review. He said that when the property owner is going through the legislative review they may or may not know how they intend to subdivide or sell their portions of land bays and it may be on the concept plans that is not as detailed as this. There would be more flexibility in the building placement. The modification is a proffer interpretation that you are asking the Zoning Administrator to make in regards to conveyance of the property and not actual layout of the buildings or parking. Mr. Dunn asked if their vision has changed, they could decide to make their own design changes. Mr. Watkins said they would have to come back through the legislative process. He said this is just for reduced setbacks by reorienting a building or move a road somewhere else, the Zoning Administrator would still have to make that call of substantial conformance. If the Zoning Administrator is unable to make that substantial performance call, then the applicant would have to come back and revise that application which would go through Planning Commission and Council again. Mr. Dunn said that they are not going to move the buildings but may want to reduce the distance of the setback. Mr. Watkins said that was correct. Mr. Dunn said that if they want to change the way a building looks they wouldn't stop them from doing that. Mr. Watkins said it would depend on how the legislative review went and if there were proffered elevations they would address it in that regard but not through this modification process. Council Member Campbell said this has gone through the process of review through the Planning Commission and staff. He asked if there was any feeling at any time that this was an inappropriate action. Mr. Campbell said it is before Council because staff feels that it is an appropriate action. Mr. Watkins said he would categorize this as a modernization of the Zoning Ordinance. He said while he highlighted the Shops at Russell Branch as a recent example, it 30 1 Page COUNCIL MEETING September 24, 2019 would not prevent other proffered rezoning applications from making the same request. Mr. Watkins said this is not a special privilege. Council Member Fox said that it was stated that if the B-3 was applied there would be complications. Ms. Fox asked Mr. Watkins to elaborate on what those complications would be other than what was mentioned in regard to subdivision, flexibility and building placement. Mr. Watkins said referring to the normal B-3 zoning requirements, you would not be able to subdivide the property into a fee simple lot if you didn't meet a 40' front, a 25' side, a 25' rear, 200' of lot width and 2,000 square feet of lot area. He said in a proffered rezoning where Council has opined and approved the layout, from an ownership standpoint, the applicant can come back and say that they can carve up the vehicle service station into a lot that can be sold just for that property owner or the grocery store or for any of the other buildings. He said it does not change the layout, it is just a modification of the required yard. Mr. Watkins said in converse that Loudoun County accepts what is referred to as landominiums. He said it is another form of ownership. They are not creating a fee simple lot they are drafting a plat and recording it and it can be part of the transfer of ownership but does not subdivide the property. He said it provides the flexibility for anybody through the legislative process to come up with a unique design that hopefully implements all of the community design elements in the Town Plan and subsequently come back and do an alternate subdivision plan. Ms. Fox asked Mr. Watkins if he has any problem with the 1' to 3' setbacks. Mr. Watkins said he personally does not because they would have addressed building compatibility with building placement during the legislative review. He said this was a little different than by -right where staff's hands are tied with the black and white that is in the ordinance. In this regard, Planning Commission and Council have already opined on building placement, pedestrian and vehicular circulation, building architecture has already been discussed. Ms. Fox asked then every application would then be scrutinized versus it being a flat if we did this with this application, everybody else would have that opportunity and have to come before him. Mr. Watkins confirmed that was correct. Council Member Steinberg said he trying to understand the difference it makes in terms of where the building sits in any given bay and how that affects the ability to transfer the property as a subdivided section. H said if a line is drawn around any particular section and say that this is this bay and we are going to sell it, it currently has these conditions in terms of the setbacks. He asked why a purchaser couldn't at some point and come back to Council and say ok now I own this bay and these are the original conditions and I am looking for a modification on the conditions. He asked why they have to alter the conditions of the B-3 in general. Mr. Watkins said because the request to alter does not exist. He shared his earlier slide that showed the separation. He said that if you know what your use is, that's what the tool of the by -right is is that you can read the ordinance and know what it is that you are entering into. They would have the predictability of knowing that if your building needs to be situated in a particular manner if it doesn't fit on the parcel of land then you have to find a different parcel of land whereas if you take a proffered rezoning application they 31 I Page COUNCIL MEETING September 24, 2019 are not forced to put the building in the center of the parcel and look at the body of the land and situate the building in such a manner to promote adequate vehicular circulation, enhanced pedestrian circulation and buildings that related to one another. He said in a by -right scenario, you can't ask for this. Mr. Watkins said that this modification would allow you to come after the fact and ask the Zoning Administrator can I modify the typical lot standards and if it is part of a proffer rezoning would allow that to happen. Mr. Steinberg said he would find it curious if the applicant was not aware of this when making the application in the first place so he finds it interesting at this juncture they are being asked to reconsider if it was not possible to have this considered with the application as opposed to now. Mr. Watkins said they could have but using the Village at Leesburg as an example where there are multiple buildings where one or two or all of them could have been lumped or separated. He said the same thing with the Shops at Russell Branch. The property owner could have lumped in these land bays and they apply those typical lot setbacks to it. Mr. Steinberg confirmed in this particular situation this does not change the shape of the bays. Mr. Watkins said that was correct. Mr. Steinberg asked how they arrived at the 50' height limit versus 45'. Mr. Watkins said that in the Euclidian zoning district has a height limitation and then sometimes there are parapet walls and chimneys that allow for increases in building height. He said sometimes the particular retailer might want to have a taller floor to height clearance. He said the typical may be 14' to 16' but maybe they want to do a taller eyebrow to the building. It would allow them a modest increase of only 5' to the building height. Mr. Watkins said that the B-3 district height limitation is 45' and this would just increase it from 45' to 50'. Mr. Steinberg confirmed that it is primarily a cosmetic approach as opposed to an increase in square footage. Mr. Watkins confirmed it does not allow for an increase in square footage. Council Member Thiel asked if the B-3 allows the applicant to sell or subdivide the four parcels. Then that would allow those sub -parcels not to be allowed to come back for rezoning applications or any code changes from the Town. Mr. Watkins said that they could still come back. He explained that the legislative approval, the concept plan applies to the property in total and until such time that the property owner comes back to amend those proffers, all the conditions will apply to the property regardless if it was subdivided into two lots, three lots or five lots. Mr. Thiel asked if they would be allowed to stagger the development and selling of the property by one or two lots. Mr. Watkins said for the Shops at Russell Branch there is no phasing requirement for one land bay versus the other so they could go down all at once or individually over a period of time. Mr. Thiel asked if the B-3 change any of the parking or architectural. Mr. Watkins said it does not. Vice Mayor Martinez said that text amendments have been done before in the past and from the time an application is done to the time they break ground and get moving the market changes. He said the classic one was with Oaklawn where they were doing a lot of office space and then the market crashed and there were a lot of economic issues going on that their current zoning wouldn't be able to accommodate what they wanted to do. Mr. Martinez said these types of 32 I Page COUNCIL MEETING September 24, 2019 things have happened before so it is not anything new. He said he looks at these text amendments and does not see any really big challenges. Mr. Martinez said he assumes Mr. Watkins didn't either so we should be ok with it but it does happen because the time from putting in an application to breaking ground to make things go that the market can change. Mayor Burk confirmed that the amount required for the buffering has not dramatically changed. Mr. Watkins said it has not changed. Mayor Burk confirmed it is the location of the building on the site. Mr. Watkins said it is the imaginary line that is not seen sometimes. He said that when you drive around you can't always see the property lines with the buffers but in this particular case it won't change the proffered Concept Plan layout. Mayor Burk confirmed if they left it, they would have to have the buffer around all four of the lots. Mr. Watkins said that was correct. Mayor Burk said this amendment keeps it in the original design but they don't have to have individual buffers of 25'. There were no citizens wishing to address this public hearing The public hearing was closed at 9:27 p.m. MOTION2019-183 On a motion by Vice Mayor Martinez, seconded by Council Member Fox, the following was proposed: ORDINANCE 2019-0-016 Zoning Ordinance Text Amendment for TLOA-2019-0006, Modifications for Density/Intensity and Dimensional Standards for the B-3 District Council Comment: Council Member Dunn said that he hopes that the applicant sees the willingness that Council is willing to make this happen for them. He said he is very disappointed in the fact that when they came to Council for the first application and requests were made to have better design standards at this project that it was refused. Mr. Dunn said that Council is showing willingness to be good partners and hopes that moving forward with other projects that they can do the same. The motion was approved by the following vote: Aye: Campbell, Dunn, Fox, Vice Mayor Martinez, Steinberg, Theil and Mayor Burk Nay: None Vote: 7-0 15. UNFINISHED BUSINESS a. None. 16. NEW BUSINESS 33 1 Page COUNCIL MEETING September 24, 2019 a. None. 17. COUNCIL DISCLOSURES AND COMMENTS / ADDITIONS TO FUTURE MEETINGS Council Member Thiel disclosed that he met with Mr. Brian Cullen who is an applicant of Virginia Village. Mr. Thiel also met with Mr. Larry Beerman who is the applicant for Westpark. He congratulated Parks & Recreation Director Rich Williams and the Parks and Rec department for winning the Best New Renovations and Additions from the Virginia Recreation and Park Society for the Greenway Park Playground Council Member Campbell disclosed that he met with Mr. Peter Kalaris in regard to Meadowbrook Farms and a phone call with Mr. Taylor Chess in regards to the B-3 amendment. Council Member Fox disclosed she had a text conversation with Mr. Cody Francis who is the engineer of Graydon Manor. Ms. Fox acknowledged Town staff for the beautiful and solemn memorial on 9-11. She attended the flag pole dedication at The Marshall House. 18. MAYOR DISCLOSURES AND COMMENTS / ADDITIONS TO FUTURE MEETINGS Thanked staff for a wonderful 9-11 ceremony. She said she was contacted by some local pilots and air stewards to have the Town consider being able to join the program next year. Mayor Burk attended the VML Legislative meeting in Richmond. Mayor Burk thanked the CEO of the George Marshall International Center Mr. Tom Greenspon for the flag pole dedication at The Marshall House. Mayor Burk attended the car show and thanked the Academies of Loudoun for inviting her to select and present the Mayor's Award to the car of her choice at the car show and thanked those who helped her select the winning car. She attended the Out of the Darkness Walk at Ida Lee and thanked the organizers. Mayor Burk said the Coalition of Loudoun Town's (COLT) held a debate between the three Catoctin candidates. She said she hopes that people will attend the one in Purcellville on October 3 and the Chair candidates at Ida Lee Park on October 9. Mayor Burk attended the Northern Virginia Mayors Meeting which is the TANV (Towns of Northern Virginia) meeting that was held in Middleburg. Before the meeting they were given a tour of the National Sporting Museum and Library located in Middleburg. She recommended a visit to all. At the meeting they discussed formulating a list of legislative issues that they share and bringing them back to the respective Council's for discussion and perhaps inclusion in each Town's legislative agendas to support each other. Mayor Burk attended the Carver Alumni Emancipation celebration and is a great opportunity to sit and talk to people who can tell you stories of Leesburg and Purcellville were in years past. Mayor Burk said that Ms. Amy Bobchek and 34 I Page COUNCIL MEETING September 24, 2019 Mr. Ara Bagdasarian held a benefit concert for non -profits. She said this year they did it in downtown Leesburg and it was a great event. She thanked all the musicians, volunteers and organizers. She reminded everyone that the Leesburg Executive Airport will be holding the Airshow the following weekend. 19. TOWN MANAGER COMMENTS a. None. 20. CLOSED SESSIONS a. None. 21. Adjournment On a motion by Vice Mayor Martinez, seconded by Council Member Thiel, the meeting was adjourned at 9:•35 p.m. Kelly Bu#k,r Town of Leesburg ATTEST: t7radeselt? Clerk of Council 2019 tcmin0924 35 I Page