HomeMy Public PortalAbout20180412AmendedPacket.pdfTable of Contents
000_000_20180412AmendedAgenda....................................................................................................................................................................................... 1050_010_20180322Minutes....................................................................................................................................................................................... 3100_010_1-20180412-CC-PACKET....................................................................................................................................................................................... 8 20180319_PC_AGENDA....................................................................................................................................................................................... 9 20180212 PC_MINUTES VARIANCE VARIANCE 1 VARIANCE 2 VARIANCE 3 VARIANCE 4 TEXT....................................................................................................................................................................................... 10 FIFTH AVE FIFTH AV 1 FIFTH AV 2 FINAL MPIC REPORT100_020_20180319 PC_MINUTES....................................................................................................................................................................................... 17110_010_2018 Agenda Request-Rebellion Restaurants LLC dba Salt Island Fish & Beer....................................................................................................................................................................................... 19110_020_2018 Agenda Request-Wine Festival-Friday April 27....................................................................................................................................................................................... 22110_030_2018 Agenda Request-Wine Festival-Saturday April 28....................................................................................................................................................................................... 25110_040_2018 Agenda Request-Wine Festival-Thursday April 26....................................................................................................................................................................................... 28120_010_410-013 3rd Amend Draft 5c.bwe-rrh Rev3 3.27.2018 (2)....................................................................................................................................................................................... 31120_020_Agenda Item - Apil 12, 2018 - FY2018 General Fund Budget Amendment - $47,293....................................................................................................................................................................................... 37120_030_Draft Dune Crossover Recommendation Council 4-12-18....................................................................................................................................................................................... 39140_010__Consent Order - final - scan....................................................................................................................................................................................... 47140_020__SALTY PELIKIN-31 MEDDIN....................................................................................................................................................................................... 51 SALTY....................................................................................................................................................................................... 52 SALTY2....................................................................................................................................................................................... 53 SALTY3....................................................................................................................................................................................... 54 SALTY4....................................................................................................................................................................................... 55 SALTY5....................................................................................................................................................................................... 56160_010_20180221DAMSBODminutes-final....................................................................................................................................................................................... 57
AMENDED AGENDA
REGULAR MEETING OF TYBEE ISLAND CITY COUNCIL
APRIL 12, 2018 7:00PM
Please silence all cell phones during Council Meetings
I. Consideration of Items for Consent Agenda 6:30PM
II. Executive Session
III. Opening Ceremonies
1 Call to Order
2 Invocation
3 Pledge of Allegiance
IV. Recognitions and Proclamations
V. Consideration of the approval of the minutes of the regular meetings of the Tybee island City Council
1 Minutes, City Council Meeting, March 22, 2018
VI. Consideration of Boards, Commissions and Committee Appointments
1 James McNaughton, Tybee Island Ethics Commission
VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest. Limit reports to 10 minutes.
1 Alan Robertson, Dune Crossover Priorities
VIII. Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times if 5 minutes.
1 Jack Boylston, Beach Bum Parade
2 Gustave Kreh, 5th Sixth Terrace: Excessive water bill
IX. Consideration of Approval of Consent Agenda
X. Public Hearings
1 First Reading, 2018-03, Sec 5-140, Minor subdivision plat approval procedure
2 Minutes, Planning Commission, March 19, 2018
XI. Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License
1 Alcohol License Request: Liquor/Beer/Wine/Sunday Sales (Formerly Macelwee’s): Rebellion
Restaurants, dba Salt Island Fish and Beer
2 Alcohol License Request: Special Event – Beer and Wine – Tybee Wine Festival: 10 Van
Horne/Tybee Post Theater, April 27, 2018
3 Alcohol License Request: Special Event – Beer, Wine and Liquor – Tybee Wine Festival: 30
Meddin Drive/Tybee Light House, April 28, 2018
4 Alcohol License Request: Special Event – Beer and Wine – Tybee Wine Festival: 1 Meddin
Circle/Tybee Lite Shrine Club, April 26, 2018
XII. Consideration of Bids, Contracts, Agreements and Expenditures
1 Third Amendment to Water Tower Attachment Option and Lease Agreement
2 To request the City Council approve a budget amendment within the fiscal year 2018 General
Fund budget to transfer $47,293 from the Ocean Rescue Division’s Budget to the Fire
Department Administration’s Budget
3 Approve a budget adjustment in the amount of $150,000 for the 19th Street Vehicular Crossover
Dune Project. Line item forthcoming.
XIII. Consideration of Ordinances, Resolutions 20180412AmendedPacket Page 1 of 58 20180410/jrl
XIV. Council, Officials and City Attorney Considerations and Comments
1 Bubba Hughes
i. Georgia Department of Natural Resources: Consent Order: Georgia’s Coastal
Marshlands Protection Act
ii. Building Alterations per Lease Agreement: Salty Pelican
iii. Consideration of Proposers for Marine Science Center Project & Committee Evaluations &
Determination of Final Rankings & Directions to staff to proceed with Contract
Negotiations
XV. City Manager’s Report
XVI. Minutes of Boards and Committees
1 DAMSBOD Minutes, February 22, 2018
XVII. Executive Session
1 Discuss litigation, personnel and real estate
XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session
XIX. Adjournment
*PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at
5:00PM prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City Hall and at www.cityoftybee.org.
THE VISION OF THE CITY OF TYBEE ISLAND
“is to make Tybee Island the premier beach community in which to live, work, and play.”
THE MISSION OF THE CITY OF TYBEE ISLAND
“is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural
and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.”
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City Council Minutes, March 22, 2018
Consideration of Items for Consent Agenda
Mayor Buelterman called the consent agenda to order at 6:30PM on March 8, 2018. Those
present were Julie Livingston, Monty Parks, John Branigin, Wanda Doyle, Barry Brown, and
Jackson Butler. Also attending were Bubba Hughes, City Attorney; George Shaw, Director,
Community Development; Angela Hudson, Finance Director; and Janet LeViner, Clerk of Council.
Dr. Gillen was excused as he was attending a conference.
Mayor pro tem Brown listed the following items on the consent agenda:
Minutes, City Council Meeting, March 8, 2018
Alcohol and Entertainment License Request: Beer/Wine/Sunday Sales. One Stop Bait
Shop (existing business license). 4 Old US Hwy 80
South-end Drainage Study, Phase 1. Budget line item: 322-4250-54-1410
Red Zone Water Supply Management Plan. Discussion: Mayor Buelterman
recommended adding language to the Resolution “The City of Tybee’s permit will
go from 916,000 gallons per day to 516,000 per day in 2025 and that is only if
the deep well does not work”. Mr. Hughes confirmed and will attach to the Resolution
as a footnote.
Mutual Aid Agreement – Savannah Police Department
Out of State Travel – Finance Director and Purchasing/Accounting Assistant to attend the
annual Government Finance Officers Association held in St Louis, Missouri, May 4 – 9,
2018. See attached for budget line items.
Modification for GEFA Project Number DW2016045: Drinking Water State Revolving Fund
Loan Agreement. Discussion: Mayor Buelterman asked Ms. Hudson if the City is
adding more money to the loan. Ms. Hudson responded no but extending the period
when the project will be completed.
Resolut ion, City of Ethics 2018
Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the
consent agenda were present.
Opening Ceremonies
Call to Order
Posting of the Colors, American Legion Post 154
Pledge of Allegiance
Invocation: Jan LeViner, Clerk
Mayor Buelterman asked Kathy Jackson to approach the podium to be recognized for eight
years of service to the Ethic Commission. Ms. Jackson thanked Mayor and Council.
Ava Thomas, President, Tybee Island Youth Council, approached Mayor and Council to
speak on the Sunday, Fun Day on April 22, 2018. The event will be held in Memorial Park.
Wanda Doyle announced April 22 – 28, 2018 is Georgia Cities Week and the City will be
conducting a food drive for canned fruit for the Rising TYde Food Pantry. The teams will be
TIPD/TIFD; YMCA/City Council; Water/Sewer; City Staff/Campground; and DPW. The winner will
receive a pizza party.
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Citizens to be Heard
Mallory Pearce approached Mayor and Council to speak on the unopened right-of-way at
5th Avenue. Mr. Pearce asked Mayor and Council to preserve the area. Mayor Buelterman
thanked Mr. Pearce.
Jan Will approached Mayor and Council to speak in favor of the Moratorium on Demolition
Permits of Historic Structures in the South-end Business Overlay District. Ms. Will
asked for the support of Mayor and Council in working toward protecting the historical properties
on the Island.
Karen Gilbert approached Mayor and Council to speak on the unopened right-of-way at 5th
Avenue. Ms. Gilbert stated she has the same concerns as Mr. Pearce regarding infringing upon
the nature trail and asked Mayor and Council work with the property owner to preserve the nature
trail.
Carie Efird approached Mayor and Council to speak in favor of the unopened right-of-way at
5th Avenue. Ms. Efird asked Mayor and Council to move forward with the recommendations set
forth by the Planning Commission to open a portion of the unopened 5th Avenue to allow access
to her property. She stated that the parcel in question is truly land locked and her goal is not to
infringe upon the trail and affect the area as little as possible. Ms. Efird’s hope is to have a shared
driveway with the front parcel in the coming months. Mayor Buelterman asked Mr. Shaw if there
is a way to provide access while at the same time preserving access to the trail. Mr. Shaw stated
the driveway is wide enough for both and some of the green space will be lost. He continued,
the Conservation Easement would have to be altered and the access easement built. Mr. Hughes
stated the Conversation Easement would have to be altered to allow the construction anywhere
within the 5th Avenue unopened right-of-way. This could be done and is complicated. Currently
there is a 12’ access easement on the western side of the existing building that faces Highway
80 and the Code requires, if you put a structure on a lot that is accessed, has to be 20’ wide.
Potentially the 5th Avenue right-of-way under discussion for improving and removing from the
Conservation Easement would have to be wide enough to accommodate at least one lot but may
not have a way to access both of them unless they impose an easement for the second lot on
eastern most lot. Mr. Hughes continued, there needs to be a survey and issues of drainage need
to be addressed. He recommended Mayor and Council have a plan that has the boundary line of
where the right-of-way is going to be that is still protected; what is available to be improved; and
drainage addressed. Mayor pro tem Brown asked Mr. Hughes, if a survey is done and the right-
of-way is there, should the City pay for the survey? Mr. Hughes stated in the past the requester
paid all expenses as related to unopened right-of-way. Mr. Butler stated, what is before Mayor
and Council is a vote on whether or not access is granted but not how it is done. This might be
done by conditional approving with all parties coming together and figuring out the “how”. Mr.
Hughes stated the City has a Conservation Easement in place and the ultimate plan for the
properties that are trying to be accessed could implicate this request. There may be zoning issues
as to what the plan is for the property as the zoning line divides the property. He recommended
a discussion be held as to the intent of Ms. Efird with the property and work together (1) to
provide access; (2) preserve as much of the Conservation Easement as possible; and (3) if there
are options in and of directions for access in addition to 5th Avenue or alternatively to 5th Avenue,
to review in its entirety. Mayor pro tem Brown asked if the survey should be done to show where
the Nature Trail begins and paid by the City. Mr. Hughes concurred. Reference was made to the
Georgia Department of Transportation right-of-way as to its location. Mr. Hughes stated the
Conservation Easement begins at the northern most end of 5th Avenue right-of-way. Mayor
Buelterman asked Mr. Shaw the recommendation of the Planning Commission. Mr. Shaw
responded they recommended approval of altering the Conservation Easement to create access.
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Mr. Branigin recommended the City do a survey, devise a plan on how the access can be granted
without affecting the Nature Trail, and then have a specific plan that can be moved to act on or
not. Ms. Doyle stated what is before Mayor and Council is to approve or not approve access to
the referenced property. Mayor Buelterman thanked Ms. Efird for her comments.
Sarah Jones Executive Director, Tybee Island Historical District approached Mayor and
Council to speak in favor of the Moratorium on Demolition Permits of Historic
Structures. Ms. Jones stated this is a very positive step that will allow the Development
Authority and the Historic Preservation Commission to take the time to consider a good way to
continue to preserve and maintain the feel of Main Street. Mayor Buelterman thanked Ms. Jones
for her comments.
Monty Parks made a motion to approve the consent agenda. Wanda Doyle seconded. Vote
was unanimous, 6-0.
Consideration of Bids, Contracts, Agreements and Expenditures
To request that the City Council approve the combined proposed monthly garbage and
recycling rate increases of 7.1% that will become effective April 1, 2018. Mayor
Buelterman confirmed with Ms. Hudson this increase would cover the administrative costs of the
City. Ms. Hudson stated no both the solid waste and water/sewer rates are to be increase yearly by
the CPI. Mayor Buelterman confirmed the 5% increase from Atlantic Waste is an increase in rates
and not an increase in services. Ms. Hudson confirmed, as it is an obligation of the contract. A
discussion ensued regarding the 5% increase from Atlantic Waste. Ms. Livingston stated she spoke
with Mr. Wall, Atlantic Waste, and the landfill costs for recycling have increased and they are passing
the fees to the City. Mike Cassotta, Atlantic Waste, approached Mayor and Council. He discussed the
increase in fees for processing recyclables as well as the landfill fees. Mr. Cassotta confirmed there
would be increased commercial service, twice a week, for the “season” which starts April 1st. There
is no increase in service for residential. Ms. Conway confirmed the cost for the increase in service for
commercial was not included in the original contract with Atlantic but was verbally agreed upon and
there was no charge. It is now included in the contract reflecting the increase. Mr. Parks stated
service has not been an issue and is in favor of the 7.1% increase. Ms. Doyle also confirmed the level
of service, as they are so personable and recommended approval. She then asked if the area of Old
Highway 80 is included with debris pickup. Mr. Cassotta will research. He then gave a brief history
of recycling and the decline thereof. Mr. Branigin stated the rates need to be adjusted so the billing
equals what the City is spending on trash service. Ms. Livingston recommended approval of the rate
increase. Wanda Doyle made a motion to approve the 5% increase from Atlantic Waste and a 2.1%
CPI increase. Monty Parks seconded. Discussion: Ms. Conway confirmed both water/sewer rate
increase and trash increase both start on the same date, April 1, 2018 bill. Mayor Buelterman
confirmed. Vote was unanimous to approve, 6-0.
Request to open portion of 5th Avenue, unopened right-of-way. Mayor Buelterman
asked Mr. Shaw the recommendation of the Planning Commission. Mr. Shaw responded they
recommended approval of altering the Conservation Easement to allow for an access and made
no other specifications. Mayor pro tem Brown asked if the City was going to pay for, referring to
the survey of the property. Mr. Shaw responded that would be the decision of Mayor and Council.
Ms. Doyle stated Mayor and Council could not deny access to the property. Wanda Doyle made
a motion to approve the request to open a portion of 5th Avenue unopened right-of-way on the
condition that staff works with the property owner with the survey with the least minimum effect
on the Sally Pearce Nature Trail and done in a timely manner. Barry Brown seconded.
Discussion: Mr. Parks wanted to go on record stating Mayor and Council are not addressing
full access to the other lot, that would only be access through 6th Avenue should the lots be
divided among different owners in the future. Ms. Doyle stated that is not in her motion and
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does not feel the need for Mayor and Council to do that at this point. Mr. Shaw confirmed with
Ms. Doyle, her motion is for the City to do the survey work. Ms. Doyle stated no, it is for the City
to work with the property owner with the survey and other issues that need to be done on the
property. Mr. Hughes recommended the City complete the survey the location of the
Highway 80 right-of-way and the 5th Avenue right-of-way. Ms. Doyle amended her
motion to include the language from Mr. Hughes. Mayor pro tem Brown accepted the amended
language. Vote was unanimous to approve, 6-0.
Consideration of Ordinances, Resolutions
Second Reading, 2018-02, Sec 3-090 – Schedule of Development Regulations (a) (2)
and Sec 9-050 – Technical Codes Adopted (C). Wanda Doyle made a motion to approve.
Julie Livingston seconded. Discussion: Mr. Hughes stated Ordinance 2018-02 actually
refers to two different sections of the Code and requested the minutes reflect same. Mayor
Buelterman asked if a separate motion is needed. Mr. Hughes responded no. Vote was
unanimous to approve, 6-0.
Council, Officials and City Attorney Considerations and Comments
Jackson Butler: Resolution: Moratorium on Demolition Permits of Historic Structures
in the South-end Business Overlay District. Mr. Butler stated this is the recommendation
of the Historic Preservation Commission that Mayor and Council approve a Moratorium on the
demolition of historic structures in what is known as the South-end Business Overlay District.
This is considered Tybee’s Main Street. This is a 180-day Moratorium on the demolition of any
historic building while the Historic Preservation Commission, Tybee Historic Society and the Main
Street program all work together to create guidelines for the future. Jackson Butler made a
motion to approve. Barry Brown seconded. Discussion: Ms. Livingston reiterated the
importance of this Moratorium. She commended Mr. Butler for his hard work regarding the
Moratorium. Mr. Parks confirmed this only refers to demolition. Mr. Butler confirmed. Mr. Hughes
stated this Resolution is solely limited to demolition permits and until Mayor and Council adopt
Standards, there are no restrictions on what can be done. Vote was unanimous to approve, 6-0.
Dr. Shaw arrived at the meeting.
George Shaw gave a brief Update on the Hazard Mitigation Grant. Mr. Shaw stated the
State of Georgia has reviewed the pre-application for all of the applications that were submitted
and asked to submit the full application for the remaining homes, 47, that submitted their
application to the City. The first packet that was submitted is lacking one document, which is on
the agenda for this evening. Once approved by Mayor and Council it will be sent to be included
in the submission to the Federal Government. Mayor Buelterman asked if this is inclusive of
everyone that turned in an application. Mr. Shaw responded, everyone that turned in a full
application would go forward.
Hazard Mitigation Grant – Maintenance Agreement. Mr. Hughes stated a paragraph has
been added where the City agrees to ensure the properties will comply will all local ordinances
and known deed restrictions. Wanda Doyle made a motion to approve. Julie Livingston
seconded. Vote was unanimous to approve, 6-0.
Wanda Doyle gave an Update the Tybee Island Ad Hoc Committee. Ms. Doyle reported
the Ad Hoc Committee is adding George Shaw, Assistant City Manager/Zoning Manager, to the
membership.
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Wanda Doyle: Recommendation from Public Safety Committee for staffing of new
firefighters and Ocean Rescue. Ms. Doyle stated the plan is to add three new and three part-
time firefighters, which adds $200,000 to the budget of the Tybee Island Fire Department. With
adding the additional staff, there will be a crossover of staff and Ocean Rescue will only have to
hire 35 staff, which cuts their budget by $85,000. Mayor Buelterman asked what the impact
would be on this fiscal year’s budget. Ms. Hudson stated none, as she will move from one budget
to the other and will submit a budget adjustment for Mayor and Councils approval.
Recommendation to move forward with budget adjustments.
Wanda Doyle stated the Beach Task Force recommends to City Council to move forward in
obtaining the SPLOST funds to continue our beach improvements including dune restoration,
landscaping, crossover maintenance and other improvements. Ms. Doyle stated it is the
recommendation of the Beach Task Force to move forward with building and re-building the
dunes. It is also recommended the crossovers are extended. When new crossovers are built,
the Beach Task Force would also like sand dunes built. This could be accomplished with sand
fencing. Mayor Buelterman asked Mr. Shaw to invite Joe Wilson to attend the April 22, 2018
council meeting for discussion. Ms. Doyle explained Mr. Robertson has developed a matrix for
future crossovers and dunes. It was agreed that he also attend the April 22, 20918 City Council
meeting. Mr. Shaw will coordinate their attendance.
Monty Parks gave a brief Update on the Code Review Committee. Mr. Parks stated Mayor
and Council have received the recommended revisions from the Code Review Committee. These
recommendations will be coming before Mayor and Council in the coming weeks.
Dr. Gillen gave a brief update on the American Shore and Beach Preservation Association
Conference he attended in Washington, D.C.
Julie Livingston made a motion to adjourn to executive session to discuss personnel and
litigation. Jackson Butler seconded. Vote was unanimous, 6-0.
Julie Livingston made a motion to return to regular session. Wanda Doyle seconded. Vote
was unanimous, 6-0.
Monty Parks made a motion to adjourn. John Branigin seconded. Vote was unanimous, 6-
0.
Meeting adjourned at 9:30PM.
______________________________
Janet R. LeViner, CMC
Clerk
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MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown, Mayor Pro Tem
John Branigin
Jackson Butler
Wanda Doyle
Julie Livingston
Monty Parks
CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CLERK OF COUNCIL
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
City Council Agenda Item Request
Agenda Item Requests must be submitted to the Clerk of Council by noon on Wednesday a week prior to
the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the
next scheduled agenda. There is a three minute limit for all visitors.
Council Meeting Date for Request: 04/12/2018
Item: Text Amendment
Explanation: To Sec. 5-140 Minor subdivision plat approval procedure. – Text changes.___________________
Paper Work: YES Attached
Audio/Video Presentation*
• If applicable, a copy of the presentation / report must be submitted with this agenda request.
• If applicable, audio / video presentations must be submitted to the IT department at City Hall at least
48 hours prior to the meeting.
• Request will be postponed if necessary information is not provided.
Submitted by: Lisa L. Schaaf
Phone / Email: lschaaf@cityoftybee.org
Date given to Clerk of Council: 04/3/2018
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(912) 786-4573 – FAX (912) 786-57378
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PLANNING COMMISSION CITY MANAGER
Demery Bishop Shawn Gillen
Ron Bossick
Marianne Bramble COMMUNITY DEVELOPMENT DIRECTOR
Tina Gann George Shaw
Charles Matlock
David McNaughton CITY ATTORNEY
Alan Robertson Edward M. Hughes
Planning Commission Meeting
AGENDA
March 19, 2018 – 7:00 p.m.
For City Council Meeting April 12, 2018 – 7:00 p.m.
A. Call to order:
B. Consideration of Minutes:
1. Minutes of February 12, 2018
C. Disclosures/Recusals:
D. Old Business:
E. New Business:
1. Variance: Sec. 3-100. – Beach, dune, or vegetation disturbance/crossover maintenance and
construction. –To build a retaining wall – 1 Shipwatch Lane – 4-0021-17-013 – Debra Chester
2. Text Amendment: Sec. 5-140 Minor subdivision plat approval procedure. –Text changes
3. Discuss the opening of Fifth Avenue.
F. Standing Agenda Item:
MPIC Update - Alan Robertson
Adjournment:
Lisa L. Schaaf
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PLANNING COMMISSION CITY MANAGER
Demery Bishop Shawn Gillen
Ron Bossick
Marianne Bramble ASSISTANT CITY MANAGER
Tina Gann George Shaw
Charles Matlock
David McNaughton CITY ATTORNEY
Alan Robertson Edward M. Hughes
Planning Commission Meeting
MINUTES
March 19, 2018
Commissioner Bishop called the March 19, 2018 Tybee Island Planning Commission meeting to order.
Commissioners present were Charles Matlock, David McNaughton, Ron Bossick, Marianne Bramble
and Alan Robertson. Tina Gann was not present.
Consideration of Minutes: Chair Bishop asked for consideration of the February 12, 2018 meeting
minutes. Commissioner Matlock made a motion to approve Vice Chair Bossick seconded the vote to
approve was four to approve, Commissioner Robertson did not vote since he did not attend the February
12th meeting.
Disclosures/Recusals: Chair Bishop asked if there were any disclosures or recusals. There was none.
Old Business: Chair Bishop asked if there was any old business. There was none.
New Business:
Variance: Sec. 3-100. –Beach, dune, or vegetation disturbance/crossover maintenance and
construction. –To build retaining wall – 1 Shipwatch Lane – 4-0021-17-013 –Debra Chester
Mr. Shaw approached the Planning Commission and stated the applicant’s property is located at the corner
of Polk and the Beach area and she is asking for a variance because the back of her house is at the toe of the
dune so any construction would be in the dune buffer. She would like to do some repairs from hurricane
Irma damage that washed out a portion of her house piers. She wants to put up a retaining wall to keep water
out of the house’s first floor as well as shore up the foundation footer under the porch. Staff recommends
approval for this variance. Commissioner Robertson asked how high the wall would be. Mr. Shaw stated
he believes it is around three feet high. Commissioner McNaughton asked Mr. Shaw under what zoning
variance standard does this meet. Mr. Shaw stated he thinks the hardship would be no way of protecting the
home without something like this. Commissioner Bossick stated he sees an eight-foot area coming from the
back wall of the home to the piers and then another twelve feet off that. Mr. Shaw stated it was his
understanding that the only new areas would be the wall and footer under the house and everything else was
there already, but he could be wrong. After looking at it more he does think the drawings need to be
revisited at the next meeting after some explanation. Commissioner Bossick stated he thinks a gutter
system would help with a lot of the water erosion problem. Commissioner McNaughton made a motion to
continue this item until the April 16th Planning Commission meeting, Commissioner Bossick seconded the
vote to continue was unanimous.
Text Amendment: Sec. 5-140 Minor subdivision plat approval procedure. –Text changes.
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Mr. Shaw approached the Planning Commission and stated the Sec. 5-151 already covers what provisions
are needed for approval of firewalls and the three foot of firewall through the roof does not need to be stated
so we have removed it. Commissioner Robertson asked what prompted the review. Mr. Shaw stated that
someone questioned why a house did not have the concrete wall running through the roofline, and when he
did his research, he realized there needed to be a change. Commissioner Bramble made a motion to
approve and Commissioner Robertson seconded, the vote to approve was unanimous.
Discuss the opening of Fifth Avenue:
Mr. Shaw approached the Planning Commission and stated the applicant owns the two lots behind the
former clinic at 602 Hwy 80 and there is an unopened right of way entrance on both properties. The one on
the Fifth Avenue side is the one they would like to have opened. There is an easement on the Sixth Avenue
side lot 231 that does not go through to the other lot 210. Fifth Avenue is also a conservation easement, is
owned by the City, and can be altered if needed. Mr. Shaw also stated that this is not an item that Planning
Commission is required to make a recommendation on, but City Council would like their input.
Commissioner Bossick asked if the two lots were zoned C2. Mr. Shaw stated yes both lots are C2
Chatham county records do not reflect that yet. Carrie Efird approached the Planning Commission and
stated she is the co-owner of both lots and they are C2. The intent for the two lots are to develop them for
her company Tybee Vacation rentals to move the house keeping offices, linin storage and laundry facility. It
is a passive commercial use not a retail facility and will only be accessed by her staff and vender deliveries.
There is an existing driveway that DOT put in on Fifth Avenue right of way that has been in use since it was
put in by the 603 Hwy 80 customers. Carrie Efird stated she is asking to extend that area of the right of
way towards the northeast corner of lot 210. She also stated that the Conservation trail is on the eastern side
of the Fifth Avenue right of way and what she wants is on the western side of the right of way, so she feels
it will not affect the conservation easement. Chair Bishop asked if this would be an ingress egress easement
or a type of agreement. Mr. Shaw stated his guess would be either an easement for lot 210 or a portion of an
opened right of way, and it would be public since it is on the Cities property. Commissioner Matlock asked
Ms. Efird which lot she would be developing. Ms. Efird stated it depends on what type of access she gets
and that they are focused on both lot 210 and 231. Commissioner Bossick asked Ms. Efird if all of her
parking would be on the property and not in the access easement. Ms. Efird stated yes we would not use the
right of way. Commissioner Robertson made a motion to recommend that City Council proceed with
amending the existing conservation easement to allow for access to the Fifth Avenue right of way, and was
seconded by Commissioner McNaughton the vote was four to one to approve with Commissioner
Bossick, Robertson, Bramble and McNaughton to approve and Commissioner Matlock was against.
Standing agenda item: MPIC update:
Commissioner Robertson approached the Planning Commission and stated how the MPIC has been
meeting and working to consolidate their studies to make the various documents easier to use from all the
reports. He stated the point of this is to make this more accessible and less complicated. He explained how
they were put in the excel page he gave each Commissioner. He also stated the other form he gave them is
an excerpt from the Coastal incentive grant that the City was awarded from the DNR, they gave the City
$25,000.00 and the City matched it with $27,000.00 to do a variety of things such as Master plan
implementation, water rate study and a City code update as it pertains to impervious surfaces reduced
density around king tide areas. Chair Bishop asked who would be doing the code amendments.
Commissioner Robertson stated he would like to propose that Planning Commission do this with outside
help also. Mr. Shaw stated that Commissioner Robertson means that this body could get involved in the
process with the consultant in the area of growth for the City.
Meeting adjourned 8:30pm
Lisa L. Schaaf
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12-2010
2010 Form Amendment
Market: Georgia
Cell Site Number: 410-013
Cell Site Name: Butler Avenue Water Tank
Fixed Asset Number: 10017258
THIRD AMENDMENT TO WATER TOWER ATTACHMENT OPTION AND LEASE
AGREEMENT
THIS THIRD AMENDMENT TO WATER TOWER ATTACHMENT OPTION AND
LEASE AGREEMENT (“Third Amendment”), dated as of the latter of the signature dates
below, is by and between The City of Tybee Island, having a mailing address of P.O. Box 2749,
Tybee Island, GA 31328 (“Landlord”) and New Cingular Wireless PCS, LLC, a Delaware
limited liability company, as successor in interest to BellSouth Personal Communications, Inc., a
Delaware corporation, d/b/a BellSouth Mobility DCS, having a mailing address of 575 Morosgo
Drive, Atlanta, GA 30324 (“Tenant”).
WHEREAS, Landlord and Tenant entered into a Water Tower Attachment Option and
Lease Agreement dated October 10, 1997, as amended by a certain First Amendment to Water
Tower Attachment Option and Lease Agreement dated December 12, 2005, as further amended
by a certain Second Amendment to Water Tower Attachment Option and Lease Agreement dated
May 27, 2014, whereby Landlord leased to Tenant certain Premises, therein described, that are a
portion of the Property located at 111 Butler Avenue, Tybee Island, GA 31328 ("Agreement");
and
WHEREAS, Landlord and Tenant desire to reflect that Tenant is authorized to add,
modify, and replace certain equipment on the Leased Area as listed below and set forth in
Schedule II-A, attached hereto and incorporated by reference; and
WHEREAS, Landlord and Tenant, in their mutual interest, wish to amend the Agreement
as set forth below accordingly.
NOW THEREFORE, in consideration of the foregoing and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Landlord and
Tenant agree as follows:
1. Equipment. Schedule II shall be deleted in its entirety and replaced with Schedule II-A
attached hereto and incorporated into the Agreement as if fully set out therein.
2. Rent. Effective upon the earlier of: (i) the start of construction, or
(ii) June 1, 2018, the monthly rent will be increased by Seven Hundred and Forty-Five Dollars
and Sixty Cents ($745.60) per month, with the new monthly rent continuing to be subject to all
renewal term rent increases set forth in the Agreement.
3. Other Terms and Conditions Remain. In the event of any inconsistencies between the
Agreement and this Third Amendment, the terms of this Third Amendment shall control. Except
as expressly set forth in this Third Amendment, the Agreement otherwise is unmodified and
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12-2010
2010 Form Amendment
remains in full force and effect. Each reference in the Agreement to itself shall be deemed also
to refer to this Third Amendment.
4. Capitalized Terms. All capitalized terms used but not defined herein shall have the same
meanings as defined in the Agreement.
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12-2010
2010 Form Amendment
IN WITNESS WHEREOF, the parties have caused their properly authorized representatives to
execute and seal this Third Amendment on the dates set forth below.
“LANDLORD”
Signed, sealed and delivered The City of Tybee Island
in the presence of:
__________________________ By: _______________________
Name: ____________________ Name: ____________________
Unofficial Witness Title: _
Date: Date: _
_______________________________
Name: _________________________
Notary Public
My Commission Expires: __________
[NOTARIAL SEAL]
“TENANT”
Signed, sealed and delivered New Cingular Wireless PCS, LLC,
in the presence of: a Delaware limited liability company
_______________________________ By: AT&T Mobility Corporation
Its: Manager
By: __________________________
Name: ____________________ Name: Michael Danbom
Unofficial Witness Title: Area Manager of Construction and Engineering
Date: _________________________
_______________________________
Name: _________________________
Notary Public
My Commission Expires: __________
[NOTARIAL SEAL]
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2010 Form Amendment
SCHEDULE II-A
(Page 1 of 3)
Tower Equipment to be located at the 155’ RAD.
(3) Kathrein 80010764 panel antennas
(6) Kathrein 80010865 panel antennas
(3) Commscope SBJAH4-1D65C-DL panel antennas
(3) Ericsson RRUS-11
(6) Ericsson RRUS-12
(3) Ericsson RRUS-A2 Modules
(6) Ericsson RRUS-32
(3) Ericsson B14 4478
(3) Raycap DC6-48-60-18-8F
(6) Raycap DC2-48-60-0-9E
(12) 1 5/8” Coax
(6) 7/8” Power Cables
(3) 3/8” Fiber Cables
(1) 3/8” RET Cable
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2010 Form Amendment
SCHEDULE II-A
(Page 2 of 3)
See attached exhibit comprised of 2 pages, dated 2-28-2018, prepared by Foresite Group.
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12-2010
2010 Form Amendment
SCHEDULE II-A
(Page 3 of 3)
See attached exhibit comprised of 2 pages, dated 2-28-2018, prepared by Foresite Group.
Notes:
1. THIS EXHIBIT MAY BE REPLACED BY A LAND SURVEY AND/OR CONSTRUCTION DRAWINGS OF THE PREMISES ONCE
RECEIVED BY TENANT.
2. ANY SETBACK OF THE PREMISES FROM THE PROPERTY’S BOUNDARIES SHALL BE THE DISTANCE REQUIRED BY THE
APPLICABLE GOVERNMENTAL AUTHORITIES.
3. WIDTH OF ACCESS ROAD SHALL BE THE WIDTH REQUIRED BY THE APPLICABLE GOVERNMENTAL AUTHORITIES,
INCLUDING POLICE AND FIRE DEPARTMENTS.
4. THE TYPE, NUMBER AND MOUNTING POSITIONS AND LOCATIONS OF ANTENNAS AND TRANSMISSION LINES ARE
ILLUSTRATIVE ONLY. ACTUAL TYPES, NUMBERS AND MOUNTING POSITIONS MAY VARY FROM WHAT IS SHOWN
ABOVE.
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Dune Crossover Recommendation For consideration of City Council at their meeting of April, 12, 2018 Estimated Costs Cost estimates are based on the costs of the most recent pedestrian crossover maintenance: 14 ½ Street and Gulick Street. 14 1/2 Street is approximately 330’ long. Gulick is approximately 550’ long. Total costs for the two crossovers, built of the best materials available (treated lumber for frame, Garapa wood for decking, all stainless hardware) are as follows: Materials $ 58,200 880 linear feet $66.14/LF Labor $ 32,600 1377 man‐hours $23.64/hour Equipment $ 29,500 Haul Waste $ 2,000 Atlantic Waste $122,300 $139/LF all‐in cost Recommendation: Fund the construction of the 19th Street vehicular crossover. Cost estimated at $140,000. The Shore Protection Committee permit for our Phase 1 project: Pier to 19th Street granted on March 30th, 2018. Upon approval of funding, the dune can be built before the May 1st beginning of Turtle Season, at which point no construction allowed on the beach until November 1st. Any work during this period will require obtaining special DNR permit. Develop an emergency plan to shore up our dunes in the case of storms, pending completion of our dune restoration. We are asking Guardian for an emergency plan following their installation of the 19th Street vehicular dune. We will seek DNR pre‐approval of the plan so we can implement within 2‐3 days of an impending storm. Upon completion of dune restoration at 18th Street, rebuild the current pedestrian crossover. Estimated will need to be raised (to accommodate 8 foot dune) and extended. Will need to extend approximately 40 feet. This crossover will no longer be ADA compliant. Estimated cost (at $140/LF) plus raising height = $10,000. 20180412AmendedPacketPage 39 of 5820180410/jrl
Upon completion of dune restoration at 16th Street improve and extend the current pedestrian crossover. Make 16th Street ADA compliant by moving the Mobi‐mat formerly at 18th Street. Use current crossover until dune restoration completed, at which time it will need to be raised and extended. Will need to remove approximately 90’ of existing crossover and extend another 120’ to reach past existing dune (“spongebob dune”) for a total of 120’. Estimated cost is 120’ @$140/LF = $16,800. Upon completion of dune restoration at 17th Street improve and extend the current pedestrian crossover. Will need to remove approximately 50’ of existing crossover from seat platform, rebuild and extend an additional 40’ for a total of 90’. Estimated cost @ $140/LF = $12,600. [NOTE: All cost estimates subject to change depending on DPW’s determination of new height of crossover and whether the entire crossover should be repaired (ie. Gulick).] • Direct the Beach Task Force to work with DPW and update their 2017 Dune Crossover Assessment. The Beach Task Force, with DPW and DNR input, can make a recommendation to Council for priority of crossover maintenance and where, in fact, crossovers may be eliminated. Several crossovers are being blocked by sand accretion, particular between 13th Street and 7th Streets. We should allow natural dune growth wherever feasible to strengthen our dune system. It may be prudent to reduce the number of pedestrian crossovers in the interest of strengthening our dune system • Direct the Beach Task Force to further develop the long‐range plan for dune restoration with cost estimates. Now that Phase 1 of the restoration has been permitted, we will begin detailing the engineering and put the work out to bid. Given the availability of Federal (Mitigation Grants), State ($10 million appropriated in the new budget), and County (SPLOST) funds, we should develop Phase 2 – Mid‐Island, Phase 3 – North Beach, and Phase 4 – Back River, to submit to the appropriate agencies for funding. 20180412AmendedPacketPage 40 of 5820180410/jrl
Street Type P/V Condition Critical Flood Dam SignLengthage Notes 1 Alley 3 None Public Beach Access – Direct boat access – Not a velocity zone Storm water outfall in CMPA jurisdiction. Same N Y N Delineates Shoreline from Marsh; Shore Protection Act (SPA) jurisdiction from Coastal Marshlands Protection Act (CMPA) jurisdiction; provides emergency beach access 2 Inlet None Storm water outfall provides drainage for Strand area (basically 14th‐18th streets) – not a velocity zone. Significant dune growth. N Y N Main access for DPW. Sand continues to block storm water drainage pipe – continuous clearing required. 3 Chatham P Good – need to extend N 208 Well established dunes; rebuilt 2012 $26,427.26 4 19th P/V Good – need to extend Consider leaving pedestrian crossover as is, once vehicular crossover is built. N N ? 154 South emergency vehicle access; movie shoots, out of main traffic. Rebuilt 2012 for $17,580.02. SPA Committee granted permit on March 30, 2018 good for 5 years. 5 18th P/V Emergency access but going against traffic when coming off beach, heavy traffic during season with parking issues at street end Will need to rebuild to raise about 6’ and extend about 40’. Need fencing on south side. Y Y ? 193 New pedestrian crossover; Mobi Mat; consider closing vehicle and moving emergency access to 14th Street. Rebuilt 2017 for $30,887.53. Seaward end lost in Hurricane Irma. SPA Committee granted permit on March 30, 2018 good for 5 years. 6 17th P Good ‐ heavily used during season. Will need to rebuild 50’ and extend 40’ = 90’ total. N N 101 Improve dunes with additional sand fence. SPA Committee granted permit on March 30, 2018 good for 5 years. Formatted TableFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: Centered20180412AmendedPacketPage 41 of 5820180410/jrl
Street Type P/V Condition Critical Flood Dam Length Notes 7 16th P FairGood ‐ heavily used during season; Pier access Need to extend 120’, add Mobi‐mat Y N N 123 Improve dunes with additional sand fence. Rebuilt 2009 SPA Committee granted permit on March 30, 2018 good for 5 years. 8 Marine SC P Good – heavily used during season Dunes growing on both sides NNN232Rebuilt this year $21,702.1998 15th P PoorGood‐ heavily used during season; good dune system Need to extend – estimate 60’ from top of walk + 90’ seaward = 150’ total extension N N N 180 Well established dunes 109 14 ½ Stst P Good – from parking lot in front of Hotel Tybee, good dune system Need fencing on south side. N N N 285 330 Well established dunes. Need to fix drainage and repave parking, straighten crossover. Rebuilt 2018 approx cost $45,900. 110 14th P PoorGood, need to extend terminal end seaward. Need to extend – estimate 120’ from top of walk + 140’ seaward = 260’ total extension. N N N? 242 Well established dunesConsider widening during “rotation” to make emergency access, close 18th vehicle; Considered widening but cost estimate prohibitive. Pput up fencing to repair storm damage. Dune build experiment. Formatted: Font color: RedFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: Font color: RedFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: Font color: RedFormatted: Font color: RedFormatted: CenteredFormatted: Strikethrough20180412AmendedPacketPage 42 of 5820180410/jrl
121 13th P Good‐ good dune system Good but dunes growing over walk. Need to extend – estimate 50’ walk + 90’ seaward = 140’ total extension. N N N 354 Rebuilt 2011 $26,595.44 Street Type P/V Condition Critical Flood Dam Length Notes 132 12th P Good‐ good dune system Good but dunes growing over walk ‐ estimate approx. 30’ sand on walk. Need to extend – estimate 70’ walk + 120’ seaward = 190’ total extension. N N N 445 Rebuilt 2014 $21,617.31 Street Type P/V Condition Critical Flood Dam Signage Notes P 11th Place P Private Need to extend P 11th Terrace P Private Need to extend 143 11th P Excellent‐ good dune systemBlocked by sand – estimate 30’ of sand on walk. Need to extend – estimate 120’ seaward. NNN462thickestThickestpart of dune system. Rebuilt 2014 $16,113.85. 154 10th P Excellent‐ good dune system Blocked by sand. N N N 472 thickestThickest part of dune system. Rebuit 2010 $46,440. Formatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: CenteredFormatted: CenteredFormatted: CenteredFormatted: Font color: RedFormatted: CenteredFormatted: Centered20180412AmendedPacketPage 43 of 5820180410/jrl
Need to extend – estimate 50’ walk + 120’ seaward = 170’ total extension 165 9th P Excellent‐ good dune system Good but dunes growing over. Need fencing south side. N N N 538 thickestThickest part of dune system, add dune fencing. Rebuilt 2015 $20,159.07g 176 8th P Good‐ good dune systemSignificantly blocked by sand – almost impassible. Need to raise and extend. NNN475Rebuilt 2013 $31,299.04187 7th P Good‐ good dune system Significantly blocked by sand. Need to rebuild fencing north side. N N N 422 Rebuilt 2015 $24,652.21 Street Type P/V Condition Critical Flood Dam Length Notes 198 6th P Good ‐ good dune system Good – dunes growing on either side. N N N 340 Rebuilt 2015 $18,728.57 2019 Center P/V Surface vehicle access; from Center to anchor at bend of Butler is nodenodal point of the beach ‐ most narrow beach, little accretion, no dunes Dunes growing quickly – site of emergency sand placement for Irma. Need pedestrian crossover? Recommend close to vehicles. Y Y Y N/A Central emergency vehicle access ; highest visitor density due to Short Term Rentals and higher density zoning C2(C2 (?) from Center to 14th, turtle nesting area is most productive from 12th ‐ Center, direct access to fire station and helipad in Memorial Park; add dune fencing. 3rd Street chosen as vehicular access. Formatted: Font color: RedFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: CenteredFormatted: SuperscriptFormatted: Font color: Red20180412AmendedPacketPage 44 of 5820180410/jrl
210 3rd P/V Surface vehicle access; No Pedestrian Crossover; little accretion, no dunes Need pedestrian crossover? Need dune for vehicles.Pedestrian Crossover: little accretion, no dunes, Y Y Y N/A Consider closing to vehicle, add pedestrian crossover, add dune fencing 3rd Street chosen as vehicular access.pedestrian crossover, add dune fencing 221 2nd P/V Surface vehicle access; No; No Pedestrian Crossover: little accretion, no dunes Dunes growing – site of emergency sand placement for Irma. Need pedestrian crossover? Y Y Y N/A Consider closing, add pedestrian crossover, add dune fencing. Location of dune build experiment. 3rd Street chosen as vehicular access. Street Type P/V Condition Critical Flood Dam Signage Notes Street Type P/V Condition Critical Flood Dam Length Notes 232 Eastgate P Good, mobimat Mobi Mat (ADA)Same . NNN288Rebuilt 2011 $18,459.97P Sea Shore P Private – good Need to extend 243 Gulick P/V Very poor – need to remove trestle – mobimat Mobi Mat (ADA) Excellent condition. No mobi‐mat. Y Y Y 440 550 North end emergency vehicle access; Rebuilt 2008 $55,900. Needs 85’ extension. Location of dune build experiment. Rebuilt March 2018 approx cost $76,500. Formatted: CenteredFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: Font color: RedFormatted: CenteredFormatted: CenteredFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: Font color: Auto20180412AmendedPacketPage 45 of 5820180410/jrl
254 NB Mid P Good Same. N N N 306 Parking lot access. Rebuilt 2013 $39,915.24. Gazebo has shingles missing. Shingles repaired. 265 NB North P Good Sand blocking walk. N N N 253 Parking lot access. Rebuilt 2012 $27,932.44. Needs deck boards 276 Polk P/V Surface level access – not a velocity zone Same. NY?N/ADPW farthest north access – water treatment and dump, Shoreline protection 287 Bay & Byers P Good – last public crossover, not a velocity zone Same. N Y N 336 Formatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: Font color: RedFormatted: CenteredFormatted: Font color: RedFormatted: Font color: AutoFormatted: CenteredFormatted: Font: (Default) +Body (Cambria), Fontcolor: AutoFormatted: Font color: RedFormatted: CenteredFormatted: Font: (Default) +Body (Cambria), 12 pt, NotBold, Font color: Auto20180412AmendedPacketPage 46 of 5820180410/jrl
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MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown, Mayor Pro Tem
John Branigin
Jackson Butler
Wanda Doyle
Julie Livingston
Monty Parks
CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CLERK OF COUNCIL
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
City Council Agenda Item Request
Agenda Item Requests must be submitted to the Clerk of Council by noon on Wednesday a week prior to
the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the
next scheduled agenda. There is a three minute limit for all visitors.
Council Meeting Date for Request: 04/12/2018
Item: Special Review
Explanation: To review Building Alteration per Lease agreement
Paper Work: YES Attached
Audio/Video Presentation*
• If applicable, a copy of the presentation / report must be submitted with this agenda request.
• If applicable, audio / video presentations must be submitted to the IT department at City Hall at least
48 hours prior to the meeting.
• Request will be postponed if necessary information is not provided.
Submitted by: Lisa L. Schaaf
Phone / Email: Lschaaf@cityoftybee.org
Date given to Clerk of Council: 04/05/2018
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org
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TIDA/MS BOD approved: 3/21/18 Page 1 of 2
TYBEE ISLAND DEVELOPMENT AUTHORITY / MAIN STREET
BOARD OF DIRECTORS MONTHLY MEETING
Meeting Minutes: February 21, 2018
Vision: To improve the quality of life for those that live, work, and visit Tybee Island and enhance the cultural
experience while preserving the community's barrier island heritage.
The Mission of the Tybee Island Development Authority / Main Street Program is to:
- facilitate efforts to revitalize, redevelop, and enhance that which improves the quality of life;
- create a sense of place and improve the quality of life for residents, business owners, and visitors using the Main
Street Four Point Approach;
- encourage quality economic growth and development while preserving Tybee Island's unique architectural and
community heritage;
- support and encourage the arts as a cultural endeavor and economic engine on the Island.
ATTENDANCE
(Present) Director: Sarah Bernzott, Marianne Bramble, Vicki Hammons,
Julie Livingston, Ted Lynch
Ex-Officio Director: Kelly Swope, Angela Caldwell
Program City Staff: Chantel Morton
Guest: Polly Cooper, Eldo Hartz, Valerie Hartz, George Shaw
(Via Phone) Director: Diane Kaufman
(Absent) Director: Steve Kellam
Ex-Officio Director: Melissa Memory
CALL TO ORDER
Ted called the meeting to order at 4:32pm. Chantel welcomed guests, Polly Cooper and Eldo Hartz and
his wife, Valerie.
GUEST PRESENTATIONS
Polly Cooper shared about her memories of growing up on Tybee Island and a few pictures that have
inspired her. She passed around tile murals that tell of Tybee’s history and its people. She and Joy Davis
created the series and debuted them at TS Chu’s Department Store during the Tour of Homes last May.
Polly would like to gift the tiles so they can be displayed at the Marine Science Center once it is built and
opened on the north end of the island. Directors discussed and expressed their appreciation for her
artwork and generous offer. Chantel confirmed she will connect Polly with the director of the Marine
Science Center. Directors confirmed that they support the concept Polly has presented for the Marine
Science Center.
Eldo Hartz shared about the legacy of the Carbo House, its history and his vision for its future. He hopes
that whoever purchases the Carbo House will continue to care for it and preserve its historic features and
its use as a boarding house or combine elements of retail use with a bed and breakfast use.
DEVELOPMENT AUTHORITY / MAIN STREET BOARD OF DIRECTORS MINUTES
Motion was made by Vicki, which was seconded by Julie, to approve the minutes of the Tybee Island
Development Authority / Main Street Board of Directors January 24, 2018 meeting minutes. Motion
carried.
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TIDA/MS BOD approved: 3/21/18 Page 2 of 2
COMMITTEE REPORTS
Design
Vicki confirmed that with historic preservation was identified as one of the top priorities during the
strategic planning retreat on February 13. Therefore, work to revise and finalize design guidelines for the
South End Business Overlay District in partnership with the Preservation Commission and a consultant will
be a focus for the board and design committee over the next few months.
Vicki confirmed that a design committee meeting was held to review the improvements presented for the
Park of Seven Flags area of Butler and Tybrisa and Inlet. The city manager was at the meeting and was
receptive to the suggestions directors had made at the last meeting. Other suggestions that were
discussed included: showcasing the monument in a more effective location, installing a display
representative of Tybee that highlights the park is at the end of Highway 80, redesigning landscaping
details (trees, shrubbery) as appropriate with assistance from a certified arborist and master gardeners,
and incorporating a three-way stop for better vehicular flow and pedestrian safety. Motion was made by
Vicki, which was seconded by Julie to endorse that the city proceed with the proposed renderings and
concepts provided by the ODD Design Studio for the Park of Seven Flags area improvements with
suggested improvements and to have public input with assistance from the Program. Motion carried.
Promotions
Sarah presented an idea Diane, Kelly and she have discussed about having Movies in the Park be one
evening instead of three evenings during the summer. Directors discussed and confirmed that there will
be three Movies in the Park showings this summer as was previously voted upon. Discussion ensued
regarding aspects of Movies in the Park such as it being a unique experience for the community and
activities to incorporate this year. Chantel confirmed that ideas about making changes for next year
should be presented and discussed at a promotions committee meeting. Sarah reviewed the movies
Kelly suggested based on themes. Motion was made by Vicki, which was seconded by Julie, to have an
ocean theme for this summer’s Movies in the Park by showing Free Willy, Dolphin Tale, and Lilo and
Stitch. Angela suggested that Lilo and Stitch be shown in August and that a luau activity be incorporated.
Motion carried.
Sarah presented ideas that Kelly and she have discussed for business inclusion at Community Day this
year. Directors confirmed that businesses will not be selling products, but will be providing information
about their business.
Sarah confirmed that the sponsorship form will be updated to incorporate the program’s existing
donation form, movies in the park sponsorship form and HPC sponsorship information. This will be
discussed more at the next promotions committee meeting, which she will work with Chantel to arrange.
ADJOURN
The meeting adjourned at 5:50pm.
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