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Home My Public Portal About09-18-2017 Village Board Minutes applea `O/a/ /7 VILLAGE OF PLAINFIELD MEETING MINUTES SEPTEMBER 18, 2017 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.LAMB, C.LARSON, L.NEWTON, E.O'ROURKE, B.WOJOWSKI, AND M.BONUCHI. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; R.KACZANKO, IT DIRECTOR; K.GOSKA, BUILDING OFFICIAL; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the Pledge of Allegiance. There were approximately 300 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins welcomed everyone and asked that everyone silence their cell phones. TRUSTEES COMMENTS Trustee Lamb: • Encouraged everyone to attend the meeting in October when the Audit is presented. • Encouraged everyone to take a look at the Village's Strategic Plan that is online. Trustee O'Rourke stated he knows the last time it was brought up that it was decided that it wasn't necessary to have a formal process for adding items to the Agenda, but since there are new Trustees he wanted to see how they felt. Trustee Wojowski: • Stated that he was starting to swing Trustee O'Rourke's way. • Welcomed everyone. Trustee Larson: • Stated that in regards to Trustee O'Rourke's question that she would be in favor of having a workshop to discuss. • Thanked everyone for coming to the meeting and encouraged everyone to move forward with kindness. Trustee Newton thanked Brian Murphy, Allen Persons, and Dave Countryman for helping a resident restore his cable TV service over the weekend. Trustee O'Rouke asked since there were two others that agreed with him, will the topic of a formal policy be on a workshop agenda. Administrator Murphy reminded everyone that there is a policy that was stated by the Mayor for Trustees to get an item on the Agenda, put the request in writing for the Mayor's consideration. If the Board wants the topic on the agenda, he will place it on a future agenda. Village of Plainfield Meeting Minutes—September 18, 2017 Page 2 PUBLIC COMMENTS (3-5 minutes) There were 30 public comments made supporting the Plainfield Community Center, and 3 comments that expressed concern regarding potential negative impact. There were 6 public comments expressing concern regarding negative impact for the Bott Recreation Center and 3 public comments supporting the special use for the Bott Recreation Center. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee O'Rourke moved to amend the Agenda to remove items d, e, f, and g from the Consent Agenda and to vote on them after item #5. Second by Trustee Lamb. Vote by roll call. Lamb, yes; Larson,yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to approve the Amended Agenda. Second by Trustee Newton. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Lamb moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on August 21, 2017. b) Bills Paid and Bills Payable Reports for September 18, 2017. c) Cash& Investments, Revenue, and Expenditure Reports for August, 2017. Second by Trustee Newton. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 3) PLAINFIELD COMMUNITY CENTER(PC CASE #1764-060217.SU) Trustee Larson moved to reconsider the Plainfield Community Center. Second by Trustee Lamb. Vote by roll call. Lamb,yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, no; Bonuchi,no. 4 yes, 2 no. Motion carried. Trustee Larson moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of a special use to permit religious assembly at the property known as 23616 W. Main St., subject to the stipulations noted in the staff report and the following stipulations as stated by Trustee Larson: 1) The parking restrictions are outlined in a separate ordinance; 2) 6' wood or vinyl fence to be installed on the north and east boundaries prior to permit being issued; 3) A traffic calming committee is created; and 4) Dissolution of the DBA Plainfield Community Center and use Islamic Foundation of the Southwest Suburbs. Second by Trustee Lamb. Trustee Newton expressed concern regarding the dissolution of the DBA. Vote by roll call. Lamb,yes; Larson, yes; Newton, no; O'Rourke, yes; Wojowski, no; Bonuchi, no; Collins, yes. 4 yes, 3 no. Motion carried. Village of Plainfield Meeting Minutes—September 18,2017 Page 3 4) BOTT PARK RECREATION CENTER(PC CASE #1765-071217.SU.SPR.FP) Trustee Lamb moved to remove the item from the table. Second by Trustee Bonuchi. Vote by roll call. Lamb, yes; Larson,yes; Newton, yes; O'Rourke, yes; Wojowski, no; Bonuchi, yes. 5 yes, 1 no. Motion carried. Trustee Lamb moved to adopt Ordinance No. 3320, granting approval of a special use for the use of a recreation facility at 24550 W. Renwick Road, Gregory B. Bott Park. Second by Trustee Newton. Jon Proulx stated that the annexation agreement identifies the Recreation Center and that the Board will approve a Special use. Mr. Proulx also stated that a traffic study by KLOA has been completed and indicates that the recreation center use will have minimal impact to the level of service on Renwick Road with the internal, outbound stacking at the main egress being impacted the most. The study did find that there is inadequate facilities on Renwick as it exists currently and a right turn lane into the main entrance is warranted in its present state. Mr. Carlo Capalbo, Executive Director of the Plainfield Park District, pointed out that the building itself is designed to be a"net zero energy"building with the intent to apply for a grant, and reviewed the specifications for the grant to help fund the energy efficiency components of the building. Mr. Capalbo also pointed out that the coloring is not final. Trustee Larson indicated that she does not like the aesthetics. Vote by roll call. Lamb,yes; Larson, no;Newton, yes; O'Rourke, yes; Wojowski,no; Bonuchi, yes. 4 yes, 2 no. Motion carried. Trustee Lamb moved to approve the site plan review for the Plainfield Park District recreation center at Gregory B. Bott Park, located at 24550 W. Renwick Road, subject to the stipulations noted in the staff report. Second by Trustee Newton. Vote by roll call. Lamb, yes; Larson, no; Newton, yes; O'Rourke, no; Wojowski, no; Bonuchi,yes; Collins,yes. 4 yes, 3 no. Motion carried. 5) PACE PARK'N' RIDE (PC CASE #1770-082817.SPR) Trustee Bonuchi moved to approve the site plan review for the PACE Park 'n' Ride facility located generally east of Van Dyke Road and south of 143rd Street, subject to the stipulations noted in the staff report. Second by Trustee Lamb. Vote by roll call. Lamb, yes; Larson, yes;Newton, yes; O'Rourke,yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Items Removed from the Consent Agenda: d) Trustee Newton moved to adopt a Resolution Relating to Participation by Elected Officials in the Illinois Municipal Retirement Fund. Second by Trustee Lamb. Vote by roll call. Lamb, yes; Larson, no;Newton, no; O'Rourke, no; Wojowski, no; Bonuchi, no. 1 yes, 5 no. Motion failed. e) Trustee Newton moved to adopt Ordinance No. 3321, relating to text amendments to the Village of Plainfield Liquor Code pertaining to the Class"K" License Classification and Notices/Signage. Second by Trustee Bonuchi. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke,yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—September 18,2017 Page 4 f) Trustee Bonuchi moved to authorize payment in the amount of$10,000.00 to the HEART Organization for the Deferred Prosecution Program. Second by Trustee Lamb. Vote by roll call. Lamb, yes; Larson,yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. g) Trustee O'Rourke moved to release of Ohio Farmers Insurance Company Bond No. BND- 0027849, securing public improvements for the Villas at Fox Run, as these improvements have been completed. Second by Trustee Lamb. Vote by roll call. Lamb,yes; Larson,yes; Newton, yes; O'Rourke,yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT Trustee Lamb moved to authorize the Village President to accept the proposal from Tyler Technologies for the implementation of Tyler Cashiering for the cost of$18,080.00 plus travel expenses not to exceed $2,000.00. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski,yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to authorize the payment of$75,852.00 to NEW World ERP for annual software maintenance. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; Larson, yes; Newton,yes; O'Rourke,yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT Trustee Lamb moved to authorize payment of$7,000.00 to the National Alliance of Preservation Commissions (NAPC) for a fully reimbursable, grant-funded regional historic preservation training workshop hosted by the Village of Plainfield. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; Larson,yes;Newton, yes; O'Rourke, yes; Wojowski,yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. BUILDING DEPARTMENT REPORT Mr. Ken Goska presented the Building Department and Code Enforcement Report for August, 2017. PUBLIC WORKS REPORT Trustee O'Rourke moved to adopt Resolution No. 1744, a Resolution for improvement by Municipality under the Illinois Highway Code for the 2017 MFT Street Improvement Program. Second by Trustee Larson. Vote by roll call. Lamb,yes; Larson, yes; Newton,yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee O'Rourke moved to authorize the Village President to award the 2017 MFT Street Improvement Project to PT Ferro Construction Company,the lowest bidder, in the amount of $1,170,606.08. Second by Trustee Lamb. Vote by roll call. Lamb,yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi,yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—September 18,2017 Page 5 Trustee Lamb moved to authorize the Village President to award the 2017 Concrete Curb and Sidewalk Program to Strada Construction, the low bidder, in the amount of$74,800.30. Second by Trustee Bonuchi. Vote by roll call. Lamb, yes; Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Larson moved to extend the two (2) police motorcycle lease agreements for two (2) years through Woodstock Harley-Davidson for the total amount of$5,800.00 per year. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; Larson, no; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes. 5 yes, 1 no. Motion carried. Chief Konopek presented the 2016 Special Events Report and the Operations Report for August, 2017. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Lamb moved to adjourn. Second by Trustee Newton. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 10:20 p.m. // idsieZ) Michelle Gibas, Village Clerk