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19800409CCMeeting1 33 Tybee Island, Georgia April 9, 1980 The regular monthly meeting of the Tybee Island City Council was held at 3:30 p.m. on Wednesday, April 9, 1980. Mayor Counihan presided and the following members of Council were present: William C. Fleetwood, Jack Owen, Edward Jung, Karen Losey, Jerome Bettencourt, and Nick C. Alexander. City Attorney Lance Smith was also present. Varying slightly from the normal procedure, Mayor Counihan opened the meeting with the reading of a Resolution of Respect for Reverend J. Sullivan Bond. The Resolution read as follows: WHEREAS, ON THE NINTH DAY OF MARCH, 1980, DEATH BROUGHT TO A CLOSE THE ACTIVE LIFE OF THE REVEREND J. SULLIVAN BOND; AND WHEREAS J. SULLIVAN BOND HAS, THROUGH HIS FORESIGHT AND CHRISTIAN CONCERN FOR THIS COMMUNITY, EARNED THE AFFECTION OF THE PEOPLE OF TYBEE ISLAND, GEORGIA; AND WHEREAS THE STATURE HE ATTAINED AS A MINISTER AND SERVANT OF GOD IN THIS COMMUNITY, AND IN OTHER COMMUNITIES IN WHICH HE SERVED, INCLUDING SUCH HISTORIC PARISHES AS CHRIST CHURCH FREDERICA ON ST. SIMONS ISLAND, GEORGIA, WAS RECOGNISED DURING HIS LIFETIME; AND WHEREAS, HIS EXEMPLARY LIFE AND MONUMENTAL ACHIEVEMENTS IN PUBLIC LIFE AND HIS DEVOTION TO HIS BELOVED FAMILY, WERE NOTED AS AN INSPIRATION TO HIS FELLOW CITIZENS; NOW BE IT RESOLVED, THAT THE MAYOR AND COUNCIL OF THE CITY OF TYBEE ISLAND, GEORGIA, DOES, BY THIS RESOLUTION AND PUBLIC RECORD, RECOGNIZE THE PROFOUND INFLUENCE OF J. SULLIVAN BOND UPON THE DEVELOPMENT OF TYBEE ISLAND, GEORGIA, RECOGNIZING FURTHER THAT HIS DEATH IS A DISTINCT LOSS TO THE CITY IN WHICH HE WORKED AND WON DEEP RESPECT AND AFFECTION. BE IT FURTHER RESOLVED THAT THIS RESOLUTION BE SPREAD UPON THE MINUTES OF THE COUNCIL AND A COPY THERE- OF BE PRESENTED TO HIS WIFE, MRS. SARAH PIERPONT BOND, IN RECOGNITION OF REVEREND BOND'S RESPECTED PLACE IN THIS COMMUNITY. Councilman Fleetwood then moved the adoption of the resolution, Councilman Owen seconded and it was passed unanimously. Mayor Counihan then called on any visitors who wished to speak before Council; there were none and the meeting was opened for business legally presented. 1 1 1 34 The minutes of the meeting of March 12, 1980 were approved as written. The following Communications were read: (1) a letter from Congressman Ginn dated April 1, 1980 concerning the possibility of a general meeting on beach erosion control, (2) three letters from Dr. Delmar Dunn of the Institute of Government, University of Georgia, in Athens commending the following city employees for successful completion of 100 hours of study toward a certification in municipal clerks and finance officers courses: Mrs. Phyllis L. Cary, Mrs. Barbara G. Pelli and Mrs. Rowena B. Fripp, and (3) a telegram from the Mayor and Council to the Department of Energy requesting that the bann on weekend boating not be adopted. Councilman Alexander then made the following report for the Public Works Committee: Mr. Jack Barfield, low bidder for the drainage project in the 17th Street area is due to begin work on or about April 21, 1980. The project is scheduled for completion within thirty days. He also reported that Mr. Kole of Builderama has again offered the city litter barrels for use on the beach and these are gratefully accepted. The following bills were approved for payment: for General Government - $1652.97, Sewer Department - $6,577.10, Water Department - $1,859.13, Parking Meter Department - $247.53, Police Department - $1702.19, Fire Department - $181.56, Sanitation Department - $691.26, Public Works - $5,985.25, Ceramics - $24.35, Recreation Department - $127.64 (Mr. Bettencourt, Recreation Chairman, asked for a delay in approving his department's expenditures so that he could check them more carefully; he approved them prior to the end of the meeting.) 35 In addition, other expenses in the amouiit of $488.39 were approved, and capital expenditures in the amount of $3,073.05. Mayor Counihan then recognized Mr. Robert Ratchford, who came in too late to appear during the beginning of the meeting. Mr. Ratchford came to ask Council to amend his petition for a map mendment from a request for R -T to a request for a PUD (Planned Unit Development). He was told that this petition will be heard at the next regular council meeting. Mayor Counihan then stated that the first item on today's agenda had been the resolution honoring Reverend Bond, which he had read and presented to Mrs. Bond at the beginning of the meeting. He spoke a few words concerning his personal sorrow at Reverend Bond's death and called for a moment of silent prayer for the family. The Second Reading of the retirement ordinance was postponed so that the finance committee and the city attorney can study an alternate retirement program recommended by Councilman Fleetwood, Chairman of the Finance /General Government Committee. A contract for a master plan for Memorial Park, needed under the provisions of the recreation grant, was explained by Councilman Bettencourt. Mr. Bettencourt then moved that the contract, in the amount of $4,350.00, be accepted. There was no second; therefore the motion died. Councilman Fleetwood then offered for Council's consideration a contract in the amount of $32,605.00 for adding 178 spaces to the North Beach parking lot. He stated that the same contract in 1978 totalled $28,648.92, but that inflation has caused this rise in cost. He stated that he believes that Porter Contracting Company has held 35 the price as low as possible, but tha the new contract was needed as the time had run out on the proposal from 1979, which had been accepted by Council. After discussion, Councilman Fleetwood moved acceptance of the contract, Councilman Jung seconded and the vote was unanimously in favor. Councilman Fleetwood explained the proposed budget for FY 81, stating that each member of Council had been consulted about his department, and that changes can be made by Council during the year if the necessity arises. Mr. Jung moved acceptance of the budget, Councilman Owen seconded and the vote was unanimously in favor of adoption. Councilman Bettencourt then stated that he has a pro - posal for a study and grant application for a library annex. The architect's proposal totals $4500.00 and would include preliminary drawings and data necessary for the grant application. Councilman Fleetwood stated that the city cannot afford to build a library at present, even with the help of a state grant. After some more dis- cussion, Mayor Counihan accepted Councilman Bettencourt's report as information and no vote was taken. Mayor Counihan then welcomed Councilwoman Karen Losey back to Council, congratulating her on her recovery. There being no further business, the meeting was ad- journed. CLERK OF COI C L Ll") 1 1 CITY OF TYBEE ISLAND GENERAL FUND FISCAL YEAR BUDGET 5/1/1980 - 4/30/1981 1 1 1 CITY OF TYBEE ISLAND GENERAL FUND ANTICIPATED REVENUE Real Estate Taxes Business Licenses Beverage Taxes Police Court Fines Parking Meter 6 Lot Collections Parking Violations Building Permit Fees Other Income State Grants: Based on Pop..0 Mileage Public Safety Complex Ball Diamond Lights 5 Park Improvements Public Utilities North Beach Parking Collections Grants- Lifeguards Penalty & Interest Delinquent Tax Truck Decals Proceeds North Beach Stand Intangible Taxes Ad Valorum-Auto Tags Personal Property Taxes Sale of City Equipment Insurance Premium Taxes Savings Account Interest Larn,tL1 .f Refuse Income i era-:,_.. Supply Receipts Commission on Public Pi,; :.e:. P line Cash Bonds Copier ;ncome Lot Cleaning Income Accident Report Fees Revocation Driver License Fees Hotel Motel Tax Bar Cards Real Estate Transfer Tax Umpire 6 Jersey Donations Personal Parking Decal Sales Georgia State Sales Tax Rebate $270,000. 47,000. 57,000. 12,000. 70,000. 25,000. 4,500. 580. 11,500. 51,003. 49,618. 45,000. 14,000. 12,000. 3,000. 4,200. 1,005. 3,50C. ]?,009. 2S,;)00. zoo. .. 0 L'. 100. 1E;0. =15,000. 20. _,000. 1,500. 600. 1_5,261. Total Anticipate,: R, :,venues 914,007. 1 1 CITY OF TYBEE ISLAND GENERAL FUND ANTICIPATED APPROPRIATIONS GENERAL GOVERNMENT Mayor, Council Fees Office Salaries Legal & Audit Office Supplies Electricity Insurance it 1ve1 Allowance (cal.) LLritertain Gov't. Officials 'l'elepnone Heating '.it:1Cr• Rental & Supply Dues - Municipal Association Maid Service Authorized Committee Expense Community Christmas Expense:.- :est Control Notices ^.7 ion Expenses .:arshall Sa_ar•v'Ca:• : xpens• . - .Y..1 S1..... Ex '!-ns _ 71'S: City D..ii r;T.e:.T e:...: rs : City .:a11 Bldg., , 4,200. 40,074. 8,200. 7,500. 3,600. 3,1 +00. 250. 425. 1,800. 900. 4,000. 2,600. 450. 1,323. 3,000. 2,800. 720. 200. �0. • . i!l ! . 1.0U. 2E.0. 1,330. Total A :1tic_patej Gent' Covet 10c,592. 1 POLICE DEPARTMENT Salaries, Uniformed Police Jailer, Dispatchers, Records Clk. Beach Patrol Recorder, of Court Cleaning Uniforms, P. 0. Benefit Electricity -Ft. Screven Jail Auto Expense Uniforms, Accessories Jail Expenses Insurance Other Office Supplies Telephone Heating ?adio System Authorized Trip Expenses Police Signs 1-1t_ximeter Supplies :ice School Expenses Investigative Expense :iist Aid Expense Police Small Equipment 89,950. 54,946. 6,000. 6,000. 750. 2,400. 24,000. 2,000. 5,000. 4,800. 1,000. 1,200. 360. 500. 1,500. 650. :50. 500. 650. sr. 500. Total Police Dept. Anticipated Expenses 1 1 1 DEPT. PUBLIC WORKS Travel 1,750. Labor 90,680. Truck Expense 15,000. Electricity 2,050. Street Lights 20,100. Maintanence to City Bldgs., 2,000. Street Maintenance 3,000. Inspector Fees 3,600. Insurance 7,600. Other 800. Operating Supplies 2,200. Telephone 350. Heating 700. Signs- Various 1,500. Repairs to shop equipment 300. Beach railings /Benches :1,000. 3fice supplies 50. !-1c.wer repairs 500. Cc sultant fees -Reed 5,200. Total Dept. Public Works Anticipated Expenses 158,280. SANITATION DEPARTMENT Labor. 4 7 Truck Expense 15,000. Insurance l Other 100. -lave: Expenses :.laintenance /Operatir:g Total Sanitation Anticipated Exp. 85, 0 . -4- 1 1 1 PARKING METER DEPARTMENT Salaries Truck expense Maintenance Uniforms Telephone Insurance Operating supplies Office supplies - postage 35,000. 1,100. 950. 150. 400. 1,200. 10. 1,600. Total Parking Meter Anticii,ated Exp. 40,410. -•.tom T i �.' art i, i. l� 1 :ruck Expense . ?'_ c ity .1nce • , J t 500. 900. 00. MUSEUM Insurance Subsidy 60. 6,000. Total Museum Anticipated Expense 6,060. PARKS, RECREATION, LIFEGUARDS Memorial Park Community House J . C . Park Library Ceramics Seminar Ceramic Supplies Recreation- Various Director & Helpers Rec. Bldg. #1 -J. C. Clubhouse Rec. Bldg. #2- Ceramics Dif'ctcr Car expense Insurance Summer Dept. Director- Brown Lifeguard salaries Lifeguard supplies Referee & Umpire ees! jersey_ First f_L. supplies Tar r.. , Rec. Gua2 ...] ...tiL_... !C: ed L. . -6- 1 550. 500. 100 -. 3,544. 200.. 1,900. 2,000. 10,736. 50. 2,200. 500. 400. 3,300. 11,000. 1,302. 30;D. 1 1 OTHER EXPENSES Interest - Various Accounts 1,500. Social Security 25,204. Employee Life Insurance 2,600. City Contribution to Hosp. /Dental 16,074. Signs 500. M.R.S. Contribution 600. Adm. Expense -Soc. Sec. Reports 65. Unemployment- Reimburseable 3,000. Chamber Commerce - Contributions 2,000. Unmetered Bldg. Water Sewer Exp. 6,000. Engineer Fees - Landfill 2,000. Contributions 1,000. Rest Room Expense - Supplies 660. Engineer Service- Various 500. Contingencies & Prev. Yr. Obligations 19,714. Complex - Electric & Phone 4,600. Complex- Custodian for Rest Rooms 6,500. Total Other Anticipated Exp. 95,845. -7- 1 CAPITAL OUTLAY Widen & Pave Second Avenue North End Parking for 1980 Police Equipment: 3 Cars 4 Portable Radios 9 Revolvers 4 Pagers 2 Rotary Car Lights 1 Car Radio 25,000. 58,000. 19,500. 3,256. 1,377. 796. 708. 1,615. Complex Furnishings Vacuum 230. Intoximeter 6,000. IBM Selective Typewriter 693. TV Observation Cameras 2,450. TC5110GCIC /NCIC Computer 7,200. Fire Dept. Equipment Slide Projector, Tape Player, 16 Training Programs Coats, Pants, Helmets 1,500. 2,237. Fire Dept. Classroom 3,200. Parking Meter Equipment 200. Dune Walk (1) 4,000. Dept. Public Works Dump Truck Two & half Ton Pickup Half Ton Tractor and Rake Mowers (2) Hand Tools 10,000. 8,000. 11,000. 700. 1,000. Sanitation Hand Tools 500. Community House Finish New Kitchen Window Replacement 800. 500. Recreation Small kiln 150. Good used car 2,000. First Aid /Lifeguard Equipment Small Rescue Boat 400. Total Capital Outlay 173,012. Total all department expense ?rid Capital Outlay -R- 914,0'7. 1 CITY OF TYBEE ISLAND WATER SEWER FUND FISCAL YEAR BUDGET 5/1/1980 - 4/30/19/31 1 1 1 CITY OF TYBEE ISLAND WATER SEWER FUND ANTICIPATED REVENUES Water Charges $ 80,870. Sewer Charges 155,740. Other Income -0- Stubbing Fees 7,500. Chatham Co. Pond Sinking -Fd. Interest 60,000. Tapping Fees 6,500. W/S Income- General Fc9. Unmetered Bldgs. 6,000. Interest Earned on Savings Acct. 500. Total Anticipated Revenues $ 317,110. 1 1 1 CITY OF TYBEE ISLAND WATER SEWER FUND ANTICIPATED APPROPRIATIONS WATER DEPARTMENT Office Salaries $ 21,656. Labor 38.850. Electricity 8,800. Operating Supplies 1,400. Repairs & Maintenance to Lines 6,000. Truck Expense 2,800. Telephone 900. water Analysis 50. Meters & Parts 1,900. SEWER DEPARTMENT Labor 41,580. Plant Treatment Tests 350. Signs 10. Operator Training 150. Electricity 22,000. Operating Supplies 1,600. Repairs & Maintenance of Lines 9,500. Truck Expense 3,400. Phones: Consoles & Pumps 1,900. Installation of New Lines 2,350. OTHER EXPENSE BOTH DEPARTMENTS Office Supplies 680. Legal & Audit 4,750. Insurance 12,000. Social Security 6,258. Hospitalization 3,000. *Membership Dues 120. Other 100. Legal Notices 50. Interest Payable Bond Sinking Fund City & County 124,956. Total Anticipated Expense $ 317,110.