HomeMy Public PortalAbout08 Administrative ServicesADMINISTRATIVE
SERVICES
CITY OF RANCHO MIRAGE
FUND 101 GENERAL FUND
DEPARTMENT ADMINISTRATIVE SERVICES
PROGRAM 1500 ADMINISTRATION
PROGRAM DESCRIPTION
The Administration Division of the Department of Administrative Services is one of four Divisions comprising
the Department. The other three Divisions are Finance, Information Services and Emergency Services. The
Department has responsibility for the functions of finance, treasury, information services, emergency services
and serves as the liaison between the City and the Sheriff's Department. The Administration Division serves as
the liaison to the Public Entity Risk Management Authority -the City's liability and workers' compensation
insurance carrier. The Administration Division is also responsible for oversight of the Department and its work
program.
Staffing of the Administration Division of the Department of Administrative Services consists of the Director of
Administrative Services. The Personnel Officer was transferred to the City Manager's office in early FY 2006-
07.
ACCOMPLISHMENTS
FY 2005-06
• Completed the issuance in Apri12006 of Redevelopment Agency tax allocation bonds totaling $49,120,000
that were used to refinance outstanding Agency bonds and repay $5,580,00 of the $6,487,000 owed to the
General Fund. The remaining balance of $907,000 was repaid from tax increment revenue.
FY 2006-07
• Renewed the five-year agreement with Riverside County ending June 30, 2011 for law enforcement services
that included the hiring of two additional Deputy Sheriff positions -one for traffic enforcement and the
other for crime suppression.
GOALS AND OBJECTIVES
FY 2007-08
• Recreate the annual Ten-Year Projection in Excel rather than Lotus which will include subsidiary
projections for the Library and Fire Funds.
• Prepare the analysis, with the assistance of the contract Financial Analyst, to commence the process to
comply with Governmental Accounting Standards Board Statement No. 45. GASB 45, as it is referred to,
requires public-sector employers to recognize the cost of post employment benefits other than pensions over
the active service life of their employees rather than on apay-as-you-go basis. It takes effect for medium-
sized employers such as Rancho Mirage in FY 2008-09. The City will contract with an actuary to calculate
estimates of annual costs and liabilities of the City's post-employment benefits program.
89
FY 2008-09
• Prepare along-range financial projection for both the Whitewater and Northside Project Areas. The purpose
of the analysis is to identify financial issues that will ultimately affect the Redevelopment Agency such as
tax increment caps and increment .generated for affordable housing programs. The contract Financial
Analyst wi11 also assist with this process.
EXPENDITURE SUMMARY
DEPARTMENTAL EXPENDITURE SUMMARY
1500 ADMINISTRATION
2005/06 2006/07 2006/07 2007/0 2008/09
Actual Budget Estimate Budget Budget
Personnel 361,633 246,554 264,554 216,340 224,348
Operations & Mairrtenance 49,297 110,482 78,547 73,390 75,890
Capital 0 0 0 0 0
Total Expenditures 410,930 357,036 325,101 289,730 300,238
% Change in Budget -18.85% 3.63%
BUDGET HIGHLIGHTS:
FY 2007-08
• The Professional / Technical component of the Operations and Maintenance budget reflects $65,800 for
financial analyst services. This change occurred because the City's Accountant position was previously
filled on a contractual basis. With the Accountant position now filled by a full-time employee, the
opportunity to prepare various types of financial analyses on a full-time basis now exists. The total
anticipated cost is $131,640 with the balance of costs being charged to the Redevelopment Agency and
Housing Authority.
FY 2008-09
• Similar discussion to FY 2007-08. The anticipated total cost is $135,700 with $67,900 budgeted by this
Division and the balance of charges to the Redevelopment Agency and Housing Authority.
STAFFING SUMMARY
FY 06-07 FY 07-08 FY 08-09
Authorized Authorized Authorized
Title / Range Number Positions Positions Positions
Director administrative Services (46) 1 1 1
Total Positions 1 1 1
90
EXPENDITURE ACTIVITY DETAIL
For Fiscal Years
2007-08 and 2008-09
FUND 101 - GENERAL FUND
DIVISION 1500 - ADMINISTRATION
Budget Budget
ACCT ACCOUNT JUSIFICATION FOR FY 2007-08 FY 2008-09
NO. NAME STAFF REQUESTS AMOUNT AMOUNT
7100 Salaries - Director of Administrative Services ......................................57,981 163,041
Full Time
FY 06/07 BUDGET AMOUNT $175,752 TOTAL...........57,981 163,041
7200 Benefits Benefits paid by City including group insurance, retirement
and other benefits ...................................................................58,359 61,307
FY 06/07 BUDGET AMOUNT $ 70,802 TOTAL ........58,359 61,307
7400 Professional / Contract financial analyst services to assist the Directors of
Technical Administrative Services and Management Services............65,800 67,900
FY 06/07 BUDGET AMOUNT $ 95,400 TOTAL........65,800 67,900
7803 Car Allowance For Director of Administrative Services ($420/month) for
use of personal vehicle to attend meetings, seminars,
conferences and the like m the Coachella Valley....................5,040 5,040
FY 06/07 BUDGET AMOUNT $ 4,632 TOTAL...........5,040 5,040
780b Meetings & Various seminars oriented toward finance, treasury and
Travel administrative matters ...............................................................2,000 2,000
FY 06/07 BUDGET AMOUNT $ 3,000 TOTAL...........2,000 2,000
7818 Dues & Membership in government Finance (Jfticers Association;
Subscriptions various publications such as the Wall Street Journal and
Public Investor ................................................................................450 850
FY 06/07 BUDGET AMOUNT $ 1,000 TOTAL..............450 850
8000 Supplies Various reference materials, other special publications, and
miscellaneous office supplies. ......................................................100 100
FY 06/07 BUDGET AMDUNT $ 200 TOTAL............100 100
DIVISION TOTAL..... 289,730 300,238
91
CITY OF RANCHO MIRAGE
CALIFORNIA
Incorporated August 3, 1973
CITY OF RANCHO MIRAGE
FUND 101 GENERAL FUND
DEPARTMENT ADMINISTRATIVE SERVICES
PROGRAM 1600 FINANCE
PROGRAM DESCRIPTION
The Finance Division of the Department of Administrative Services assists the City Manager and Director of
Administrative Services in managing the financial affairs of the City including the Library, Housing Authority,
Redevelopment Agency, Community Services District and the Joint Powers Financing Authority.
Responsibilities include preparation of the biennial budget and the Comprehensive Annual Financial Report,
providing financial advice and information to the City Council and City Manager regarding the fiscal affairs of
the City, monitoring expenditures for compliance with the budget, preparing financial reports on a timely basis,
administering the payroll, accounts payable, cash receipts and accounts receivable programs, business license
administration and purchasing.
The General Fund and all other funds such as special revenue, debt service, capital projects and trust funds are
administered by the Finance Division. These other funds finance a variety of activities such as assessment
districts, landscape and lighting maintenance, street maintenance, fire department services, park facilities,
library services, capital projects and debt service on bonds.
ACCOMPLISHMENTS
FY 2005-06
• The City received the annual award for outstanding financial reporting for the sixteenth consecutive year
from both the Government Finance Officers Association (GFOA) and California Society of Municipal
Finance Officers (CSMFO) for the FY 2004-OS Comprehensive Annual Financial Report.
• The Government Finance Officers Association (GFOA j awarded the City its Distinguished Budget
Presentation Award for our two-year budget (FYs 2005-06 and 2006-07) for the sixth consecutive time.
• The California Society of Municipal Finance Officers (CSMFO) awarded the City its Excellence in
Operational Budgeting for our two-year budget (FYs 2005-06 and 2006-07) for the seventh time.
• In March 2006, the City implemented Bank of America Direct. This is a service that Bank of America
provides that allows the City to, via the Internet, transmit positive pay and direct deposit files, process stop
payments and make wire transfers.
• Finance issued 6,202 accounts payable checks, 1,794 purchase orders, 2,312 business licenses, and 339
miscellaneous accounts receivable invoices.
FY 2006-07
• The City received the annual award for outstanding financial reporting for the seventeenth consecutive year
from the Government Finance Officers Association (GFOA) for the FY 2005-06 Comprehensive Annual
Financial Report. Beginning fiscal year ended June 30, 2006, the California Society of Municipal Finance
Officers (CSMFO) limited their participation to agencies that either did not receive an award for the
93
previous year or that did not submit a report to GFOA, Therefore the City did not submit a report to the
CSMFO for fiscal year ended June 30, 2006.
• Implemented the upgrade of the City's financial software and the conversion of all previous history into the
new software. The modules in this software include .accounts payable, payroll, purchasing, cash receipting,
business licensing and miscellaneous accounts receivable.
• Finance projects issuance of b,227 accounts payable checks, 1,594 purchase orders, 2,782 business licenses
and 337 miscellaneous accounts receivable invoices.
GOALS AND OBJECTIVES
FY 2007-O8
• Issue a Request for Proposals for auditing services to evaluate whether the City should change auditors.
• Receive the annual award for outstanding financial reporting from the Government Finance Officers
Association (GFOA).
• Receive the annual award for Distinguished Budget Presentation from the Government Finance Officers
Association and for Excellence in Operational Budgeting from the California Society of Municipal Finance
Officers for the City's two-year budget for FY 2007-08 and FY 2008-09.
• Create and implement an electronic method which wi11 replace our current manual system for recording and
tracking the status of issued building, engineering -and planning permits. This will further strengthen the
City's internal controls.
• Implement "Payee positive Pay ". This is an additional security option offered by Bank of America that, in
addition to verifying the amount of each check, verifies the payee on the check. The bank verifies the
information against information provided by the City via transmission of an electronic data file.
• Research and implement citizen use of credit/debit cards for selected transactions.
• Design and submit to the Government Finance Officers Association (GFOA) for award consideration a
Popular Annual Financial Report (PAFR). This report would be in addition to the Comprehensive Annual
Financial Report (CAFR) and wi11 be designed in an easy-to-follow format. intended to assist those in our
community who desire a less detailed overview of the City's financial activities.
• Update Finance's operating manual to include changes related to the upgrade of our financial software.
• Implement through Bank of America the on-site processing of checks received by the City to avoid
transporting them to the local branch.
• Continue the cross-training of staff to ensure that all Finance functions can be performed by at least three
staff members.
FY 2008-09
• Receive the annual award for outstanding financial reporting from the Government Finance Officers
Association (GFOA)
94
• Prepare amendment to the FY 2008-09 component of the budget for City council consideration.
• Continue to cross-train staff to ensure that all Finance functions can be performed by at least three staff
members.
EXPENDITURE SUMMARY
DEPARTMENTAL EXPENDITURE SUMMARY
1600 FINANCE
2005/06 2006/07 2006/07 2007/0 2008/09
Actual Budget Estimate Budget Budget
Personnel 390,898 476,999 424,357 506,203 537,016
Operations & Mairrtenance 185,225 127,450 144,633 143,560 149,260
Capital 0 0 0 0 0
Total Expenditures 576,123 604,449 568,990 649,763 686,276
% Change in Budget 7.50% 5.62%
BUDGET HIGHLIGHTS:
FY 2007-08
Finance's total budget increase of 7.50% is primarily due to the Accountant position being filled for a full
twelve months in FY 2007-08 and an increase in meetings and. travel to provide training to staff in areas such as
our newly updated financial software. Prior to the Accountant position being filled with a full-time employee
during FY 2006-07, the duties were performed on a contact basis with those costs charged to the
Administration Division (1500} of the Department of Administrative Services. Only ten months had actually
been budgeted by Finance for the full-time Accountant position. The Accountant position was first approved
several gears ago..
FY 2005-09
Finance's budget for operations and maintenance increased by approximately S.6% due to slight increases in
auditing and professionaUtechnical services and the meetings and travel budget.
STAFFING SUMMARY
FY 06-07 FY 07-08 FY 08-09
Authorized Authorized Authorized
Title / Range Number Positions Positions Positions
Accounting Manager (39) 1 1 1
Accountant (34) 1 1 1
Accounting Technician II (27) 3 3 3
Total Positions 5 5 5
95
EXPENDITURE ACTIVITY DETAIL
For Fiscal Years
2007-08 and 2008-09
FUND 101 - GENERAL FUND
DIVISION 1600 FINANCE
Budget Budget
ACCT ACCOUNT JUSIFICATION FOR FY 2007-08 FY 2008-09
NO. NAME STAFF REQUESTS AMOUNT AMOUNT
7100 Salaries - Accounting Manager.................................................................109,643 115,870
Full Time Accountant....................................................................................63,757 69,094
Accounting Technician II..............................................................62,518 64,521
Accounting Technician II..............................................................62,518 64,521
Accounting Technician II..............................................................44,631 48,364
FY 06/07 BUDGET AMOUNT $ 319,206 TOTAL........343,067 362,370
7120 Overtime As needed during budget preparation, year-end audit and to
complete special assignments.....................................................6,000 6,000
FY 06/07 BUDGET AMOUNT $ 6,000 TOTAL.............6,000 6,000
7200 Benefits Benefits paid by City including group insurance, retirement
and other benefits......................................................................157,136 168,646
FY 06/07 BUDGET AMOUNT $151,793 TOTAL........157,136 168,646
7400 Professional / 1) Banking services for City's checking and
Technical custody accounts,......................................................................18,000 18,000
2) Participation in Government Finance
Officers Association and California Society of Municipal
Finance Officers financial reporting awards program,................600 600
3) Participation in Government Finance
Officers Association and California Society of Municipal
Finance Officers budget awards program....................................600 600
4) Reports necessary for compilation ot`
Comprehensive Annual Financial Report.....................................900 900
5) Annual infrastructure inventory update as required by
Governmental Accounting Standards Board (GASH)
Statement 34................................................................................5,000 5,300
7) Consultant to provide on-going training
to staff in financial software packages and to provide
customized financial reports......................................................5,000 5,300
FY 06/07 BUDGET AMOUNT $ 21,600 TOTAL.............30,100 30,700
7432 Auditing Services Annual financial and bed
tax audit of the City........................................................................41,200 42,100
FY 06/07 BUDGET AMOUNT $ 40,200 TOTAL.............41,200 42,100
96
EXPENDITURE ACTIVITY DETAIL
For Fiscal Years
2007-08 and 2008-09
FUND 101 - GENERAL FUND
DIVISION 1600 FINANCE
Budget Budget
ACCT ACCOUNT JUSIFICATION FOR FY 2007-08 FY 2008-09
NO. NAME STAFF REQUESTS AMOUNT AMOUNT
7444 Temporary Agency Services needed due to increased workload, vacations,
Services illness, jury duty, special projects and workload peaks during
the budget and year-end process. Amount budgeted provides
full-time assistance.............................................................................39,700 41,700
FY 06/07 BUDGET AMOUNT $ 40,000 TOTAL..............39,700 41,700
7800 Mileage Mileage for daily bank deposits and various work related
driving.........................................................................................................700 700
FY 06/07 BUDGET AMOUNT $ 600 TOTAL...................700 700
7806 Meetings & Travel 1) California Society ofMunicipal Finance Officers
monthly meetings -Coachella Valley Chapter....................................900 900
2) Annual government payroll tax seminar...............................................600 600
3) California Municipal Revenue Tax Association
quarterly meetings.................................................................................700 700
4) California Municipal Revenue Tax Association
annual conference in Southern California for
FY 2007-08 and in Northern California for FY 2008-09.....................1,100 1,600
5) Annual Pentamation financial software
client conference held in Southern California in FY 2007-
08 and in Northern California in FY 2008-09...................................1,800 2,400
6) California Society of Municipal Finance Officers
annual conference in Southern California for
FY 2007-08 and in Northern California for FY 2008-09.....................1,800 2,400
7) Miscellaneous seminars and training workshops
in FY 2007-08 plus a two-day budget workshop
in FY 2008-09........................................................................................500 1,000
FY 06/07 BUDGET AMOUNT $ 4,300 TOTAL..................7,400 9,600
7818 Dues & 1) Membership: California Society of Municipal
Subscriptions Finance Officers.....................................................................................110 110
2) Membership: California Municipal Revenue Tax
Association................................................................................................50 50
3) Annual and one-time purchase of various
financial publications and subscriptions...............................................300 300
FY 06/07 BUDGET AMOUNT $ 750 TOTAL......................460 460
97
EXPENDITURE ACTIVITY DETAIL
For Fiscal Years
2007-08 and 2008-09
FUND 101 - GENERAL FUND
DIVISION 1600 FINANCE
Budget Budget
ACCT ACCOUNT JUSIFICATION FOR FY 2007-08 FY 2008-09
NO. NAME STAFF REQUESTS AMOUNT AMOUNT
7839 Reproduction & The City's portion of cost to design, print, copy and bind
Printing preliminary and final .budget document, annual financial
statement dacuments and various other dacuments and forms
produced by the Finance Division. The Redevelopment
Agency and Housing Authority share the cost of the budget
and financial statement documents which is shown in their
respective budgets.............................................................................10,500 10,500
FY 06/07 BUDGET AMOUNT $1'0,500 TOTAL.............10,500 10,500
8000 Supplies Payroll and accounts payable checks, business license
certificates and notices, various business forms, binders and
divider pages (for budget workshops) and miscellaneous
office supplies......................................................................................12,500 12,500
FY 06/07 BUDGET AMDUNT $ 9,000 TOTAL ..............2,500 12,500
8012 Small Tools, Miscellaneous africe equipment as may
Furniture & be needed. ............................................................................................1,000 1,000
Equipment FY 06/07 BUDGET AMOUNT $ 500 TOTAL..............1,000 1,000.
DIVISION TOTAL..........649,763 686,276
98
CITY OF RANCHO MIRAGE
FUND 101 GENERAL FUND
DEPARTMENT ADMINISTRATIVE SERVICES
PROGRAM 1700 INFORMATION SERVICES
PROGRAM DESCRIPTION
The Information Services Division of the Department of Administrative Services aims to provide the highest
quality technology-based services including the data processing and telecommunication resources for the City.
Responsibilities include the acquisition and maintenance of computer hardware and software, telephone systems
and network and office equipment.
Information Services is continuing its efforts to bring contemporary and accessible technology to the City of
Rancho Mirage. The Information Services Division is in a state of transition due to staffing changes. As part of
this process, the Information Services staff, working collaboratively with other City staff, will conduct a
technology review across all Departments. This review will serve as a discovery process to evaluate how
technology is used and determine what improvements need to be made. Ultimately this review will result in the
creation of an Information Services Plan with the goal that it will be presented to the City Council during the
first half of FY 2007-08.
Information Services also intends to create a Citywide technology working group that will consist of
representatives from the various City Departments including the Library and possibly Fire and Sheriff. This
working group will identify various technology needs and assist Information Services in the development and
implementation of the Citywide technology plan.
Included in this budget is a request similar to last year's budget for $10,000 for Information Services to use to
test new technology and products which may be useful to the City. This is a "Research and Development"
allocation which enables the City to keep current with new technological developments. In past years, we have
tested electronic books, electronic document signature devices, voice recognition technology and handheld
Personal Computing devices.
ACCOMPLISHMENTS
FY 2005-06
• Implemented F-Protect Virus and Spyware Protection Services on our Network.
• Continued with the Council directed policy of replacing staff desktop computers every 3 years.
• Upgraded the City's aerial photography with resolution size of 6 inches.
FY 2006-07
• Successfully implemented Spam e-mail filtering, reducing our quantity of unwanted e-mail by about 95%.
• Upgraded the City's financial and permits systems. Installed new servers and software.
99
• Initiated the process of replacing the City's aging telephone system with a state-of-the-art VofP system
(Voice over Internet Protocol)
GOALS AND OBJECTIVES
FY 2007-08
• Information Services will conduct a review to produce a multi-year lnformatian Services Plan. The Plan
will be presented to the .City Council as noted above. It is anticipated that a budget increase will be
requested as part of the Plan.
• Continue to implement City Council direction of replacing staff personal computers every three years. This
results in higher productivity by giving staff the most up-to-date advancements in office equipment and
software.
FY 2008-09
• Goals will be determined as part of the Information Services Plan.
EXPENDITURE SUMMARY
DEPARTMENTAL EXPENDITURE SUMMARY
1700 INFORMATION SERVICES
2005/06 2006/07 2006/07 2007/0 2008/09
Actual Budget Estimate Budget Budget
Personnel 272,305 274,391 275,191 236,617 252,714
Operations & Mairrtenance 308,391 229,850 261,800 388,700 281,270
Capital 91,912 159,300 159,300 57,500 45,000
Total Expenditures 672,608 663,541 696,291 682,817 578,984
% Change in Budget 2.91% -15.21%
BUDGET HIGHLIGHTS:
FY 2007-08
• Full-time salaries and benefits of $23,617 are decreasing $37,774 from the FY 200-07 budget of
$274,391 due to the retirement in April 2007 of the Information Services Manager who was at top step in
the pay range. The replacement Manager was promoted at the beginning of the pay range.
• The Operations & Maintenance portion of the budget is increasing $158,850 to $388,700 from $229,850 in
FY 2006-07. This is primarily due to the $83,600 increase in Professional / Technical (7400) and $79,550
increase in Computer Enhancement (8028). Several projects in these accounts are anticipated:
• Consultant services and software to implement streaming video viewing of City Council meetings via
the website ($103,600).
• Consultant services to update the City's website ($13,000).
100
• Consultant services to incorporate Code Compliance into the PERMITS system ($13,000).
• Lastly, consultant services to assist the Information Services Manager in developing a multi-year
Information Services Plan ($25,000).
FY 2008-09
• The Operations & Maintenance portion of the budget is decreasing $107,430 from $388,700 to $281,270
primarily due to the one-tune budgeting in FY 2007-08 for consultant services to -implement streaming
video viewing of Council meetings as noted .earlier. The FY 2008-09 budget does include $26,400 in
Account -7639 (Computer Maintenance) for the ongoing cost of providing this service.
STAFFING SUMMARY
FY 06-07 FY 07-08 FY 08-09
Authorized Authorized Authorized
Title / Range Number Positions Positions Positions
Information Services Manager (41) 1 1 1
Network and Support Specialist (31) 1 1 1
Total Positions 2 2 2
101
EXPENDITURE ACTIVITY DETAIL
For Fiscal Years
2007-08 and 2008-09
FUND 101 - GENERAL FUND
DIVISION 1700 INFORMATION SERVICES
Budget Budget
ACCT ACCOUNT JUSIFICATION FOR FY 2007-08 FY 2008-09
NO. NAME STAFF REQUESTS AMOUNT AMOUNT
7100 Salaries - Information Services Manager.......................................................88,871 96,308
Full Time Network and Support Specialist....................................................75,313 78,425
FY 06/07 BUDGET AMOUNT $188,815 TOTAL .......164,184 174,733
7200 Beneftts Benefits paid by City including group insurance, retirement
and other benefits ...........................................................................72,433 77,981
FY 06/07 BUDGET AMOUNT $ 85,57 TOTAL..........72,433 77,981
7400 Professional / 1) Taping of City Council meetings ...............................................40,000 42,000
Technical
2) Update aerial photography databases.....................................20,000 20,000
3) Web Site Consulting Services and Hosting.............................25,000 12,000
4) Consultant services to incorporate Code Compliance
into the PERMITS system..........................................................13,000 ----
5) Consultant services as may be needed for software
training and modifications............................................................... --- 10,000
6) Consultant services to assist the Information Services
Manager indeveloping a multi-year Information Services
Plan................................................................................................25,000 10,000
7) Consultant services to implement streaming video
viewing of Council meetings via City website..........................23,600 ----
FY 06/07 BUDGET AMOUNT $ 63,000 TOTAL .....146,600 94,000
7428 County Data Access to Assessor's Geographic Information Systems (GIS)
Processing data.....................................................................................................5,000 5,000
FY 06/07 BUDGET AMOUNT $5,000 TOTAL.........5,000 5,000
7633 Office Equipment Repairs as needed for printers, copiers, etc..................................1,000 1,000
Maintenance FY 06/07 BUDGET AMOUNT $ 3,500 TOTAL ........1,000 1,000
7639 Computer 1) Financial software (Pentamation)..............................................32,000 35,000
Maintenance 2) Permits software (Accela)..........................................................16,000 17,500
3) Document imaging software (Lasefiche)....................................8,000 9,000
4) Records inde~.ing software (Omnirim).......................................2,500 2,500
5) Contract database (Contract Advantage)...................................5,000 5,000
6) Sign & pavement software (Cartegraph and Micropaver).........3,650 3,750
7) Signal, equipment, and building maintenance software
(GBA Master Series) ..................................................................... --- 1,420
102
EXPENDITURE ACTIVITY DETAIL
For Fiscal Years
2007-08 and 2008-09
FUND 101 - GENERAL FUND
DIVISION 1700 INFORMATION SERVICES
Budget Budget
ACCT ACCOUNT JUSIFICATION FOR FY 2007-08 FY 2008-09
NO. NAME STAFF REQUESTS AMOUNT AMOUNT
7639 Computer 8) Website streaming video software (Granicus)......................... ----- 26,400
Maintenance 9) Large document scanner.............................................................3,000 3,000
(continued} 10) Personal computer parts...........................................................5,000 5,000
FY 06/07 BUDGET AMOUNT $ 75,500 TOT............75,150 108,570
7806 Meetings & 1) Permits Users Conference (Network and
Travel Support Specialist and IS Manager)............................................3,000 3,000
2) Pentamation Users Conference (Network and
Support Specialist and IS Manager)............................................3,000 3,000
3) Sirsi Library Users Conference. (Network and
Support Specialist or IS Manager)...............................................1,500 1,500
4) Government Technology Conference
(Information Services Manager)....................................................1,500 1,500
5) Municipal Information Systems Association
of California (MISAC} Directors Conference
(Information Services Manager)....................................................1,500 1,500
FY 06/07 BUDGET AMOUNT $.6,000 TOTAL........10,500 10,500
7818 Dues & 1) Membership in Municipal Information Systems
Subscriptions Association of California (MISAC)..................................................400 400
2) Training publications and subscriptions....................................1,500 1,500
3) Metroscan subscription...............................................................6,200 6,300
FY 06/07BUDGET AMOUNT $ 4,300 TOTAL..........8,100 8,200
7826 Internet Access Internet Access for City Hall, Public Works Yard, and the
& Service City Hall Annex.................................................................................15,000 15,000
FY 06/07 BUDGET AMOUNT $ 0 TOTAL.........15,000 15,000
7857 Training Classes / Personal computer classes as needed..........................................4,000 4,000
Seminars
FY 06/07 BUDGET AMOUNT $ 3,750 TOTAL .........4,000 4,000
8000 Supplies Computer and copier supplies......................................................17,500 17,500
FY 06/07BUDGET AMOUNT $15,000 TOTAL..........................17,500 17,500
8012 Small Tools, Computer monitors, printers, scanners,
Furniture & etc...........................................................................................................500 7,500
Equipment
FY 06/07 BUDGET AMOUNT $ 5,000 TOTAL..........7,500 7,500
103
EXPENDITURE ACTIVITY DETAIL
For Fiscal Years
2007-08 and 2008-09
FUND 101 - GENERAL FUND
DIVISION 1700 INFORMATION SERVICES
Budget Budget
ACCT ACCOUNT JUSIFICATION FOR FY 2007-08 FY 2008-09
NO. NAME STAFF REQUESTS AMOUNT AMOUNT
8028 Computer 1) New technology ..............................................................................10,000 10,000
Enhancements 2) Granicus website streaming video software ...............................80,000 ----
3) GBA Master Series software -Signal Master,
Equipment Master, and warehouse Data Conversion..................8,350 ----
FY 06/07 BUDGET AMOUNT $18,800. TOTAL..................98,350 10,000
8900 Furniture & 1) Replace 22 older personal computers.........................................24,000 26,000
Equipment 2) Replace b older laptop computers................................................15,000 15,000
3) Replace 5 old laser printers.............................................................4,000 4,000
4) 4 Laptops for City staff......................................................................8,000 ---
-
5) Conference roam computer equipment for City Yard....................6,500 ----
FY 06107 BUDGET AMOUNT $159,300 TOTAL...................57,500 45,000
DIVISION TOTAL................ 652,817 578,954
104