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Home My Public Portal AboutMinutes_CCWorkMeeting_08182015CITY COUNCIL WORK MEETING AUGUST 18, 2015 - 6:00 P.M. IONA COMMUNITY CENTER PRESENT: Mayor Brad Andersen, Council President Robyn Walker, Council Member Rob Geray, Council Member Dan Gubler, Council Member Kathy McNamara, Public Works Director Zech Prouse, Building Inspector Allen Eldridge, Police Chief Matt Lurker, and Treasurer/Deputy Clerk Amy Sullivan. ABSENT: Animal Control Officer Kayla Key, and City Clerk Shara Roberts. VISITORS: Ben Moon and Lee Andersen Police Vehicle and Accessories Purchase: Chief Lurker reported that the new police truck arrived yesterday morning. The original price for the vehicle was a little over $40,000.00, law enforcement price was $28,000.00, and with the trade-in of the Charger the city will be getting the vehicle for $8,299.00. Chief Lurker received a bid from Teton Communications for $7,500.00 to do all the work on the truck. All of the equipment in the current police vehicle will be stripped and repurposed. Chief Lurker stated that this new vehicle would be laid out the same as Bonneville County Sheriff's vehicles so that in case of an emergency they can hop into our vehicle and us theirs and the equipment, etc. will be the same. During this transition, Chief Lurker will be out a of vehicle for a couple of days, and will adjust his schedule accordingly. The estimated timeframe for the truck to be completely finished will be the last week of September. Job description for new police officer is ready. When it's approved we will post for the new position. This officer will be post certified. Since last reporting there has only been one case, another firearms theft with a suspect and as soon as the prosecutor gives the okay, this person will be arrested. Reports Sports Program: Council President Walker reported The City has endorsed a flag football program organized by Casey Faulkner. Currently it is not run through The City, but could potentially be handed over next year. Approximately 130 kids have signed up to participate. Registration cost is $50.00 per kid, and includes an NFL P1ay60 branded jersey, game day belt, game day flags, general liability insurance, and USA football player membership. Lion's Club: Mayor Andersen reported that the Lions Club has folded. The City has purchased most of the equipment for a total of $1,200.00. Some of the equipment includes grills, shelves, and two refrigerators. For Iona Day the city could have a breakfast and let the vendors sell their food items for lunch. Another thought is rent the grills out to citizens for family reunions or other events. TRPTA: Council Member McNamara is going to call Amanda Ely and let her know that we will not be contributing this year but if the need can be shown in the future that the city may re- consider. Veteran's Day Celebration— Council Member Geray reported that historically it has been held on November 1 1 th and is suggesting hosting the event on Sunday the 8th of November? Looking at doing it another day but will give it some more thought. Idaho Open Meeting Act Discussion: Mayor Andersen stated that we need to change the way we do our reports on the bottom of the city council agenda. If we know we have something to discuss we need to be specific on the agenda. So please make sure you get your items to discuss to the City Clerk prior to meetings. If something comes up that is necessary after the agenda has been posted, we can address adding the item at the beginning of the council meeting. Council Member Walker wanted to know where we are at with Planning & Zoning member regulations. Mayor Andersen understood that there would be five members minimum, four would be from the city and one member from the impact area. Attorney Storer will be drafting this memo. Council Member Walker also asked where we are with the Waste Hauler Ordinance. Mayor Andersen stated that Attorney Storer has made changes to the draft ordinance including the haulers comments from the special meeting with them. He is drafting a letter to be sent out to each one of the haulers with a red -lined draft of the ordinance for them to review. Water Committee Discussion: Mayor Andersen reminded Council that we are here to oversee the Water Town Hall meeting tomorrow night. We are here to gather information and feedback from the citizens. We aren't here to make any decisions. Lee Andersen, Water Committee Chair will be conducting the meeting. Council Member Geray stated that there needs to be some ground rules stated to be respectful when someone is talking and to not be chattering behind them. Overview of Iona Day Celebration: Mayor Andersen stated that employees need to be in attendance to help with this event. Sasha Belliston did a good job organizing events with help from Lori Elliott. Expenses for this event need to be pre -approved. Complaints from citizens that the park could look better. Park is heavily used. Treasurer Sullivan and Building Inspector Eldridge: No report Tank Site Update: Director Prouse visited with Smith's today stating that the price for acquiring the property is still $25,000 with one service connection. Will be meeting with the other two property owners, Mr. Wilde and Mr. Ferguson to go over the joint use agreement with Department of Energy answer questions, sign off on the agreement, and wrap everything up to get the purchase done. Seal Coating Update: Director Prouse reported all the chip sealing is done. Finishing up on the walking path and tennis courts today. Tennis courts will be re -striped in a couple of days. Request for Proposal (RFP) for Engineering Services Update: Director Prouse reported that this would be covered under the resolution that is on the Council agenda for tonight. After this is approved the RFP for the engineering service can be done for the tank repair. The resolution is for the way we are procuring services for over $25,000 and only soliciting three firms. Attorney Storer recommended adopting resolution before soliciting for services. Annual Appropriations Discussion: Mayor Andersen met with Ron Longmore, Bonneville County Clerk and if the Council decides to take the 3% increase on property tax then the figure would be $244,000 which is a decrease of $4000 from the proposed budget last month. In the last two years we have taken 1% and 1.5% and would propose that we take the 3%. Council Member Gubler was concerned about the 3% stating that this is a de facto tax increase. We are obligated to keep the costs low. Council Member Geray praised the City employees for being conscientious with the bidding of projects and there is no indication that employees have been extravagant with expenses also keeping costs for the City low. Council President Walker remembers last year's expenditures were close to budget numbers at the end of the fiscal year. Meeting adjourned 6:55 p.m. COUNCIL APPROVED: August 18.2015 ATTEST: Shara Roberts, City Clerk Brad Andersen, Mayor FY13 Budget FY13 Actuals FY14 Budget FY14 Actuals FY15 Budget FY15 Actuals FY16 GENERAL REVENUE to July 31 Proposed Property Tax Revenue 226000.00 229283.87 232000.00 235000.22 235480.00 256150.63 244000.00 -4000.00 Beer & Dog Licenses 400.00 747.00 400.00 655.00 1200.00 519.00 700.00 State Liquor Tax 47000.00 68312.00 60000.00 70624.00 63000.00 57632.00 78213.00 State Rev. Sharing 57000.00 77976.93 70000.00 85689.74 88355.00 71465.39 93557.00 State Hwy Users 53000.00 60311.90 60000.00 60821.93 63000.00 63615.07 79705.00 Police Revenue 14000.00 9660.65 9000.00 2524.05 7200.00 4867.89 9660.00 Grants 3000.00 0.00 10000.00 54844.00 0.00 300.00 Building Inspection Fees 16000.00 74033.10 45000.00 71816.61 72000.00 53978.80 74000.00 Cable TV Franchise 6000.00 4749.98 6000.00 8671.00 8300.00 3888.38 8700.00 Natural Gas Franchise 12000.00 10298.04 10000.00 11269.11 13000.00 10683.92 13000.00 Power Franchise 22000.00 22426.82 22000.00 23061.31 27000.00 22326.23 27000.00 Interest 200.00 590.18 500.00 379.66 1000.00 1136.89 1300.00 Building Rent 7400.00 8096.25 9000.00 7768.00 12600.00 11145.00 13500.00 MYAC Revenue 1000.00 0.00 1000.00 Iona Day 1512.73 2000.00 1354.60 2000.00 Museum 1000.00 0.00 1000.00 Misc. Revenue 4000.00 13455.24 4000.00 6064.62 8000.00 5969.61 8000.00 Recreation Fees 25000.00 41471.00 50000.00 60890.75 65000.00 72643.43 73600.00 Shelter Rental 250.00 1610.00 1000.00 1370.00 1250.00 570.00 1600.00 Equip. Rent 5000.00 5000.00 Equip. Replacement 40000.00 0.00 40000.00 0.00 45000.00 0.00 45000.00 Reserves 80000.00 0.00 70000.00 0.00 102395.00 0.00 163043.00 Total General Revenue 618250.00 623022.96 703900.00 702962.73 817780.00 638246.84 938578.00 FY13 Budget FY13 Actuals FY14 Budget FY14 Actuals FY15 Budget FY15 Actuals FY16 GENERAL EXPENSE to July 31 Proposed Payroll 79000.00 109000.00 98997.67 116000 87626.48 157220.00 Payroll Taxes 16000.00 12311.97 15000.00 4166.65 15000 9891.78 17750.00 -1000.00 Retirement 20500.00 11822.99 12000.00 12041.13 12000 10116.78 18742.00 -500.00 Health Insurance 50000.00 23258.50 30000.00 26831.54 30000 21430.82 30000.00 Office Supplies 8000.00 8725.32 9000.00 11272.68 11000 11539.57 15800.00 Publishing 2000.00 1088.51 1000.00 1912.6 1500 856.90 1500.00 Legal & Audit Fees 16000.00 14150.00 20000.00 19690 40000 19409.00 38500.00 -1500.00 Engineering 15000.00 8080.00 15000.00 7105.00 14500.00 -500.00 Travel 5000.00 5723.82 5000.00 3965.66 5000.00 3574.01 4500.00 -500.00 Insurance Liability 12000.00 11945.00 12300.00 13858.00 18500.00 9579.00 15286.00 Electricity -Natural Gas 21000.00 17958.79 17000.00 16597.44 18000.00 10571.44 20500.00 Police Payroll 55500.00 59904.52 62000.00 61664.17 85000.00 44625.94 100000.00 Police Payroll Taxes 6000.00 6445.86 6600.00 6497.96 9000.00 4445.92 15000.00 Police Retirement 7500.00 7264.22 7000.00 6973.89 8800.00 4176.84 15000.00 Police Health Ins. 15000.00 10374.00 15000.00 14559.20 30000.00 11347.49 30000.00 Police Training 3000.00 2091.06 3000.00 675.55 7500.00 1218.24 10000.00 Police-Co./Dispatch 26030.00 34552.36 28000.00 31693.83 39000.00 22645.89 39000.00 Police General 18000.00 10721.01 13000.00 16334.72 15000.00 12995.84 21300.00 Maintenance 58000.00 87785.57 94000.00 83885.01 94000.00 40888.59 94000.00 Building Insp. 4000.00 19460.84 15000.00 27519.21 26000.00 18326.66 26000.00 Equipment Expense 35000.00 5237.00 5000.00 5391.56 5000.00 1195.04 5000.00 Civil Defense 970.00 995.00 1000.00 895.00 1000.00 895.00 1000.00 MYAC Expense 1000.00 38.60 1000.00 Iona Day 4979.80 2000.00 1772.52 5000.00 Museum 1000.00 202.23 1000.00 Misc. Expense 8000.00 16082.18 7000.00 8242.83 10000.00 4788.97 10000.00 Library 2000.00 1642.60 2000.00 1046.95 3000.00 1812.50 3000.00 Capital Improvements 69500.00 72154.84 90000.00 116204.64 83480.00 79669.50 102300.00 Land Acquisition 10000.00 0.00 10000.00 374.12 10000.00 0.00 10000.00 Recreation Labor 9800.00 19961.93 27000.00 31080.68 27000.00 35163.28 31680.00 Payroll Taxes 1200.00 2286.62 4500.00 3090.51 4500.00 3332.84 4500.00 Recreation Supplies 8000.00 12253.50 16000.00 21199.41 21000.00 14475.87 21000.00 Recreation Equipment 3250.00 2811.44 4500.00 904.00 4500.00 10475.74 10500.00 Recreation Maint. 3000.00 111.49 3000.00 1238.50 3000.00 50.00 3000.00 Equipment Replacemei 45000.00 3906.53 45000.00 8350.00 45000.00 0.00 45000.00 Total Gen. Expire 618250.00 483027.47 703900.00 67021441r 817780.00 506244.28 938578.00 F FY13 Budget FY13 Actuals FY14 Budget FY14 Actuals FY15 Budget FY15 Actuals FY16 WATER REVENUE to July 31 Proposed Collections 190000.00 204925.80 195000.00 207240.86 198000.00 180293.45 251161.00 770 Connections Hook-up Fees 33000.00 117000.00 75000.00 105000.00 81000.00 84000.00 81000.00 Proceeds from Grant 2700.00 0.00 3000.00 0.00 3000.00 0.00 253000.00 Water System Fund 50000.00 0.00 50000.00 0.00 66150.00 0.00 280000.00 plus 250,000 Interest 300.00 930.86 1000.00 777.59 1200.00 1619.90 2000.00 Misc. Revenue 0.00 46.45 200.00 497.68 200.00 0.00 500.00 Equip. Rent 5000.00 Equipment Reserves 40000.00 0.00 40000.00 0.00 45000.00 0.00 40000.00 Reserves 50000.00 0.00 50000.00 0.00 70500.00 0.00 50000.00 Total Water Revenue 371000.00 322903.11 414200.00 313516.13 465050.00 265913.35 957661.00 WATER EXPENSE Payroll 51300.00 61172.83 65000.00 69870.70 69500 56081.13 94710.00 Payroll Taxes 6500.00 6956.90 8000.00 2882.37 8000 6494.2 11700.00 Retirement 7200.00 7543.35 8000.00 8944.98 8200 7165.23 12500.00 Health Ins. 18000.00 21610.28 16000.00 16754.16 18500 14767.18 19540.00 Office Supplies & Legal 8000.00 10798.84 9000.00 15317.18 15250 17988.02 23990.00 Electricity 30000.00 41601.79 29000.00 43354.01 41400 26287.38 47400.00 Engineering 8000.00 9878.00 10000.00 5302.75 15000 8330 50000.00 Maint. & Repairs 50000.00 49086.85 50000.00 29977.48 50000 19545.18 46021.00 Misc. Expense 1536.07 200.00 62.04 200.00 0.00 200.00 Equipment Expense 3000.00 0.00 3000.00 0.00 3000.00 0.00 3000.00 Equipment Rent 4000.00 0.00 4000.00 40.80 4000.00 0.00 4000.00 Capital Improvements 70000.00 18802.71 70000.00 681.40 70000.00 15260.00 570000.00 plus 500,000 Land Acquisition 15000.00 0.00 35000.00 System Upgrade 70000.00 0.00 102000.00 0.00 102000.00 0.00 0.00 Equipment Replacement 45000.00 43353.71 40000.00 0.00 45000.00 0.00 39600.00 Total Water Expense 371000.00 272341.33 414200.00 193187.87 465050.00 171918.32 957661.00 FY16 Budget is an increase of $ 613,409 Fiscal Year 2016 Budget of $ 1,896,239 from 1900239 -4000 tentatively approved by the Mayor & City Council on this 21st day of July, 2015