HomeMy Public PortalAboutMinutes_CCMeeting_08182015PIN
CITY COUNCIL MEETING
IONA COMMUNITY CENTER
AUGUST 18, 2015 — 7:00 P.M.
PRESENT: Mayor Brad Andersen, Attorney Dale W. Storer, Council President Robyn Walker,
Council Member Rob Geray, Council Member Dan Gubler, Council Member Kathy McNamara,
Public Works Director Zech Prouse, Building Inspector Allen Eldridge, Chief of Police Matt
Lurker, and Treasurer/Deputy Clerk Amy Sullivan.
ABSENT: Animal Control Officer Kayla Key and City Clerk, Shara Roberts.
VISITORS: Ryan Walker, Ben Moon, Jerry Hansen, Deb Sorenson, Lee Andersen, and
Miranda Harrison.
Mayor Andersen welcomed everyone and led ‘N ith the Pledge of Allegiance. A roll call was
taken to open the meeting.
Mayor Andersen had an item to be added to agenda if council would like. Todd Kennington
would like to have a "Night Flag Football" game for a fundraiser in the park in September.
Mayor Andersen entertained a motion. Council President Walker moved to add the topic of Flag
Football to the agenda. Council Member McNamara seconded the motion. All were in favor,
motion carried.
Consent Agenda: Council Minutes and Work Meeting Minutes of July 21, 2015 had been
reviewed. Council reviewed the finance reports for the period ending July 31, 2015 Mayor
Andersen: 83% of the fiscal year has elapsed. Recreation Fund revenue around 72,000 and we
budgeted 65,000 with expenditures at 64,000. Capital improvements with all the projects we
have done are at 95% on the General side and 22% on the Water side. Mayor Andersen asked
Building Inspector Eldridge how many new homes have been permitted for this fiscal year-37
homes. Council Member Geray asked Treasurer Sullivan on accounts 104160 & 104163 should
expenses be moved from Engineering to Attorney Fees and Treasurer Sullivan said she would
reallocate Attorney bill. Council President Walker motioned to accept the consent agenda
subject to the change of Administrative numbers for Attorney Fees and Engineering. Council
Member Geray seconded the motion. All were in favor, motion carried.
Attorney Retainer Agreement: City Attorney, Dale Storer stated that agreement is identical to
last year. Mayor Andersen entertained a motion. Council Member Gubler moved to approve
City Attorney Retainer Agreement. Council Member Geray seconded the motion. All were in
favor, motion carried. Mayor Andersen called for a roll call vote. All were in favor.
Annual Appropriations Ordinance Public Hearing — 7:15 p.m.: Mayor Andersen explained
the public hearing process stating that we adopt a new budget every fiscal year. Everyone from
the Mayor, Council and employees are included in the budget process. Mayor Andersen meets
with Ron Longmore, Bonneville County Clerk to review the property tax levy amounts every
year. Mayor Andersen presented the preliminary budget with a total proposed budget number of
$1,900,239 for FY2016 that was approved at last month's council meeting. Mayor Andersen
explained that a couple of reasons the Water Fund is higher this year is because we have formed
1
ems
a Water Committee and they are looking at what we need to do to our infrastructure, from
putting in meters, to tank repairs, upgrading the Water System on 55th E., and other maintenance
to the Water System.
Jerry Hansen of 5609 E. Iona Rd., asked how far the City planned on extending the line from
Telford Road (49th N.).
Mayor Andersen stated that this has not been determined yet. The Water Committee has some
different options that they are proposing but if you need water you will still need to put in your
water line and the city would pay the difference between the 6 inch line and the 10-12 inch line.
Public Hearing closed at 7:21 p.m. - opening regular Council meeting for Council comments.
Discussion between Mayor and Council Members on taking the 3% on the Property Tax levy as
discussed during work meeting. In the past two years 1 % and 1.5 % had been levied. General
concession was that taking the full 3% would not be automatic every year, but would be looked
at by what was needed. Council Member Geray moved that we approve a 3% increase in
Property Tax revenue in line with the appropriations budget. Council Member Geray moved that
we approve an ordinance entitled the Annual Appropriations Ordinance for fiscal year 2016
beginning October ls`, 2015 appropriating the sum of $1,896,239 to defray expenses and
liabilities for the City of Iona for said fiscal year authorizing a levy of a sufficient tax upon
taxable property specifying objects and purpose for which said appropriations be made and he
moved to dispense with the rule of reading the proposed ordinance in full and on three separate
occasions and to accept the 2016 Fiscal Year (FY) Budget for $1,896,239. Council President
Walker seconded the motion. The FY16 Annual Appropriations Ordinance "Exhibit A" was
approved by roll call vote:
Council Member Geray: Yes Council President Walker: Yes
Council Member McNamara: Yes Council Member Gubler: No
Jerry Hansen — Update on Building Lots: Jerry Hansen stated no updates on building lots but
question was do they have to hook onto city water? Jerry expressed that an email was supposed
to be sent stating the facts on whether or not he had to hook onto city water. (He was given
copies of R1 Code and Ordinance 170-01-13 (formatting changes) by Treasurer, Sullivan today.)
Mr. Hansen has been asked to read the code. Mr. Hansen would like to see where this wording
in code was adopted and was informed that he could request this from the City Clerk and a copy
would be provided. Mr. Hansen has not accepted recommendations by City Engineer to make
his subdivision a two or four lot instead of his proposed six lot subdivision from the beginning.
Mayor Andersen advised him that, this being a corner lot, traffic safety on an arterial county road
is an important consideration. The Mayor also encouraged Mr. Hansen to comply with the
recommendations contained in the letter written to him by the City engineer.
Approval of Design Professional Services Resolution: Discussed in work meeting. Attorney
Store stated that provisions in state code are that whenever you contemplate putting out for an
RFP (Request for Proposal to only a limited amount of bidders instead of an open bid) amount in
excess of $25,000.00 state code requires that you adopt the design professional's selection
procedure. This Resolution covers this. This also alleviates the city from having to select the
lowest bidder. Council Member Gubler moved that we accept the Design Professionals
2
Resolution. Council Member Geray seconded the motion. Mayor Andersen called for a roll call
vote. All were in favor.
Police Vehicle Purchase and Accessories: Chief Lurker asked for approval for purchase of
new police vehicle for $8299.00 with Teton Communications installing equipment for $7484.82
for a total of $15,783.82. Chief Lurker stated that this new vehicle would be laid out the same as
Bonneville County Sheriff's vehicles so that in case of an emergency they can hop into our
vehicle and us theirs and the equipment, etc. will be the same. Council Member Gubler moved
that we accept the purchase of the new police vehicle. Council Member Walker seconded
motion. All were in favor. Mayor Andersen called for a roll call vote. All were in favor.
Idaho Open Meeting Act Discussion: Mayor Andersen stated that we need to change the way
we do our reports on the bottom of our agenda. If we know we have something to discuss we
need to be specific on the agenda. So please make sure you get your items to discuss to the City
Clerk prior to meetings. Attorney Storer suggested that it is helpful to periodically have trainings
on various aspects of city government one of which is meeting law compliance. Mayor
Andersen also stated that with the annexation that we tried to go through last year the Post
Register has now requested Iona, Ammon, and Idaho Falls to send in our agendas. Attorney
Storer stated that there are fines and penalties for not complying with the open meeting laws and
these have increased.
Mail Box Ordinance Discussion: Mayor Andersen stated that we need to have an ordinance for
mail boxes establishing height, etc. and we can get with the Post Office for help with this.
Council Member Gubler asking about multiple rural boxes. Public Works Director Prouse
mentioned that Rockwell was going to accommodate with this in Country Haven with 16 Box
Units for Patio Homes near new city park. Attorney Storer will draft an ordinance for discussion
at next council meeting.
Overview of Iona Day Celebration: Mayor Andersen stated that Sasha Belliston did a good
job with help from Lori Elliott. Next year we need to make sure all expenses are approved.
Lion's Club has disbanded and the city has purchased two grills, two refrigerators, and utensils
for $1,200.00. A thought is to have the city serve breakfast and let the vendors sell their food
items during the day. Complaints from citizens that the park could look better. Director Prouse
stated that he will make sure the parks grass and appearance looks better. Mayor Andersen also
stated that city employees attend this event and be there to help.
RT Patio Home Discussion: Mayor Andersen stated that on Denning and Quaky Aspen where
patio homes are a resident has camp trailers, jet skis, and other toys parked on roadway front and
side yards taking up too much space. Asking Attorney Storer to look at the ordinance
specifically how it relates to patio homes current code 11-4-8 subsection B and if we need to
update the ordinance.
Water Committee Discussion: Mayor Andersen reminding council that we will oversee Town
Hall Meeting (Water Rates and Meters Discussion) tomorrow night at 7:00 p.m. No side
conversations. Listen and let each person speak. Lee Andersen, Water Committee chair will
speak and give options for water system. Council to have no decisions.
3
eiN
Flag Football Discussion: Treasurer Sullivan stated that Todd Kennington would like to hold a
"Night Flag Football" fundraiser on September 17th after dark on the grassy area between
baseball diamonds and would like to sell glow sticks and necklaces. Mr. Kennington would then
like to, the next week, hold a dodge ball fundraiser in the tennis courts and asked if we could
remove the net. Council President Walker mentioned that our park has been offered to others for
fundraisers. Treasurer Sulllivan is to give the okay for Mr. Kennington to hold the flag football
event asking Mr. Kennington to give back to the community volunteering for our events in
exchange for use of the park.
Council President Walker stated that the Recreation Director Dabell had shown interest with
starting a flag football league this year but with the transition of them leaving and new director
coming in the council decided to wait on any new programs. Casey Faulkner sponsored by NFL
Play60 with the city's endorsement, using the city logo with all proceeds being handled by them
for this year would then next year turn the program over to the city.
Public Works Department:
a. Tank Site Update: Director Prouse stated that the Tank site is still on track with the original
purchase agreement and working on finishing up the Joint Use Agreement with D.O.E. and the
private property owners, meeting with them tomorrow to answer questions.
b. Seal coating Update: Director Prouse stated the walking path and tennis court sealcoat have
been completed. Striping the tennis courts should be done in a couple of days, the nets and fence
will go back up.
c. RFP for Engineering Services Update: Director Prouse stated this was done with the approval
of the Design Professional Services Resolution.
Mayor Andersen entertained a motion to adjourn. Council Member Geray moved we adjourn.
Meeting Adjourned 8:27 p.m.
COUNCIL APPROVED: September 22, 2015
ATTEST: (arej' / /
Shara Roberts, City Clerk
Brad Andersen, Mayor
4
City of Iona Finance Worksheet- Banks Page: 1
Period: 07/15 Aug 10, 2015 02:57PM
fill‘Report Criteria:
Print Source Titles
Total by Source
Print Department Titles
Total by Department
All Segments Tested for Total Breaks
[ReportlAccount Number ="011050";'101175";'101221',"101231";'101241',"511200',"511210","511222" "511232" "511252";'101242" "511211"
Prior month 2 Prior month 2014-15
Current year
Account Number Account Title Actual
01-1050 CHECKING -COMMERCE BANK 90,898.21 68,530.29 183,674.89
10-1175 INVESTMENTS -COMMERCE -GENERA 166,567.45 166,578.40 166,589.72
10-1221 ZIONS- GENERAL CD 58,178.99 58,200.45 58,222.14
10-1231 KEY BANK GENERAL - CO 157,915.80 157,918.39 157,921.08
10-1241 WELLS FARGO--GENERAL .00 .00 .00
10-1242 WESTMARK CD —GENERAL 50,723.30 50,723.30 50,879.92
51-1200 INVESTMENTS -COMMERCE WATER 237,624.42 237,640.04 237,656.19
51-1210 WELLS FARGO-WATER SVGS .00 .00 .00
51-1211 WESTMARK CD -WATER 52,669.71 52,669.71 52,832.73
51-1222 ZIONS - WATER SVGS-CD 43,889.43 43,905.63 43,922.01
51-1232 KEY BANK WATER - CD 52,638.60 52,639.46 52,640.36
51-1252 ZIONS BANK --WATER SAVINGS 151,627.22 151,683.16 151,739.71
Net Grand Totals: 1,062,733.13 1,040,488.83 1,156,078.75
City of lone
Check Register - Iona
Check Issue Dates: 7/1/2015-7/312015
Page: 1
Aug 10, 2015 02:40PM
0110 Report criteria:
Report type: Summary
GL Period Check Issue Date CM* Number
Payee
Description
GL Account Amount
07/16 07/02/2015
07/15 07Po8/2015
07/15 07/08/2015
07/15 07/08/2015
07/15 07/05 2016
07/15 07/00/2015
O7/15 07/07/2015
07/15 07/07/2015
07/15 07/08/2015
07/15 07/08/2015
07/15 07/082015
07/15 07/08/2015
07/15 07/08/2015
07/15 07/08/2015
07/15 07/132015
07/15 07/14/2015
07/15 07/14/2016
07/15 07/142015
07/15 07/142015
07/15 07/142015
07/15 07/142015
07/15 07/142015
07/15 07/142015
0111 07/15 07/142015
07/15 07/142015
07/15 07/142015
07/15 07/14/2015
07/15 07/142015
07/16 07/142015
07/15 07/142015
07/15 07/142015
07/15 07/142015
07/15 07/142015
07/15 07/14/2015
07/15 07/20/2015
07/15 07/20/2015
07/15 07232015
07/15 07242015
07/15 07242015
07/15 07242015
07/15 07242015
07/15 07242015
Grand Totals:
13180 LISPS
13161 GREG MCBRIDE
13173 SASHA BELLISTON
13174 FALLS PLUMBING SUPPLY, INC.
13175 MEL'S LOCK 8 KEY
13176 W'Vollca .�,'%
EX BANK $fe 'f, - {
' Y
13177 BRENT PURCELL
13178 THE SHERWIN WILLIAMS CO.
19179 SUNNYSIDE GARDENS
13180 BMC
13181 ROYAL THEATERS
13182 SAM'S CLUB/SYNCHRONY BANK
13183 SCHIESS 8 ASSOCIATES
13184 VER¢ON WIRELESS
13185 MR. SUDS AUTO DETAILING
13188 ACTION MOTOR SPORTS, INC.
13187 ALL AMERICAN SPORTS
13188 AMERICAN CONSTRUCTION SUPPLY 8 REN
13189 ASSOCIATION OF IDAHO CITIES
13190 CASELLE, INC.
13191 CITY OF IDAHO FALLS TREASURER OFFICE
13182 CONRAD a BISCHOFF INC.
13193 DIGLINE, INC.
13194 DUMP - IT, INC.
13196 HOLDEN KIDWELL HAHN 8 CRAPO P.L.L.C.
13196 IDAHO TRAFFIC SAFETY, INC.
13197 INTERMOUNTAIN GAS CO.
13198 IONA BONNEVILLE SEWER DISTRICT
13190 NETBACK, LLC
13200 POST REGISTER Cityehrkpdsrfi°.,�.
13201 PSI ENVIRONMENTAL
13202 ROCKY MOUNTAIN BOILER, INC.
13203 WAXIE SANITARY SUPPLY
13204 YELLOWSTONE LUMBER LLC
13205 SASHA BELLISTON
13238 GREG MCBRIDE
13241 LORI LUNDGFIEN
13242 TEXAS ROADHOUSE
13243 WALMART
13244 AJUMP HOUSE RENTALS
13245 FOXY BOX INC.
13246 SAM'S CLUB/SYNCHRONY BANK
Summary by General Ledger Account Number
GL Account
Debit Credit Proof
01.1075 414.00 .00 414.00
01-2010 .00 414.00- 414.00-
10-2010 .00 18,soe.e3- 18,508.93-
MAILING WATER STATEMENTS 514150
Mechanical Inspections
Iona Days Activities
Hose fittings
104720
104770
104710
Knob and tlupliCate 104710
Public Works -Fuel ZS=,` s- 104710
ELECTRICAL INSPECTIONS 104720
Pioneer Perk fence stain 104710
Pioneer Park -Landscaping 104820
Spluh Pad project 104820
BASEBALL MOVIE TICKETS 104950
Misc. council materials 104150
Hansen Development/Record of S 514180
Cea phones -.4// 514150
Polbe Car detailed for Parade ATV battery 5704880 4710
Umpire indicators 3 Batting Tee 104980
Splash Pad concrete -Sealer 104820
MC June Cord. -Mayor, Clerk, S 3 104185
CONTRACT SUPPORT 104160
ANIMAL SHELTER ORTLY PART 104710
DIESEL FUEL DELIVERED 104710
UTILITY LOCATOR 514710
DUMPSTERS 109710
City Attamey Retainer fees 104783
Banner for Mayor's Parade Car-lo 104710
Natural gas 614175
SEWER FEES -CITY BLDGr514710
Office PC's backup 514160
PH-Anlmals at Large 104155
Garbage pick up 514710
Flushed Boiler -summer maim 514710
2 Mop Heads 104710
Pioneer Park Shelter -Picnic Table 104820
Iona Days Activities 704770
Mechanical Inspections 104720
Reimburse Customer-credh on wat 011075
lone Day GiftCards 104770
bna Day Gift Cam
Iona Day Jump House
Iona Day Waterslide
Iona Day Lunch supplies
104770
104770
104770
104770
3138.03 M
835.82
600.00
351.46
113.72
531.49
840.00
542.38
304.85
286.45
1,070.00
20,94
3,045.00
179.33
125.00 M .
83.10
88.80
132.00
1,475.00
248.00
551.25
875.95
43.47
525.00
8,500.00
45.00
28.03
872.00
75.00
215.80
107.31
192.60
29.22
320.02
200.00
90.00
414.00 M
140.00 M
50.00 M
300.00 M
350.00 M
1,045.80 M
23,900.72
M • Manual Check, V ® Vold Cheek
DEBIT CARD PURCHASES
Dates:
7/01 thru 7/31/2015
Julie Hammond:
3
Qtrly. Employee mtg. &
Office Supplies
Account Total
10-41-50 63.10
51-41-50 63.11
51-41-50 41.25
TOTA 167.46
City of Iona Check Register - Iona Page: 2
Check Issue Dates: 7/1/2015 - 7/31/2015 Aug 10, 2015 02:40PM
GL Account
Debit Credit Proof
Grand Totals:
Dated:
Mayor:
City Council:
10-41-50 290.65 .00 290.65
1041-55 215.60 .00 215.60
10-41-63 6,362.50 .00 6,362.50
10-41-65 1,475.00 .00 1,475.00
10-41-75 24.59 .00 24.59
1046-90 493.10 .00 493.10
10-47-10 3,291.65 .00 3,291.65
10-47-20 1,565.92 .00 1,565.92
10-47-70 2,585.80 .00 2,585.80
10-48-20 1,043.32 .00 1,043.32
1049-50 1,070.00 .00 1,070.00
10-49-60 38.80 .00 38.80
10-49-70 50.00 .00 50.00
51-2010 .00 4,979.79- 4,979.79-
51-41-50 478.09 .00 478.09
51-41-75 4.44 .00 4.44
51-41-80 3,182.50 .00 3,182.50
51-47-10 1,314.76 .00 1,314.76
23,900.72 23,900.72- .00
S'13-15
caltnifAik-
Report Criteria:
Report type: Summary
M = Manual Check, V = Void Check
4,4;4 ��° I coarl ,, , l
,Ffi s'
TAX REVENUE
CITY OF IONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING JULY 31, 2015
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
10-31-10 PROPERTY TAX REVENUE 93,586.70 256,150.63 235,480.00 ( 20,670.63) 108.8
TOTAL TAX REVENUE 93,586.70 256,150.63 235,480.00 ( 20,670.63) 108.8
LICENSES & PERMITS
10-32-20 BEER & DOG LICENSES
TOTAL LICENSES & PERMITS
INTERGOVERNMENTAL REVENUE
.00 519.00 1,200.00 681.00 43.3
.00 519.00 1,200.00 681.00 43.3
10-33-10 STATE LIQUOR TAX .00 57,632.00 63,000.00
10-33-20 STATE REVENUE SHARING 16,981.98 71,465.39 88,355.00
10-33-30 STATE HIGHWAY USERS 14,854.35 63,615.07 63,000.00
10-33-40 POLICE REVENUE 796.50 4,867.89 7,200.00
10-33-80 GRANTS 300.00 300.00 .00
5,368.00 91.5
16,889.61 80.9
615.07) 101.0
2,332.11 67.6
300.00) .0
TOTAL INTERGOVERNMENTAL REVENUE 32,932.83
CHARGES FOR SERVICE
197,880.35 221,555.00
23,674.65 89.3
10-34-10 BUILDING INSPECTION FEES 10,173.80 53,978.80 72,000.00 18,021.20 75.0
10-34-20 CABLE TV FRANCHISE .00 3,888.38 8,300.00 4,411.62 46.9
10-34-30 NATURAL GAS FRANCHISE 2,327.24 10,683.92 13,000.00 2,316.08 82.2
10-34-40 POWER FRANCHISE 4,901.18 22,326.23 27,000.00 4,673.77 82.7
TOTAL CHARGES FOR SERVICE 17,402.22 90,877.33 120,300.00 29,422.67 75.5
OTHER REVENUE
10-36-10 INTEREST 192.32 1,136.89 1,000.00 ( 136.89) 113.7
10-36-50 BUILDING RENT 1,360.00 11,145.00 12,600.00 1,455.00 88.5
10-36-60 MYAC REVENUE .00 .00 1,000.00 1,000.00 .0
10-36-70 IONA DAY REVENUE 1,354.60 1,354.60 2,000.00 645.40 67.7
10-36-80 MUSEUM .00 .00 1,000.00 1,000.00 .0
10-36-90 MISCELLANEOUS REVENUE 467.35 5,969.61 8,000.00 2,030.39 74.6
TOTAL OTHER REVENUE 3,374.27 19,606.10 25,600.00 5,993.90 76.6
FOR ADMINISTRATION USE ONLY
83 % OF THE FISCAL YEAR HAS ELAPSED O8/19/2015 12:50PM PAGE: 1
CITY OF IONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING JULY 31, 2015
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
RECREATION REVENUE
10-37-50 RECREATION FEES 10.00
10-37-60 SHELTER RENTAL 45.00
TOTAL RECREATION REVENUE
EQUIPMENT REPLACEMENT
10-38-20 EQUIPMENT REPLACEMENT
TOTAL EQUIPMENT REPLACEMENT
RESERVES
10-39-50 RESERVES
TOTAL RESERVES
TOTAL FUND REVENUE
72,643.43 65,000.00 (
570.00 1,250.00
7,643.43) 111.8
680.00 45.6
55.00 73,213.43 66,250.00 ( 6,963.43) 110.5
.00 .00 45,000.00 45,000.00 .0
.00 .00 45,000.00 45,000.00 .0
.00 .00 102,395.00 102,395.00 .0
.00 .00 102,395.00 102,395.00 .0
147,351.02 638,246.84
817,780.00 179,533.16 78.1
FOR ADMINISTRATION USE ONLY
83 % OF THE FISCAL YEAR HAS ELAPSED 08/19/2015 12:50PM PAGE: 2
ON
CITY OF IONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING JULY 31, 2015
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
ADMINISTRATION
10-41-10 PAYROLL 12,435.34 87,626.48 116,000.00 28,373.52 75.5
10-41-20 PAYROLL TAXES 1,468.49 9,891.78 15,000.00 5,108.22 66.0
10-41-30 RETIREMENT 1,202.12 10,116.78 12,000.00 1,883.22 84.3
10-41-40 HEALTH INSURANCE 2,549.70 21,430.82 30,000.00 8,569.18 71.4
1041-50 OFFICE EXPENSE 468.95 11,539.57 11,000.00 ( 539.57) 104.9
10-41-55 PUBLISHING 215.60 856.90 1,500.00 643.10 57.1
10-41-60 LEGAL B AUDIT FEES /r- 4,840.00 24,249.00 40,000.00 15,751.00 60.6
1041-63 ENGINEERING yrf0. M6Veg-FroA Ena1,522.50 2,265.00 15,000.00 12,735.00 15.1
1041-65 TRAINING/TRAVEL int•Ca J 1,475.00 3,574.01 5,000.00 1,425.99 71.5
1041-70 INSURANCE LIABILITY L% .00 9,579.00 18,500.00 8,921.00 51.8
10-41-75 ELECTRICITY -NATURAL GAS 24.59 10,571.44 18,000.00 7,428.56 58.7
TOTAL ADMINISTRATION
POLICE DEPARTMENT
1046-10 POLICE -PAYROLL
1046-20 PAYROLL TAXES
1046-30 POLICE -RETIREMENT
104640 POLICE -HEALTH INSURANCE
10-46-70 POLICE -TRAINING
1046-80 POLICE-COUNTY/DISPATCH
1046-90 POLICE -GENERAL
TOTAL POLICE DEPARTMENT
MISCELLANEOUS DEPT
26,202.29 191,700.78 282,000.00 90,299.22 68.0
5,147.50 44,625.94 85,000.00 40,374.06 52.5
524.59 4,445.92 9,000.00 4,554.08 49.4
516.40 4,176.84 8,800.00 4,623.16 47.5
1,433.50 11,347.49 30,000.00 18,652.51 37.8
.00 1,218.24 7,500.00 6,281.76 16.2
.00 22,645.89 39,000.00 16,354.11 58.1
493.10 12,995.84 15,000.00 2,004.16 86.6
8,115.09 101,456.16 194,300.00 92,843.84 52.2
1047-10 MAINTENANCE 3,464.15 40,888.59 94,000.00 53,111.41 43.5
1047-20 BUILDING INSPECTIONS 1,985.86 18,326.66 26,000.00 7,673.34 70.5
1047-30 EQUIPMENT EXPENSE 43.98 1,195.04 5,000.00 3,804.96 23.9
1047-50 CIVIL DEFENSE .00 895.00 1,000.00 105.00 89.5
1047-60 MYAC EXPENSE .00 38.60 1,000.00 961.40 3.9
1047-70 IONA DAY EXPENSE 1,745.80 1,772.52 2,000.00 227.48 88.6
1047-80 MUSEUM EXPENSE .00 202.23 1,000.00 797.77 20.2
1047-90 MISCELLANEOUS EXPENSE .00 4,788.97 10,000.00 5,211.03 47.9
TOTAL MISCELLANEOUS DEPT 7,239.79 68,107.61 140,000.00 71,892.39 48.7
CAPITAL OUTLAY
1048-10 LIBRARY .00 1,812.50 3,000.00 1,187.50 60.4
1048-20 CAPITAL IMPROVEMENTS 1,043.32 79,669.50 83,480.00 3,810.50 95.4
1048-50 LAND ACQUISITION .00 .00 10,000.00 10,000.00 .0
TOTAL CAPITAL OUTLAY 1,043.32 81,482.00 96,480.00 14,998.00 84.5
FOR ADMINISTRATION USE ONLY
83 % OF THE FISCAL YEAR HAS ELAPSED O8/19/2015 12:50PM PAGE: 3
RECREATION EXPENDITURES
10-49-10 RECREATION LABOR
10-49-20 PAYROLL TAXES
10-49-50 RECREATION SUPPLIES
10-49-60 RECREATION EQUIPMENT
10-49-70 RECREATION MAINTENANCE
CITY OF IONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING JULY 31, 2015
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
12,801.37
1,264.29
1,070.00
564.05
50.00
35,163.28
3,332.84
14,475.87
10,475.74
50.00
27,000.00 (
4,500.00
21,000.00
4,500.00 (
3,000.00
8,163.28) 130.2
1,167.16 74.1
6,524.13 68.9
5,975.74) 232.8
2,950.00 1.7
TOTAL RECREATION EXPENDITURES 15,749.71
EQUIPMENT REPLACEMENT
63,497.73 60,000.00 (
3,497.73) 105.8
10-50-10 EQUIPMENT REPLACEMENT .00 .00 45,000.00 45,000.00 .0
TOTAL EQUIPMENT REPLACEMENT .00 .00 45,000.00 45,000.00 .0
TOTAL FUND EXPENDITURES 58,350.20 506,244.28 817,780.00 311,535.72 61.9
NET REVENUE OVER EXPENDITURES 89,000.82 132,002.56 .00 ( 132,002.56) .0
FOR ADMINISTRATION USE ONLY
83 % OF THE FISCAL YEAR HAS ELAPSED O8/19/2015 12:50PM PAGE: 4
CITY OF IONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING JULY 31, 2015
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
OPERATING REVENUE
51-31-10 COLLECTIONS 18,334.66
51-31-30 HOOK UP FEES 18,000.00
180,293.45 198,000.00
84,000.00 81,000.00 (
17,706.55 91.1
3,000.00) 103.7
TOTAL OPERATING REVENUE 36,334.66
INTERGOVERNMENTAL REVENUE
264,293.45 279,000.00
14,706.55 94.7
51-33-80 GRANTS .00 .00 3,000.00 3,000.00 .0
TOTAL INTERGOVERNMENTAL REVENUE .00 .00 3,000.00 3,000.00 .0
WATER
51-35-10 WATER SYSTEM .00 .00 66,150.00 66,150.00 .0
TOTAL WATER .00 .00 66,150.00 66,150.00 .0
MISCELANEOUS REVENUE
51-36-10 INTEREST
253.00 1,619.90
1,200.00 ( 419.90) 135.0
51-36-20 MISC REVENUE .00 .00 200.00 200.00 .0
TOTAL MISCELANEOUS REVENUE
EQUIPMENT REPLACEMENT
253.00 1,619.90
1,400.00 ( 219.90) 115.7
51-38-60 EQUIPMENT RESERVES .00 .00 45,000.00 45,000.00 .0
TOTAL EQUIPMENT REPLACEMENT .00 .00 45,000.00 45,000.00 .0
RESERVES
51-39-50 RESERVES .00 .00 70,500.00 70,500.00 .0
TOTAL RESERVES .00 .00 70,500.00 70,500.00 .0
TOTAL FUND REVENUE
36,587.66 265,913.35
465,050.00 199,136.65 57.2
FOR ADMINISTRATION USE ONLY
83 % OF THE FISCAL YEAR HAS ELAPSED O8/19/2015 12:50PM PAGE: 5
CITY OF IONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 10 MONTHS ENDING JULY 31, 2015
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
ADMINISTRATION
5141-10 PAYROLL 3,608.70 56,081.13 69,500.00 13,418.87 80.7
51-41-20 PAYROLL TAXES 412.72 6,494.20 8,000.00 1,505.80 81.2
51-41-30 RETIREMENT 472.28 7,165.23 8,200.00 1,034.77 87.4
51-41-40 HEALTH INSURANCE 1,070.10 14,767.18 18,500.00 3,732.82 79.8
51<1-50 OFFICE EXPENSE 8 LEGAL 2,285.49 19,648.02 15,250.00 ( 4,398.02) 128.8
51-41-75 ELECTRICITY & NATURAL /GAS /� 4.44 26,267.38 41,400.00 15,112.62 63.5
51-41-80 ENGINEERING �(7�Q, j11�/2d Tt1� s / 1,522.50 6,670.00 15,000.00 8,330.00 44.5
TOTAL ADMINISTRATION �/ T-6✓[/�6. 9�376.21 137,113.14 175,850.00 38,736.86 78.0
MISCELLANEOUS
51-47-10 MAINTENANCE & REPAIRS 1,314.76 19,545.18 50,000.00 30,454.82 39.1
51-47-20 MISCELLANEOUS EXPENSE .00 .00 200.00 200.00 .0
51-47-30 EQUIPMENT EXPENSE .00 .00 3,000.00 3,000.00 .0
51-47-35 EQUIPMENT RENT .00 .00 4,000.00 4,000.00 .0
TOTAL MISCELLANEOUS 1,314.76 19,545.18 57,200.00 37,654.82 34.2
CAPITAL IMPROVEMENTS
5148-20 CAPITAL IMPROVEMENTS .00 15,260.00 70,000.00 54,740.00 21.8
51-48-30 LAND ACQUISITION .00 .00 15,000.00 15,000.00 .0
51-48-50 SYSTEM UPGRADE .00 .00 102,000.00 102,000.00 .0
TOTAL CAPITAL IMPROVEMENTS .00 15,260.00 187,000.00 171,740.00 8.2
EQUIPMENT REPLACEMENT
51-50-10 EQUIPMENT REPLACEMENT .00 .00 45,000.00 45,000.00 .0
TOTAL EQUIPMENT REPLACEMENT .00 .00 45,000.00 45,000.00 .0
TOTAL FUND EXPENDITURES 10,690.97 171,918.32 465,050.00 293,131.68 37.0
NET REVENUE OVER EXPENDITURES 25,896.69 93,995.03 .00 ( 93,995.03) .0
FOR ADMINISTRATION USE ONLY
83 % OF THE FISCAL YEAR HAS ELAPSED 08/19/2015 12:50PM PAGE: 6
NOTICE OF PUBLIC HEARING
PROPOSED BUDGET FOR FISCAL YEAR 2016
CITY OF IONA, IDAHO
Notice is hereby given that the City Council of the City of lona, Idaho will hold a public hearing for consideration of the
proposed budget for the fiscal period October 1, 2015 - September 30, 2016 pursuant to the provisions of Section 50-
1002, IC., said hearing to be held at the Iona Community Center 3548 North Main Street, Iona, Idaho at 7:15 p.m., on
August 18, 2015. At said hearing all interested persons may appear and show cause, if any they have, why said proposed
budget should not be adopted. The proposed Budget for fiscal year 2015-2016 is shown below as FY16 proposed
expenditures and revenues.
Fund Name
GENERAL
WATER
TOTAL PROPOSED EXPENSE
Fund Name
TOTAL GENERAL TAX LEVY
PAYMENTS FROM STATE
FRANCHISES
RESERVES
GENERAL FUND (OTHER)
WATER FUND
RECREATION
TOTAL REVENUES
PROPOSED EXPENDITURES
FY 14
Actual
Expenditures
$ 670,215
251,075
$ 921,290
FY 15
Budget
Expenditures
$ 817,780
465,050
$1,282,830
PROPOSED REVENUES
FY 14
Actual
Revenues
$ 235,000
217,136
43,001
0
146,935
313,516
60,891
$1,016,479
FY 16
Proposed
Expenditures
$ 942,578
957 661
$1,900,239
FY 15 FY 16
Budget Proposed
Revenues Revenues
$ 235,480 $ 248,000
214,355 251,475
48,300 48,700
147,395 163,043
107,250 157,760
465,050 957,661
65,000 73,600
$1,282,830 $1,900,239
The proposed expenditures and revenue for fiscal year 2016 have been tentatively approved by the City Council
and entered in detail in the Journal of Proceedings, Dated this 21 st day of July, 2015.
Written comments will be accepted up to seven days prior to the hearing. The public is invited to attend and
public comment is encouraged.
Any person needing special accommodations to participate in the above noticed meeting should contact the City
Office the day before the meeting at 523-5600.
Published Aug. 4th & l lth, 2015
Amy Sullivan, Treasurer
"Exhibit A"
197-09-15
ORDINANCE NO.
AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR
THE FISCAL YEAR 2016 BEGINNING OCTOBER 1, 2015, APPROPRIATING THE
SUM OF $1,896,239.00 TO DEFRAY EXPENSES AND LIABILITIES OF THE CITY
OF IONA FOR SAID FISCAL YEAR, AUTHORIZING A LEVY OF A SUFFICIENT
TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND
PURPOSE FOR WHICH SAID APPROPRIATION IS MADE.
BE IT ORDAINED by the Mayor and City Council of the City of Iona, Bonneville
County, Idaho.
Section 1: That the sum of $1,896,239.00 be, and the same is appropriated to defray the
necessary expenses and liabilities of the City of Iona for the fiscal year beginning
October 1, 2015.
Section 2: The objects and purposes for which such appropriation is made, and the
amount of each object and purpose is as follows:
ESTIMATED EXPENDITURES:
GENERAL FUND
WATER FUND
TOTAL EXPENSES:
$938,578
$957,661
SL896,239
Section 3: That a general tax levy on all taxable property within the City of Iona be
levied in an amount allowed by law for the general purposes for the said City, for the
fiscal year beginning October 1, 2015.
Section 4: All ordinances and parts of ordinances in conflict with this ordinance are
hereby repealed.
Section 5: This ordinance shall be in full force and effect from and after its passage,
execution and publication in the manner required by law.
PASSED BY THE COUNCIL AND APPROVED BY THE MAYOR THIS 18th DAY
OF AUGUST, 2015.
S'-4-62fil
Brad Andersen, Mayor
Instrument # 1505496
IDAHO FALLS, BONNEVILLE, IDAHO
11214016 01:06:16 PM No. of Pages: 1
Recorded for : CITY OF IONA
RONALD LONOMORE Fee: 0.00
Ex-Oficio Recorder Deputy
Index to' ORDINANCE
RESOLUTION NO. 2015-01
WHEREAS, Idaho Code § 67-2320 requires the City to adopt a policy
concerning the selection of design professionals, construction managers or
professional land surveyors, whenever the amount of the professional fees are
anticipated to exceed $25,000.00.
NOW, THEREFORE, BE IT RESOLVED:
That the City of Iona hereby adopts the following policy in selecting design
professionals, construction managers or professional land surveyors, whenever
the amount of the professional fees are anticipated to exceed $25,000.00.
1. The City shall negotiate contracts or agreements for such services
on the basis of demonstrated confidence and qualifications for the types of
services required at fair and reasonable prices.
2. The City shall encourage persons or firms engaged in the services
being solicited to submit statements or qualifications of performance data.
3. The City shall, upon request, make available to the public the criteria
and procedures used for the selection of qualified persons or firms to perform
such services.
4. The City shall select the persons or firms whom the City determines
to be best qualified to provide the required services, ranked in order of
preference, pursuant to the following established criteria and procedures set forth
-1-
too
in this Resolution. Such criteria shall include but not be limited to the following:
A. Prior relevant experience.
B. Applicant's capacity to perform the work in a timely manner.
C. Applicant's educational qualifications.
D. Applicant's understanding of the project needs.
E. Applicant's methodology.
F Applicant's reputation.
G Qualifications and reputations of outside consultants who may
work with the applicant on the project.
H Quality of applicant's proposal for the planning, design and
construction phase of the project.
I. Applicant's estimate of time it will take to perform the
necessary work.
J. Qualifications of the proposed project manager.
K. Qualifications of applicant's staff.
L. Quality and clarity of presentation.
M. Familiarity with local area geography and facilities.
N. Applicant's financial capability to perform the work.
5. The City shall negotiate with the highest ranked person or firm for a
contract or agreement to perform such services at a price determined by the City
to be reasonable and fair, after considering the estimated value, the scope, the
-2-
complexity and the nature of the services.
6. Prior to awarding a contract for such professional services the City
shall give notice of such solicitation in the same manner as required by section
67-2806, Idaho Code.
7. In fulfilling the requirements of this Resolution and Idaho Code §
67-2320, the City may limit its selection from the list of three persons or firms
selected and pre -approved for consideration by the City. In establishing a
pre -approved list, the City shall publish notice as set forth in paragraph 6 of this
Resolution. When selecting from such list, no notice shall be required.
8. Once proposals are received by the City from a person or firm for
any designated project, the City Council shall establish a committee to interview
and evaluate each proposal. The committee shall include at least one Council
member or the Mayor, the staff member who will administer the proposal, if
accepted, and any other person that the staff member determines is necessary to
participate in the decision. This committee shall follow the criteria set forth
above, and conduct interviews when deemed necessary and submit its
recommendations to the City Council regarding the best qualified persons or
firms to provide the required services.
9. The City Council shall select the person or firm it deems most
qualified and which will best represent or advance the best interests of the City,
which selection shall be made at a regular City Council meeting in open session.
-3-
10. For any project where the contract amount is anticipated to be below
$25,000.00, then the Mayor shall have the ability to hire a professional using the
same criteria set forth in paragraph 4 of this Resolution, without the necessity of
providing the Notice of Solicitation referenced in section six (6) of this Resolution,
provided such contract amount has been properly budgeted and included as a
part of the Annual Appropriation Ordinance.
PASSED BY THE COUNCIL this � day of s� 2015.
APPROVED BY THE MAYOR this �� day of
Brad Andersen
Mayor
ATTEST:
Amy SIvan
Deputy City Clerk
GANPDATAIDWS12708 CRY of IonePublic WorkslWatet Tank ProjecRResolution.wpe: CS
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8/17/15
12:04:18
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Payment 27799.00
Function*
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Quote # 2015I0NAPD0801
Page 2
Iona Police Department
12 2 PCTEL NMOB58UFFME Antenna Coax Kit and Connector $30.00 $ 60.00
13 1 Santa Cruz SC-9903 "L" Bracket, Gun Lock Butt Plate Mount $ 22.00
14 1 Protech Standard Louvered Truck Headache Rack, Brushed
Aluminum, Add Lightbar Mounting Pads $ 810.75
Installation and Technical Service:
Remove Front 20 Percent Center Seat.
Provide, Install and Test Items 1-14 Plus Customer SoundOff Siren and Lightbar Controller,
ICOP 20/20 Mobile Video System, 700 MHz and UHF Mobile Radios, Vertical Weapon
Mount and SC-5 Electric Gun Lock, Havis C-TCB-7 and C-3090-7 Laptop Platform and
Mount, Zebra RW420 Thermal Printer and Vehicle Adapter, Bar Code Reader, GPS
Receiver, and Dual Antenna Radar in Crew Cab Pickup.
01, Accepted by:
Equipment Total $ 4,675.82
Sales Tax Exempt
Delivery $ 131.00
Installation $ 2,678.00
Other Charges None
Grand Total $ 7,484.82
Date: