HomeMy Public PortalAbout20141217boardminutesMINUTES
Board of Directors
CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION
December 17, 2014
12:15 p.m.
BOARD MEMBERS PRESENT
Brian Crane, Designee for Doc Kritzer, Callaway County
Larry Benz, P.E. Cole County
Jeff Hoelscher, Chairman, Cole County
David Bange, Designee for Larry Henry, Jefferson City
Ken Hussey, Jefferson City
Janice McMillan, AICP, Jefferson City
Rick Mihalevich, Jefferson City*
Matt Morasch, P.E., Jefferson City
Bob Scrivner, Vice Chairman, Jefferson City
Dan Bax, St. Martins, Small Cities Representative
Steve Engelbrecht, Designee for David Siivester, P.E., MoDOT
*Arrived Late
EX -OFFICIO MEMBERS PRESENT (Non -Voting)
Michael Henderson, MoDOT
EX -OFFICIO MEMBERS ABSENT (Non -Voting)
Steve Billings, MoDOT
Bruce Hackmann, Callaway County Economic Development Representative
Michael Latuszek, Federal Highway Administration
Jeremiah Shuler, Federal Transit Administration
CAMPO STAFF PRESENT (Non -Voting)
Sonny Sanders, Senior Transportation Planner
Alex Rotenberry, Transportation Planner
Anne Stratman, Administrative Assistant
OTHERS PRESENT
Katrina Williams, Mid Missouri Regional Planning Commission
1. Call to order, roll call, and determination of a quorum
Chairman Hoelscher called the meeting to order at 12:20 p.m. and asked Ms. Stratman to call
roll. A quorum was present with 10 of 11 members or their designee present.
2. Public Comment
No comments were received.
3. Adoption of the agenda as printed or amended
Mr. Benz moved and Mr. Scrivner seconded to adopt the agenda as amended to include the
Private Transportation Interest Nominations. The motion passed unanimously.
Mr. Mihalevich arrived at 12:24 p.m.
4. Approval of the minutes from the meeting of November 19, 2014
Mr. Bange moved and Mr. Hussey seconded to approve the minutes from the Regular Meeting of
November 19, 2014 as printed. The motion passed unanimously.
Capital Area Metropolitan Planning Organization
December 17, 2014
Page 2
Approval of the minutes from the Special Meeting of December 11, 2014
Mr. Sanders explained that the minutes reported the voting tabulations but it was implied that the
lowest score is a higher ranked project. He suggested clarifying that the higher the score, the lower
the priority.
Mr. Hussey moved and Ms. McMillan seconded to approve the minutes from the Special Meeting
of December 11, 2014 as corrected.
The following correction to the December 11, 2014 Special Meeting minutes was noted and
made:
Mr. Sanders clarified that the lower the score, the higher the priority.
The motion passed with the following members abstaining: Benz and Scrivner.
5. Communications Received
None.
6. Old Business
A. Draft Memorandum of Understanding
Mr. Sanders discussed the following changes: (1) added Taos and Wardsville due to boundary
change in 2013; (2) replaced "The City of Jefferson, the City of St. Martins the County of Cole, the
City of Holts Summit, the City of Taos, the Village of Lake Mykee, the Village of Wardsville, the
County of Callaway and the Missouri Highways and Transportation Commission" with "Signatories
of this Memorandum of Understanding" in the whereas section, followed by "Signatories" in new
sections 1, 2, 3, 4, 9; (3) added "special projects" or "studies language" as not to unjustly financially
burden jurisdiction for activities not pertinent to said jurisdictions to new Section 4 Local Financial
Allocations & Staff Support; (4) renamed new Section 6 to 'Formation of Other Committees.'
Added: "The Board of Directors authorizes the Technical Committee to create a sub -committees,
work -groups or sub -group to facilitate the transportation planning process"; (5) removed the Board
of Directors Membership section. It is to be addressed in the Bylaws. It conflicted with the Bylaws
and new Section 7 of the MOU; (6) added Section 13 Functional Responsibilities of participating
Agencies; and (6) changed "Approved to Form" signatory position title to "Counsel" from a variety of
titles.
Mr. Crane suggested approving the MOU and the Bylaws at the same time.
Mr. Sanders explained that federal law is also impacting larger MPO's by dictating that a certain
group has to be represented on the Board of Directors.
Ms. McMillan commented that nowhere does it say who has to be on the Board of Directors. She
stated that there should be some general parameters of who sits on the Board.
Mr. Bange commented that Section Three was removed and in doing so have not defined the
members.
Mr. Hussey moved and Mr. Benz seconded to direct the Technical Committee to begin work on
the Bylaws and wait to approve the Memorandum of Understanding at the same time as the
Bylaws.
Discussion:
Mr. Henderson suggested changing the signatory for the Missouri Highway and Transportation
Commission to the Missouri Department of Transportation.
Vote:
After additional discussion, the motion passed unanimously.
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December 17, 2014
Page 3
B. Private Transportation Interest Nominations
Mr. Sanders explained that Mr. Tom Kolb currently serves in this position. He stated that this
position is supposed to be filled at the beginning of the fiscal year in November.
Ms. McMillan stated that she contacted Mr. Joe Scheppers but is waiting for a confirmation.
Mr. Crane mentioned that Pro Foods in Holts Summit uses air and trucks as their mode of
transportation. He stated that he will contact them to see if they are interested in serving in this
position if no other nominations are brought forward and if Mr. Kolb is not willing to continue serving
in this position.
Ms. McMillan moved and Mr. Benz seconded to continue this item to the January 21, 2015
meeting. The motion passed unanimously.
7. New Business
A. Information Only: Administrative Modification to the 2015-2019 Transportation Improvement
Program
1. TIP #2013-20: Business US 50 ADA Improvements, move to FY2016. Sponsor:
Missouri Department of Transportation
Mr. Engelbrecht explained that this project consists of ADA improvements from Stoneridge
Parkway to near the Rex Whitton Expressway. He stated that the reason for the Administrative
Modification is that a major portion of the project will be moving back into FY2016. Mr. Engelbrecht
explained that there will be no change in the project cost.
B. Information Only. Annual Listing of Obligated Projects
Mr. Sanders explained that the Annual List of Obligated Projects has been published and is
available on the CAMPO Website.
C. Preliminary Wayirnding Plan
Mr. Sanders explained that Arcturis has submitted a preliminary draft Wayfinding Plan for review
and comments. He stated that Arcturis will submit preliminary design plans in the immediate future.
Mr. Sanders explained that the next step will be to schedule a public meeting for review and
comments on the draft preliminary plan and preliminary designs. He stated that there will be two
preliminary designs, Arcturis will take comments from the public meeting and come up with one
design. Mr. Sanders explained that it is then up to each jurisdiction to use that design or not. He
stated that input from the jurisdictions and those maintaining the signs would have some impact.
Mr. Crane inquired whether the final plan will include a layout of where the signs will actually be
located. Mr. Sanders explained that there will be guidelines as opposed to specific locations of
exactly where the signs will be placed. He stated that he will review the scope of services for those
type of details.
Mr. Scrivner commented that people will have an expectation because of all of the input we have
solicited that the final product will be more specific than general.
Mr. Morasch commented that the final plat will be a basic skeleton as opposed to a schematic
plan.
Mr. Sanders explained that it is not pinpointed where each sign will be located because there are
engineering aspects that need to be taken into consideration.
Mr. Crane expressed concerns that the stakeholders will expect a plan that shows locations
where the signs may go.
Mr. Sanders explained that the plan may not show a detailed schematic of how far off the curb
and how far from the intersection signs will be placed.
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December 17, 2014
Page 4
Mr. Mihalevich inquired of the monetary contributions from community members. Mr. Sanders
explained that those contributions were used for the local match for the Transportation Alternative
Program grant.
Mr. Crane commented that the money for the grant would be better spent helping the actual sign
plan than buying the signs.
Mr. Engelbrecht explained that Mr. Tom Honich, MoDOT, has worked with other communities on
their wayfinding plans. Mr. Engelbrecht will pass the preliminary plan to Mr. Honich for his review
and comments.
Mr. Mihalevich commented that the businesses that contributed to the local match have a real
interest in this plan and want a stake in what the standard will be throughout the city. He stated that
they have been to other cities and saw numerous types of wayfinding signs. Mr. Mihalevich
explained that they will conform to our outline or general plan. He suggested meeting with that
interest group to determine what they want out of the plan.
Mr. Sanders explained that the stakeholders will be invited to the public meeting. He stated that
there will be two preliminary designs for the public to review and comment. Mr. Sanders explained
that the plan will include templates for different designs and guidelines for what types of signs for
each district.
Mr. Bange explained that the TAP grant will not allow us to put any signs on MoDOT right-of-way.
He stated that all of the signs will be on local city street right-of-way so that a person on foot can
see it.
Mr. Sanders explained Arcturis is identifying the Lafayette Street interchange as one location to
place a sign, as well as, identifying where the welcome signs should be placed. He stated that they
are giving examples of where a kiosk should be located due to the amount of foot traffic and close
proximity parking. Mr. Sanders requested to send any comments his way. He will follow up and
make sure that the scope of services is being followed precisely.
8. Other Business
A. 2016 — 2020 Program Year Transportation Improvement Program (TIP) Development
Mr. Sanders requested that all jurisdictions review projects to be carried over from the current TIP
into the new 2016-2020 TIP and submit any new projects. He stated that staff is also requesting
jurisdictions to update their local revenue forecasts for fiscal years 2016 through 2020.
Mr. Rotenberry stated that he will be sending fiscal constraint forms requesting historic and
anticipated revenue information to each jurisdiction.
Mr. Henderson recommended that each jurisdiction make sure that there are enough funds to
cover projects currently in the TIP and the maintenance of the system.
B. FY2016 Unified Planning Work Program (UPWP) Development
Mr. Sanders explained that upon reviewing the UPWP development timeline, FHwA and MoDOT
staff felt a slight modification was warranted. He stated that this change moves up the start time to
December and includes a preliminary review by the Technical Committee prior to a draft sent to
MoDOT, FHwA and FTA. Mr. Sanders explained that possible work tasks include: (1) Travel
Demand Model Update; (2) Public Participation Activities; and (3) Bicycle/Pedestrian Plan.
Mr. Henderson suggested not approving the UPWP that far in advance since it does not go into
effect until six months later. He recommended switching the UPWP fiscal year to coincide with the
TIP fiscal year.
Mr. Sanders commented that would conflict with the City's budget process.
Capital Area Metropolitan Planning Organization Page 5
December 17, 2014
C. Status of other current work tasks
Mr. Sanders discussed the following work tasks:
• FHWA/FTA MPO Review scheduled for January 28 and 29, 2015
• Bicycle/Pedestrian Plan
• Bylaws
• MAP21 Performance Measures
• Recreational Trail Grant — deadline is January 26, 2015
D. Mr. Hoelscher recognized Board of Directors and Technical Committee members for their
years of service.
E. Mr. Engelbrecht announced that the ground breaking for the Lafayette Street Interchange is
scheduled for 11:00 a.m. on December 19, 2014 at the former Boys and Girls club site.
F. Mr. Benz announced that the ribbon cutting for the Business 50 West improvement project
is scheduled for 2:00 p.m. on December 18. 2014.
9. Next Meeting Date — Wednesday, January 21, 2015 at 12:15 p.m. in the Boone/Bancroft Room
#200
10. Adjournment
Mr. Hussey moved and Mr. Benz seconded to adjourn the meeting at 1:37 p.m.
Resp ctfully Submitted,
Anne Stratman, Administrative Assistant