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HomeMy Public PortalAbout20141217boardminutesMINUTES Board of Directors CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION December 17, 2014 12:15 p.m. BOARD MEMBERS PRESENT Brian Crane, Designee for Doc Kritzer, Callaway County Larry Benz, P.E. Cole County Jeff Hoelscher, Chairman, Cole County David Bange, Designee for Larry Henry, Jefferson City Ken Hussey, Jefferson City Janice McMillan, AICP, Jefferson City Rick Mihalevich, Jefferson City* Matt Morasch, P.E., Jefferson City Bob Scrivner, Vice Chairman, Jefferson City Dan Bax, St. Martins, Small Cities Representative Steve Engelbrecht, Designee for David Siivester, P.E., MoDOT *Arrived Late EX -OFFICIO MEMBERS PRESENT (Non -Voting) Michael Henderson, MoDOT EX -OFFICIO MEMBERS ABSENT (Non -Voting) Steve Billings, MoDOT Bruce Hackmann, Callaway County Economic Development Representative Michael Latuszek, Federal Highway Administration Jeremiah Shuler, Federal Transit Administration CAMPO STAFF PRESENT (Non -Voting) Sonny Sanders, Senior Transportation Planner Alex Rotenberry, Transportation Planner Anne Stratman, Administrative Assistant OTHERS PRESENT Katrina Williams, Mid Missouri Regional Planning Commission 1. Call to order, roll call, and determination of a quorum Chairman Hoelscher called the meeting to order at 12:20 p.m. and asked Ms. Stratman to call roll. A quorum was present with 10 of 11 members or their designee present. 2. Public Comment No comments were received. 3. Adoption of the agenda as printed or amended Mr. Benz moved and Mr. Scrivner seconded to adopt the agenda as amended to include the Private Transportation Interest Nominations. The motion passed unanimously. Mr. Mihalevich arrived at 12:24 p.m. 4. Approval of the minutes from the meeting of November 19, 2014 Mr. Bange moved and Mr. Hussey seconded to approve the minutes from the Regular Meeting of November 19, 2014 as printed. The motion passed unanimously. Capital Area Metropolitan Planning Organization December 17, 2014 Page 2 Approval of the minutes from the Special Meeting of December 11, 2014 Mr. Sanders explained that the minutes reported the voting tabulations but it was implied that the lowest score is a higher ranked project. He suggested clarifying that the higher the score, the lower the priority. Mr. Hussey moved and Ms. McMillan seconded to approve the minutes from the Special Meeting of December 11, 2014 as corrected. The following correction to the December 11, 2014 Special Meeting minutes was noted and made: Mr. Sanders clarified that the lower the score, the higher the priority. The motion passed with the following members abstaining: Benz and Scrivner. 5. Communications Received None. 6. Old Business A. Draft Memorandum of Understanding Mr. Sanders discussed the following changes: (1) added Taos and Wardsville due to boundary change in 2013; (2) replaced "The City of Jefferson, the City of St. Martins the County of Cole, the City of Holts Summit, the City of Taos, the Village of Lake Mykee, the Village of Wardsville, the County of Callaway and the Missouri Highways and Transportation Commission" with "Signatories of this Memorandum of Understanding" in the whereas section, followed by "Signatories" in new sections 1, 2, 3, 4, 9; (3) added "special projects" or "studies language" as not to unjustly financially burden jurisdiction for activities not pertinent to said jurisdictions to new Section 4 Local Financial Allocations & Staff Support; (4) renamed new Section 6 to 'Formation of Other Committees.' Added: "The Board of Directors authorizes the Technical Committee to create a sub -committees, work -groups or sub -group to facilitate the transportation planning process"; (5) removed the Board of Directors Membership section. It is to be addressed in the Bylaws. It conflicted with the Bylaws and new Section 7 of the MOU; (6) added Section 13 Functional Responsibilities of participating Agencies; and (6) changed "Approved to Form" signatory position title to "Counsel" from a variety of titles. Mr. Crane suggested approving the MOU and the Bylaws at the same time. Mr. Sanders explained that federal law is also impacting larger MPO's by dictating that a certain group has to be represented on the Board of Directors. Ms. McMillan commented that nowhere does it say who has to be on the Board of Directors. She stated that there should be some general parameters of who sits on the Board. Mr. Bange commented that Section Three was removed and in doing so have not defined the members. Mr. Hussey moved and Mr. Benz seconded to direct the Technical Committee to begin work on the Bylaws and wait to approve the Memorandum of Understanding at the same time as the Bylaws. Discussion: Mr. Henderson suggested changing the signatory for the Missouri Highway and Transportation Commission to the Missouri Department of Transportation. Vote: After additional discussion, the motion passed unanimously. Capital Area Metropolitan Planning Organization December 17, 2014 Page 3 B. Private Transportation Interest Nominations Mr. Sanders explained that Mr. Tom Kolb currently serves in this position. He stated that this position is supposed to be filled at the beginning of the fiscal year in November. Ms. McMillan stated that she contacted Mr. Joe Scheppers but is waiting for a confirmation. Mr. Crane mentioned that Pro Foods in Holts Summit uses air and trucks as their mode of transportation. He stated that he will contact them to see if they are interested in serving in this position if no other nominations are brought forward and if Mr. Kolb is not willing to continue serving in this position. Ms. McMillan moved and Mr. Benz seconded to continue this item to the January 21, 2015 meeting. The motion passed unanimously. 7. New Business A. Information Only: Administrative Modification to the 2015-2019 Transportation Improvement Program 1. TIP #2013-20: Business US 50 ADA Improvements, move to FY2016. Sponsor: Missouri Department of Transportation Mr. Engelbrecht explained that this project consists of ADA improvements from Stoneridge Parkway to near the Rex Whitton Expressway. He stated that the reason for the Administrative Modification is that a major portion of the project will be moving back into FY2016. Mr. Engelbrecht explained that there will be no change in the project cost. B. Information Only. Annual Listing of Obligated Projects Mr. Sanders explained that the Annual List of Obligated Projects has been published and is available on the CAMPO Website. C. Preliminary Wayirnding Plan Mr. Sanders explained that Arcturis has submitted a preliminary draft Wayfinding Plan for review and comments. He stated that Arcturis will submit preliminary design plans in the immediate future. Mr. Sanders explained that the next step will be to schedule a public meeting for review and comments on the draft preliminary plan and preliminary designs. He stated that there will be two preliminary designs, Arcturis will take comments from the public meeting and come up with one design. Mr. Sanders explained that it is then up to each jurisdiction to use that design or not. He stated that input from the jurisdictions and those maintaining the signs would have some impact. Mr. Crane inquired whether the final plan will include a layout of where the signs will actually be located. Mr. Sanders explained that there will be guidelines as opposed to specific locations of exactly where the signs will be placed. He stated that he will review the scope of services for those type of details. Mr. Scrivner commented that people will have an expectation because of all of the input we have solicited that the final product will be more specific than general. Mr. Morasch commented that the final plat will be a basic skeleton as opposed to a schematic plan. Mr. Sanders explained that it is not pinpointed where each sign will be located because there are engineering aspects that need to be taken into consideration. Mr. Crane expressed concerns that the stakeholders will expect a plan that shows locations where the signs may go. Mr. Sanders explained that the plan may not show a detailed schematic of how far off the curb and how far from the intersection signs will be placed. Capital Area Metropolitan Planning Organization December 17, 2014 Page 4 Mr. Mihalevich inquired of the monetary contributions from community members. Mr. Sanders explained that those contributions were used for the local match for the Transportation Alternative Program grant. Mr. Crane commented that the money for the grant would be better spent helping the actual sign plan than buying the signs. Mr. Engelbrecht explained that Mr. Tom Honich, MoDOT, has worked with other communities on their wayfinding plans. Mr. Engelbrecht will pass the preliminary plan to Mr. Honich for his review and comments. Mr. Mihalevich commented that the businesses that contributed to the local match have a real interest in this plan and want a stake in what the standard will be throughout the city. He stated that they have been to other cities and saw numerous types of wayfinding signs. Mr. Mihalevich explained that they will conform to our outline or general plan. He suggested meeting with that interest group to determine what they want out of the plan. Mr. Sanders explained that the stakeholders will be invited to the public meeting. He stated that there will be two preliminary designs for the public to review and comment. Mr. Sanders explained that the plan will include templates for different designs and guidelines for what types of signs for each district. Mr. Bange explained that the TAP grant will not allow us to put any signs on MoDOT right-of-way. He stated that all of the signs will be on local city street right-of-way so that a person on foot can see it. Mr. Sanders explained Arcturis is identifying the Lafayette Street interchange as one location to place a sign, as well as, identifying where the welcome signs should be placed. He stated that they are giving examples of where a kiosk should be located due to the amount of foot traffic and close proximity parking. Mr. Sanders requested to send any comments his way. He will follow up and make sure that the scope of services is being followed precisely. 8. Other Business A. 2016 — 2020 Program Year Transportation Improvement Program (TIP) Development Mr. Sanders requested that all jurisdictions review projects to be carried over from the current TIP into the new 2016-2020 TIP and submit any new projects. He stated that staff is also requesting jurisdictions to update their local revenue forecasts for fiscal years 2016 through 2020. Mr. Rotenberry stated that he will be sending fiscal constraint forms requesting historic and anticipated revenue information to each jurisdiction. Mr. Henderson recommended that each jurisdiction make sure that there are enough funds to cover projects currently in the TIP and the maintenance of the system. B. FY2016 Unified Planning Work Program (UPWP) Development Mr. Sanders explained that upon reviewing the UPWP development timeline, FHwA and MoDOT staff felt a slight modification was warranted. He stated that this change moves up the start time to December and includes a preliminary review by the Technical Committee prior to a draft sent to MoDOT, FHwA and FTA. Mr. Sanders explained that possible work tasks include: (1) Travel Demand Model Update; (2) Public Participation Activities; and (3) Bicycle/Pedestrian Plan. Mr. Henderson suggested not approving the UPWP that far in advance since it does not go into effect until six months later. He recommended switching the UPWP fiscal year to coincide with the TIP fiscal year. Mr. Sanders commented that would conflict with the City's budget process. Capital Area Metropolitan Planning Organization Page 5 December 17, 2014 C. Status of other current work tasks Mr. Sanders discussed the following work tasks: • FHWA/FTA MPO Review scheduled for January 28 and 29, 2015 • Bicycle/Pedestrian Plan • Bylaws • MAP21 Performance Measures • Recreational Trail Grant — deadline is January 26, 2015 D. Mr. Hoelscher recognized Board of Directors and Technical Committee members for their years of service. E. Mr. Engelbrecht announced that the ground breaking for the Lafayette Street Interchange is scheduled for 11:00 a.m. on December 19, 2014 at the former Boys and Girls club site. F. Mr. Benz announced that the ribbon cutting for the Business 50 West improvement project is scheduled for 2:00 p.m. on December 18. 2014. 9. Next Meeting Date — Wednesday, January 21, 2015 at 12:15 p.m. in the Boone/Bancroft Room #200 10. Adjournment Mr. Hussey moved and Mr. Benz seconded to adjourn the meeting at 1:37 p.m. Resp ctfully Submitted, Anne Stratman, Administrative Assistant