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19800910CCMeeting1 1 1 70 Tybee Island, Georgia September 10, 1980 A regular meeting of the Tybee Island City Council was held on Wednesday, September 10, 1980 at 3:30 p.m. at the Tybee Island City Hall. Mayor M.J. Counihan presided, and the following members of Council were present: William C. Fleetwood, Jack Owen, Jim Fabrikant, Jerome Bettencourt, and Nick C. Alexander. Councilwoman Julianne Meyers was unable to attend as she was out of town on business. The City Attorney, W. Lance Smith, was present. Mayor Counihan invited the audience to speak before Council. The first visitor to do so was Dr. Samuel Rosen. He questioned what results were obtained by the request for emergency funds from the Corps of Engineers after Hurricane David and was informed that the request was refused. He was further informed that a lengthy report had been received from the Corps and is available in the Clerk's office if he should wish to read it. Mrs. George McDonald then approached Council to ask if they are aware that someone has bulldozed a dune on the South end of the island near John Wylly's house. No one present could offer al /concrete information; at Mayor Counihan's request Mr. Fabrikant will personally investigate immediately after the meeting. Minutes for the meeting of August 13, 1980 were approved as written. Bills for the month of August were approved as follows: General Govern- ment: $2,276.46, Parking Meters: $542.41, Police Department - $3,362.85, Sanitation Department: $2,400.96, Public Works: $7,222.16, Fire Department - $632.25, Ceramics - $441.21, Recreation - $793.57, Sewer Department - $8,676.26, Water Department: $3,213.91. In addition other expenses in the amount of $4,136.48, capital outlay of $2,408.47 and Revenue Sharing funds of $412.18 were approved. 1 1 1 71 Mr. Bettencourt then asked the Mayor's permission to make a report on library activities which stressed the fact that the library is continuing to grow in circulation rapidly. The report was accepted as information. Mayor Counihan then spoke to the Council concerning the intended purpose of having committees within the Council. He urged the committee chairmen to plan meetings with their committees, and to investigate the operations of their departments with a view to laying off temporary help and cutting expenses in all possible ways. Under Communications the Clerk was requested to read a memorandum from Mayor Counihan to all Council members which stessed the importance of regular committee meetings. Also under Communications the Clerk read a letter from State Representative Bobby Phillips reporting his attempts on the City's behalf to secure funding for repair of the water tank. Copies of letters from County Commission Chairman Shelby Myrick, Jr. and Department of Natural Resources Commissioner Joseph Tanner to Representative Phillips on the subject of the water tank were also read. The letters were accepted as information. Councilman Alexander reported a contract for the water tank repair has been executed with Utility Services, Inc., of Perry, Georgia, and that the price totalled $45,000.00, of which the City is hopeful of receiving at least $25,000.00 in state funds. He further stated that if the water /sewer department continues to show financial approvement, the fund will be able to withstand this expense. Councilman Fleetwood explained that the contract was executed, as delay would have further increased the cost. Council unanimously approved this decision. Councilman Fleetwood then reported that a deferred compensation plan (pension) which has been discussed by the Council on many previous occasions is now ready for execution. Councilman Fleetwood moved its adoption; Councilman Owen seconded and the vote was unanimously in favor. This plan will begin as soon 72 as computer adjustments are completed, and each employee will be interviewed separately so that the plan can be explained. Inclusion in the plan will be voluntary in nature. After completing this explanation, Councilman Fleetwood moved the adoption of the plan; Councilman Owen seconded and the plan was adopted unanimously. Ordinance Number 4 -1980 was read and discussed by Council. This ordi- nance is intended to add several categories to the business license fees schedule. Recommendations were made to set fees for these new categories, fees were agreed upon, and the ordinance was unanimously accepted on first reading. Second read- ing will be scheduled for the next regular meeting. Ordinance Number 5 -1980, 6 -1980, 7 -1980 were accepted on first reading by unanimous vote. All of these ordinances concern changes in the present water/ sewer ordinances and are scheduled for second reading at the next regular meeting. Ordinance Number 8 -1980 was read and discussed. This ordinance will change the cost of sewer stubbing and will also relieve city crews of the actual installation of lines. Councilman Alexander objected to the ordinance, feeling that it imposes a hardship on the contractors, and also questioned the enforcement of repair of streets torn up by sewer construction. Councilman Fleetwood stated that most cities require contractors to provide a bond to cover unpaid inspection fees, damage to property, etc. He requested the City Attorney to investigate the possibility of incorporating such a bond provision in the ordinance, and the City Attorney agreed to research this. A long discussion concluded with a motion by Councilman Owen that the ordinance be accepted on first reading; Councilman Fabrikant seconded and the vote was four in favor, with one (Councilman Alexander) opposed. The second reading of this ordinance will be scheduled for the next regular meeting. Ordinances Number 9 -1980 through 12 -1980 were accepted unanimously on 1 1 73 first reading. Second reading of these ordinances, which also concern water/ sewer ordinance changes, is scheduled for the next regular Council meeting. Councilman Fleetwood then spoke concerning the state's factoring of the county tax digest. He recommends that the city's millage rate remain the same for the present time, which will mean that, after factoring, the tax receipts should increase by approximately $35,000.00. He states that he hopes it will become possible to lower the tax rate next year. He also recommends that the council members study the recent surge in multi - family development with a view to slowing down the growth rate. Mayor Counihan concurred, stating that it is his hope that Council will watch the development of the island closely, with a view to allowing decent residences and discouraging rapid speculation building. City Attorney Smith recommended that a committee of Council members concern them- selves with being sure that all building codes are strictly adhered to, especially in cases of factory -built units. Mayor Counihan announced that no building per- mits for multi - family housing can be granted without the signature of either him- self or Mr. Fleetwood, Mayor - pro -tem, on the building permit application. He assured the Council that he and Mr. Fleetwood will consult the full Council if any large developments are requested in the future. Councilman Alexander requested that the water /sewer committee meet after the regular Council meeting. There being no further business, the meeting was adjourned. CLERK OF CO N IL