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HomeMy Public PortalAbout10-23-2017 Special Meeting and COW Agenda and Packet6SHFLDO0HHWLQJDQG&RPPLWWHHRIWKH:KROH:RUNVKRSRIWKH3UHVLGHQW DQGWKH%RDUGRI7UXVWHHV 0RQGD\2FWREHU 30 :/RFNSRUW6WUHHW 3ODLQILHOG,/ ,QWKH%RDUGURRP $JHQGD $ &$//7225'(552//&$//3/('*( % 38%/,&&200(176 0LQXWHV & %86,1(660((7,1* & $33529$/2)7+($*(1'$ & 3$&(3$5.15,'( D6HHNLQJ%RDUGFRQVLGHUDWLRQRIDPRWLRQWRWKHDXWKRUL]H$XVWLQ7\OHU&RQVWUXFWLRQWKH ORZELGGHUWRFRQVWUXFWWKH3$&(3DUNQ5LGHIDFLOLW\ZLWKWKH UHFRPPHQGHG GHGXFWLRQVDWDWRWDOFRVWQRWWRH[FHHG 3$&(3DUN15LGH&RQVWUXFWLRQ%LG$ZDUGZLWK%LG7DEXODWLRQV6WDII5HSRUW E6HHNLQJ%RDUGFRQVLGHUDWLRQRIDPRWLRQWRDXWKRUL]HWKH9LOODJH3UHVLGHQWWRH[HFXWH WKH(QJLQHHULQJ6HUYLFHV$JUHHPHQW6XSSOHPHQWZLWK%D[WHU :RRGPDQ &RQVXOWLQJ(QJLQHHUVDWDFRVWQRWWRH[FHHGIRUWKH3$&(3DUNQ5LGH 3URMHFW 3$&(3DUN15LGH$JUHHPHQW6XSSOHPHQW6WDII5HSRUW F6HHNLQJ%RDUGFRQVLGHUDWLRQRIPRWLRQWRDXWKRUL]HWKH9LOODJH3UHVLGHQWWRH[HFXWHWKH &RQVWUXFWLRQ(QJLQHHULQJ6HUYLFHV$JUHHPHQWZLWK%D[WHU :RRGPDQ&RQVXOWLQJ (QJLQHHUVDWDFRVWQRWWRH[FHHGIRUWKH3$&(3DUNQ5LGHSURMHFW 3$&(3DUN15LGH&RQVWUXFWLRQ(QJLQHHULQJ6HUYLFHV6WDII5HSRUW ' $'-2851 6SHFLDO0HHWLQJDQG&RPPLWWHHRIWKH:KROH:RUNVKRSRIWKH3UHVLGHQWDQGWKH%RDUGRI7UXVWHHV 3DJH &200,77((2)7+(:+2/(:25.6+23 $ &$//7225'(5 % $33529$/2)7+(0,187(6 %6HHNLQJDPRWLRQWRDSSURYHWKH0LQXWHVRIWKH&RPPLWWHHRIWKH:KROH:RUNVKRS KHOGRQ2FWREHU &2:0LQXWHV & 35(6,'(17,$/&200(176 ' 75867((6&200(176 ( 38%/,&&200(176 PLQXWHV ) :25.6+23 )$8',7 -LP6DYLRIURP6LNLFK//3ZLOOEHDYDLODEOHWRUHYLHZDQGDQVZHUDQ\TXHVWLRQVUHODWLQJ WRWKH9LOODJH¶V)LVFDO<HDU $XGLW 0DQDJHPHQW V'LVFXVVLRQDQG$QDO\VLV &RPSUHKHQVLYH$QQXDO)LQDQFLDO5HSRUW)LVFDO<HDU  )),6&$/<($5%8'*(7 6WDIIZLOOSURYLGHDQRYHUYLHZRIWKH9LOODJH¶VPDMRUUHYHQXHVH[SHQVHVDQG7D[ /HY\ 6WDWLVWLFDO7UHQGV 7D[/HY\6WDII5HSRUW 3ROLFH3HQVLRQ$FWXDULDO9DOXDWLRQ5HSRUW ),7(3 ,//,12,675$163257$7,21(1+$1&(0(17352-(&76 *5$17 352*5$0 ,'27LVFXUUHQWO\DFFHSWLQJJUDQWDSSOLFDWLRQVXQGHUWKH,7(3 ,OOLQRLV7UDQVSRUWDWLRQ (QKDQFHPHQW3URMHFWV SURJUDP7KLVSURJUDPSURYLGHVIXQGLQJWRVXSSRUWDOWHUQDWLYH IRUPVRIWUDQVSRUWDWLRQ6WDIIZLOOSURYLGHDEULHISUHVHQWDWLRQDQGVHHNLQSXWIURPWKH 9LOODJH%RDUG ,7(3*UDQW3URJUDP6WDII5HSRUW 5(0,1'(56 ‡ 1RYHPEHU 9LOODJH%RDUG0HHWLQJ±SP ‡ 1RYHPEHU 3ODQ&RPPLVVLRQ0HHWLQJ±SP ‡ 1RYHPEHU 1H[W&RPPLWWHHRIWKH:KROH:RUNVKRS±SP 6SHFLDO0HHWLQJDQG&RPPLWWHHRIWKH :KROH:RUNVKRSRIWKH3UHVLGHQWDQGWKH %RDUGRI7UXVWHHV$JHQGD,WHP5HSRUW $JHQGD,WHP1R 6XEPLWWHGE\$OOHQ3HUVRQV 6XEPLWWLQJ'HSDUWPHQW3XEOLF:RUNV'HSDUWPHQW 0HHWLQJ'DWH2FWREHU 68%-(&7 6HHNLQJ%RDUGFRQVLGHUDWLRQRIDPRWLRQWRWKHDXWKRUL]H$XVWLQ7\OHU&RQVWUXFWLRQWKHORZELGGHUWRFRQVWUXFWWKH 3$&(3DUNQ5LGHIDFLOLW\ZLWKWKHUHFRPPHQGH GGHGXFWLRQVDWDWRWDOFRVWQRWWRH[FHHG 5HFRPPHQGDWLRQ $77$&+0(176 3$&(3DUN15LGH&RQVWUXFWLRQ%LG$ZDUGZLWK%LG7DEXODWLRQV6WDII5HSRUW 6SHFLDO0HHWLQJDQG&RPPLWWHHRIWKH :KROH:RUNVKRSRIWKH3UHVLGHQWDQGWKH %RDUGRI7UXVWHHV$JHQGD,WHP5HSRUW $JHQGD,WHP1R 6XEPLWWHGE\$OOHQ3HUVRQV 6XEPLWWLQJ'HSDUWPHQW3XEOLF:RUNV'HSDUWPHQW 0HHWLQJ'DWH2FWREHU 68%-(&7 6HHNLQJ%RDUGFRQVLGHUDWLRQRIDPRWLRQWRDXWKRUL]HWKH9LOODJH3UHVLGHQWWRH[HFXWHWKH(QJLQHHULQJ6HUYLFHV $JUHHPHQW6XSSOHPHQWZLWK%D[WHU :RRGPDQ&RQVXOWLQJ(QJLQHHUVDWDFRVWQRWWRH[FHHGIRU WKH3$&(3DUNQ5LGH3URMHFW 5HFRPPHQGDWLRQ $77$&+0(176 3$&(3DUN15LGH$JUHHPHQW6XSSOHPHQW6WDII5HSRUW MEMORANDUM To: Allen Persons-Director of Public Works From: Scott Threewitt-Lead Engineer Date: October 17, 2017 Re: PACE Park-n-Ride-Engineering Services Agreement Supplement #1 Background Findings The item under consideration by the Village Board pertains to Supplement #1 for the Engineering Services Agreement previously approved by the Village Board on March 13th, 2017. The approved Engineering Services Contract provided for a 400 spot parking lot along with a basic shelter facility. As discussions with Pace progressed and construction costs were refined, design changes were recommended by both PACE and the Village to maximize project benefits within the allotted construction budget. The notable recommended changes include increasing the parking lot size to the ultimate buildout of 600 parking spots, architectural enhancements to the shelter facility, and the addition of bus canopies. The Intergovernmental Agreement (IGA) previously approved by the Village Board and PACE allowed for a total of $1,000,000 to be reimbursed to the Village for design, engineering and construction services. The approved Engineering Services Agreement had a cost not to exceed $321,820.49. Supplement #1 has a cost not to exceed value of $130,495.64 bringing the upper limit of compensation for Engineering Services to $452,316.13 while still allowing for $547,683.87 to be utilized for construction services. Policy Considerations The overall project supports the Village’s Strategic Plan which includes the expansion of public transportation/PACE service and working with Pace on relocating the existing Park-n-Ride. The professional services agreement is consistent with the IGA that has been approved by the Village/PACE and utilizes standardized Illinois Department of Transportation forms for this type of agreement. According to Section 2-43 (6) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $5,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations The Village’s financial considerations are set forth in the approved IGA whereby PACE will reimburse the Village up to a maximum of $1,000,000 for design, engineering, and construction services. Recommendation Staff recommends the Village Board authorize the Village President to execute Engineering Services Agreement- Supplement #1 with Baxter & Woodman, Consulting Engineers at a cost not to exceed $130,495.64 for the PACE Park-n-Ride project. - 1 - VILLAGE OF PLAINFIELD, ILLINOIS PACE PARK N RIDE FACILITY DESIGN ENGINEERING SERVICES SUPPLEMENT #1 SCOPE OF SERVICES PROJECT LOCATION: This project is located on a property owned by the Village of Plainfield along Van Dyke Road within the Village of Plainfield, Illinois. PROJECT UNDERSTANDING: The parking lot shall be designed to accommodate Phase 1- 400 parking stalls and Phase 2- 200 parking stalls for a total of 600 parking stalls. Phase 2 shall be bid as an alternate. Phase I and Phase II will be constructed, if the low bid is under the programmed amount of $4.8M. SCOPE OF SERVICES: 1. PICKUP SURVEY x Survey: Perform additional topographic survey south of the project limits to the existing culvert below the waste water treatment plant access drive. State plane coordinates and NAVD 88 will be used for horizontal and vertical controls. x Terrain Model: Download and develop digital terrain model for use in design and plan preparation. x Additional right-of-way and easements were identified during the Concept design at the intersection of Van Dyke Road and the proposed access road. Work to complete Plat of Easement or Plat of Dedication is not included. The Village will acquire the necessary right-of-way and easements. 2. CONCEPT DESIGN x Concept Development: Baxter & Woodman revised the original concept plan, which was included in their original proposal, after the kick-off meeting with PACE and the Village. Additional effort was required to modify the original concept plan after the kick-off meeting. x Concept Plan Review Meeting: At the Concept Plan review meeting held on May 15th, PACE requested the parking lot to be reconfigured to extend the parking lot to the east and provide the necessary detention at the southwest corner of the property, where Phase 2 parking was shown in the Concept site plan. Additional effort will be required to reconfigure the parking lot, parking aisle widths, bus parking bays, etc. VILLAGE OF PLAINFIELD, ILLINOIS PACE PARK N RIDE FACILITY - 2 - 3. PLAN PREPARATION The Contract plans shall be prepared to accommodate 600 parking stalls. Baxter & Woodman’s original scope of work was to design for 400 parking stalls. Additional plan sheets will need to be prepared to provide for the 600 parking stalls. Refer to the Man-hour Summary for a breakdown of the additional plan sheets. x Modifications will be required to proposed shelter. Canopy options for commuters will be evaluated at the north end of the bus turnaround. Refer to Schmidt Architect’s attached proposal. x Evaluate proposed site plan and provide recommended tree types and proposed locations. Refer to Upland Design’s attached proposal. 4. MEETINGS/COORDINATION x Meetings: The following meetings are anticipated for this project: o Village of Plainfield (1 total – camera vendor) o Bi-Weekly Conference Calls (12 total) x Public Meeting: No public involvement is anticipated for this project. 5. TRAFFIC STUDY x Prepare a traffic study technical memorandum at the Van Dyke Road and Depot Drive intersection. 6. Public Outreach x Prepare 3D rendering of proposed project. Refer to Elkhorn Entertainment’s proposal. x Coordination with Elkhorn Entertainment. 7. BIDDING ASSISTANCE x Attend Pre-Bid Meeting x Prepare two (2) Addendums 8. QA/QC x Perform in-house peer review of revised concept plan. 9. MANAGE PROJECT/PROJECT CLOSEOUT x Additional project management due to additional scope of work. x Compile project files and close project. I:\Crystal Lake\PFLDV\160080 PACE Parking Lot\Contract\Supplment\Scope of Work_PlainfieldPACEParkingLot_093017.doc PAYROLL ESCALATION TABLEFIXED RAISESFIRM NAMEBaxter & Woodman, Inc.DATE10/17/17PRIME/SUPPLEMENTPRIME/SUPPLEMENT 10.00PTB NO.N/ACONTRACT TERM8MONTHSOVERHEAD RATE145.25%START DATE1/1/2017COMPLEXITY FACTORRAISE DATE1/1/2017% OF RAISE0.00%ESCALATION PER YEAR1/1/2017-1/1/2017 1/2/2017-9/1/20170888= 0.00% 100.00%= 1.0000The total escalation for this project would be:0.00%Printed 10/17/2017 10:46 AMBureau of Design and EnvironmentI:\Crystal Lake\PFLDV\160080 PACE Parking Lot\Contract\Supplement\PACEParkingLot_CECS_101617 Subconsultants FIRM NAME Baxter & Woodman, Inc.DATE 10/17/17 PRIME/SUPPLEMENT PRIME/SUPPLEMENT 1 PSB NO.N/A NAME Direct Labor Total Contribution to Prime Consultant Schmidt Architects, LLC 27,000.00 Elkhorn Entertainment 15,995.84 Upland Design 2,800.00 0.00 0.00 0.00 0.00 0.00 Total 0.00 45,795.84 I:\Crystal Lake\PFLDV\160080 PACE Parking Lot\Contract\Supplement\PACEParkingLot_CECS_101617 PACE PARK N RIDE FACILITY SUPPLEMENT #1Route:*Firm's approved rates on file withLocal Agency:Village of PlainfieldBureau of Accounting and Auditing:(Municipality)Section:Overhead Rate145.25%Project:Complexity Factor0.00Job No.:Calendar365 daysMethod of Compensation:Cost Plus Fixed Fee 1 14.5%[DL + R(DL) + OH(DL) + IHDC]Cost Plus Fixed Fee 2 14.5%[DL + R(DL) + 1.4(DL) + IHDC]Cost Plus Fixed Fee 3 14.5%[(2.3 + R)DL + IHDC]Specific RateLump SumCost Estimate of Consultant’s Services in DollarsSERVICESELEMENT OF WORKEMPLOYEEMANHOURSPAYROLLPAYROLLOVERHEADBYDIRECTPROFITTOTALCLASS.RATECOSTS (DL)OTHERSCOSTS1. Pickup Survey24 842.38 1,223.56 299.56 2,365.502. Concept Design200 8,650.14 12,564.33 3,076.10 24,290.573. Plan Preparation216 8,455.10 12,281.0329,800.00100.00 3,021.24 53,657.374. Meetings/Coordination56 3,060.40 4,445.23 1,088.32 8,593.955. Traffic Study14 695.10 1,009.63 247.19 1,951.926. Public Outreach50 2,193.08 3,185.4515,995.84779.89 22,154.267. Bidding Assistance56 2,775.44 4,031.33 986.98 7,793.758. QA/QC12 739.80 1,074.56 263.08 2,077.449. Manage Project/Project Closeout48 2,710.32 3,936.74 963.82 7,610.88TOTALS67630,121.7643,751.8645,795.84100.0010,726.18130,495.64Direct CostMileage $100Printed 10/17/2017 10:46 AMI:\Crystal Lake\PFLDV\160080 PACE Parking Lot\Contract\Supplement\PACEParkingLot_CECS_101617 Preliminary EngineeringAVERAGE HOURLY PROJECT RATESFIRMBaxter & Woodman, Inc.PSBN/ADATE10/17/17PRIME/SUPPLEMENTPRIME/SUPPLEMENT 1SHEET1OF2PAYROLLAVGTOTAL PROJECT RATESHOURLYHours%WgtdHours%WgtdHours%WgtdHours%WgtdHours%WgtdHours%WgtdCLASSIFICATIONRATESPart.AvgPart.AvgPart.AvgPart.AvgPart.AvgPart.AvgPrincipal 70.00 0Sr. Engineer IV 61.65 144 21.30% 13.1384.00% 2.472411.11% 6.852850.00% 30.83214.29% 8.81Sr. Engineer III 51.97 0Sr. Engineer II 47.65 234 34.62% 16.499045.00% 21.445224.07% 11.472850.00% 23.831285.71% 40.84Sr. Engineer I 42.77 0Engineer III 35.77 0Engineer II 29.72 90 13.31% 3.964020.00% 5.945023.15% 6.88Engineer I 27.68 10 1.48% 0.41Sr Geologist I 48.72 0Engineer Tech V 51.25 0Engineer Tech IV 43.12 0Engineer Tech III 37.99 0Engineer Tech II 31.48 40 5.92% 1.864018.52% 5.83Engineer Tech I 22.46 0Cadd Tech IV 43.22 66 9.76% 4.22416.67% 7.206231.00% 13.40Cadd Tech III 35.05 64 9.47% 3.321041.67% 14.605023.15% 8.11Cadd Tech II 31.90 10 1.48% 0.471041.67% 13.29Cadd Tech I 26.90 0Clerical I 26.03 18 2.66% 0.69TOTALS676 100% $44.56 24 100.00% $35.10 200 100% $43.25 216 100% $39.14 56 100% $54.65 14 100% $49.651. Pickup Survey2. Concept Design3. Plan Preparation4. Meetings/Coordination5. Traffic StudyPrinted 10/17/2017 10:46 AMI:\Crystal Lake\PFLDV\160080 PACE Parking Lot\Contract\Supplement\PACEParkingLot_CECS_101617 Preliminary Engineering'AVERAGE HOURLY PROJECT RATESFIRMBaxter & Woodman, Inc.PSBN/ADATE10/17/17PRIME/SUPPLEMENTPRIME/SUPPLEMENT 1SHEET2OF2PAYROLLAVGHOURLYHours%WgtdHours%WgtdHours%WgtdHours%WgtdHours%WgtdHours%WgtdCLASSIFICATIONRATESPart.AvgPart.AvgPart.AvgPart.AvgPart.AvgPart.AvgPrincipal 70.00Sr. Engineer IV 61.651020.00% 12.332035.71% 22.0212100.00% 61.654083.33% 51.38Sr. Engineer III 51.97Sr. Engineer II 47.652448.00% 22.872850.00% 23.83Sr. Engineer I 42.77Engineer III 35.77Engineer II 29.72Engineer I 27.681020.00% 5.54Sr Geologist I 48.72Engineer Tech V 51.25Engineer Tech IV 43.12Engineer Tech III 37.99Engineer Tech II 31.48Engineer Tech I 22.46Cadd Tech IV 43.22Cadd Tech III 35.0548.33% 2.92Cadd Tech II 31.90Cadd Tech I 26.90Clerical I 26.03612.00% 3.12814.29% 3.7248.33% 2.17TOTALS50 100% $43.86 56 100% $49.56 12 100% $61.65 48 100% $56.47 0 0% $0.00 0 0% $0.006. Public Outreach7. Bidding Assistance8. QA/QC9. Manage Project/ProjectCloseoutPrinted 10/17/2017 10:46 AMI:\Crystal Lake\PFLDV\160080 PACE Parking Lot\Contract\Supplement\PACEParkingLot_CECS_101617 Design Engineering PAYROLL RATES FIRM NAME Baxter & Woodman, Inc.DATE 10/17/17 PRIME/SUPPLEMENT PRIME/SUPPLEMENT 1 PSB NO.N/A ESCALATION FACTOR 0.00% CLASSIFICATION CURRENT RATE CALCULATED RATE Principal $70.00 $70.00 Sr. Engineer IV $61.65 $61.65 Sr. Engineer III $51.97 $51.97 Sr. Engineer II $47.65 $47.65 Sr. Engineer I $42.77 $42.77 Engineer III $35.77 $35.77 Engineer II $29.72 $29.72 Engineer I $27.68 $27.68 Sr Geologist I $48.72 $48.72 Engineer Tech V $51.25 $51.25 Engineer Tech IV $43.12 $43.12 Engineer Tech III $37.99 $37.99 Engineer Tech II $31.48 $31.48 Engineer Tech I $22.46 $22.46 Cadd Tech IV $43.22 $43.22 Cadd Tech III $35.05 $35.05 Cadd Tech II $31.90 $31.90 Cadd Tech I $26.90 $26.90 Clerical I $26.03 $26.03 I:\Crystal Lake\PFLDV\160080 PACE Parking Lot\Contract\Supplement\PACEParkingLot_CECS_101617 Task Total Task Manhours Manhours 1. Pickup Survey Pick-up Survey 20 Create base file 4 Total task manhours 24 2. Concept Design Revise Concept Plan (2 iterations) 180 Total task manhours 180 3. Plan Preparation (Includes 600 Parking Stalls) Parking Lot Plan- (1 sheet) 40 Drainage and Utility Plans- Parking Lot (1 sheet) 32 Grading Plan (1 sheet) 40 Update Detention Plan (1 sheet) 40 Pavement Marking and Signage Plan (1 sheet) 16 Landscaping Plans (1 sheet) 12 Lighting Plan (1 sheet) 40 Total task manhours 236 4. Meetings/Coordination Village Camera Vendor (2 people x 4 hrs/mtg) 8 Bi-Weekly Conference Calls (12 calls x 3 people x 1hr/call)36 Meeting Minutes/Agendas 12 Total task manhours 56 5. Traffic Study Prepare traffic study technical memorandum 14 Total task manhours 14 6. Public Outreach Coordination with Elkhorn Entertainment with 3D Video 50 Total task manhours 50 VILLAGE OF PLAINFIELD, ILLINOIS PACE PARK N RIDE FACILITY MANHOUR SUMMARY SUPPLEMENT #1 Task Total Task Manhours Manhours VILLAGE OF PLAINFIELD, ILLINOIS PACE PARK N RIDE FACILITY MANHOUR SUMMARY SUPPLEMENT #1 7. Bidding Assistance Pre-Bid Meeting (2 people x 4 hrs/mtg) 8 Prepare Addendums (4 x 8 hrs/addendum) 32 Respond to Contractor Questions 16 Total task manhours 56 5. QC/QA Check Concept plans by Senior Staff 12 Total task manhours 12 6. Manage Project/Project Closeout Resource planning/internal meetings 20 Budget control & Schedule 20 Compile Project Files 8 Total task manhours 48 TOTALS 676 676 I N V O I C E 24801 Winterberry Lane Plainfield, Illinois 60585 Invoice no.: 17-007-03 www.scharchllc.com Invoice date: 1-Oct-17 info@scharchllc.com P 815+254-1423 To: Mr. Denis T. Hogan, P.E. Project: PACE Park n/ Ride Baxter & Woodman Consulting Engineers Project no.: 17-007 86789 Ridgefield road Project Manager: David Schmidt Crystal Lake, IL 60012 (815) 459-1260 dhogan@baxterwoodman.com Period: Basic Services/ Professional Services Total Contracted Fee Amount:$44,500.00 CONTRACT SUMMARY: A.Original Contract Amount: $17,500.00 B.Supplemental Services $27,000.00 C.Total Contracted Fee Amount:$44,500.00 D.Contract Sum Paid to Date: $17,000.00 E.Balance after this Invoice:$27,500.00 F.Outstanding Billings: $0.00 CURRENT BILLING: G.Current Billings: 100% Progress $27,500.00 H.Reimbursable Expenses this Period: $461.01 I.Project Subtotal: $27,961.01 J.Total Project Invoice Amount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Randolph Street, Chicago, IL 60661 Plainfield 24042 Lockport Street, Plainfield, IL 60544 Proposal for Landscape Architectural Services PACE Parking Lot: Landscape Plan Plainfield, Illinois July 24, 2017 Project Goal: Prepare a tree planting plan for the proposed PACE Parking Lot in Plainfield, Illinois. The planting design will follow the Village of Plainfield landscape ordinance as well as the Village Landscape Enhancement catalog. Preliminary plans including tree locations, plant list and estimate of probable cost for tree plantings will be completed by July 27 th, 5:00 PM. Base Plan: AutoCAD files for the proposed parking lot have been shared. These plans prepared by Baxter and Woodman will be used as base plans for the landscape design. Any proposed adjustments to the site plan during the planning and review process shall be forwarded to Upland Design for inclusion in the landscape plan. Landscape Plan: The plans shall include landscape design of the followings areas: x Parkway trees x Trees at parking lot islands and drive areas x Plantings at parking lot islands – if client directs plantings for these areas x Plantings at raised planters – if client directs plantings for these areas The plans will detail plant material locations along with a plant list. The list will include botanical and common plant names, plant quantities and installation size. Additionally, landscape general notes & plant installation details. We will coordinate with the engineering team as part of the development of plans and documents. We will share AutoCAD files with the engineering team of proposed plantings and excel files of the planting cost estimate. Submittals: The construction plans will be prepared for a 60% and a 100% submittal. The 60% percent review date is proposed to be July 27th, 2017 at 5:00 PM to Baxter Woodman. Two sets of changes to the plans are included for review comments during the review and permitting process. Excluded Services: Meeting attendance, bidding assistance, construction administration and construction site visits are currently excluded. Lump Sum Fee: $2,800 &9)*#*5" Page 2 of 4 Upland Design Ltd. tel 815.254.0091 fax 815.254.6010 www.uplandDesign.com Chicago 564 W. Randolph Street, Chicago, IL 60661 Plainfield 24042 Lockport Street, Plainfield, IL 60544 AGREEMENT BETWEEN PRIME CONSULTANT and FIRM FOR LANDSCAPE ARCHITECTURAL SERVICES PACE Parking Lot Landscape FOR the Village of Plainfield, Illinois Baxter & Woodman Consulting Engineers 300 Park Boulevard Itasca, IL 60143……….……………….….….………………………………....................The Prime Consultant Phone: 630-773-1870 And Upland Design Ltd. 24042 Lockport Street Plainfield, IL 60544…….…………….……………………………………….……………………...…..The Firm Phone: 815-254-0091 Prime Consultant and Firm agree as set forth below: I. Firm’s Basic Services The Firm agrees to provide its professional services in accordance with generally accepted standards of its profession. The Firm agrees to put forth-reasonable efforts to comply with codes, laws and regulations in effect as of the date of this agreement. Project description and the scope of services are found on the Pages 1-2: Proposal for Landscape Architectural Services. Excluded Services: The Firm will not be responsible for the following: Plat of Survey, Tomographic Survey, Engineering, Wetland Delineation, Archeological work, Topographic Survey,, Permits, Material Testing, Construction Layout; Construction Scheduling; Construction Work; Work-Site Safety; Labor Negotiations, Soil Borings, Material Testing, Court Appearances or depositions. Firm’s Insurance The Firm carries the following insurance: General Liability Aggregate: $2,000,000 Automobile Liability: $1,000,000 Umbrella Liability: $2,000,000 Worker’s Compensation: $ 500,000 Professional Liability: $3,000,000 Proof of insurance will be provided upon request. II. Prime Consultant Responsibilities The Prime Consultant has designated Denis Hogan, Senior Transportation Project Manager, as the contact person for this project. The Firm will direct correspondence and information to the contact person. The Prime Consultant will provide pertinent information to the Firm in a timely manner so as not to hinder or delay the Firm performing their work in a timely and cost effective manner throughout the project. The Prime Consultant agrees to assist the Firm with obtaining existing conditions data or other information as requested for the project. III. Project Schedule The Firm shall render its services as expeditiously as is consistent with professional skill and care. During the course of the Project, anticipated and unanticipated events may impact any Project schedule. The Firm will attempt to make the Prime Consultant aware of events that will impact the Project schedule. Page 3 of 4 Upland Design Ltd. tel 815.254.0091 fax 815.254.6010 www.uplandDesign.com Chicago 564 W. Randolph Street, Chicago, IL 60661 Plainfield 24042 Lockport Street, Plainfield, IL 60544 IV. Compensation and Payments The Prime Consultant shall pay to the firm a lump sum of $2,800 for the work listed herein. If additional work is requested, it shall be done at the hourly rate listed herein or an agreed upon sum and only after written authorization from the Prime Consultant. Professional Services Rate: Landscape Architect $148/ hour Landscape Designer $118/ hour Reimbursable expenses shall include copies, printing, postage, mounting boards and mileage at current IRS rates. These expenses and shall be invoiced at their direct cost to Upland Design Ltd. Firm shall submit request(s) for payment to the Prime Consultant. If the project extends longer than one month, payment requests shall be made monthly for that portion of the project that has been completed. The Prime Consultant agrees to make the requested payment within 14 days of being paid by the client. V. Suspension or Termination of Services If the Prime Consultant in good faith determines that the Firm prosecutes or fails to prosecute its work in such manner as to hinder or delay the completion of the project, the Prime Consultant may serve written notice to the Firm setting forth any complaint about Firm’s performance of its work. The Firm shall have seven (7) days from receipt of such written notice in which to take corrective action. If the Firm fails to take appropriate corrective action within said seven (7) day period, the Prime Consultant may exercise the following remedies: 1. Terminate the Firm’s services by a written notice effective on the date such written notice is served on the Firm; and, 2. Order the remaining necessary work be done by another Firm, if desired. If the Prime Consultant in good faith exercises the above remedies, Prime Consultant shall be responsible to pay the Firm only for the work performed prior to termination of the contract. The above remedies shall be Prime Consultant’s sole and exclusive remedies in the event the Prime Consultant terminates the Firm’s services under this provision. The Firm may terminate this Agreement upon seven days written notice. If terminated, Client agrees to pay the Firm for all Basic and Additional Services rendered and Reimbursable Expenses incurred up to the date of termination. Upon not less than seven days' written notice, Landscape Architect may suspend the performance of its services if Client fails to pay the Firm in full for services rendered or expenses incurred. The Firm shall have no liability because of such suspension of service or termination due to nonpayment. VI. Indemnification The Firm agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Prime Consultant up to the amount of this contract fee for services from loss and expense, including reasonable attorneys’ fees, to the extent caused by Firm’s negligent acts, errors or omissions in the performance of the work under this Contract. Firm shall not be liable for special, incidental or consequential damages, including, but not limited to loss of profits, revenue, use of capital, or for any other loss of any nature, whether based on contract, tort, negligence, strict liability or otherwise, by reason of the work done under this Contract. The Prime Consultant agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Firm from any damage, liability or cost, including reasonable attorneys’ fees and costs of defense arising from this project, to the extent caused by the Prime Consultant’s negligent acts, errors or omissions and those of its other Firms, sub-consultants or consultants (whether or not the Prime Consultant is legally liable for them) or anyone for whom the Prime Consultant is legally liable. In the event of joint or concurrent negligence, Firm shall bear only that portion of the loss or expense that its share of the joint or concurrent negligence bears to the total negligence (including that of the third parties) which caused the personal injury or damage. In any event, in recognition of the relative risks and benefits Page 4 of 4 Upland Design Ltd. tel 815.254.0091 fax 815.254.6010 www.uplandDesign.com Chicago 564 W. Randolph Street, Chicago, IL 60661 Plainfield 24042 Lockport Street, Plainfield, IL 60544 of the project, the Prime Consultant and the Firm have allocated the risks such that the Prime Consultant agrees that to the fullest extent permitted by law, the Firm’s total aggregate liability to the Prime Consultant for any and all injuries, claims, costs, losses, expenses, damages of any nature whatsoever or claim expenses arising out of this Contract from any cause or causes, including attorney’s fees and costs, and expert witness fees and costs, shall not exceed the total Firm’s fee for the work rendered on this projects. VII. Dispute Resolution Prime Consultant and Firm agree to mediate claims or disputes arising out of or relating to this Agreement as a condition precedent to litigation. The mediation shall be conducted by an agreed upon mediation service acceptable to the parties. A demand for mediation shall be made within a reasonable time after a claim or dispute arises and the parties agree to participate in mediation in good faith. Mediation fees shall be shared equally. In no event shall any demand for mediation be made after such claim or dispute would be barred by the applicable law. VIII. Ownership of Documents All instruments of professional service prepared by the Firm, including, but not limited to, drawings and specifications, are the property of the Firm, and these documents shall not be reused on other projects without Firm’s written permission. The Firm reserves the right to include representations of the Project in its promotional and professional materials. The Owner has the right to use all documents created by Upland Design Ltd and paid for by the Owner for this project in conjunction with this project. IX. Governing Law This Agreement is governed by the laws of the State of Illinois. X. Entire Agreement and Severability This Agreement is the entire and integrated agreement between Prime Consultant and the Firm and supersedes all prior negotiations, statements or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Prime Consultant and Firm. In the event that any term or provision of this agreement is found to be void, invalid or unenforceable for any reason, that term or provision shall be deemed to be stricken from this agreement, and the balance of this agreement shall survive and remain enforceable. XI. No Assignment Neither party can assign this Agreement without the other party's written permission. XII. Expiration of Proposal If this agreement is not accepted within 120 days, the offer to perform the described services is withdrawn and shall be null and void. IN WITNESS WHEREOF, the parties hereto have executed this agreement this ___day of________, 2017. Baxter & Woodman Consulting Engineers Upland Design Ltd. Sign:__________________________ Sign: By: ___________________________ By: Michelle A. Kelly President Title:__________________________ End of Document. 6SHFLDO0HHWLQJDQG&RPPLWWHHRIWKH :KROH:RUNVKRSRIWKH3UHVLGHQWDQGWKH %RDUGRI7UXVWHHV$JHQGD,WHP5HSRUW $JHQGD,WHP1R 6XEPLWWHGE\$OOHQ3HUVRQV 6XEPLWWLQJ'HSDUWPHQW3XEOLF:RUNV'HSDUWPHQW 0HHWLQJ'DWH2FWREHU 68%-(&7 6HHNLQJ%RDUGFRQVLGHUDWLRQRIPRWLRQWRDXWKRUL]HWKH9LOODJH3UHVLGHQWWRH[HFXWHWKH&RQVWUXFWLRQ(QJLQHHULQJ 6HUYLFHV$JUHHPHQWZLWK%D[WHU :RRGPDQ&RQVXOWLQJ(QJLQHHUVDWDFRVWQRWWRH[FHHGIRUWKH 3$&(3DUNQ5LGHSURMHFW 5HFRPPHQGDWLRQ $77$&+0(176 3$&(3DUN15LGH&RQVWUXFWLRQ(QJLQHHULQJ6HUYLFHV6WDII5HSRUW MEMORANDUM To: Allen Persons-Director of Public Works From: Scott Threewitt-Lead Engineer Date: October 17, 2017 Re: PACE Park-n-Ride-Construction Engineering Services Agreement Background Findings The item under consideration by the Village Board pertains to the Construction Engineering Services Agreement for proposed the PACE Park-n-Ride facility. The Construction Engineering Services Agreement provides for the oversight, construction material testing, and contract administration necessary for the project. Construction for the project is expected to begin in November 2017 with Substantial Completion expected in July 2018 and Final Completion in September 2018. The Intergovernmental Agreement (IGA) previously approved by the Village Board and PACE allowed for a total of $1,000,000 to be reimbursed to the Village for design, engineering and construction services. Design and engineering services are expected to total $452,316.13 (Engineering Services Agreement and Supplement #1). Construction Engineering Services are proposed at $495,030.62 for a grand total of $947,346.75 for design, engineering, and construction services. Policy Considerations The overall project supports the Village’s Strategic Plan which includes the expansion of public transportation/PACE service and working with Pace on relocating the existing Park-n-Ride. The professional services agreement is consistent with the IGA that has been approved by the Village/PACE and utilizes standardized Illinois Department of Transportation forms for this type of agreement. According to Section 2-43 (6) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $5,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations The Village’s financial considerations are set forth in the approved IGA whereby PACE will reimburse the Village up to a maximum of $1,000,000 for design, engineering, and construction services. Recommendation Staff recommends the Village Board authorize the Village President to execute the Construction Engineering Services Agreement with Baxter & Woodman, Consulting Engineers at a cost not to exceed $495,030.62 for the PACE Park-n-Ride project. - 1 - VILLAGE OF PLAINFIELD PACE PARK-N-RIDE FACILITY at VAN DYKE ROAD CONSTRUCTION ENGINEERING SERVICES SCOPE OF SERVICES PROJECT SUMMARY The work consists of construction of a PACE Park-n-Ride facility on property owned by the Village of Plainfield along Van Dyke between Coil Plus Drive and Presidential Avenue. The work involved includes a parking lot to accommodate 600 parking stalls, left and right turn channelization along Van Dyke Road, a traffic signal, combination curb and gutter, sidewalk, drainage, signing, pavement markings, landscaping, a proposed shelter, bus canopies, and all other work necessary to complete the project as included in the project plans and specifications. Engineer’s Project #160080.60. PROJECT SCHEDULE ƒ Start Date: November, 2017 ƒ Substantial Completion Date: July 20, 2018 for all roadway work and parking lot improvements, installation of pavement markings, permanent lighting and traffic signals. ƒ Contract Completion Date: September 17, 2018 for the Shelter building and October 15, 2018 for all landscaping work. 1. Act as the Owner’s representative with duties, responsibilities and limitations of authority as assigned in the construction contract documents. 2. PROJECT INITIATION A. Prepare Contract Documents, Performance/Payment Bonds, and Notice to Proceed. Review Contractor insurance documents. B. Attend and prepare minutes for the preconstruction conference, and review the Contractor’s proposed construction schedule and list of subcontractors. 3. CONSTRUCTION ADMINISTRATION A. Attend periodic construction progress meetings. B. Shop drawing and submittal review by Engineer and Engineer’s sub consultants shall apply only to the items in the submissions and only for the purpose of assessing, if upon installation or incorporation in the Project, they are generally consistent with the construction documents. Owner agrees that the contractor is solely responsible for the submissions (regardless of the format in which provided, i.e. hard copy or - 2 - electronic transmission) and for compliance with the contract documents. Owner further agrees that the Engineer’s review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend to safety programs of precautions. Engineer’s consideration of a component does not constitute acceptance of the assembled item. C. Review construction record drawings for completeness prior to submission to CADD. D. Prepare construction contract change orders and work directives when authorized by the Owner. E. Review the Contractor’s requests for payments as construction work progresses, and advise the Owner of amounts due and payable to the Contractor in accordance with the terms of the construction contract documents. F. Research and prepare written response by Engineer to request for information from the Owner and Contractor. G. Project manager or other office staff visit site as needed. H. Design staff assistance as needed. I. Provide the services of the project architect to assist with shop drawing and product data review, request for information, change orders, site inspections, punch lists and meetings applicable to the shelter building and canopy improvements including structural, mechanical, electrical and plumbing components. J. Provide the services of a materials testing company, as a subconsultant, to perform soil and aggregate stability testing, proportioning and testing of the Portland cement concrete and bituminous mixtures in accordance with the IDOT’s Bureau of Materials manuals of instructions for proportioning. Perform inspection and testing of building masonry, welded and bolted connections for structural steel and fireproofing. Review laboratory, shop and mill test reports of materials and equipment furnished by the Contractor. 4. FIELD OBSERVATION – Full Time A. Engineer’s site observation shall be at the times agreed upon with the Owner. Engineer will provide Resident Project Representatives at the construction site on a full-time basis of forty (40) hours per week from Monday through Friday, not including legal holidays, as deemed necessary by the Engineer, to assist the Contractor with interpretation of the Drawings and Specifications, to observe in general if the Contractor’s work is in conformity with the Final Design Documents, and to monitor the Contractor’s progress as related to the Construction Contract date of completion. Through standard, reasonable means, Engineer will become generally familiar with observable completed work. If Engineer observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and Owner to address. Engineer shall not supervise, direct, control, or have charge or authority over any contractor’s work, nor shall the Engineer have authority over or be responsible for the means, methods, techniques, - 3 - sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at the site, nor for any failure of any contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. Engineer neither guarantees the performance of any contractor nor assumes responsibility for any contractor’s failure to furnish and perform the work in accordance with the contract documents, which contractor is solely responsible for its errors, omissions, and failure to carry out the work. Engineer shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any of their agents or employees or any other person, (except Engineer’s own agents, employees, and consultants) at the site or otherwise furnishing or performing any work; or for any decision made regarding the contract documents, or any application, interpretation, or clarification, of the contract documents, other than those made by the Engineer. B. Provide the necessary base lines, benchmarks, and reference points to enable the Contractor to proceed with the work. C. Keep a daily record of the Contractor’s work on those days that the Engineers are at the construction site including notations on the nature and cost of any extra work, and provide daily reports to the Owner of the construction progress and working days charged against the Contractor’s time for completion. 5. SUBSTANTIAL COMPLETION OF PROJECT A. Provide construction inspection services when notified by the Contractor that the Project is substantially complete. Prepare written punch lists during substantial completion inspections. B. Prepare Certificate of Substantial Completion. 6. COMPLETION OF PROJECT A. Provide construction inspection services when notified by the Contractor that the Project is complete. Prepare written punch lists during final completion inspections. B. Review the Contractor’s written guarantees and issue a Notice of Acceptability for the Project by the Owner. C. Review the Contractor’s requests for final payment, and advise the Owner of the amounts due and payable to the Contractor in accordance with the terms of the construction contract documents. D. Prepare construction record drawings which show field measured dimensions of the completed work which the Engineers consider significant and provide the Owner with CD or electronic copy within ninety (90) days of the Project completion. 7. PROJECT CLOSEOUT – Provide construction-related engineering services including, but not limited to, General Construction Administration and Resident Project Representative Services. - 4 - 8. DRONE CAPTURED PROGRESS VIDEO RECORDING A. Provide drone flights over the project site on a weekly basis, or as determined by the Engineer, from Project Initiation through Project Completion, to record the various stages and associated progress of the construction activities. Drone flights will provide high resolution video and imagery. B. Drone will be flown by a licensed Drone Pilot. C. All Federal Aviation Administration (FAA) requirements will be reviewed and met before each flight. I:\Crystal Lake\PFLDV\160080 PACE Parking Lot\Contract\60 Construction\Work\160080.60 - Pace Park N Ride Facility - Scope Services 101717.docx Page 1 of 6 BLR 05611 (Rev. 11/21/13) Printed on 10/12/2017 10:12:59 AM Local Agency Village of Plainfield County Will Section N/A Project No. N/A Job No. N/A Contact Name/Phone/E-mail Address Allen Persons, Director of Public Works Village of Plainfield 14400 Coil Plus Dr. Plainfield, IL 60544 L O C A L A G E N C Y Construction Engineering Services Agreement C O N S U L T A N T Consultant Baxter & Woodman, Inc. Address 8840 West 192nd St. City Mokena State IL Zip Code 60448 Contact Name/Phone/E-mail Address Matt Abbeduto, P.E.: 815.444.3352 mabbeduto@baxterwoodman.com THIS AGREEMENT is made and entered into this day of , between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT described herein. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of Transportation Resident Construction Supervisor Authorized representative of the LA in immediate charge of the engineering details of the PROJECT In Responsible Charge A full time LA employee authorized to administer inherently governmental PROJECT activities Contractor Company or Companies to which the construction contract was awarded Project Description Name PACE Park-N-Ride Facility at Van Dyke Rd. Route N/A Length N/A Structure No. N/A Termini Description: The work consists of construction of a new PACE Park-n-Ride facility off of Van Dyke Road. Other work includes left and right turn channelization along Van Dyke Road, traffic signals, combination curb and gutter, sidewalk, drainage, signing, pavement markings, landscaping, a proposed shelter, bus canopies, and all other work necessary to complete the project as shown on the plans and included in the project's specifications. Engineer's Project #160080.60 Agreement Provisions I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance of the engineering services for the LA, in connection with the PROJECT hereinbefore described and checked below: a. b. c. d. Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR) Quality Control/Quality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform testing as noted below. Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples and perform testing as noted below. For soils, to obtain samples and perform testing as noted below. For aggregates, to obtain samples and perform testing as noted below. NOTE: For 1a. through 1d. the ENGINEER is to obtain samples for testing according to the STATE BMPR “Project Procedures Guide”, or as indicated in the specifications, or as attached herein by the LA; test according to the STATE BMPR “Manual of Test Procedures for Materials”, submit STATE BMPR inspection reports; and verify compliance with contract specifications. Page 2 of 6 BLR 05611 (Rev. 11/21/13) Printed on 10/12/2017 10:12:59 AM e. f. g. Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit inspection reports to the LA and the STATE in accordance with the STATE BMPR “Project Procedures Guide” and the policies of the STATE. For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA trained technician classes. Inspect, document and inform the LA employee In Responsible Charge of the adequacy of the establishment and maintenance of the traffic control. h. i. j. k. l. m. n. Geometric control including all construction staking and construction layouts. Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with the STATE Construction Manual. Measurement and computation of pay items. Maintain a daily record of the contractor’s activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. Preparation and submission to the LA by the required form and number of copies, all partial and final payment estimates, change orders, records, documentation and reports required by the LA and the STATE. Revision of contract drawings to reflect as built conditions. Act as resident construction supervisor and coordinate with the LA employee In Responsible Charge. 2. 3. 4. 5. 6. 7. 8. 9. 10. Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties of the ENGINEER in connection with the AGREEMENT. To furnish the services as required herein within twenty -four hours of notification by the LA employee In Responsible Charge. To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LA or STATE. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without the written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any respons ibility for the fulfillment of this AGREEMENT. The ENGINEER shall submit invoices, based on the ENGINEER’s progress reports, to the LA employee In Responsible Charge, no more than once a month for partial payment on account for the ENGINEER’s work completed to date. Such invoices shall represent the value, to the LA of the partially completed work, based on the sum of the actual costs incurred, plus a percent age (equal to the percentage of the construction engineering completed) of the fixed fee for the f ully completed work. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced pe rsonnel to perform the services enumerated herein. That the ENGINEER shall be responsible for the accuracy of the ENGINEER’s work and correction of any errors, omissions or ambiguities due to the ENGINEER’S negligence which may occur either during prosecution or after acceptance by the LA. Should any damage to persons or property result from the ENGINEER’s error, omission or negligent act, the ENGINEER shall indemnify the LA, the STATE and their employees from all accrued claims or liability and assume al l restitution and repair costs arising from such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from the LA. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA. The undersigned certifies neither the ENGINEER nor I have: a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT; Page 3 of 6 BLR 05611 (Rev. 11/21/13) Printed on 10/12/2017 10:12:59 AM b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; f) g) are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) of this certification; and have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local) terminated for cause or default. 11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA. 12. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT. 14. To be prequalified with the STATE in Construction Inspection when the ENGINEER or the ENGINEER’s assigned staff is named as resident construction supervisor. The onsite resident construction supervisor shall have a valid Documentation of Contract Quantities certification. 15. Will provide, as required, project inspectors that have a valid Documentation of Contract Quantities certification. II. THE LA AGREES, 1. To furnish a full time LA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT activities. 2. To furnish the necessary plans and specifications. 3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services. 4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: Cost Plus Fixed Fee Formulas FF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or FF = 14.5%[(2.3 + R)DL + IHDC] Where: DL = Direct Labor IHDC = In House Direct Costs OH = Consultant Firm’s Actual Overhead Factor R = Complexity Factor FF=Fixed Fee SBO = Services by Others Total Compensation = DL +IHDC+OH+FF+SBO Specific Rate (Pay per element) Lump Sum Page 4 of 6 BLR 05611 (Rev. 11/21/13) Printed on 10/12/2017 10:12:59 AM 5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409: With Retainage a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as det ermined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. Without Retainage a) For progressive payments – Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT - assisted contracts. The recipient’s DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Depart ment may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). 7. To submit approved form BC 775 (Exhibit C) and BC 776 (Exhibit D) with this AGREEMENT. III. It is Mutually Agreed, 1. 2. 3. 4. That the ENGINEER and the ENGINEER’s subcontractors will maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be furnished if requested. That all services are to be furnished as required by construction progress and as determined by the LA employee In Responsible Charge. The ENGINEER shall complete all services specified herein within a time considered reasonable to the LA, after the CONTRACTOR has completed the construction contract. That all field notes, test records and reports shall be turned over to and become the proper ty of the LA and that during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER’s possession and any such loss or damag e shall be restored at the ENGINEER’s expense. That this AGREEMENT may be terminated by the LA upon written notice to the ENGINEER, at the ENGINEER’s last known address, with the understanding that should the AGREEMENT be terminated by the LA, the ENGINEE R shall be paid for any services completed and any services partially completed. The percentage of the total services which have been rendered by the ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II shall be multiplied by this percentage and added to the ENGINEER’s actual costs to obtain the earned value of work performed. All fie ld notes, test records and reports completed or partially completed at the time of termination shall beco me the property of, and be delivered to, the LA. 5. 6. That any differences between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LA, and a third member appointed by the two other members for disposition and that the committee’s decision shall be f inal. That in the event the engineering and inspection services to be furnished and performed by the LA (including personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LA. Page 5 of 6 BLR 05611 (Rev. 11/21/13) Printed on 10/12/2017 10:12:59 AM 7. That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the contractor’s safety precautions, except as provided in numbered paragr aph 1f of Section I. 8. This certification is required by the Drug Free Workplace Act (30ILCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years. For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee’s or contractor’s workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee’s or contractor’s policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance program; and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT-assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination this AGREEMENT or such other remedy as the LA deems appropriate. Page 6 of 6 BLR 05611 (Rev. 11/21/13) Printed on 10/12/2017 10:12:59 AM Agreement Summary Prime Consultant: TIN Number Agreement Amount Baxter & Woodman, Inc. $471,095.62 Sub-Consultants: TIN Number Agreement Amount Soil and Material Consultants, Inc. $11,935.00 Schmidt Architects, LLC $12,000.00 Sub-Consultant Total: $23,935.00 Prime Consultant Total: $471,095.62 Total for all Work: $495,030.62 Executed by the LA: Village of Plainfield (Municipality/Township/County) ATTEST: By: By: Village Clerk Title: Village President (SEAL) Executed by the ENGINEER: Baxter & Woodman, Inc. 8840 West 192nd Street Mokena, IL 60448 ATTEST: By: By: Title: Deputy Secretary Title: Executive Vice President VILLAGE OF PLAINFIELD, ILLINOISPACE Park-N-Ride FacilityEXHIBIT ACONSTRUCTION ENGINEERINGRoute:PACE Park-N-Ride Facility at Van Dyke Road*Firm's approved rates on file with IDOT'sLocal Agency:Village of Plainfield Bureau of Accounting and Auditing: (Municipality/Township/County)Section:N/AOverhead Rate (OH) 145.25%Project:N/AComplexity Factor (R) 0Job No.:N/ACompletion Date 10/15/2018Assume contractor start 11/1/17 and finish on 10/15/18Method of Compensation:Cost Plus Fixed Fee 1X 14.5%[DL + R(DL) + OH(DL) + IHDC]Cost Plus Fixed Fee 2□14.5%[DL + R(DL) + 1.4(DL) + IHDC] Cost Plus Fixed Fee 3□14.5%[(2.8 + R)DL] + IHDCSpecific Rate□Lump Sum□Cost Estimate of Consultant's Services in DollarsIn-House Employee Payroll Payroll Services by Direct CostsElement of Work Classification Man-Hours Rate Costs (DL) Overhead* Others (IHDC) Profit TotalPROJECT INITIATIONSR ENGR IV 6 $60.88 $365.28 $530.57 $54.57 $137.81$1,088.23SR ENGR III 20 $51.29 $1,025.80 $1,489.97 $34.78 $369.83$2,920.38SR ENGR I 6 $41.84 $251.04 $364.64 $89.27$704.95ENGR III 6 $35.27 $211.62 $307.38 $34.78 $80.30$634.08CLERICAL 4 $26.65 $106.60 $154.84 $10.00 $39.36$310.79CONSTRUCTION ADMINISTRATIONSR ENGR IV 158 $60.88 $9,619.04 $13,971.66 $491.13 $3,491.86$27,573.69SR ENGR III 410 $51.29 $21,028.90 $30,544.48 $1,182.35 $7,649.58$60,405.31SR ENGR I 62 $41.84 $2,594.08 $3,767.90 $922.49$7,284.47ENGR TECH V 8 $47.92 $383.36 $556.83 $136.33$1,076.52CLERICAL 48 $26.65 $1,279.20 $1,858.04 $80.00 $466.50$3,683.74$0.00FIELD OBSERVATION & DOCUMENTATIOENGR TECH V 448 $47.92 $21,468.16 $31,182.50 $2,434.25 $7,987.31$63,072.22ENGR III 2141 $35.27 $75,513.07 $109,682.73 $6,572.48 $27,806.40$219,574.69ENGR II 680 $29.04 $19,747.20 $28,682.81 $2,434.25 $7,375.32$58,239.58PROJECT CLOSEOUTSR ENGR III 40 $51.29 $2,051.60 $2,979.95 $69.55 $739.66$5,840.76ENGR III 180 $35.27 $6,348.60 $9,221.34 $347.75 $2,308.07$18,225.76CLERICAL 6 $26.65 $159.90 $232.25 $10.00 $58.31$460.47ARCH, STRUCT. & MEP ASSISTANCE$12,000.00$12,000.00MATERIAL TESTING$11,935.00$11,935.00TOTALS4,223 162,153.45$ 235,527.89$ 23,935.00$ $13,755.89 $59,658.40$495,030.62**248 Hours are included for weekly Drone flights to capture video/picture footage during construction. Flights will not be performed during periods where construction progress is not being achieved such as a Winter shut down and/or as determined by Engineer.I:\Crystal Lake\PFLDV\160080 PACE Parking Lot\Contract\60 Construction\Work\160080.60 PACE Parking Lot CS - BLR05611 const est.xlsBLR 05610 (Rev. 7/05) In-House Direct Costs:VEHICLE EXPENSES - TRAVEL ($0.535/mile): ENGR TECH V - 65 mi/trip x 70 trips 4,550ENGR III - 65mi/trip x 200 trips 13,000ENGR II - 65 mi/trip x 70 trips 4,550SR ENGR IV - 102mi/trip x 10 trips 1,020SR ENGR III - 65mi/trip x 37 trips 2,405Total miles 25,525 @ $0.535/mi $13,655.88UPS/FED EX Shipping (rounded to nearest dollar):$100.00TOTAL: $13,755.88Services by Others: Soil & Material Consultants - QA for HMA, PCC, Soil, Structural and Masonry work associated with the Site, Roadway, Shelter and Canopies: $11,935.00Schmidt Architects, LLC - Shelter's architectural, structural and MEP construction assistance: $12,000.00Assume 10 Shipments:I:\Crystal Lake\PFLDV\160080 PACE Parking Lot\Contract\60 Construction\Work\160080.60 PACE Parking Lot CS - BLR05611 const est.xlsBLR 05610 (Rev. 7/05) 1 24801 Winterberry Lane Plainfield, Illinois 60585 815.254.1423 www.scharchllc.com October 9, 2017 Mr. Matt Abbeduto, P.E. Baxter & Woodman 8840 West 192nd St. Mokena, IL 60448 RE: Architectural & Engineering Services – Construction Phase Services PACE Park N’ Ride shelter & canopy, Plainfield, IL Dear Matt, Per your request, Schmidt Architects, LLC is submitting this letter regarding construction phase services. A. ARCHITECT a. The Architect’s responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates upon completion of Construction b. Architect will review product submittals as required for construction of this project. i. Includes Shop Drawings, Product Data items, sample and similar submittals of the Contractor. c. Architect shall review and respond to requests for information (RFI’s) about the Contract Documents and, if appropriate, shall prepare and issue supplemental Drawing and Specifications in response to RFI’s. d. Architect will make twelve (12) visits to the site over the duration of the Project during construction. e. At Client’s request, Architect shall review the Contractor’s Applications for Payment f. Architect shall provide interpretations of Contract Documents as requested in writing and shall respond in writing or in the form of drawings. g. Architect shall assist in reviewing Change Orders for this Project. h. At Client’s request, Architect shall attend one (1) punch list meeting at the end of the Project to determine remaining work to be completed. After a Punch List has been generated, Architect will attend one (1) follow-up meeting to verify all of the Punch List items have been completed. B. STRUCTURAL ENGINEER a. Shop drawing and RFI review b. Structural Engineer shall make four (4) visits to the site over the duration of the Project during construction. C. MEP ENGINEER a. Shop drawing and RFI review b. MEP Engineer shall make two (2) visits to the site over the duration of the Project during construction. COMPENSATION 2 24801 Winterberry Lane Plainfield, Illinois 60585 815.254.1423 www.scharchllc.com For Construction Phase Services as defined above, Architect’s Basic Compensation shall be a LUMP SUM amount of twelve thousand dollars ($12,000.00). ADDITIONAL SERVICES A. Architect and Engineers shall consider the following as additional services. Additional services shall be billed at an hourly rate of one hundred thirty dollars per hour ($130.00/ hour). o Site visits in excess of those outlined above. o Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom o Preparing Change Orders, and Construction Change Directives that require evaluation of Contractor’s proposals and supporting data, or the preparation or revision of Instruments of Service. Thank you again for this opportunity. Please feel free to contact us, should you have any further questions. Sincerely, Schmidt Architects, LLC David C. Schmidt, ALA, LEED AP Lisa D. Schmidt, AIA, LEED AP Principal Principal 8 W. COLLEGE DR.Ɣ SUITE C Ɣ ARLINGTON HEIGHTS, IL 60004 SOIL BORINGS Ɣ SITE INVESTIGATIONS Ɣ PAVEMENT INVESTIGATIONS Ɣ GEOTECHNICAL ENGINEERING TESTING OF Ɣ SOIL Ɣ ASPHALT Ɣ CONCRETE Ɣ MORTAR Ɣ STEEL October 12, 2017 Proposal No. 16,241 Revised Mr. Matthew S. Abbeduto, P.E. Baxter & Woodman, Inc. 8840 West 192nd Street Mokena, IL 60448 Re: Construction Material Testing Pace Park-N-Ride Facility Van Dyke Road Will County, Illinois Dear Mr. Abbeduto: Submitted for your consideration is our proposal to provide soil and construction material testing on a will-call basis initiated by your office or representative. We understand the testing requirements of the IDOT QC/QA program are applicable. We propose to be the QA project manager and provide QA jobsite testing. Attached is our Schedule of Fees for anticipated services. Note that hourly rates are inclusive of mileage and equipment charges. Based on available information and our experience on similar projects, we estimate a charge of $11,935.00 may be incurred for the anticipated services. Actual billing will be on a unit price basis and you will only be billed for those services actually provided. Final billing may be less than or greater than the estimated charge. Requests for services not included within the scope of this proposal will be provided at our established unit prices. Thank you for the opportunity of submitting this proposal, which includes the attached General Conditions. If acceptable, please sign and return one copy to our office. Further, please include applicable plans and specifications, if not already submitted. Very truly yours, SOIL AND MATERIAL CONSULTANTS, INC. Thomas P. Johnson, P.E. President Proposal Accepted By: Client ___________________________________________________ Street _______________________________________________________________________ Town _________________________________________ State _______ Zip Code __________ Phone ( ) ____________________ E-Mail Address_______________________________ Signature ______________________________________ Position _______________________ Printed Name ______________________________________ Date ______________________ Proposal No. 16,241 - Revised Page 2 Re: Pace Park-N-Ride Facility Van Dyke Road Will County, Illinois SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES Effective 1-1-17 AGGREGATE AND SOIL Est. Work Units Fee Cost Field Testing Technician with Nuclear Gauge 36 hours $ 85.00 /hour $ 3,060.00 340.00 /day min. Laboratory Testing Modified Proctor 1 each $ 170.00 each $ 170.00 Engineering Senior Engineer (P.E.)1 hours $ 130.00 /hour $ 130.00 includes project administrations field/laboratory engineering, consultation and report review ___________ Estimated Cost: $ 3,360.00 Item Field Proctor Earthwork 4 trips @ 4hrs = 16 hrs 1 Proof Roll 4 trips @ 4hrs = 16 hrs -- Shelter Footings 1 trip @ 4 hrs. = 4 hrs. Total 36 hrs - Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5 Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0 Proposal No. 16,241 - Revised Page 3 Re: Pace Park-N-Ride Facility Van Dyke Road Will County, Illinois SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES Effective 1-1-17 BITUMINOUS CONCRETE Service Estimated Units Fee Cost Field Testing Technician with Nuclear Gauge 24 hours $ 85.00 /hour $ 2,040.00 340.00 /day min. Engineering Senior Engineer (P.E.)1 hours $ 130.00 /hour $ 130.00 - QA Project Manager, includes project administration, field/laboratory engineering, mix design review, consultation and report review ___________ Estimated Cost: $ 2,170.00 Estimates: Item Tons Contractor Working Days Est. Days - 20% QA HMA Surface, N50 2,622 4 1 HMA Binder, N50 2,893 4 1 Basecourse 1,510 2 0.5 Class D Patches 12” 75 2 0.5 Total: 7,100 12 3 Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5 Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0 Proposal No. 16,241 - Revised Page 4 Re: Pace Park-N-Ride Facility Van Dyke Road Will County, Illinois SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES Effective 1-1-17 PORTLAND CEMENT CONCRETE Service Est. Work Units Fee Cost Field Testing Technician 48 hours $ 85.00 /hour $ 4,080.00 - includes temperature, slump, air and cylinders 340.00 /day min. Cylinder Pick-up 3 hours $ 85.00 /hour $ 255.00 Laboratory Testing Cylinder Compressive Strength 32 each $ 15.00 each $ 480.00 Engineering Senior Engineer (P.E.)2 hours $ 130.00 /hour $ 260.00 - QA Project Manager. includes project administration, field/laboratory engineering, mix design review, consultation and report review ___________ Estimated Cost: $ 5,075.00 Estimates: Item Quantity CY Contractor Working Days Est. Days - 20% QA Cyls. PCC Combined C & G 9,094 ft. 500 10 2 8 PCC Sidewalk - 5” 25,447 sq. ft. 395 10 2 8 PCC Pavement - 9” 5659 sq. yds. 1415 4 1 4 Shelter Footings 1 4 Shelter Foundation Walls 1 4 Shelter Floor Slab 1 4 Total: 2310 24 8 32 Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5 Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0 Proposal No. 16,241 - Revised Page 5 Re: Pace Park-N-Ride Facility Van Dyke Road Will County, Illinois SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES Effective 1-1-17 MASONRY Est. Work Units Fee Cost Field Testing Technician (1days x 5 hrs.)5 hours $ 95.00 /hour $ 475.00 340.00 /day min. Material Pickup 2 hours $ 85.00 /hour $ 170.00 Laboratory Testing Mortar Cubes – Compressive Strength 1 sets $ 80.00 /set of 4 $ 80.00 Estimated Cost: $ 725.00 SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES Effective 1-1-17 WELDING, STRUCTURAL STEEL, FIREPROOFING Est. Work Units Fee Cost Field Testing Steel Testing (days x hrs.)5 hours $ 95.00 /hour $ 475.00 - Includes bolted connections and visual inspection of welds 380.00 /day min. Engineering Senior Engineer (P.E.)1 hours $ 130.00 /hour $ 130.00 includes project administration field/laboratory engineering, consultation and report Estimated Cost: $ 605.00 Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5 Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0 Proposal No. 16,241 - Revised Page 6 Re: Pace Park-N-Ride Facility Van Dyke Road Will County, Illinois TERMS AND CONDITIONS Soil and Material Consultants, Inc. (SMC) scope of work defined in the proposal was based on information provided by the client. If incomplete, inaccurate or if unexpected site conditions are discovered, the scope of work may change. GEOTECHNICAL INVESTIGATIONS Client will furnish SMC with right-of-access to the site. SMC will take reasonable precautions to minimize site damage due to its operations, but has not included in the fee the cost of restoration of any resulting damage. SMC shall not be liable for damage or injury due to encountering subsurface structures (pipes, tanks, utilities or others) not called to SMC's attention in writing or are not correctly shown on the drawings furnished by client or client's representative. If the client desires, SMC will restore any damage to the site and add the cost of restoration to the fee. Field work, laboratory testing and engineering analysis will be performed in accordance with generally accepted soil and foundation engineering practices. Samples are retained in our laboratory for 30 days from date of report and then destroyed unless other disposition is requested. The data reported applies only to the soils sampled and the conditions encountered at each boring location. This does not imply or guarantee that soils between borings will be identical in character. Isolated inclusions of better or poorer soils can be found on any site. SMC will not be liable for extra work or other consequences due to changed conditions encountered between borings. Any exploration, testing and analysis associated with the investigation will be performed by SMC for the client's sole use to fulfill the purpose of this Agreement. SMC is not responsible for use or interpretation of the information by others. The client recognizes that subsurface conditions may vary from those encountered in borings or explorations. Information and recommendations developed by SMC are based solely on available information and for the currently proposed improvement. TESTING SERVICES Client shall furnish SMC with at least one working day's notice on any part-time (less than 8 hours/day) job when field personnel are requested. SMC shall make reasonable effort to provide field personnel in a timely manner but reserves the right to schedule field personnel as deemed appropriate. Minimum charges will be billed when work cancellations are received after field personnel have left for the project site. SMC personnel will provide a professional service based on observations and testing of the work of a contractor, subcontractor, or other service/material provider, as specifically requested. SMC field personnel will look for general conformance with project specifications, plans and/or soil report but does not accept the responsibility to control or direct the work of others. Discrepancies noted by SMC office or field personnel will be referred to client or client's representative. Testing Services furnished by SMC are defined as the taking of soil and/or material tests at various locations and the making of visual observations relating to earthwork, foundations, and/or materials as specifically requested by the client and agreed to by SMC, and will be limited to those specifically agreed services. Such services will be performed by SMC using that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of the profession practicing in this or similar localities. Observations and testing of soils and/or materials by SMC in no way implies a guarantee or warranty of the work of the contractor, subcontractor, or other service/material provider. SMC's work or failure to perform same shall in no way excuse such contractor, subcontractor or other service/material provider from liability in the event of subsequently discovered defects, omissions, errors, deficiencies or failure to perform in accordance with the project plans and specifications. SMC field personnel shall not be responsible for superintendence of the construction process nor direction of the work of the contractor, subcontractor, or other service/material provider. SMC's work shall not include determining or implementing the means, methods, techniques, sequences or procedures of construction. SMC shall not be responsible for evaluating, reporting or affecting job conditions concerning health, safety or welfare. Documents including but not limited to technical reports, original boring logs, field data, field notes, laboratory test data, calculations, reports of inspection and testing, geotechnical reports, technical reports, submittals and estimates furnished to the client or its agents pursuant to this agreement are not intended or represented to be suitable for reuse by the client or others on extensions of this project or on any other project. Any reuse without SMC's written consent will be at user's sole risk and without liability or legal exposure to SMC. User shall indemnify and hold harmless SMC from all claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom. To the maximum extent permitted by law, the Client agrees to limit SMC liability for clients’ damages to $100,000 or the fee, whichever is lesser. This limitation shall apply regardless of the cause of action or legal theory pled or asserted. Soil and Material Consultants, Inc. is a Professional Engineering Corporation. Engineering services are often completed by extension through technical staff. The unit rates presented in this proposal do not reflect charges associated with organized labor. Future agreements, if any, with organized labor will invalidate some of the unit rates presented. Required rate adjustments will be presented to the client for acceptance prior to providing services at the adjusted rates. Services are invoiced monthly for the preceding period. Client agrees to pay each invoice within thirty (30) days of receipt and further agrees to pay interest on all amounts not paid at the rate of 2.0% per month, an annual rate of 24%, from the due date. Client agrees to pay all reasonable costs of collection including staff time, court costs, Attorneys’ fees and related expenses, if this account becomes delinquent. Client agrees that reports furnished to the client but not paid for in full remain the sole property of SMC and will not be used for design, construction, permits, licensing, sales or other gain. 6SHFLDO0HHWLQJDQG&RPPLWWHHRIWKH :KROH:RUNVKRSRIWKH3UHVLGHQWDQGWKH %RDUGRI7UXVWHHV$JHQGD,WHP5HSRUW $JHQGD,WHP1R 6XEPLWWHGE\0LFKHOOH*LEDV 6XEPLWWLQJ'HSDUWPHQW$GPLQLVWUDWLRQ'HSDUWPHQW 0HHWLQJ'DWH2FWREHU 68%-(&7 6HHNLQJDPRWLRQWRDSSURYHWKH0LQXWHVRIWKH&RPPLWWHHRIWKH:KROH:RUNVKRSKHOGRQ2FWREHU 5HFRPPHQGDWLRQ $77$&+0(176 &2:0LQXWHV Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on October 9, 2017 At the Plainfield Public Works Facility Trustee Bonuchi called the meeting to order at 7:00 p.m. Board Present: Trustee Larson, Trustee O’Rourke, Trustee Wojowski, Trustee Bonuchi, and Trustee Lamb. Board absent: Mayor Collins and Trustee Newton Others present: Brian Murphy, Administrator; Michelle Gibas, Village Clerk; Allen Persons, Public Works Director; Scott Threewitt, Lead Engineer; Randy Jessen, Public Improvements Superintendent; Jon Proulx, Planning Director; Lonnie Spires, Building Inspector; Traci Pleckham, Management Services Director; Anthony Novak, Police Commander, and Kevin Greco, Police Commander. There was 1 person in the audience. Trustee Lamb moved to approve the Minutes of the Committee of the Whole Workshop held on September 25, 2017. Second by Trustee Wojowski. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS Trustee Bonuchi welcomed Mr. John Greuling. TRUSTEE COMMENTS No Comments. PUBLIC COMMENTS No Comments. WORKSHOP 1) WILL COUNTY FRIENDLY FREIGHT MOBILITY PLAN Mr. John Greuling, President and CEO of the Will County Center for Economic Development, gave a presentation regarding the Will County Community Friendly Freight Mobility Plan. Mr. Grueling stated that Will County is the largest inland port in North America, over 3 million containers flow through the port annually. The Freight Plan is envisioned as a multimodal freight plan that will provide strategies and goals to guide freight policies, programs, projects and investments throughout Will County in a community-friendly manner. The Freight Plan will encompass a holistic planning approach covering freight mobility, land-use integration, workforce development, education/training and community livability. Mr. Greuling pointed out some key findings of the plan including that freight is critical to the economic success of Will County, Will County freight movement is critical to the State and the Nation, traditional approaches cannot handle the pace of freight development, continued growth without planning and new transportation investments may impact Will County’s Economic competitiveness and quality of life, and Will County needs regional, state, and national funding support. Mr. Greuling also reviewed some recommendations including implementing investment priorities, improving east-west connectivity, developing freight workforce initiatives, and coordinating transportation and land use planning. Mr. Greuling identified some key pointes in plan implementation and pointed out that the next steps include applying for a federal grant application. Trustee Bounchi thanked Mr. Greuling for the presentation. Village of Plainfield Meeting Minutes – October 9, 2017 Page 2 #2 CAPITAL OUTLOOK Village Staff gave a presentation regarding current projects, 5-year plan projects, Pavement Condition Index (PCI)/road maintenance, and Water and Sewer Capital Plan. Mr. Allen Persons gave an update on several current projects including 127th Street, 143rd Street extension, 127th Street and Plainfield/Naperville Road, Renwick Road, and Indian Boundary bridge replacement. Mr. Scott Threewitt gave a presentation highlighting the resurfacing plan, IMS data and pavement index scoring scale, and roadway projections. Mr. Murphy gave a presentation highlighting debt service, fund balances, and identified potential revenue options to help fund roadway maintenance costs. Mr. Randy Jessen gave an update on the Village Green project. Trustee O’Rourke moved to adjourn. Second by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:25 p.m. Michelle Gibas, Village Clerk 6SHFLDO0HHWLQJDQG&RPPLWWHHRIWKH :KROH:RUNVKRSRIWKH3UHVLGHQWDQGWKH %RDUGRI7UXVWHHV$JHQGD,WHP5HSRUW $JHQGD,WHP1R 6XEPLWWHGE\7UDFL3OHFNKDP 6XEPLWWLQJ'HSDUWPHQW0DQDJHPHQW6HUYLFHV'HSDUWPHQW 0HHWLQJ'DWH2FWREHU 68%-(&7 $8',7 -LP6DYLRIURP6LNLFK//3ZLOOEHDYDLODEOHWRUHYLHZDQGDQVZHUDQ\TXHVWLRQVUHODWLQJWRWKH9LOODJH¶V)LVFDO<HDU $XGLW 5HFRPPHQGDWLRQ $77$&+0(176 0DQDJHPHQW V'LVFXVVLRQDQG$QDO\VLV &RPSUHKHQVLYH$QQXDO)LQDQFLDO5HSRUW)LVFDO<HDU  Village of Plainfield 24401 West Lockport Street | Plainfield, Illinois 60544 Comprehensive Annual Financial Report For the Fiscal Year Ended April 30, 2017 VILLAGE OF PLAINFIELD, ILLINOIS COMPREHENSIVE ANNUAL FINANCIAL REPORT For the Year Ended April 30, 2017 Prepared by the Management Services Department Traci Pleckham, Director Colleen Thornton, Accounting Services Supervisor VILLAGE OF PLAINFIELD, ILLINOIS TABLE OF CONTENTS Page(s) INTRODUCTORY SECTION Principal Officials ............................................................................................................. i Organization Chart ............................................................................................................ ii Certificate of Achievement for Excellence in Financial Reporting .................................. iii Letter of Transmittal ......................................................................................................... iv-vi FINANCIAL SECTION INDEPENDENT AUDITOR’S REPORT ....................................................................... 1-3 GENERAL PURPOSE EXTERNAL FINANCIAL STATEMENTS Management’s Discussion and Analysis ..................................................................... MD&A 1-12 Basic Financial Statements Government-Wide Financial Statements Statement of Net Position ................................................................................... 4-5 Statement of Activities ....................................................................................... 6-7 Fund Financial Statements Governmental Funds Balance Sheet ................................................................................................ 8-9 Reconciliation of Fund Balances of Governmental Funds to the Governmental Activities in the Statement of Net Position .................. 10 Statement of Revenues, Expenditures, and Changes in Fund Balances ...... 11 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances to the Governmental Activities in the Statement of Activities ..................................................... 12 VILLAGE OF PLAINFIELD, ILLINOIS TABLE OF CONTENTS (Continued) Page(s) FINANCIAL SECTION (Continued) GENERAL PURPOSE EXTERNAL FINANCIAL STATEMENTS (Continued) Basic Financial Statements (Continued) Fund Financial Statements (Continued) Proprietary Fund Statement of Net Position .............................................................................. 13-14 Statement of Revenues, Expenses, and Changes in Fund Net Position ....... 15 Statement of Cash Flows ............................................................................... 16-17 Fiduciary Funds Statement of Fiduciary Net Position ............................................................. 18 Statement of Changes in Fiduciary Net Position .......................................... 19 Notes to Financial Statements ............................................................................. 20-56 Required Supplementary Information Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual - General Fund .............................................. 57 Schedule of Funding Progress Other Postemployment Benefit Plan .............................................................. 58 Schedule of Employer Contributions Illinois Municipal Retirement Fund ................................................................... 59 Police Pension Fund ........................................................................................... 60 Other Postemployment Benefit Plan .............................................................. 61 Schedule of Changes in the Employer’s Net Pension Liability and Related Ratios Illinois Municipal Retirement Fund ................................................................... 62 Police Pension Fund ........................................................................................... 63 Schedule of Investment Returns Police Pension Fund ........................................................................................... 64 Notes to Required Supplementary Information ................................................... 65 VILLAGE OF PLAINFIELD, ILLINOIS TABLE OF CONTENTS (Continued) Page(s) FINANCIAL SECTION (Continued) COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS AND SCHEDULES MAJOR GOVERNMENTAL FUNDS Schedule of Revenues - Budget and Actual - General Fund .................................. 66-67 Schedule of Expenditures - Budget and Actual - General Fund ............................ 68-69 Schedule of Detailed Expenditures - Budget and Actual - General Fund .............. 70-80 Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Capital Projects Fund ......................................................................................... 81 Debt Service Fund .......................................................................................... 82 NONMAJOR GOVERNMENTAL FUNDS Combining Balance Sheet ................................................................................... 83-84 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances................................................................................. 85-86 Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Liability Insurance Fund ..................................................................................... 87 Audit Fund .......................................................................................................... 88 Alcohol Enforcement Fund ................................................................................ 89 Motor Fuel Tax Fund ......................................................................................... 90 D.A.R.E. Fund .................................................................................................... 91 Tax Increment Financing Fund .......................................................................... 92 MAJOR ENTERPRISE FUND Water and Sewer Department Accounts Combining Schedule of Net Position ................................................................. 93-94 Combining Schedule of Revenues, Expenses, and Changes in Net Position ................................................................................... 95 Combining Schedule of Cash Flows .................................................................. 96-97 Schedule of Operating Expenses - Budget and Actual ...................................... 98-100 FIDUCIARY FUNDS Schedule of Changes in Fiduciary Net Position - Budget and Actual - Police Pension Fund ............................................................ 101 VILLAGE OF PLAINFIELD, ILLINOIS TABLE OF CONTENTS (Continued) Page(s) FINANCIAL SECTION (Continued) COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS AND SCHEDULES (Continued) SUPPLEMENTAL SCHEDULES Long-Term Debt Requirements Corporate Purpose General Obligation Bond Series of 2007 ............................ 102 Water and Sewer Revenue Bond Series of 2008 ............................................... 103 Corporate Purpose General Obligation Refunding Bond Series of 2009 ......... 104 Corporate Purpose General Obligation Refunding Bond Series of 2010 ......... 105 Illinois Environmental Protection Agency Loan of 2010 .................................. 106 Corporate Purpose General Obligation Refunding Bond Series of 2012 ......... 107 Corporate Purpose General Obligation Refunding Bond Series of 2013 ......... 108 Corporate Purpose General Obligation Refunding Bond Series of 2014 ......... 109 Water and Sewer System Revenue Refunding Bond Series of 2015 ................ 110 INDEPENDENT ACCOUNTANT’S REPORT ON MANAGEMENT’S ASSERTION OF COMPLIANCE ................................................................................. 111 STATISTICAL SECTION Financial Trends Net Position by Component ......................................................................................... 112-113 Change in Net Position ................................................................................................. 114-117 Fund Balances of Governmental Funds ....................................................................... 118-119 Changes in Fund Balances of Governmental Funds .................................................... 120-121 Revenue Capacity Assessed Value and Actual Value of Taxable Property .............................................. 122 Property Tax Rates - Direct and Overlapping Governments ....................................... 123 Principal Property Taxpayers ....................................................................................... 124 Property Tax Levies and Collections ........................................................................... 125 Property Tax Assessed Valuations, Rates, and Tax Extensions.................................. 126-127 Sales Tax by Category .................................................................................................. 128 Direct and Overlapping Sales Tax Rates ..................................................................... 129 Debt Capacity Ratios of Outstanding Debt by Type ............................................................................ 130 Ratios of General Bonded Debt Outstanding .............................................................. 131 Direct and Overlapping Governmental Activities Debt .............................................. 132 Pledged-Revenue Coverage ......................................................................................... 133 VILLAGE OF PLAINFIELD, ILLINOIS TABLE OF CONTENTS (Continued) Page(s) STATISTICAL SECTION (Continued) Demographic and Economic Information Demographic and Economic Information .................................................................... 134 Principal Employers ..................................................................................................... 135 Operating Information Full-Time Equivalent Employees ................................................................................ 136 Operating Indicators ..................................................................................................... 137-138 Capital Asset Statistics ................................................................................................. 139 INTRODUCTORY SECTION - i - VILLAGE OFFICIALS PRESIDENT Michael P. Collins TRUSTEES Margie Bonuchi Garrett M. Peck Bill Lamb Thomas Ruane Edward O’Rourke Brian Wojowski Brian P. Murphy Village Administrator Allen Persons Public Works Director Traci Pleckham Management Services Director Jon Proulx Planning Director John Konopek Police Chief Ken Goska Building Official Michelle Gibas Village Clerk Citizens of the Village Mayor and Board of Trustees Village Administrator Management Services Department Police Department Public Works Department Planning Department Building Department IT Community Relations Village Clerk Village of Plainfield Organizational Chart - ii - - iii - - v - members are elected to four-year staggered terms, with three Board members elected every two years. The Administrator is responsible for the daily affairs of the organization and for carrying out the policies and ordinances of the Village Board. The Village is served by approximately 140 FTE employees, providing public/municipal/ enterprise services, including: police protection, community development, building and zoning services, public works operations, road & bridge maintenance, potable water distribution services, sanitary sewer services, and storm water services. The Village residents are also provided a variety of services, at the local level, by three school districts, two park districts, four townships, two fire protection districts, and two library districts. The annual budget serves as the spending authority for the Village. Budgetary control is maintained at the fund level for all budgeted funds. An annual budget is prepared for the General Fund, Water/Sewer & Expansion Fund, Capital Fund, and other miscellaneous funds. The budget process begins in the fall with an update to the Village’s long-term financial forecast and capital project demands. The annual budget must be adopted by the Village Board before the start of the fiscal year which begins on May 1st. Economic Condition and Outlook Local Economy The Village remained stable in its economic indicators last year, especially in retail sales. Overall, retail sales improved by 1.4% in comparison to the previous fiscal year. Housing development also remained steady in 2017. During the fiscal year, 134 single family building permits were issued for new construction within the Village. During fiscal year 2016, 151 single family building permits were issued and 159 were issued in 2015. Building permit revenues represented 4.0% of the General Fund revenue for fiscal year 2017 compared to 4.1% in fiscal year 2016. The Village’s Fund Balance Policy, which was revised in 2014, includes the ability to transfer unassigned General Fund balance in excess of 40% to the Village’s Capital Fund. Fiscal year 2017 reflected a $2.19 million transfer from the Village’s General Fund to the Capital Fund, resulting in an ending fund balance of just over $13.49 million. This key financial policy will continue to help the Village position itself for future capital infrastructure needs. Debt ratings indicate the confidence of the rating agency in the Village’s continued financial operations and abilities to meet its ongoing obligations. Standard & Poor’s rating for the Village's debt is AA+. S&P notes factors such as budgetary flexibility, management, and good financial policies as reasons for the strong rating. Moody’s also issued a strong bond rating for the Village’s debt at Aa1. Moody’s states that the bond rating “reflects the Village’s healthy financial operations and ample reserves supported by strong management and long-term fiscal planning.” Strategic Plan In June, the Village Board met with Dr. Lew Bender to discuss the shared vision for the community. The Board continues to support objectives across three key areas: Transportation, Traffic, & Infrastructure; Economic - vi - Growth & Sustainability; and Community Life. Based on the Board’s feedback, Staff updated the Strategic Plan and mapped out one year tasks. The 2021 Strategic Plan provides guidance for the Village’s annual budget process and long-term financial planning. Transportation & Infrastructure Projects As a key component of the 2021 Strategic Plan, the Village has a number of transportation projects underway. The 127t Street reconstruction project will be complete by the end of 2017. In addition, the two state projects in our area, Route 30 and the 119th Street/Route 30 traffic signal, will be substantially complete by the end of our fiscal year. Planning and design work will continue for the 143rd Street Extension, I-55 Interchange Expansion, Lockport Street Bypass, Renwick Road, Plainfield-Naperville Road/127th Street Intersection, and the Route 30/143rd Street Intersection. The Village continues to focus on infrastructure projects with the expansion of the Des Plaines Street Parking Lot and construction of the new Pace Park-n-Ride. With the development of the Park-n-Ride, the Village is also exploring development opportunities through the option of a public-private partnership for the rest of the property. Downtown infrastructure also remains a priority as the Village begins the planning process for water line replacement in the Village Green area. Awards and Acknowledgements The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the Village of Plainfield for its Comprehensive Annual Financial Report (CAFR) for the fiscal year that ended April 30, 2016. This was the third year the Village submitted and received this prestigious award. In order to be awarded a Certificate of Achievement, the Village must publish an easily readable and efficiently organized CAFR. The report must also satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of only one year. We believe that our current CAFR continues to meet the Certificate of Achievement Program’s requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. This report would not been possible without the dedicated support and involvement of the Village Department Heads and Staff. The entire Management Services Staff is extended a special appreciation for all of their assistance in the completion of the annual audit and preparation of this report. We would also like to thank the Village President and Board of Trustees for their support in maintaining the highest standards of professionalism in the management of the Village’s finances. Respectfully submitted, Brian Murphy Traci Pleckham Village Administrator Management Services Director FINANCIAL SECTION - 1 - INDEPENDENT AUDITOR’S REPORT The Honorable President Members of the Board of Trustees Village of Plainfield, Illinois Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the Village of Plainfield, Illinois (the Village) as of and for the year ended April 30, 2017, and the related notes to financial statements, which collectively comprise the Village’s basic financial statements as listed in the table of contents. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the Village’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Village’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. - 1 - - 2 - We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the Village of Plainfield, Illinois, as of April 30, 2017, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis and the required supplementary information listed in the table of contents be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Village’s basic financial statements. The introductory section, combining and individual fund financial statements and schedules, and statistical section are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual fund financial statements and schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual fund financial statements and schedules are fairly stated in all material respects in relation to the basic financial statements as a whole. - 2 - - 3 - The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. Naperville, Illinois September 11, 2017 - 3 - GENERAL PURPOSE EXTERNAL FINANCIAL STATEMENTS (See independent auditor's report) MD&A 1 VILLAGE OF PLAINFIELD, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS APRIL 30, 2017 _____________________________________________________________________________________________ The Village of Plainfield’s (the "Village") Management Discussion and Analysis (MD&A) is designed to provide an overview of the Village’s financial position and activity at and for the year ended April 30, 201 7. Since the MD&A is designed to focus on the Village’s current year activities, changes in the Village’s financial position, and to identify any material deviations from approved budget and financial plans, the information contained within this MD&A should be considered as a part of a greater whole. Readers of this report should read and evaluate all sections of this report, including the Notes to the Financial Statements and the Statistical Section that is provided in addition to the MD&A, in order to form an opinion on the financial position and activities of the Village. Financial Highlights x The Village’s total net position as of April 30, 2017 equaled $327,160,397, a decrease of $6,555,600 or 2% over the April 30, 2016 net position. Governmental activities recognized a decrease in net position of $7,453,048. The Business-type activities recognized an increase of $897,448 in net position.. x Total revenues (including transfers) of all governmental activities increased by $1,915,575, or 5.7%. Total expenses increased by $389,237 or 0.9% as compared to fiscal year 2016. x Total revenues of all business-type activity programs increased by $1,382,410, or 8.2%, while the total expenses increased by $347,824, or 2.2% as compared to fiscal year 2016. x Governmental Funds reported combined ending fund balances of $28,029,365, an increase of $4,810,333 over the prior fiscal year. o Total fund balance for the General Fund was $10,819,162, an increase of $212,082 over fiscal year 2016. This represents 50% of General Fund expenditures. $8,655,225 of the General Fund balance is considered unassigned. This unassigned fund balance represents 40% of General Fund expenditures.. o Total fund balance for the Capital Projects Fund was $13,490,725, an increase of $4,653,291 over fiscal year 2016. In March of 2014, the Village Board revised its Financial Policies to include the ability to transfer unassigned General Fund balance in excess of 40% to the Village’s Capital Fund. Consistent with the Village’s Financial Policies, fiscal year 2017 reflected a $2,189,567 transfer from the Village’s General Fund to the Capital Fund. USING THE FINANCIAL SECTION OF THIS ANNUAL REPORT The Financial Statements' focus is on both the Village as a whole (government-wide) and on the major individual funds. Both perspectives (government-wide and major fund) allow the user to address relevant questions, broaden a basis for comparison (year to year or government to government), and enhance the Village's accountability. The Village’s basic financial statements are comprised of three components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report contains other supplementary information in addition to the basic financial statements. Government-Wide Financial Statements The Government-Wide Financial Statements are designed to emulate the corporate sector in that all governmental and business-type activities are consolidated into columns that add to a total for the Primary Government. The Statement of Net Position presents information on all of the Village’s assets, deferred outflows of resources, liabilities, and deferred inflows of resources with the difference between total assets and deferred outflows of resources and total liabilities and deferred inflows of resources reported as the net position. The "Unrestricted Net Position" is designed to be similar to bottom line results for the Village ’s governmental and business-type activities. This statement combines and consolidates governmental funds' current financial resources (short-term spendable resources) with capital assets and long- term obligations using the accrual basis of accounting and economic resources measurement focus. Over time, increases or decreases in net position may serve as a useful indicator of whether or not the financial position of the Village is improving. The Statement of Activities presents information showing how the Village’s net position changed during the most recent fiscal year. This is intended to summarize and simplify the user's analysis of the cost of various government services and/or subsidy to various business-type activities. VILLAGE OF PLAINFIELD, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) ______________________________________________________________________________ (See independent auditor's report) MD&A 2 The Governmental Activities reflect the Village's basic services, including police, highways and streets, planning, building, and administration. Property taxes, sales taxes, local utility taxes, and shared State income taxes finance the majority of these activities. The Business-Type Activities reflect private sector-type operations (Water and Sewer Fund), where the fee for service typically covers all or most of the cost of operation, including depreciation. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The Fund Financial Statements allow the demonstration of sources and uses of funds and/or the related budgeting compliance. Traditional users of governmental financial statements will find the Fund Financial Statements presentation more familiar. The focus is on major funds, rather than fund types. All of the funds of the Village can be divided into three categories: governmental funds, proprietary funds, and fiduciary funds. Governmental Funds Governmental funds (see pages 8-12) are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, governmental fund financial statements focus on near- term inflows and outflows of resources available for spending, as well as on balances of resources available for spending at the end of the fiscal year. Such information may be useful in evaluating the Village’s near -term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government’s near-term financing decisions. The governmental fund’s Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The Village maintains 9 individual governmental funds. Information is presented separately in the Governmental Fund Balance Sheet and in the Governmental Fund Statement of Revenues, Expenditures, and Changes in Fund Balances for the General Fund, the Capital Projects Fund, and the Debt Service Fund which are considered to be major funds. Data from the other governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these non- major governmental funds is provided in the form of combining statements elsewhere in this report. Proprietary Funds Proprietary fund financial statements (see pages 13-17) provide the same type of information as the government-wide financial statements, only in more detail. Proprietary funds account for services that are generally fully supported by user fees charged to customers. The Water and Sewer Fund is considered a major fund of the Village and is presented in a separate column in the Fund Financial Statements. A more detailed analysis of Water and Sewer Fund activities can be found on pages 93-100 of this report. Fiduciary Funds Fiduciary funds are used to account for resources held for the benefit of parties outside Village government (Police Pension Fund, see pages 18-19). While these funds represent trust responsibilities of the government, these assets are restricted in purpose and do not represent discretionary assets of the government. Therefore, these assets are not presented as part of the Government-Wide Statements. Notes to the Financial Statements The notes provide additional information that is essential to obtaining a full understanding of the data provided in the government-wide and fund financial statements. Notes to the Financial Statements can be found on pages 20-56 of this report. Other Information Required Supplementary Information In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information including the general fund budgetary schedules and data concerning the Village’s progress in funding its obligation to provide pension and other postemployment benefits to its employees. Required supplementary information can be found on pages 57-65 of this report. VILLAGE OF PLAINFIELD, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) ______________________________________________________________________________ (See independent auditor's report) MD&A 3 Other Supplementary Information In addition to the basic financial statements and accompanying notes, this report also presents combining and individual fund financial statements and schedules for each of the Village’s funds, as well as supplemental schedules and historical statistical data, which are presented on pages 66-139 of this report. GOVERNMENT-WIDE STATEMENT Statement of Net Position Net position may serve over time as a useful indicator of a government's financial position. For the Village of Plainfield, assets exceeded liabilities by $333,715,997 as of April 30, 2016 and $327,160,397 for April 30, 2017. In comparison, this amount reflects a decrease of $6,555,600 in total net position. For more detailed information see the Statement of Net Position (page 4). The following table reflects the condensed Statement of Net Position: The largest portion of the Village’s total net position (91%) reflects its investment in capital assets (land and improvements, building, machinery, vehicles, equipment and infrastructure), less any related debt still outstanding. Although the Village’s investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. A small portion of the Village’s total net position (2%) represents resources that are subject to restrictions on how they may be used. The remaining balance of unrestricted net position of $22,363,694 may be used to meet the Village’s ongoing obligations. Of this amount, $9,857,838 represents the governmental activities portion and $12,505,856 is available for the Village’s business-type activities (water and sewer operations). 2017 2016 2017 2016 2017 2016 Assets Current Assets 38,304,250$ 33,262,497$ 16,801,497$ 17,018,925$ 55,105,747$ 50,281,422$ Capital Assets 235,734,313$ 248,395,743$ 105,335,852$ 106,709,398$ 341,070,165$ 355,105,141$ Total Assets 274,038,563$ 281,658,240$ 122,137,349$ 123,728,323$ 396,175,912$ 405,386,563$ Deferred Outflows of Resources Deferred Outflows of Resources- IMRF 960,331$ 991,599$ 198,008$ 203,098$ 1,158,339$ 1,194,697$ Deferred Outflows of Resources- Police Pension 2,214,139$ 3,570,617$ -$ -$ 2,214,139$ 3,570,617$ Unamortized loss on refundings 1,816,600$ 1,936,717$ 2,394,625$ 2,546,454$ 4,211,225$ 4,483,171$ Total Assets and Deferred Outflows of Resources 279,029,633$ 288,157,173$ 124,729,982$ 126,477,875$ 403,759,615$ 414,635,048$ Liabilities Current Liabilities 3,601,204$ 3,709,576$ 1,498,449$ 1,764,422$ 5,099,653$ 5,473,998$ Long-Term Liabilities 38,520,172$ 41,876,308$ 24,172,439$ 26,553,536$ 62,692,611$ 68,429,844$ Total Liabilities 42,121,376$ 45,585,884$ 25,670,888$ 28,317,958$ 67,792,264$ 73,903,842$ Deferred Inflows of Resources Deferred Inflows of Resources- IMRF 141,893$ 131,271$ 28,616$ 26,887$ 170,509$ 158,158$ Deferred Inflows of Resources- Police Pension 1,687,880$ 220,856$ -$ -$ 1,687,880$ 220,856$ Deferred property tax 6,948,565$ 6,636,195$ -$ -$ 6,948,565$ 6,636,195$ Total Liabilities and Deferred Inflows of Resources 50,899,714$ 52,574,206$ 25,699,504$ 28,344,845$ 76,599,218$ 80,919,051$ Net Position: Net Investmant in Capital Assets 214,068,963$ 224,437,029$ 84,275,866$ 83,393,179$ 298,344,829$ 307,830,208$ Restricted 4,203,118$ 4,260,303$ 2,248,756$ 2,247,562$ 6,451,874$ 6,507,865$ Unrestricted 9,857,838$ 6,885,635$ 12,505,856$ 12,492,289$ 22,363,694$ 19,377,924$ Total Net Position 228,129,919$ 235,582,967$ 99,030,478$ 98,133,030$ 327,160,397$ 333,715,997$ Governmental Activities Business-Type Activities Total Primary Government Table 1: Statement of Net Position as of April 30, 2017 and April 30, 2016 VILLAGE OF PLAINFIELD, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) ______________________________________________________________________________ (See independent auditor's report) MD&A 4 Current Year Impacts The Village of Plainfield’s April 30, 2017 General Fund reflects a positive fund balance of $10,819,162, reflecting an increase of fund balance of $212,082 from the 2016 fiscal year. The 2017 total combined General Fund balance represents 50% of General Fund expenditures. Total General Fund unassigned fund balance represents 40% of General Fund expenditures or $8,655,225. The Village’s Capital Projects fund balance improved its fund balance by $4,653,291 resulting in a fund balance of $13,490,725 as of April 30, 2017. The Village’s overall combined fund balance is $28,029,365, an increase of $4,810,333 from fiscal year 2016. Changes in Net Position The following table provides detail of the change in the Village’s net position during the year ended April 30, 201 7 compared to the year ended April 30, 2016. 2017 Governmental activities decreased the Village’s net position by $7,453,048 and business-type activities increased the Village’s net position by $897,448. Depreciation was a primary factor of the decrease in net position for the governmental activities. Highway and Streets expenses of $23,787,789 include depreciation expenses of $14,319,016. 2017 2016 2017 2016 2017 2016 Revenues Program Revenues Charges for Services 7,789,088$ 7,271,241$ 15,071,122$ 14,224,684$ 22,860,210$ 21,495,925$ Operating Grants & Contributions 1,184,693$ 1,203,530$ 389,353$ -$ 1,574,046$ 1,203,530$ Capital Grants & Contributions 1,207,122$ 360,507$ -$ -$ 1,207,122$ 360,507$ General Revenues Property Taxes 6,795,465$ 6,633,529$ -$ -$ 6,795,465$ 6,633,529$ Other Taxes 17,436,589$ 17,534,801$ 1,745,968$ 1,701,328$ 19,182,557$ 19,236,129$ Other 361,243$ 327,817$ 985,927$ 883,948$ 1,347,170$ 1,211,765$ Total Revenues 34,774,200$ 33,331,425$ 18,192,370$ 16,809,960$ 52,966,570$ 50,141,385$ Expe nse s General Government 4,547,120$ 4,461,409$ -$ -$ 4,547,120$ 4,461,409$ Public Safety 14,062,875$ 12,608,966$ -$ -$ 14,062,875$ 12,608,966$ Highways and Streets 23,787,789$ 24,868,163$ -$ -$ 23,787,789$ 24,868,163$ Interest 800,364$ 870,373$ -$ -$ 800,364$ 870,373$ Water and Sewer -$ -$ 16,324,022$ 15,976,198$ 16,324,022$ 15,976,198$ Total Expe nse s 43,198,148$ 42,808,911$ 16,324,022$ 15,976,198$ 59,522,170$ 58,785,109$ (8,423,948)$ (9,477,486)$ 1,868,348$ 833,762$ (6,555,600)$ (8,643,724)$ Transfers 970,900$ 498,100$ (970,900)$ (498,100)$ -$ -$ Change in Net Position (7,453,048)$ (8,979,386)$ 897,448$ 335,662$ (6,555,600)$ (8,643,724)$ Ending Net Position 228,129,919$ 235,582,967$ 99,030,478$ 98,133,030$ 327,160,397$ 333,715,997$ Governmental Activities Business-Type Activities Total Primary Government Table 2: Changes in Net Position for the Fiscal Years Ended April 30, 2017 and April 30, 2016 Change in Net Position before Transfe rs VILLAGE OF PLAINFIELD, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) ______________________________________________________________________________ (See independent auditor's report) MD&A 5 Normal Impacts – There are eight basic impacts on revenues and expenses as reflected below: Revenues: Economic Condition - can reflect a declining, stable, or growing economic environment and can have an impact on state income, sales, and utility tax revenue as well as public spending habits for consumers and builders/developers. Increase/Decrease in Village-Approved Rates - while certain tax rates are set by statute, the Village Board has authority to impose and increase/decrease rates (water, sewer, impact fees, connection fees, building permit fees, home rule sales tax, utility tax etc.) Changing Patterns in Intergovernmental and Grant Revenue (both recurring and nonrecurring) – certain recurring revenues (State-shared revenues: sales, income, use etc.) may experience changes periodically, while nonrecurring (or one-time) grants are less predictable and often distort their impact on year-to-year comparisons. Market Impacts on Investment Income - the Village's investment portfolio is managed using a similar average maturity to most governments. Market conditions may cause investment income to fluctuate. Expenses: Introduction/Modifications of New/Existing Programs - within the functional expense categories (General Government, Public Safety, and Highways and Streets, etc.), individual programs may be added, modified or deleted to meet changing community needs. Changes in Authorized Personnel - changes in service demands may cause the Village Board to increase/decrease authorized staffing. Staffing costs (salary and related benefits) represent 66% of the Village's General Fund and 14% of the Water and Sewer Fund operating costs. Changes in Salary and/or benefits (annual adjustments and merit) - the ability to attract and retain human and intellectual resources requires the Village to strive to position themselves with competitive salary and benefits in the marketplace. In addition, reductions or freezes in salary and changes to benefits can also impact overall expenses. Inflation - while overall inflation appears to be reasonably modest, the Village is a major consumer of certain commodities such as supplies, fuels, and parts, particularly in years of significant construction activity. Some functions may experience unusual commodity-specific increases. Current Year Impacts – Governmental Activities Revenues VILLAGE OF PLAINFIELD, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) ______________________________________________________________________________ (See independent auditor's report) MD&A 6 For the fiscal year ended April 30, 2017, revenues from Governmental Activities totaled $35,745,100, an increase of $1,915,575, or 5.7% from fiscal year 2016. Sales and Use Tax were the Village's largest revenue source at $9,820,705, representing 27.47% of the total Governmental Activity revenue. Charges for Services were the Village's second largest revenue source at $7,789,088, representing 21.79%. The primary Charges for Services revenues include refuse fees ($4,048,099), building permit revenues ($952,317), and franchise fees ($742,997). Property and Replacement Taxes represent $6,795,465 or 19.01% of the total Governmental Activity revenue. Development activity has remained steady in 2017. During the fiscal year, 134 single family building permits were issued for new construction within the Village. During fiscal year 2016, 151 single family building permits were issued and 159 in 2015. Compared to fiscal years 2008 and 2007, 298 and 797 single family building permits were issued respectively. The Village’s property tax revenues increased from $6,633,529 in fiscal year 2016 to $6,795,465 in fiscal year 2017. The Equalized Assessed Valuation (EAV) of the Village increased from $1,173,327,609 in calendar year 2014 to $1,211,918,620 in calendar year 2015 to, representing $38,591,011 or 3.3%. The Village’s state-shared revenues of sales, income, and use tax decreased this fiscal year by $347,688. State Income Tax reflected the reason for the decline. Details of the Village’s portion of State-Shared Taxes are as follows: State-Shared Tax Fiscal Year 2016 Fiscal Year 2017 Increase / (Decrease) Sales Tax 5,280,661 5,354,048 73,387 State Income Tax 4,218,244 3,741,387 (476,857) Use Tax 918,416 974,198 55,782 Total 10,417,321 10,069,633 (347,688) VILLAGE OF PLAINFIELD, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) ______________________________________________________________________________ (See independent auditor's report) MD&A 7 Current Year Impacts – Governmental Activities Expenses For the fiscal year ended April 30, 2017, expenses from Governmental Activities totaled $43,198,148, an increase of $389,237 over fiscal year 2016. In comparison, expenses from Governmental Activities in fiscal year 2016 increased by $2,265,677. In fiscal year 2015, expenses decreased by $347,201. For the fiscal year ended April 30, 2017, Highways and Streets represented 55.07% of expenditures or $23,787,789. Included in this figure is depreciation expense of $14,319,016. Some of the Village’s capital expenditures include $1,724,028 for roadway improvements, $163,592 for sidewalk, curb replacement and pedestrian crossings, $534,985 for machinery and equipment for the Police and Public Works Departments, and $279,983 for tree removal due to the emerald ash borer. VILLAGE OF PLAINFIELD, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) ______________________________________________________________________________ (See independent auditor's report) MD&A 8 Current Year Impacts – Business Type Activities Revenues The Village’s business-type activities are those that the Village charges a fee to customers to help cover all or most of the cost of the services it provides. The Village’s net position for its business-type activities increased in the amount of $897,448 to $99,030,478 (see Table 2 – MD&A page 4). Total revenue for the Village’s business-type activities increased by $1,382,410; from $16,809,960 in fiscal year 2016 to $18,192,370 in fiscal year 2017. Charges for Services revenues for fiscal year end 2017 totaled $15,071,122, an increase of $846,438. The Village has contracted with Illinois American Water to supply drinking water from the City of Chicago to the Village via Illinois American’s pipeline. In February of 2015, the Village implemented the first of a three-year utility rate increase schedule, due to a 25% rate increase from the City of Chicago passed along to the Village in 2012. Current Year Impacts – Business Type Activities Expenses Operating expenses from all Business-Type Activities increased by $347,824 or 2.2%. Lake Michigan water purchase accounted for $347,874 in additional expenses. Depreciation expenses for the water and sewer system remained relatively flat, increasing by $59,535 to $3,110,638 for fiscal year 2017. FINANCIAL ANALYSIS OF THE VILLAGE’S FUNDS Governmental Funds The focus of the Village’s governmental funds is to provide information on near -term inflows, outflows and balances of spendable resources. Such information is useful in assessing the Village’s financing requirements. In particular, unassigned fund balance may serve as the useful measure of a government’s net resources available for spending at the end of the fiscal year. At April 30, 2017 the Governmental Funds (as presented on page 9) reported a combined fund balance of $28,029,365 which is an increase from the beginning of the year balance of $23,219,032. Of the total fund balance, $8,655,225 is unassigned within the Village’s General Fund, indicating availability of use for continuing Village services. Non-spendable, restricted or assigned fund balance of $19,374,575 includes $3,077,064 for street maintenance, $1,305,917 for healthcare, $221,763 for long-term receivables as required by generally accepted accounting principles, $540,540 for economic development, $13,490,725 for capital projects, $436,101 for public safety, and smaller statutory restrictions for prepaid items, audit, liability insurance, retirement obligations, and debt service. The General Fund is the Village’s primary operating fund and the largest source of da y-to-day service delivery. Total General Fund balance increased by $212,082 from fiscal year 2016. Total General Fund revenues increased $171,946 in fiscal year 2017. General Fund expenditures increased by $423,188 from the prior year, or 2%. The Capital Projects Fund is used to account for the acquisition or construction of major capital assets (other than those financed by proprietary funds). The Capital Projects Fund expended approximately $3.6 million in capital projects in fiscal year 2017, and increased its fund balance by $4,653,291 resulting in an ending fund balance of $13,490,725. This fund balance will be utilized for future capital projects. VILLAGE OF PLAINFIELD, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) ______________________________________________________________________________ (See independent auditor's report) MD&A 9 GENERAL FUND BUDGETARY HIGHLIGHTS General Fund actual revenues were $965,970 more than the budgeted amount. This amount is primarily related to higher state income and use tax revenues of $620,585 then what was conservatively budgeted. Other financing sources listed in the above table include a transfer out to the Village’s Capital Fund of $2,189,567 per the Village’s Financial Policies. In March of 2014, the Village Board revised its Financial Policies to include the ability to transfer unassigned General Fund balance in excess of 40% to the Village’s Capital Fund. Proprietary Funds At April 30, 2017 the Proprietary Funds total net position increased by $897,448. There were contributions of $389,353 in fiscal year 2017. There were no contributions of infrastructure in fiscal years 2014 - 2016. Contributions of infrastructure totaled $2,145,000 in fiscal year 2013, compared to $90,791 in fiscal year 2012, and $372,147 in fiscal year 2011. The Village’s Water and Sewer Accounts recorded an operating loss of $409,821 in fiscal year 2017 (page 95). Fiscal year 2016 reported an operating loss of $818,030. The 2017 loss was directly attributable to water and sewer infrastructure depreciation expenses of $3,110,638. CAPITAL ASSETS The Village’s investment in capital assets for its Governmental and Business-Type Activities as of April 30, 2017, amounts to $341,070,165. The investment in capital assets includes land, buildings, equipment, improvements other than buildings, underground sewer and water systems, infrastructure, and construction in progress. This amount represents a net decrease (including additions and deductions) of $14,034,976. The Governmental Activities net capital assets decreased by $12,661,430. The Business-Type Activities net capital assets decreased by $1,373,546. Detailed information regarding the change in capital assets for Governmental and Business-Type Activities is included in the Notes to the Financial Statements on pages 30-31. Original Budget Final Budget Actual Revenues 23,057,972$ 23,057,972$ 24,023,942$ Expenditures 23,324,972$ 23,324,972$ 21,638,062$ Excess of Revenues over Expenditures (267,000)$ (267,000)$ 2,385,880$ Other Financing Sources (Uses) 267,000$ 267,000$ (2,173,798)$ Net Changes in Fund Balance -$ -$ 212,082$ Table 3: General Fund Budgetary Highlights 2017 2016 2017 2016 2017 2016 Land and Right of Way 99,620,465$ 99,620,465$ 3,043,544$ 3,043,544$ 102,664,009$ 102,664,009$ Buildings 21,259,692$ 22,054,513$ 12,044,920$ 12,393,882$ 33,304,612$ 34,448,395$ Machinery and Equipment 1,462,353$ 1,237,779$ 97,402$ 142,924$ 1,559,755$ 1,380,703$ Water & Sewer System -$ -$ 89,982,376$ 90,630,375$ 89,982,376$ 90,630,375$ Infrastructure 106,870,138$ 120,803,518$ -$ -$ 106,870,138$ 120,803,518$ Construction in progress 6,521,665$ 4,679,468$ 167,610$ 498,673$ 6,689,275$ 5,178,141$ Total Capital Assets 235,734,313$ 248,395,743$ 105,335,852$ 106,709,398$ 341,070,165$ 355,105,141$ Governmental Activities Business-Type Activities Total Primary Government Table 4: Total Capital Assets (Net of Depreciation) VILLAGE OF PLAINFIELD, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) ______________________________________________________________________________ (See independent auditor's report) MD&A 10 DEBT OUTSTANDING As of April 30, 2017, the Village has six general obligation bond series, one Illinois EPA low interest loan, and two revenue bond series outstanding. At April 30, 2017, $27.5 million in general obligation bonds, $2.5 million in Illinois EPA loans, and $14.6 million in revenue bonds are outstanding. In addition, by continuing to monitor bond market conditions, the Village has been able to achieve cost savings in excess of $3.6 million the past 10 years through refunding/refinancing existing debt. Maturity dates and par amounts continue to remain the same on these refunding issues. State statutes that limit the amount of general obligation debt a government entity has outstanding does not apply to home rule municipalities. The Village of Plainfield was certified a home rule unit in fiscal year 2006. Debt ratings indicate the confidence of the rating agency in the Village’s continued financial operations and abilities to meet its ongoing obligations. In December of 2013, the Village refunded the Series 2004 bonds for net present value cash flow savings of approximately $754,000. Upon their review of the refunding, S&P upgraded the Village's AA debt rating to AA+. S&P noted very strong budgetary flexibility and performance, strong management with good financial policies and practices as key factors of the upgrade. S & P also noted, "The stable outlook reflects our view of the Village's strong economy and our anticipation that the Village will maintain very strong budgetary flexibility and liquidity." In July of 2015, Moody’s, as part of their annual review process, noticed positive trends in the Village’s finances. Upon completion of their analysis, Moody’s upgraded the Village’s rating from Aa2 to Aa1. In summary, Moody states that the rating, “reflects the Village’s healthy financial operations and ample reserves supported by strong management and long term fiscal planning”. The following charts depict a comparison of the debt ratings used and issued by Moody’s and Standard and Poor’s (S&P) for both the Village’s General Obligation and Water and Sewer Re venue Bonds: Additional information of the Village’s long-term debt can be found in the Notes to the Financial Statements (pages 32-37). Moody's S&P Aaa AAA Aa1 AA+ *** Aa2 *AA Aa3 **AA- A1 A+ A2 A A3 A- Baa1 BBB+ Baa2 BBB Baa3 BBB- *Water & Sewer 1st lien revenue bond **Water & Sewer 2nd lien revenue bond *** S&P rated all of the Village's debt the same Comparison of Ratings Used by Moody's and Standard and Poor's (S&P) Village of Plainfield's Debt Rating is Highlighted. The Village holds both General Obligation Bonds and Water & Sewer System Revenue Bonds VILLAGE OF PLAINFIELD, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) ______________________________________________________________________________ (See independent auditor's report) MD&A 11 ECONOMIC FACTORS According to the Metropolitan Mayors Caucus, “Plainfield is an upscale southwest suburban community that has reached a key transition point in its history. Formerly a small farming community as late as 1990, it has seen its population skyrocket from about 4,500 in 1990 to 39,581 in 2010 as numerous family farms were converted into large housing subdivisions. Thanks to careful planning, the Village’s infrastructure has, to a large degree, been able to keep up with the growth.” Although currently growing at a slower pace, the population of the Village of Plainfield has increased rapidly over the past 20 years bringing an influx of new residents and consumers to the Village. Data Sources: The challenge now before the Village, given the current economic situation, is to be able to position itself to provide a sustainable community that promotes a quality of life that attracts residents, commercial developments and visitors alike. Based on information from the Illinois Department of Employment Security, the 2016 average unemployment for the Village of Plainfield was 4.8%, which favorably compares to Will County’s rate of 6.1% and the State of Illinois rate of 5.9%. As of July 2017, the average unemployment for the Village was 3.9%, which still favorably compares to Will County’s rate of 4.9% and the State of Illinois rate of 4.9%. The national average unemployment rate for July 2017 was 4.6%. Information from the US Census Bureau via the 2000 Census and the 2011-2015 American Community Survey lists the following comparable data for the Village of Plainfield, Will County, Illinois and the United States: Plainfield Will County Illinois USA 2000 2011-2015 2000 2011-2015 2000 2011-2015 2000 2011-2015 Median value of owner- occupied housing units $198,300 $283,000 $154,300 $209,800 $130,800 $173,800 $119,600 $178,600 Plainfield Will County Illinois USA 2000 2011-2015 2000 2011-2015 2000 2011-2015 2000 2011-2015 Median household income $80,799 $111,521 $62,238 $76,101 $46,590 $57,574 $41,994 $53,889 Per the data above, the median value of owner-occupied housing units increased an estimated 43% for the Village within approximately the past 15 years. In addition, the median household income increased by 38% during the same timeframe. x 1990 - U.S. Census x 2000 - U.S. Census x 2003 - Village of Plainfield Special Census x 2005 - Village of Plainfield Special Census x 2007 - Village of Plainfield Special Census x 2010 - U.S. Census x 2016 – ESTIMATE - U.S. Census VILLAGE OF PLAINFIELD, ILLINOIS MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) ______________________________________________________________________________ (See independent auditor's report) MD&A 12 The Village has experienced stability in its revenues in the past fiscal year. However, given the continued uncertainties of the State of Illinois, the Village continues to remain cautious in budgeting for state shared revenue sources such as income and use tax. The 2018 budget was again developed in a prudent and conservative manner. Continued cost containments across all departments enabled the Village to approve a balanced 2018 budget, with the main principle of providing quality services in an efficient and cost-effective manner, while keeping the Village’s property tax rate stable. The 2018 budget anticipates a stable housing market and continues to be conservative in regards to revenue projections, reflecting level state shared revenues and property taxes. The budget does not include funding for any new positions. The Capital Fund includes an improved capital improvement program in fiscal year 2018, specifically due to anticipated revenue of $5.8 million by PACE. The Village and PACE have entered into an agreement whereby PACE will provide 100% funding for the engineering and construction of a new 400 car parking lot and bus related amenities. Other projects include $4.5 million for the Village’s roadway improvement and maintenance programs, engineering design work, improving pedestrian access through bike paths and sidewalks, and continued funding for the Village-wide emerald ash borer issue. The Village’s Motor Fuel Tax Fund includes an additional $1 million for the Village’s roadway maintenance program. The 2011-2014 fiscal year budgets included funding for the Village’s Capital Fund deficit elimination plan. Through these four fiscal years, the Village eliminated over $10,943,005 in deficit position. As the 2014 fiscal year provided the elimination of the Capital Fund deficit balance and an ending fund balance of $405,138, the 2017 fiscal year concluded with an ending Capital Fund balance of $13,490,725. Fiscal year 2018 includes a balanced Capital Fund budget, with the plan of utilizing its fund balance for future capital infrastructure needs. State revenues combined (sales, income and use tax) continue to represent the largest portion of the General Fund revenues at 42%. Fiscal year 2017 reflected an increase in sales tax revenue of 1.4%, while fiscal year 2016 increased by 5%. However, income tax revenues for fiscal year 2017 declined by 11.3%, or $476,857. The Village continues to remain uncertain regarding the State’s proposal to reduce the local government’s share of income tax revenues. State revenues will continue to be monitored closely in the 2018 fiscal year and forward. Property tax revenues represent approximately 22% of the overall General Fund revenues. The Village's composition is primarily residential with smaller commercial and industrial components. Although home values seem to have stabilized, the Village will continue closely monitor the housing market for the current year budget and future fiscal year budget projections. CONTACTING THE VILLAGE'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, customers, investors, and creditors with a general overview of the Village's finances and to demonstrate the Village's accountability for the money it receives. Questions concerning this report or requests for additional financial information should be directed to Traci Pleckham, Director of Management Services, Village of Plainfield, 24401 West Lockport Street, Plainfield, Illinois 60544. Governmental Business-Type Activities Activities Total ASSETS Cash and investments 24,834,048$ 14,143,758$ 38,977,806$ Receivables (net, where applicable, of allowances for uncollectibles) Property taxes 6,948,565 - 6,948,565 Sales tax 2,312,429 405,766 2,718,195 Income tax 603,352 - 603,352 Utility/telecommunications taxes 357,139 - 357,139 Allotments 86,661 - 86,661 Grants 665,605 - 665,605 Interest 21,189 19,267 40,456 Other 1,020,209 1,983,821 3,004,030 Prepaid expenses 150,893 15,598 166,491 Deposits 1,304,160 233,036 1,537,196 Other - 251 251 Capital assets Nondepreciable 106,142,130 3,211,154 109,353,284 Depreciable, net of accumulated depreciation 129,592,183 102,124,698 231,716,881 Total assets 274,038,563 122,137,349 396,175,912 DEFERRED OUTFLOWS OF RESOURCES Deferred outflows of resources - IMRF 960,331 198,008 1,158,339 Deferred outflows of resources - Police Pension Plan 2,214,139 - 2,214,139 Unamortized loss on refundings 1,816,600 2,394,625 4,211,225 Total deferred outflows of resources 4,991,070 2,592,633 7,583,703 Total assets and deferred outflows of resources 279,029,633 124,729,982 403,759,615 Primary Government VILLAGE OF PLAINFIELD, ILLINOIS STATEMENT OF NET POSITION April 30, 2017 (This statement is continued on the following page.) - 4 - Governmental Business-Type Activities Activities Total LIABILITIES Accounts payable 2,336,970$ 1,044,626$ 3,381,596$ Accrued payroll 374,809 61,807 436,616 Deposits payable 34,571 26,362 60,933 Accrued interest payable 274,884 365,654 640,538 Other accrued liabilities 74,256 - 74,256 Unearned revenue 505,714 - 505,714 Noncurrent liabilities Due within one year 3,190,214 2,443,637 5,633,851 Due in more than one year 35,329,958 21,728,802 57,058,760 Total liabilities 42,121,376 25,670,888 67,792,264 DEFERRED INFLOWS OF RESOURCES Deferred inflows of resources - IMRF 141,893 28,616 170,509 Deferred inflows of resources - Police Pension 1,687,880 - 1,687,880 Deferred property tax 6,948,565 - 6,948,565 Total deferred inflows of resources 8,778,338 28,616 8,806,954 Total liabilities and deferred inflows of resources 50,899,714 25,699,504 76,599,218 NET POSITION Net investment in capital assets 214,068,963 84,275,866 298,344,829 Restricted for Street maintenance 3,077,064 - 3,077,064 Public safety 436,101 - 436,101 Debt service - 2,248,756 2,248,756 Audit 9,342 - 9,342 Liability insurance 48,059 - 48,059 Retirement obligations 92,012 - 92,012 Economic development 540,540 - 540,540 Unrestricted 9,857,838 12,505,856 22,363,694 TOTAL NET POSITION 228,129,919$ 99,030,478$ 327,160,397$ April 30, 2017 Primary Government VILLAGE OF PLAINFIELD, ILLINOIS STATEMENT OF NET POSITION (Continued) See accompanying notes to financial statements. - 5 - Operating Capital Charges Grants and Grants and FUNCTIONS/PROGRAMS Expenses for Services Contributions Contributions PRIMARY GOVERNMENT Governmental Activities General government 4,547,120$ 6,151,486$ 16,377$ -$ Public safety 14,062,875 1,593,981 62,722 500 Highways and streets 23,787,789 43,621 1,105,594 1,206,622 Interest 800,364 - - - Total governmental activities 43,198,148 7,789,088 1,184,693 1,207,122 Business-Type Activities Water and sewer 16,324,022 15,071,122 389,353 - Total business-type activities 16,324,022 15,071,122 389,353 - TOTAL PRIMARY GOVERNMENT 59,522,170$ 22,860,210$ 1,574,046$ 1,207,122$ Program Revenues VILLAGE OF PLAINFIELD, ILLINOIS STATEMENT OF ACTIVITIES April 30, 2017 - 6 - Governmental Business-Type Activities Activities Total 1,620,743$ -$ 1,620,743$ (12,405,672) - (12,405,672) (21,431,952) - (21,431,952) (800,364) - (800,364) (33,017,245) - (33,017,245) - (863,547) (863,547) - (863,547) (863,547) (33,017,245) (863,547) (33,880,792) General Revenues Taxes Property and replacement 6,795,465 - 6,795,465 Home rule sales 3,492,459 1,745,968 5,238,427 Utility/telecommunications 2,915,445 - 2,915,445 Local motor fuel 959,052 - 959,052 Other 10,092 - 10,092 Intergovernmental revenue - unrestricted Sales and use tax 6,328,246 - 6,328,246 Income tax 3,741,387 - 3,741,387 Investment income 140,553 62,358 202,911 Miscellaneous 210,598 923,569 1,134,167 Transfers 970,900 (970,900) - Total 25,564,197 1,760,995 27,325,192 CHANGE IN NET POSITION (7,453,048) 897,448 (6,555,600) NET POSITION, MAY 1 235,582,967 98,133,030 333,715,997 NET POSITION, APRIL 30 228,129,919$ 99,030,478$ 327,160,397$ Primary Government Net (Expense) Revenue and Change in Net Position See accompanying notes to financial statements. - 7 - Nonmajor Total Capital Debt Governmental Governmental General Projects Service Funds Funds ASSETS Cash and investments 8,096,841$ 12,758,596$ 2,159$ 3,976,452$ 24,834,048$ Receivables (net, where applicable, of allowances for uncollectibles) Property taxes 5,458,925 - 116,470 1,373,170 6,948,565 Sales tax 1,500,775 811,654 - - 2,312,429 Income tax 603,352 - - - 603,352 Utility tax - 357,139 - - 357,139 Allotments - - - 86,661 86,661 Grants 22,270 643,335 - - 665,605 Interest 21,189 - - - 21,189 Other 915,194 101,648 - 3,367 1,020,209 Prepaid items 150,893 - - - 150,893 Deposits 1,304,160 - - - 1,304,160 Total assets 18,073,599 14,672,372 118,629 5,439,650 38,304,250 DEFERRED OUTFLOWS OF RESOURCES None - - - - - TOTAL ASSETS AND DEFERRED OUTFLOWS OF RESOURCES 18,073,599$ 14,672,372$ 118,629$ 5,439,650$ 38,304,250$ OUTFLOWS OF RESOURCES ASSETS AND DEFERRED VILLAGE OF PLAINFIELD, ILLINOIS BALANCE SHEET GOVERNMENTAL FUNDS April 30, 2017 (This statement is continued on the following page.) - 8 - Nonmajor Total Capital Debt Governmental Governmental General Projects Service Funds Funds LIABILITIES Accounts payable 1,282,122$ 705,687$ -$ 349,161$ 2,336,970$ Accrued payroll 374,809 - - - 374,809 Impact fee 58,984 - - - 58,984 Recapture fee - 15,272 - - 15,272 Unearned revenue 45,026 460,688 - - 505,714 Developer deposit 34,571 - - - 34,571 Total liabilities 1,795,512 1,181,647 - 349,161 3,326,320 DEFERRED INFLOWS OF RESOURCES Unavailable property tax revenue 5,458,925 - 116,470 1,373,170 6,948,565 Total deferred inflows of resources 5,458,925 - 116,470 1,373,170 6,948,565 Total liabilities and deferred inflows of resources 7,254,437 1,181,647 116,470 1,722,331 10,274,885 FUND BALANCES Nonspendable Long-term receivables 221,763 - - - 221,763 Prepaid items 150,893 - - - 150,893 Restricted Street maintenance - - - 3,077,064 3,077,064 Public safety 393,352 - - 42,749 436,101 Audit - - - 9,342 9,342 Liability insurance - - - 48,059 48,059 Retirement obligations 92,012 - - - 92,012 Economic development - - - 540,540 540,540 Unrestricted Assigned Capital projects - 13,490,725 - - 13,490,725 Debt service - - 2,159 - 2,159 Insurance 1,305,917 - - - 1,305,917 Unassigned 8,655,225 - - (435) 8,654,790 Total fund balances 10,819,162 13,490,725 2,159 3,717,319 28,029,365 TOTAL LIABILITIES, DEFERRED INFLOWS OF RESOURCES, AND FUND BALANCES 18,073,599$ 14,672,372$ 118,629$ 5,439,650$ 38,304,250$ VILLAGE OF PLAINFIELD, ILLINOIS BALANCE SHEET (Continued) GOVERNMENTAL FUNDS April 30, 2017 OF RESOURCES, AND FUND BALANCES LIABILITIES, DEFERRED INFLOWS See accompanying notes to financial statements. - 9 - FUND BALANCES OF GOVERNMENTAL FUNDS 28,029,365$ Amounts reported for governmental activities in the statement of net position are different because: Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the governmental funds 235,734,313 Bond premiums/discounts on bonds are expensed in governmental funds but capitalized and amortized in the statement of net position Unamortized bond premium (1,136,950) Unamortized loss on refunding 1,816,600 Interest payable is not due and payable in the current period and, therefore, is not reported in the governmental funds (274,884) Differences between expected and actual experiences, assumption changes, net differences between projected and actual earnings and contributions subsequent to the measurement date for the Illinois Municipal Retirement Fund are recognized as deferred outflows of resources and deferred inflows of resources on the statement of net position Deferred outflows of resources 960,331 Deferred inflows of resources (141,893) Differences between expected and actual experiences, assumption changes, and net differences between projected and actual earnings for the Police Pension Plan are recognized as deferred outflows of resources and deferred inflows of resources on the statement of net position Deferred outflows of resources 2,214,139 Deferred inflows of resources (1,687,880) Long-term liabilities, including bonds payable, are not due and payable in the current period and, therefore, are not reported in the governmental funds General obligation bonds (22,345,000) Net pension liability - IMRF (3,154,089) Net pension liability - Police Pension Plan (10,510,767) Compensated absences payable (1,108,136) Net other postemployment benefit obligation (265,230) NET POSITION OF GOVERNMENTAL ACTIVITIES 228,129,919$ April 30, 2017 VILLAGE OF PLAINFIELD, ILLINOIS RECONCILIATION OF FUND BALANCES OF GOVERNMENTAL FUNDS TO THE GOVERNMENTAL ACTIVITIES IN THE STATEMENT OF NET POSITION See accompanying notes to financial statements. - 10 - VILLAGE OF PLAINFIELD, ILLINOIS STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS For the Year Ended April 30, 2017 Nonmajor Total Capital Debt Governmental Governmental General Projects Service Funds Funds REVENUES Taxes 6,246,687$ 3,492,459$ 117,214$ 1,400,709$ 11,257,069$ Licenses and permits 1,166,151 - - - 1,166,151 Intergovernmental 10,108,381 3,558,779 - 1,105,594 14,772,754 Charges for services 5,475,333 10,031 - - 5,485,364 Fines and forfeits 663,076 372,634 - 16,645 1,052,355 Investment income 78,951 39,716 798 21,088 140,553 Miscellaneous 285,363 128,897 - 18,349 432,609 Total revenues 24,023,942 7,602,516 118,012 2,562,385 34,306,855 EXPENDITURES Current General government 3,469,613 - - 742,043 4,211,656 Public safety 11,257,146 - - 418,454 11,675,600 Highways and streets 6,911,303 - - 944,954 7,856,257 Capital outlay - 3,606,528 - - 3,606,528 Debt service Principal retirement - - 2,315,000 - 2,315,000 Interest and fiscal charges - - 806,150 - 806,150 Total expenditures 21,638,062 3,606,528 3,121,150 2,105,451 30,471,191 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 2,385,880 3,995,988 (3,003,138) 456,934 3,835,664 OTHER FINANCING SOURCES (USES) Transfers in 12,000 2,689,567 3,003,164 - 5,704,731 Transfers (out) (2,189,567) (2,032,264) - (512,000) (4,733,831) Sale of capital assets 3,769 - - - 3,769 Total other financing sources (uses) (2,173,798) 657,303 3,003,164 (512,000) 974,669 NET CHANGE IN FUND BALANCES 212,082 4,653,291 26 (55,066) 4,810,333 FUND BALANCES, MAY 1 10,607,080 8,837,434 2,133 3,772,385 23,219,032 FUND BALANCES, APRIL 30 10,819,162$ 13,490,725$ 2,159$ 3,717,319$ 28,029,365$ See accompanying notes to financial statements. - 11 - NET CHANGE IN FUND BALANCES - TOTAL GOVERNMENTAL FUNDS 4,810,333$ Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlay as expenditures; however, they are capitalized and depreciated in the statement of activities 2,126,985 Contributions of capital assets are reported only in the statement of activities 467,345 The repayment of the principal portion long-term debt is reported as an expenditure when due in governmental funds but as a reduction of principal outstanding in the statement of activities Principal on bonds 2,315,000 Governmental funds report the effect of premiums, discounts, and similar items when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities (21,636) The change in the Illinois Municipal Retirement Fund net pension liability and deferred outflows/inflows of resources is not a source or use of a financial resource (198,121) The change in the Police Pension Plan net pension liability and deferred outflows/inflows of resources is not a source or use of a financial resource (1,588,426) Some expenses in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds Depreciation (15,255,760) Change in net other postemployment benefit obligation (55,617) Change in compensated absences (80,573) Change in accrued interest payable 27,422 CHANGE IN NET POSITION OF GOVERNMENTAL ACTIVITIES (7,453,048)$ For the Year Ended April 30, 2017 VILLAGE OF PLAINFIELD, ILLINOIS RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENUES, GOVERNMENTAL ACTIVITIES IN THE STATEMENT OF ACTIVITIES EXPENDITURES, AND CHANGES IN FUND BALANCES TO THE See accompanying notes to financial statements. - 12 - VILLAGE OF PLAINFIELD, ILLINOIS STATEMENT OF NET POSITION PROPRIETARY FUND April 30, 2017 Water and Sewer CURRENT ASSETS Cash and investments 14,143,758$ Receivables Accounts 1,983,821 Sales tax 405,766 Other 251 Interest 19,267 Prepaid expenses 15,598 Total current assets 16,568,461 NONCURRENT ASSETS Capital assets Nondepreciable 3,211,154 Depreciable, net of accumulated depreciation 102,124,698 Total capital assets 105,335,852 Other assets Deposits 233,036 Total other assets 233,036 Total noncurrent assets 105,568,888 Total assets 122,137,349 DEFERRED OUTFLOWS OF RESOURCES Deferred outflows of resources - IMRF 198,008 Unamortized loss on refundings 2,394,625 Total deferred outflows of resources 2,592,633 Total assets and deferred outflows of resources 124,729,982 (This statement is continued on the following page.) - 13 - VILLAGE OF PLAINFIELD, ILLINOIS STATEMENT OF NET POSITION (Continued) PROPRIETARY FUND April 30, 2017 Water and Sewer CURRENT LIABILITIES Accounts payable 1,044,626$ Accrued payroll 61,807 Accrued interest 365,654 Compensated absences payable 66,218 Illinois EPA loan 157,419 Bonds payable 2,220,000 Developer deposit 26,362 Total current liabilities 3,942,086 LONG-TERM LIABILITIES Compensated absences payable 12,158 Net pension liability 639,452 Illinois EPA loan 2,328,825 Bonds payable 18,748,367 Total long-term liabilities 21,728,802 Total liabilities 25,670,888 DEFERRED INFLOWS OF RESOURCES Deferred inflows of resources - IMRF 28,616 Total liabilities and deferred inflows of resources 25,699,504 NET POSITION Net investment in capital assets 84,275,866 Restricted for debt service 2,248,756 Unrestricted 12,505,856 TOTAL NET POSITION 99,030,478$ See accompanying notes to financial statements. - 14 - VILLAGE OF PLAINFIELD, ILLINOIS STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET POSITION PROPRIETARY FUND For the Year Ended April 30, 2017 Water and Sewer OPERATING REVENUES Charges for services 15,071,122$ Total operating revenues 15,071,122 OPERATING EXPENSES Water operations 10,070,507 Sewer operations 2,299,798 Depreciation 3,110,638 Total operating expenses 15,480,943 OPERATING INCOME (LOSS) (409,821) NON-OPERATING REVENUES (EXPENSES) Home rule sales tax 1,745,968 Miscellaneous revenue 923,569 Investment income 62,358 Interest expense (843,079) Total non-operating revenues (expenses)1,888,816 INCOME BEFORE TRANSFERS AND CONTRIBUTIONS 1,478,995 TRANSFERS (OUT) (970,900) CAPITAL CONTRIBUTIONS 389,353 CHANGE IN NET POSITION 897,448 NET POSITION, MAY 1 98,133,030 NET POSITION, APRIL 30 99,030,478$ See accompanying notes to financial statements. - 15 - VILLAGE OF PLAINFIELD, ILLINOIS STATEMENT OF CASH FLOWS PROPRIETARY FUND For the Year Ended April 30, 2017 Water and Sewer CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers and users 15,009,905$ Reimbursements to other funds (250,000) Payments to suppliers (11,097,881) Payments to employees (1,261,729) Net cash from operating activities 2,400,295 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Transfers (out) (970,900) Non-operating revenues 2,655,247 Net cash from noncapital financing activities 1,684,347 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchase of capital assets (1,347,739) Principal payments on long-term debt (2,408,062) Interest paid (719,805) Net cash from capital and related financing activities (4,475,606) CASH FLOWS FROM INVESTING ACTIVITIES Sale (purchase) of investments (14,722) Interest received 78,389 Net cash from investing activities 63,667 NET DECREASE IN CASH AND CASH EQUIVALENTS (327,297) CASH AND CASH EQUIVALENTS, MAY 1 13,174,170 CASH AND CASH EQUIVALENTS, APRIL 30 12,846,873$ (This statement is continued on the following page.) - 16 - VILLAGE OF PLAINFIELD, ILLINOIS STATEMENT OF CASH FLOWS (Continued) PROPRIETARY FUND For the Year Ended April 30, 2017 Water and Sewer RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH FLOWS FROM OPERATING ACTIVITIES Operating income (loss) (409,821)$ Adjustments to reconcile operating income (loss) to net cash from operating activities Depreciation and amortization 3,110,638 Changes in assets and liabilities Accounts receivable (61,217) Prepaid fees (373) Deposits (31,481) Pension items - IMRF 32,252 Accounts payable (253,242) Accrued expenses 13,539 NET CASH FROM OPERATING ACTIVITIES 2,400,295$ CASH AND INVESTMENTS Cash and cash equivalents 12,846,873$ Investments 1,296,885 TOTAL CASH AND INVESTMENTS 14,143,758$ NONCASH TRANSACTIONS Capital contributions 389,353$ See accompanying notes to financial statements. - 17 - STATEMENT OF FIDUCIARY NET POSITION FIDUCIARY FUNDS April 30, 2017 Police Pension ASSETS Cash and short-term investments 255,713$ Investments U.S. Government and U.S. agency obligations 10,407,123 Municipal bonds 1,508,205 Mutual funds 15,490,459 Real estate investment trust 379,783 Receivables Accrued interest receivable 89,403 Total assets 28,130,686 LIABILITIES Accounts payable 2,830 Total liabilities 2,830 NET POSITION RESTRICTED FOR PENSIONS 28,127,856$ VILLAGE OF PLAINFIELD, ILLINOIS See accompanying notes to financial statements. - 18 - STATEMENT OF CHANGES IN FIDUCIARY NET POSITION FIDUCIARY FUNDS ADDITIONS Contributions Employer 1,101,142$ Employee 509,526 Total contributions 1,610,668 Investment income Net appreciation in fair value of investments 1,580,047 Interest 784,142 Total investment income 2,364,189 Less investment expense (87,300) Net investment income 2,276,889 Total additions 3,887,557 DEDUCTIONS Benefits and refunds 442,742 Administration 41,812 Total deductions 484,554 NET INCREASE 3,403,003 NET POSITION RESTRICTED FOR PENSIONS May 1 24,724,853 April 30 $ 28,127,856 VILLAGE OF PLAINFIELD, ILLINOIS For the Year Ended April 30, 2017 See accompanying notes to financial statements. - 19 - - 20 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS April 30, 2017 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the Village of Plainfield, Illinois (the Village) have been prepared in conformity with accounting principles generally accepted in the United States of America (hereinafter referred to as generally accepted accounting principles (GAAP)), as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant of the Village’s accounting policies are described below. a. Reporting Entity The Village was incorporated June 1, 1877. The Village operates under a President-Board of Trustees form of government and provides the following services as authorized by its charter: public safety (police), highways and streets, water distribution, wastewater treatment, public improvements, planning and zoning, and general administrative services. As required by GAAP, these financial statements present the Village (the primary government). In evaluating how to define the reporting entity, management has considered all potential component units. The decision to include a potential component unit in the reporting entity was based upon the significance of its operational or financial relationship with the primary government. There are no component units that are required to be included in the Village’s basic financial statements. b. Fund Accounting The Village uses funds to report on its financial position and the changes in financial position. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain village functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. Funds are classified into the following categories: governmental, proprietary, and fiduciary. Governmental funds are used to account for all or most of the Village’s general activities, including the collection and disbursement of restricted or committed monies (special revenue funds), the funds restricted, committed, or assigned for the acquisition or construction of major capital assets (capital projects funds), and the funds restricted, committed, or assigned for the servicing of general long-term debt (debt service funds). The General Fund is used to account for all activities of the general government not accounted for in some other fund. - 20 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 21 - 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) b. Fund Accounting (Continued) Proprietary funds are used to account for activities similar to those found in the private sector, where the determination of net income is necessary or useful to sound financial administration. Fiduciary funds are used to account for assets held on behalf of outside parties, including other governments, or on behalf of other funds within the Village. The Village utilizes a pension trust fund, which is used to account for assets that the Village holds in a fiduciary capacity. c. Government-Wide and Fund Financial Statements The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the Village. The effect of material interfund activity has been eliminated from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function, segment, or program are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include (1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and (2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the latter are excluded from the government-wide financial statements. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. The Village reports the following major governmental funds: The General Fund is the general operating fund of the Village. It is used to account for all financial resources not accounted for in another fund. The Capital Projects Fund is used to account for financial resources to be used for the acquisition or construction of major capital assets (other than those financed by proprietary funds). - 21 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 22 - 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) c. Government-Wide and Fund Financial Statements (Continued) The Debt Service Fund is used to account for the accumulation of resources for, and the payment of bond principal, interest, and related costs (other than those repaid by proprietary funds). The Village reports the following major proprietary fund: The Water and Sewer Fund is used to account for operations that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. The Village reports a pension trust fund as a fiduciary fund to account for the Police Pension Fund. d. Measurement Focus, Basis of Accounting, and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting as are the proprietary fund and fiduciary fund financial statements. Revenues and additions are recorded when earned and expenses and deductions are recorded when a liability is incurred. Property taxes are recognized as revenues in the year for which they are levied (i.e., intended to finance). Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Operating revenues and expenses are directly attributable to the operation of the proprietary funds. Non-operating revenue/expenses are incidental to the operations of these funds. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). “Measurable” means the amount of the transaction can be determined and “available” means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period, generally 60 days except for certain revenues collected by the State (e.g., sales and telecom taxes) which use a 90-day period. The Village recognizes property taxes when they become both measurable and available in the year in which they are intended to finance. Expenditures are recorded when the related fund liability is incurred. Principal and interest on general long-term debt are recorded as expenditures when due. - 22 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 23 - 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) d. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (Continued) Those revenues susceptible to accrual are property taxes, franchise fees, licenses, interest revenue, and charges for services. Personal property replacement taxes owed to the state at year end on behalf of the Village also are recognized as revenue. Fines and permits revenues are not susceptible to accrual because generally they are not measurable until received in cash. In applying the susceptible to accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidelines. Monies that are virtually unrestricted as to purpose of expenditure, which are usually revocable only for failure to comply with prescribed compliance requirements, are reflected as revenues at the time of receipt or earlier if the susceptible to accrual criteria is met. The Village reports unavailable/deferred revenue and unearned revenue on its financial statements. Unavailable/deferred revenues arise when a potential revenue does not meet the measurable and available or earned criteria for recognition in the current period. Unearned revenues arise when resources are received by the Village before it has a legal claim to them, as when grant monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the Village has a legal claim to the resources, the deferred inflow for unavailable/deferred revenue or the liability for unearned revenue is removed from the financial statements and revenue is recognized. e. Cash and Investments Cash and Cash Equivalents For purposes of the statement of cash flows, the Village’s proprietary funds consider their equity in pooled cash and all highly liquid investments with an original maturity of three months or less when purchased to be cash equivalents. Investments Investments with a maturity of less than one year when purchased, non-negotiable certificates of deposit, and money market mutual funds are stated at cost or amortized cost. Investments with a maturity greater than one year when purchased and all investments of the pension trust fund are stated at fair value. Fair value is the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. - 23 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 24 - 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) e. Cash and Investments (Continued) Investments (Continued) The Village categorizes the fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; and Level 3 inputs are significant unobservable inputs. f. Interfund Receivables/Payables During the course of operations, numerous transactions occur between individual funds for goods provided or services rendered. These receivables and payables are classified as “due to/from other funds” on the financial statements. Long-term interfund loans are classified as “advances to/from other funds.” g. Prepaid Items/Expenses Payments made to vendors for services that will benefit periods beyond the date of this report are recorded as prepaid items/expenses on the consumption method. h. Capital Assets Capital assets, which include property, plant, equipment, infrastructure assets (e.g., roads, bridges, stormwater systems), and intangibles (easements and software), are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. Capital assets are defined by the Village as assets with an initial, individual cost of $5,000 for machinery and equipment, $20,000 for building and improvements, and $50,000 for infrastructure and an estimated useful life in excess of one year. All land and land improvements are capitalized, regardless of cost. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at acquisition value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. - 24 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 25 - 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) h. Capital Assets (Continued) Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest incurred during the construction phase of capital assets of business-type activities is included as part of the capitalized value of the assets constructed. Property, plant, and equipment is depreciated using the straight-line method over the following estimated useful lives: Assets Years Building and improvements 5-50 Vehicles, equipment, and software 3-20 Infrastructure 15-50 i. Compensated Absences Vested or accumulated vacation leave that is due to employees who have retired or been terminated by the end of the year is reported as an expenditure and a fund liability of the governmental fund that will pay it. Vested or accumulated vacation leave of proprietary funds and governmental activities is recorded as an expense and liability of those funds as the benefits accrue to employees. j. Fund Balance/Net Position In the fund financial statements, governmental funds report nonspendable fund balance for amounts that are either not in spendable form or legally or contractually required to be maintained intact. Restrictions of fund balance are reported for amounts constrained by legal restrictions from outside parties for use for a specific purpose, or externally imposed by outside entities. Committed fund balance is constrained by formal actions of the Village Board of Trustees, which is considered the Village’s highest level of decision-making authority. Formal actions include resolutions and ordinances (equally binding) approved by the Board of Trustees. Assigned fund balance represents amounts constrained by the Village’s intent to use them for a specific purpose. In accordance with the Village’s financial policies, the authority to assign fund balance has been delegated to the Village’s Director of Management Services, consistent with the intentions of the Village Board of Trustees. Any residual fund balance of the General Fund and any deficit balances in other governmental funds are reported as unassigned. - 25 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 26 - 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) j. Fund Balance/Net Position (Continued) The Village has adopted targeted fund balances for two of its funds. The General Fund has a targeted unassigned fund balance of at least 25% of the total General Fund annual expenditures. General Fund unassigned fund balance in excess of 40% may be transferred to the Capital Improvement Fund. The Water and Sewer Fund has a targeted unrestricted net position of 25% of the total Water and Sewer Fund annual expenditures. If the balances exceed 40%, the overage may be used to offset rate increases or be transferred to the Village’s Capital Projects Fund, or a combination thereof. The Village’s flow of funds assumption prescribes that the funds with the highest level of constraint are expended first. If restricted or unrestricted funds are available for spending, the restricted funds are spent first. Additionally, if different levels of unrestricted funds are available for spending, the Village considers committed funds to be expended first followed by assigned and then unassigned funds. In the government-wide financial statements, restricted net position is legally restricted by outside parties for a specific purpose. Net investment in capital assets represents the Village’s investment in the book value of capital assets, less any outstanding debt that was issued to construct or acquire the capital asset. k. Long-Term Obligations In the government-wide financial statements and proprietary funds in the fund financial statements, long-term debt, and other long-term obligations are reported as liabilities in the applicable governmental activities or business-type activities columns, or proprietary fund financial statements. Bond premiums and discounts, as well as gains and losses on refundings, are deferred and amortized over the life of the bonds. Bonds payable are reported net of the applicable bond premiums or discounts. Bond issuance costs are expensed as incurred. In the fund financial statements, governmental funds recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as an other financing source. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Bond issuance costs, whether or not withheld from the actual debt proceeds received, are reported as expenditures. - 26 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 27 - 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) l. Interfund Transactions Interfund service transactions are accounted for as revenues, expenditures, or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. All other interfund transactions, except interfund service transactions and reimbursements, are reported as transfers. m. Deferred Outflows/Inflows of Resources In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element represents a consumption of net assets that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until then. In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element represents an acquisition of net assets that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. n. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amount of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenditures/expenses during the reporting period. Actual results could differ from those estimates. 2. DEPOSITS AND INVESTMENTS The Village maintains a cash and investment pool that is available for use by all funds, except the pension trust fund. Each fund type’s portion of this pool is displayed as “cash and investments.” In addition, deposits and investments are separately held by several of the Village’s funds. Permitted Deposits and Investments - the Village’s investment policy authorizes the Village to make deposits/invest in insured commercial banks, savings and loan institutions, obligations of the U.S. Treasury and U.S. agencies, insured credit union shares, money market mutual funds with portfolios of securities issued or guaranteed by the United States Government or agreements to repurchase these same obligations, repurchase agreements, - 27 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 28 - 2. DEPOSITS AND INVESTMENTS (Continued) short-term commercial paper rated within the three highest classifications by at least two standard rating services, and Illinois Funds (a money market fund created by the State of Illinois under the State Treasurer that maintains a $1 per share value). Illinois Funds is an investment pool managed by the State of Illinois, Office of the Treasurer, which allows governments within the state to pool their funds for investment purposes. Investments in Illinois Funds are valued at Illinois Funds’ share price, the price for which the investment could be sold. IMET is a not-for-profit investment trust formed pursuant to the Illinois Municipal Code and managed by a Board of Trustees elected from the participating members. IMET is not registered with the SEC as an investment company. Investments in IMET are valued at IMET’s share price, the price for which the investment could be sold. a. Village Deposits and Investments It is the policy of the Village to invest its funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the Village and conforming to all state and local statutes governing the investment of public funds, using the “prudent person” standard for managing the overall portfolio. The primary objectives of the policy are, in order of priority, safety, liquidity, and yield. Deposits with Financial Institutions Custodial credit risk for deposits with financial institutions is the risk that in the event of bank failure, the Village’s deposits may not be returned to it. The Village’s investment policy requires bank balances to be secured by some form of collateral, witnessed by a written agreement, and held at an independent third party institution in the name of the municipality. Investments The following table presents the investments and maturities of the Village’s debt securities as of April 30, 2017: Investment Maturities (in Years) Investment Type Fair Value Less than 1 1-5 6-10 Greater than 10 IMET $ 5,428,094 $ - $ 5,428,094 $ - $ - Negotiable certificates of deposit 7,039,374 3,398,548 3,640,826 - - TOTAL $ 12,467,468 $ 3,398,548 $ 9,068,920 $ - $ - - 28 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 29 - 2. DEPOSITS AND INVESTMENTS (Continued) a. Village Deposits and Investments (Continued) Investments (Continued) Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. In accordance with its investment policy, the Village limits its exposure to interest rate risk by matching its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the Village does not directly invest in securities maturing more than two years from the date of purchase. Reserved funds and other funds with longer term investment horizons may be invested in securities exceeding two years if the maturities of such investments are made to coincide as nearly as practicable with the expected use of the funds. Credit risk is the risk that the issuer of a debt security will not pay its par value upon maturity. The Village limits its exposure to credit risk by limiting investments to the types of securities listed above and diversifying the investment portfolio to the best of its abilities based on the type of funds invested and the cash flow needs of those funds. Illinois Funds and Illinois Metropolitan Investment Fund (IMET) are rated AAA. The Village’s Municipal Bonds have ratings from A+ to AA-. Custodial credit risk for investments is the risk that, in the event of the failure of the counterparty to the investment, the Village will not be able to recover the value of its investments that are in possession of an outside party. To limit its exposure, the Village’s investment policy requires all security transactions that are exposed to custodial credit risk to be processed on a delivery versus payment (DVP) basis with the underlying investments held by an independent third party custodian and evidenced by safekeeping receipts and a written custodial agreement. Illinois Funds and IMET are not subject to custodial credit risk. Concentration of credit risk is the risk that the Village has a high percentage of its investments invested in one type of investment. The Village’s investment policy requires diversification of investments to avoid unreasonable risk. The investments shall be diversified by type of investment, number of institutions invested in, and length of maturity. In addition, a portion of the Village’s portfolio should continuously be invested in readily available funds such as Local Government Investment Pools (LGIPS), money market funds, or overnight repurchase agreements to ensure that appropriate liquidity is maintained to meet ongoing obligations. The Village has the following recurring fair value measurements as of April 30, 2017. The IMET 1 to 3 Year Fund, a mutual fund, is measured based on the net asset value of the shares in IMET, which is based on the fair value of the underlying investments in the mutual fund (Level 3 input). The negotiable certificates of deposit are valued using a multi-dimensional relational model (Level 2 inputs). - 29 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 30 - 3. RECEIVABLES - PROPERTY TAXES Property taxes for the 2016 levy year attach as an enforceable lien on January 1, 2016, on property values assessed as of the same date. Taxes are levied by December 31 of the subsequent fiscal year by passage of a Tax Levy Ordinance. Tax bills are prepared by the County and issued on or about May 1, 2017 and August 1, 2017, and are payable in two installments, on or about June 1, 2017 and September 1, 2017. The County collects such taxes and remits them periodically. The allowance for uncollectible taxes has been stated at 1% to 2% of the tax levy, to reflect actual collection experience. The 2016 taxes are intended to finance the 2018 fiscal year and are not considered available for current operations and are, therefore, shown as unavailable/deferred revenue. The 2017 tax levy has not been recorded as a receivable at April 30, 2017, as the tax attached as a lien on property as of January 1, 2017; however, the tax will not be levied until December 2017 and, accordingly, is not measurable at April 30, 2017. 4. CAPITAL ASSETS a. Capital Assets Capital asset activity for the year ended April 30, 2017 was as follows: Beginning Balances Increases Decreases Ending Balances GOVERNMENTAL ACTIVITIES Capital assets not being depreciated Land $ 9,429,279 $ - $ - $ 9,429,279 Land right of way 90,191,186 - - 90,191,186 Construction in progress 4,679,468 1,842,197 - 6,521,665 Total capital assets not being depreciated 104,299,933 1,842,197 - 106,142,130 Capital assets being depreciated Buildings and improvements 31,526,574 - - 31,526,574 Vehicles and equipment 6,405,138 752,133 77,121 7,080,150 Infrastructure 318,676,573 - - 318,676,573 Total capital assets being depreciated 356,608,285 752,133 77,121 357,283,297 Less accumulated depreciation for Buildings 9,472,061 794,821 - 10,266,882 Vehicles and equipment 5,167,359 527,559 77,121 5,617,797 Infrastructure 197,873,055 13,933,380 - 211,806,435 Total accumulated depreciation 212,512,475 15,255,760 77,121 227,691,114 Total capital assets being depreciated, net 144,095,810 (14,503,627) - 129,592,183 GOVERNMENTAL ACTIVITIES CAPITAL ASSETS, NET $ 248,395,743 $ (12,661,430) $ - $ 235,734,313 - 30 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 31 - 4. CAPITAL ASSETS (Continued) a. Capital Assets (Continued) Beginning Balances Increases Decreases Ending Balances BUSINESS-TYPE ACTIVITIES Capital assets not being depreciated Land $ 3,043,544 $ - $ - $ 3,043,544 Construction in progress 498,673 12,255 343,318 167,610 Total capital assets not being depreciated 3,542,217 12,255 343,318 3,211,154 Capital assets being depreciated Buildings 17,448,092 - - 17,448,092 Vehicles and equipment 1,213,030 - - 1,213,030 Water transmission system 68,161,143 1,737,703 - 69,898,846 Sewer collection system 54,368,452 330,452 - 54,698,904 Total capital assets being depreciated 141,190,717 2,068,155 - 143,258,872 Less accumulated depreciation for Buildings 5,054,210 348,962 - 5,403,172 Vehicles and equipment 1,070,106 45,522 - 1,115,628 Water transmission system 17,842,645 1,592,659 - 19,435,304 Sewer collection system 14,056,575 1,123,495 - 15,108,070 Total accumulated depreciation 38,023,536 3,110,638 - 41,134,174 Total capital assets being depreciated, net 103,167,181 (1,042,483) - 102,124,698 BUSINESS-TYPE ACTIVITIES CAPITAL ASSETS, NET $ 106,709,398 $ (1,030,228) $ 343,318 $ 105,335,852 Depreciation expense was charged to functions/programs of the primary government as follows: GOVERNMENTAL ACTIVITIES General government $ 285,975 Public safety 650,769 Highways and streets 14,319,016 TOTAL DEPRECIATION EXPENSE - GOVERNMENTAL ACTIVITIES $ 15,255,760 b. Construction Contracts The Village had no significant construction commitments at April 30, 2017. - 31 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 32 - 5. RISK MANAGEMENT The Village is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and net income losses. To insure against the losses, the Village participates in the Southwest Agency for Risk Management (SWARM), a public entity risk pool with transfers of risk. The Village pays an annual premium to SWARM for property, general liability, employee benefit administration liability, auto liability, law enforcement liability, public officials’ liability, employment practices liability, and workers’ compensation coverage. The following table is a summary of coverage in effect for the period May 1, 2016 through April 30, 2017: Coverage SWARM Self-Insured Retention/ Deductible Limits Property $ 50,000 $ 300,000,000/member General liability 100,000 4,000,000/member Employee benefit administration liability 100,000 3,000,000/member Auto liability 100,000 2,000,000/member Law enforcement liability 100,000 2,000,000/member Public officials liability 100,000 2,000,000/member Employment practices liability 100,000 2,000,000/member Workers’ compensation 600,000/occurrence Statutory Umbrella policy N/A 8,000,000/member Excess liability N/A $10MM xs $10MM The Village is not aware of any additional premiums owed to SWARM as of April 30, 2017 for the current or prior claim years. 6. LONG-TERM DEBT a. General Obligation Bonds General obligation bonds are direct obligations and pledge the full faith and credit of the Village. General obligation bonds currently outstanding are as follows: Issue Fund Debt Retired by Balances May 1 Issuances Refundings/ Retirements Balances April 30 Current Portion $5,610,000 General Obligation Refunding Bonds of 2005B, annual installments of $15,000 to $1,160,000 through December 15, 2016, interest at 3.25% to 5.00% payable each June 15 and December 15. Water and Sewer $ 100,000 $ - $ 100,000 $ - $ - - 32 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 33 - 6. LONG-TERM DEBT (Continued) a. General Obligation Bonds (Continued) Issue Fund Debt Retired by Balances May 1 Issuances Refundings/ Retirements Balances April 30 Current Portion $15,135,000 General Obligation Bonds of 2007, annual installments of $515,000 to $1,175,000 through December 15, 2026, interest at 4% to 5% payable each June 15 and December 15. Debt Service $ 1,650,000 $ - $ 725,000 $ 925,000 $ 755,000 $865,000 General Obligation Refunding Bonds of 2009, annual installments of $5,000 to $110,000 through December 15, 2019, interest at 2% to 4% payable each June 15 and December 15. Debt Service 415,000 - 100,000 315,000 100,000 $9,280,000 General Obligation Refunding Bonds of 2010, annual installments of $640,000 to $960,000 through December 15, 2023, interest at 2% to 4% payable each June 15 and December 15. Debt Service 6,640,000 - 720,000 5,920,000 750,000 $6,820,000 General Obligation Refunding Bonds of 2012, annual installments of $75,000 to $805,000 through December 15, 2024, interest at 2% to 3% payable each June 15 and December 15. Debt Service 6,485,000 - 645,000 5,840,000 660,000 $7,370,000 General Obligation Refunding Bonds of 2013, annual installments of $355,000 to $1,780,000 through December 15, 2019, interest at 2% to 4% payable each June 15 and December 15. Water and Sewer 6,645,000 - 1,500,000 5,145,000 1,655,000 $9,665,000 General Obligation Refunding Bonds of 2014, annual installments of $70,000 to $1,160,000 through December 15, 2026, interest at 2.0% to 3.5% payable each June 15 and December 15. Debt Service 9,470,000 - 125,000 9,345,000 130,000 TOTAL GENERAL OBLIGATION BONDS $ 31,405,000 $ - $ 3,915,000 $ 27,490,000 $ 4,050,000 - 33 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 34 - 6. LONG-TERM DEBT (Continued) b. Revenue Bonds Payable Revenue bonds currently outstanding are shown in the table that follows. Both issuances are collateralized by the revenue of the water and sewer system and the various restricted accounts established by the bond ordinances. Issue. Fund Debt Retired by Balances May 1 Issuances Refundings/ Retirements Balances April 30 Current Portion $16,385,000 Water and Sewer System Revenue Bonds of 2008, annual installments of $355,000 to $1,140,000 through May 1, 2034, interest at 4.185% to 5.625% payable each May 1 and November 1. Water and Sewer $ 1,425,000 $ - $ 450,000 $ 975,000 $ 475,000 $13,740,000 Water and Sewer System Revenue Refunding Bonds of 2015, annual installments of $90,000 to $1,100,000 through May 1, 2034, interest at 2% to 4% payable each May 1 and November 1. Water and Sewer 13,740,000 - 90,000 13,650,000 90,000 TOTAL REVENUE BONDS $ 15,165,000 $ - $ 540,000 $ 14,625,000 $ 565,000 The amount of pledge remaining as of April 30, 2017 is as follows: Pledged Revenue Source Pledge Remaining Commitment End Date Pledged Revenue Collected Principal and Interest Paid Water and Sewer System Revenue Bonds of 2008 Revenues of the System $ 1,023,931 5/1/18 $ 15,071,122 $ 497,863 Water and Sewer System Revenue Bonds of 2015 Revenues of the System 19,298,875 5/1/34 15,071,122 621,550 c. Illinois EPA Loans Issue Fund Debt Retired by Balances May 1 Issuances Refundings/ Retirements Balances April 30 Current Portion $3,309,451 Illinois EPA low interest loan, semiannual installments through June 15, 2031, interest at 1.25% payable each June 15 and December 15. Water and Sewer $ 2,641,714 $ - $ 155,470 $ 2,486,244 $ 157,419 TOTAL ILLINOIS EPA LOANS $ 2,641,714 $ - $ 155,470 $ 2,486,244 $ 157,419 - 34 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 35 - 6. LONG-TERM DEBT (Continued) d. Debt Service Requirements to Maturity Annual debt service requirements to maturity are as follows: Governmental Activities Fiscal General Obligation Bonds Year Principal Interest 2018 $ 2,395,000 $ 733,025 2019 2,475,000 650,150 2020 2,560,000 571,250 2021 2,520,000 494,800 2022 2,635,000 410,800 2023 2,745,000 323,000 2024 2,840,000 231,450 2025 1,895,000 136,650 2026 1,120,000 79,800 2027 1,160,000 40,600 TOTAL $ 22,345,000 $ 3,671,525 Business-Type Activities Fiscal General Obligation Bonds Revenue Bonds Year Principal Interest Principal Interest 2018 $ 1,655,000 $ 171,450 $ 565,000 $ 567,081 2019 1,710,000 121,800 590,000 541,350 2020 1,780,000 53,400 620,000 515,550 2021 - - 645,000 490,250 2022 - - 665,000 464,050 2023 - - 700,000 436,750 2024 - - 725,000 408,250 2025 - - 750,000 378,750 2026 - - 780,000 348,150 2027 - - 810,000 316,350 2028 - - 840,000 283,350 2029 - - 875,000 249,050 2030 - - 920,000 213,150 2031 - - 950,000 175,750 2032 - - 990,000 136,950 2033 - - 1,030,000 96,550 2034 - - 1,070,000 57,225 2035 - - 1,100,000 19,250 TOTAL $ 5,145,000 $ 346,650 $ 14,625,000 $ 5,697,806 - 35 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 36 - 6. LONG-TERM DEBT (Continued) d. Debt Service Requirements to Maturity (Continued) Business-Type Activities Fiscal Illinois EPA Loans Year Principal Interest 2018 $ 157,419 $ 30,588 2019 159,393 28,614 2020 161,392 26,615 2021 163,416 24,591 2022 165,465 22,542 2023 167,540 20,467 2024 169,640 18,367 2025 171,767 16,240 2026 173,921 14,086 2027 176,102 11,905 2028 178,310 9,697 2029 180,546 7,461 2030 182,810 5,197 2031 185,102 2,905 2032 93,421 584 TOTAL $ 2,486,244 $ 239,859 e. Changes in Long-Term Liabilities The following is a summary of changes in bonds, installment notes payable, debt certificates, and other long-term liabilities during fiscal year 2017: Balances May 1 Additions Reductions Balances April 30 Current Portion GOVERNMENTAL ACTIVITIES General obligation bonds $ 24,660,000 $ - $ 2,315,000 $ 22,345,000 $ 2,395,000 Compensated absences payable* 1,027,563 824,382 743,809 1,108,136 795,214 Net pension liability - IMRF* 2,997,858 156,231 - 3,154,089 - Net pension liability - Police Pension Plan* 11,745,843 - 1,235,076 10,510,767 - Net other postemployment benefit obligation* 209,613 55,617 - 265,230 - Unamortized bond premiums 1,235,431 - 98,481 1,136,950 - TOTAL GOVERNMENTAL ACTIVITIES $ 41,876,308 $ 1,036,230 $ 4,392,366 $ 38,520,172 $ 3,190,214 *These obligations have typically been liquidated by the General Fund. - 36 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 37 - 6. LONG-TERM DEBT (Continued) e. Changes in Long-Term Liabilities (Continued) Balances May 1 Additions Reductions Balances April 30 Current Portion BUSINESS-TYPE ACTIVITIES General obligation bonds $ 6,745,000 $ - $ 1,600,000 $ 5,145,000 $ 1,655,000 Revenue bonds 15,165,000 - 540,000 14,625,000 565,000 Illinois EPA Loan 2,641,714 - 155,470 2,486,244 157,419 Compensated absences payable 76,844 69,182 67,650 78,376 66,218 Net pension liability - IMRF 614,019 25,433 - 639,452 - Unamortized bond premium 1,310,959 - 112,592 1,198,367 - TOTAL BUSINESS-TYPE ACTIVITIES $ 26,553,536 $ 94,615 $ 2,475,712 $ 24,172,439 $ 2,443,637 f. Advance Refunding On July 16, 2014, the Village issued $9,665,000 General Obligation Bonds, the proceeds of which were placed in an irrevocable escrow, to advance refund $8,690,000 of the outstanding 2007 General Obligation Bonds. The refunded bonds will be called and retired on December 15, 2017. On January 7, 2015, the Village issued $13,740,000 Water and Sewer System Revenue Refunding Bonds, the proceeds of which were placed in an irrevocable escrow, to advance refund $6,305,000 of the outstanding First Lien of the 2008 Water and Sewer System Revenue Bonds and $6,310,000 of the outstanding Second Lien of the 2008 Water and Sewer System Revenue Bonds. The refunded bonds will be called and retired on May 1, 2018. 7. INTERFUND ACTIVITY Individual fund transfers were as follows: Fund Transfers In Transfers Out General $ 12,000 $ 2,189,567 Capital Projects 2,689,567 2,032,264 Debt Service 3,003,164 - Nonmajor Governmental - 512,000 Water and Sewer - 970,900 TOTAL $ 5,704,731 $ 5,704,731 - 37 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 38 - 7. INTERFUND ACTIVITY (Continued) The purposes of significant transfers are as follows: • $2,189,567 transferred from the General Fund to the Capital Projects Fund to finance future capital projects in accordance with the Village’s fund balance policy. • $3,003,164 transferred from the Capital Projects Fund and the Water and Sewer Fund to the Debt Service Fund to provide funds for a portion of various debt service payments. • $500,000 transferred from the TIF Fund to the Capital Projects Fund for reimbursement of the Downtown Streetscape Project. 8. CONTINGENT LIABILITIES a. Litigation The Village is a defendant in various lawsuits. Although the outcome of these lawsuits is not presently determinable, in the opinion of the Village’s attorneys, the resolution of these matters will not have a material adverse effect on the financial condition of the Village. b. Grants Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the Village expects such amounts, if any, to be immaterial. 9. COMMITMENTS The Village is a member of the Southwest Agency for Health Management (SWAHM), an agency comprised of nine communities formed to be a single member in an Intergovernmental Personnel Benefits Cooperative (IPBC) which administers the personnel benefits according to its members. Premiums are paid monthly to another member of SWAHM which is responsible for collecting all monies and remitting them to IPBC. The Village is a member of the Western Will County Communications Center (WESCOM), an agency comprised of five communities and eight fire protection districts formed to jointly establish, maintain, and operate a centralized public safety communication system. The expenses of WESCOM are funded by monthly charges to the participating agencies. - 38 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 39 - 10. DEVELOPMENT ASSISTANCE The Village has entered into various agreements with private organizations to encourage economic development in the Village. These agreements provide for rebating a portion of state shared sales taxes to the private organizations if certain benchmarks of development are achieved. During the fiscal year ended April 30, 2017, approximately $23,688 in state shared sales tax rebates were incurred under these agreements. Future contingent rebates of approximately $747,673 in state shared sales taxes may be rebated if certain criteria are met in future years. 11. TAX ABATEMENTS The Village rebates local motor fuel taxes to encourage economic development in the Village. The terms of these rebate arrangements are specified within written agreements with the business concerned as allowed under the Illinois Compiled Statute Municipal Code (65 ILCS 5/8-11-20). Certain rebates may be recaptured if the subject development ceases to operate as intended for a period of more than 24 consecutive months. These agreements are authorized through formal approval by the Village Board of Trustees. The Village rebated $12,320 of local motor fuel taxes during the year ended April 30, 2017. Future contingent rebates of approximately $337,680 in motor fuel taxes may be rebated if certain criteria are met in future years. 12. DEFINED BENEFIT PENSION PLANS The Village contributes to two defined benefit pension plans: the Illinois Municipal Retirement Fund (IMRF), an agent multiple-employer public employee retirement system, and the Police Pension Plan which is a single -employer pension plan. The benefits, benefit levels, employee contributions, and employer contributions for both plans are governed by Illinois Compiled Statutes (ILCS) and can only be amended by the Illinois General Assembly. Neither of the pension plans issue separate reports on the pension plans. However, IMRF does issue a publicly available report that includes financial statements and supplementary information for the plan as a whole, but not for individual employers. That report can be obtained at www.imrf.org or by writing to Illinois Municipal Retirement Fund, 2211 York Road, Suite 500, Oak Brook, Illinois 60523. a. Plan Descriptions Illinois Municipal Retirement Fund Plan Administration All employees (other than those covered by the Police Pension Plan) hired in positions that meet or exceed the prescribed annual hourly standard must be enrolled in IMRF as participating members. - 39 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 40 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Illinois Municipal Retirement Fund (Continued) Plan Administration (Continued) The plan is accounted for on the economic resources measurement focus and the accrual basis of accounting. Employer and employee contributions are recognized when earned in the year that the contributions are required, benefits and refunds are recognized as an expense and liability when due and payable. Plan Membership At December 31, 2016, membership consisted of: Inactive employees or their beneficiaries currently receiving benefits 50 Inactive employees entitled to but not yet receiving benefits 74 Active employees 89 TOTAL 213 Benefits Provided All employees (other than those covered by the Police Pension Plan) hired in positions that meet or exceed the prescribed annual hourly standard must be enrolled in IMRF as participating members. IMRF provides two tiers of pension benefits. Employees hired prior to January 1, 2011, are eligible for Tier 1 benefits. For Tier 1 employees, pension benefits vest after eight years of service. Participating members who retire at age 55 (reduced benefits) or after age 60 (full benefits) with eight years of credited service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 1 2/3% of their final rate of earnings, for each year of credited service up to 15 years, and 2% for each year thereafter. Employees hired on or after January 1, 2011, are eligible for Tier 2 benefits. For Tier 2 employees, pension benefits vest after ten years of service. Participating members who retire at age 62 (reduced benefits) or after age 67 (full benefits) with ten years of credited service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 1 2/3% of their final rate of earnings, for each year of credited service up to 15 years, and 2% for each year thereafter. IMRF also provides death and disability benefits. These benefit provisions are established by state statute. - 40 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 41 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Illinois Municipal Retirement Fund (Continued) Contributions Participating members are required to contribute 4.50% of their annual salary to IMRF. The Village is required to contribute the remaining amounts necessary to fund IMRF as specified by statute. The employer contribution for the fiscal year ended April 30, 2017 was 11.2% of covered payroll. Actuarial Assumptions The Village’s net pension liability was measured as of December 31, 2016 and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation performed as of the same date using the following actuarial methods and assumptions. Actuarial valuation date December 31, 2016 Actuarial cost method Entry-age normal Assumptions Price inflation 2.75% Salary increases 3.75% to 14.50% Investment rate of return 7.50% Cost of living adjustments 3.00% Asset valuation method Market value of assets For nondisabled retirees, an IMRF specific mortality table was used with fully generational projection scale MP-2014 (base year 2012). The IMRF specific rates were developed from the RP-2014 Blue Collar Health Annuitant Mortality Table with adjustments to match current IMRF experience. For disabled retirees, an IMRF specific mortality table was used with fully generational projection scale MP-2014 (base year 2012). The IMRF specific rates were developed from the RP-2014 Disabled Retirees Mortality Table applying the same adjustments that were applied for nondisabled lives. For active members, an IMRF specific mortality table was used with fully generational projection scale MP-2014 (base year 2012). The IMRF specific rates were developed from the RP-2014 Employee Mortality Table with adjustments to match current IMRF experience. - 41 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 42 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Illinois Municipal Retirement Fund (Continued) Discount Rate The discount rate used to measure the total pension liability was 7.50% (7.48% in the prior year). The projection of cash flows used to determine the discount rate assumed that member contributions will be made at the current contribution rate and that the Village contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the IMRF’s fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. Changes in the Net Pension Liability (a) Total Pension (b) Plan Fiduciary (a) - (b) Net Pension Liability Net Position Liability BALANCES AT JANUARY 1, 2016 $ 20,589,724 $ 16,977,847 $ 3,611,877 Changes for the period Service cost 653,238 - 653,238 Interest 1,549,109 - 1,549,109 Difference between expected and actual experience 173,858 - 173,858 Employer contributions - 669,937 (669,937) Assumption changes (66,399) - (66,399) Employee contributions - 267,974 (267,974) Net investment income - 1,184,782 (1,184,782) Benefit payments and refunds (412,666) (412,666) - Other (net transfer) - 5,449 (5,449) Net changes 1,897,140 1,715,476 181,664 BALANCES AT DECEMBER 31, 2016 $ 22,486,864 $ 18,693,323 $ 3,793,541 There was a change in assumption related to the discount rate made since the prior measurement date. The discount rate used in the current actuarial valuation, dated December 31, 2016, is 7.50%. The discount rate used in the prior actuarial valuation, dated December 31, 2015, was 7.48%. - 42 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 43 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Illinois Municipal Retirement Fund (Continued) Pension Expense and Deferred Outflows of Resources and Deferred Inflows of Resources For the year ended April 30, 2017, the Village recognized pension expense of $882,184. At April 30, 2017, the Village reported deferred outflows of resources and deferred inflows of resources related to IMRF from the following sources: Deferred Outflows of Resources Deferred Inflows of Resources Differences between expected and actual experience $ 137,970 $ 117,816 Assumption changes 18,374 52,693 Net difference between projected and actual earnings on pension plan investments 796,796 - Employer contributions after the measurement date 205,199 - TOTAL $ 1,158,339 $ 170,509 $205,199 reported as deferred outflows of resources related to pensions resulting from village contributions subsequent to the measurement date will be recognized as a reduction of net pension liability in the reporting year ending April 30, 2018. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to IMRF will be recognized in pension expense as follows: Year Ending April 30, 2018 $ 246,499 2019 246,499 2020 249,212 2021 40,421 TOTAL $ 782,631 - 43 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 44 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Illinois Municipal Retirement Fund (Continued) Discount Rate Sensitivity The following is a sensitivity analysis of the net pension liability to changes in the discount rate. The table below presents the net pension liability of the Village calculated using the discount rate of 7.50% as well as what the Village’s net pension liability would be if it were calculated using a discount rate that is 1 percentage point lower (6.50%) or 1 percentage point higher (8.50%) than the current rate: 1% Decrease Current Discount Rate 1% Increase (6.50%) (7.50%) (8.50%) Net pension liability $ 7,437,851 $ 3,793,541 $ 901,420 Police Pension Plan Plan Administration Police sworn personnel are covered by the Police Pension Plan (the Plan). Although this is a single-employer pension plan, the defined benefits and employee and employer contribution levels are governed by Illinois Compiled Statutes (40 ILCS 5/3-1) and may be amended only by the Illinois legislature. The Village accounts for the plan as a pension trust fund. The Plan is governed by a five-member Board of Trustees. Two members of the Board of Trustees are appointed by the Village President, one member is elected by pension beneficiaries, and two members are elected by active police employees. The Plan is accounted for on the economic resources measurement focus and the accrual basis of accounting. Employer and employee contributions are recognized when earned in the year that the contributions are required and benefits and refunds are recognized as an expense and liability when due and payable. Administrative costs are financed through contributions and investment income. - 44 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 45 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Police Pension Plan (Continued) Plan Membership At April 30, 2017, the measurement date, membership consisted of: Inactive plan members or beneficiaries currently receiving benefits 9 Inactive plan members entitled to but not yet receiving benefits 1 Active plan members 53 TOTAL 63 Benefits Provided The Plan provides retirement benefits as well as death and disability benefits. Tier 1 employees (those hired prior to January 1, 2011) attaining the age of 50 or older with 20 or more years of creditable service are entitled to receive an annual retirement benefit equal to one-half of the salary attached to the rank held on the last day of service, or for one year prior to the last day, whichever is greater. The annual benefit shall be increased by 2.5% of such salary for each additional year of service over 20 years up to 30 years to a maximum of 75% of such salary. Employees with at least eight years but less than 20 years of creditable service may retire at or after age 60 and receive a reduced benefit. The monthly benefit of a police officer who retired with 20 or more years of service after January 1, 1977 shall be increased annually, following the first anniversary date of retirement and be paid upon reaching the age of at least 55 years, by 3% of the original pension, and 3% compounded annually thereafter. Tier 2 employees (those hired on or after January 1, 2011) attaining the age of 55 or older with ten or more years of creditable service are entitled to receive an annual retirement benefit equal to the average monthly salary obtained by dividing the total salary of the police officer during the 96 consecutive months of service within the last 120 months of service in which the total salary was the highest by the number of months of service in that period. Police officers’ salary for pension purposes is capped at $106,800, plus the lesser of ½ of the annual change in the Consumer Price Index or 3% compounded. The annual benefit shall be increased by 2.5% of such - 45 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 46 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Police Pension Plan (Continued) Benefits Provided (Continued) salary for each additional year of service over 20 years up to 30 years to a maximum of 75% of such salary. Employees with at least ten years may retire at or after age 50 and receive a reduced benefit (i.e., ½% for each month under 55). The monthly benefit of a Tier 2 police officer shall be increased annually at age 60 on the January 1st after the police officer retires, or the first anniversary of the pension starting date, whichever is later. Noncompunding increases occur annually, each January thereafter. The increase is the lesser of 3% or ½ of the change in the Consumer Price Index for the preceding calendar year. Contributions Employees are required by ILCS to contribute 9.91% of their base salary to the Plan. If an employee leaves covered employment with less than 20 years of service, accumulated employee contributions may be refunded without accumulated interest. The Village is required to contribute the remaining amounts necessary to finance the plan and the administrative costs as actuarially determined by an enrolled actuary. Effective January 1, 2011, the Village has until the year 2040 to fund 90% of the past service cost for the Plan. However, the Village has elected to fund 100% of the past service cost on a closed basis by the year 2040. For the year ended April 30, 2017, the Village’s contribution was 21.0% of covered payroll. Investment Policy ILCS limits the Plan’s investments to those allowable by ILCS and require the Plan’s Board of Trustees to adopt an investment policy which can be amended by a majority vote of the Board of Trustees. The Plan’s investment policy authorizes it to make deposits/invest in insured commercial banks, savings and loan institutions, obligations of the U.S. Treasury and U.S. agencies, insured credit union shares, money market mutual funds with portfolios of securities issued or guaranteed by the United States Government or agreements to repurchase these same obligations, repurchase agreements, short-term commercial paper rated within the three highest classifications by at least two standard rating services, and Illinois Funds (a money market fund created by the State of Illinois under the State Treasurer that maintains a $1 per share value). The Plan may also invest in certain non-U.S. obligations, Illinois municipal corporations tax anticipation warrants, veteran’s loans, obligations of the State of Illinois and its political subdivisions, and Illinois insurance company general and separate accounts, mutual funds, and equities. - 46 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 47 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Police Pension Plan (Continued) Investment Policy (Continued) Illinois Funds is an investment pool managed by the State of Illinois, Office of the Treasurer, which allows governments within the State to pool their funds for investment purposes. Investments in Illinois Funds are valued at Illinois Funds’ share price, the price for which the investment could be sold. The Plan’s investment policy specifically prohibits investments in commodities, direct investments in real estate, margin or leveraged investments, short sales, and direct foreign currency speculation or any related investment activity. During the year, there were no changes to the investment policy. The Plan’s investment policy in accordance with ILCS establishes the following target allocation across asset classes: Asset Class Target Long-Term Expected Real Rate of Return Cash equivalents 0% 0.0% Large cap domestic equity 30% 6.4% Small cap domestic equity 10% 8.4% International equity 15% 6.7% Fixed income 45% 1.2% ILCS limits the Plan’s investments in equities, mutual funds and variable annuities to 65%. Securities in any one company should not exceed 5% of the total fund. The long-term expected real rates of return are net of inflation and investment expense. Long-term returns for the asset classes are calculated on a geometric mean basis. Asset class returns and risk premium data are from Stocks, Bonds, Bills and Inflation 2013 Yearbook - Morningstar for the period of December 31, 1925 through December 31, 2015. International Equity = the MSCI EAFE Index from December 31, 1977 through December 31, 2015. The expected return and inflation series were updated in June 2016. - 47 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 48 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Police Pension Plan (Continued) Investment Valuations Investments with a maturity of less than one year when purchased, non-negotiable certificates of deposit, and money market mutual funds are stated at cost or amortized cost. Investments with a maturity greater than one year when purchased and all investments of the pension trust fund are stated at fair value. Fair value is the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. The Plan categorizes the fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; and Level 3 inputs are significant unobservable inputs. The Fund had the following recurring fair value measurements as of April 30, 2017. The U.S. Treasury obligations and equity mutual funds are valued using daily quoted prices (Level 1 inputs). The U.S. agency obligations and municipal bonds are valued using evaluated pricing (Level 2 inputs). The real estate investment trust is valued using appraisals, internally prepared valuations, and discounted cash flow analysis (Level 3 inputs). Investment Rate of Return For the year ended April 30, 2017, the annual money-weighted rate of return on pension plan investments, net of pension plan investment expense, was 8.93%. The money-weighted rate of return expresses investment performance, net of investment expense, adjusted for the changing amounts actually invested. Deposits with Financial Institutions Custodial credit risk for deposits with financial institutions is the risk that in the event of bank failure, the Plan’s deposits may not be returned to it. The Plan’s investment policy does not require pledging of collateral for all bank balances in excess of federal depository insurance, since flow-through FDIC insurance is available for the Plan’s deposits with financial institutions. - 48 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 49 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Police Pension Plan (Continued) Investments The following table presents the investments and maturities of the Plan’s debt securities as of April 30, 2017: Investment Maturities (in Years) Investment Type Fair Value Less than 1 1-5 6-10 Greater than 10 U.S. Treasury obligations $ 3,052,859 $ 675,872 $ 1,616,807 $ 760,180 $ - U.S. agency obligations 7,354,264 174,930 2,211,354 4,810,200 157,780 Municipal bonds 1,508,205 252,967 455,730 693,339 106,169 TOTAL $ 11,915,328 $ 1,103,769 $ 4,283,891 $ 6,263,719 $ 263,949 Interest Rate Risk Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. In accordance with its investment policy, the Plan limits its exposure to interest rate risk through the proper diversifications of maturities and sectors while maintaining cash flow adequate to meet anticipated disbursements for at least six months by utilizing short-term money market investments. There are no constraints on any of the fixed income portfolio’s average maturity. The average duration of any fixed income portfolio shall not exceed 12 years at any given time unless deemed otherwise by the Board of Trustees. Credit Risk Credit risk is the risk that the issuer of a debt security will not pay its par value upon maturity. The Plan limits its exposure to credit risk by primarily investing in U.S. Treasury or U.S. agency obligations. The U.S. agency obligations are rated AAA or are not rated. The money market mutual funds are rated AAA. The municipal bonds are rated AA3 to AAA. - 49 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 50 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Police Pension Plan (Continued) Custodial Credit Risk Custodial credit risk for investments is the risk that, in the event of the failure of the counterparty to the investment, the Plan will not be able to recover the value of its investments that are in possession of an outside party. To limit its exposure, the Plan’s investment policy requires all security transactions that are exposed to custodial credit risk to be processed on a delivery versus payment (DVP) basis with the underlying investments held by a third party custodian. The money market mutual funds and equity mutual funds are not subject to custodial credit risk. Concentration of Credit Risk Concentration of credit risk is the risk that the Plan has a high percentage of its investments invested in one type of investment. The Plan’s investment policy limits the amount of the debt portfolio that can be invested in any one debt security as follows: Diversification by Instrument Minimum Target Maximum Cash equivalents 0% 0% 30% Government bonds 40% 45% 70% U.S. stocks 35% 40% 45% Non-U.S. stocks 0% 15% 20% At April 30, 2017, Federal Home Loan Bank and Federal Farm Credit Bank obligations exceeded 5.00% of the Plan’s total investments. Such investments comprised approximately 13.75% and 8.19%, respectively, of the Plan’s investments. Discount Rate The discount rate used to measure the total pension liability was 7.5%. The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that Village contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the Plan’s fiduciary net position was projected to be available to make all projected future benefit payments of current members. Therefore, the long-term expected rate of return on pension plan investments of 7.5% was applied to all periods of projected benefit payments to determine the total pension liability. - 50 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 51 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Police Pension Plan (Continued) Changes in Net Pension Liability (a) Total Pension (b) Plan Fiduciary (a) - (b) Net Pension Liability Net Position Liability BALANCES AT MAY 1, 2016 $ 36,470,696 $ 24,724,853 $ 11,745,843 Changes for the period Service cost 1,290,807 - 1,290,807 Interest 2,718,699 - 2,718,699 Difference between expected and actual experience (469,897) - (469,897) Employer contributions - 1,101,142 (1,101,142) Assumption changes (928,943) - (928,943) Employee contributions - 509,526 (509,526) Net investment income - 2,276,889 (2,276,889) Benefit payments and refunds (442,742) (442,742) - Other (net transfer) - (41,812) 41,812 Net changes 2,167,924 3,403,003 (1,235,079) BALANCES AT APRIL 30, 2017 $ 38,638,620 $ 28,127,856 $ 10,510,764 There was a change with respect to actuarial assumptions from the prior year to reflect revised expectations with respect to mortality rates. The mortality rates have been changed to the RP-2014 Mortality Table (BCHA) projected to 2017 using improvement scale MP-2016 (previously improvement scale MP-2015). - 51 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 52 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Police Pension Plan (Continued) Actuarial Assumptions The total pension liability above was determined by an actuarial valuation performed as of April 30, 2017 using the following actuarial methods and assumptions: Actuarial valuation date April 30, 2017 Actuarial cost method Entry-age normal Assumptions Inflation 3.00% Salary increases 5.50% Investment rate of return 7.50% Cost of living adjustments 3.00% Asset valuation method Market value Mortality rates were based on the RP-2014 Mortality Table (BCHA) projected to 2017 using improvement scale MP-2016. The other non-economic actuarial assumptions used in the April 30, 2017 valuation were based on the results of an actuarial experience study conducted by the Illinois Department of Insurance dated September 26, 2012. Discount Rate Sensitivity The following is a sensitivity analysis of the net pension liability to changes in the discount rate. The table below presents the net pension liability of the Village calculated using the discount rate of 7.5% as well as what the Village’s net pension liability would be if it were calculated using a discount rate that is 1 percentage point lower (6.5%) or 1 percentage point higher (8.5%) than the current rate: 1% Decrease Current Discount Rate 1% Increase (6.5%) (7.5%) (8.5%) Net pension liability $ 17,279,383 $ 10,510,767 $ 5,057,772 - 52 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 53 - 12. DEFINED BENEFIT PENSION PLANS (Continued) a. Plan Descriptions (Continued) Police Pension Plan (Continued) Pension Expense and Deferred Outflows of Resources and Deferred Inflows of Resources For the year ended April 30, 2017, the Village recognized police pension expense of $2,689,568. At April 30, 2017, the Village reported deferred outflows of resources and deferred inflows of resources related to the police pension from the following sources: Deferred Outflows of Resources Deferred Inflows of Resources Differences between expected and actual experience $ - $ 559,078 Changes in assumptions 1,076,528 824,567 Net difference between projected and actual earnings on pension plan investments 1,137,611 304,235 TOTAL $ 2,214,139 $ 1,687,880 Amounts reported as deferred outflows of resources and deferred inflows of resources related to the police pension will be recognized in pension expense as follows: Year Ending April 30, 2018 $ 405,568 2019 405,568 2020 405,568 2021 (77,471) 2022 (233,232) Thereafter (379,742) TOTAL $ 526,259 - 53 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 54 - 13. OTHER POSTEMPLOYMENT BENEFITS a. Plan Description In addition to providing the pension benefits described, the Village provides postemployment health care (OPEB) benefits for retirees and disabled employees through a single-employer defined benefit plan (the Plan). The benefits, benefit levels, employee contributions and any employer contributions are governed by the Village and can be amended by the Village through its personnel manual and union contracts. The Plan is not accounted for as a trust fund, as an irrevocable trust has not been established to account for the Plan. The Plan does not issue a separate report. The activity of the Plan is reported in the Village’s General Fund. b. Benefits Provided The Village provides postemployment health care benefits to its retirees and certain disabled employees. To be eligible for benefits, an employee must qualify for retirement under one of the Village’s retirement plans or meet COBRA requirements. For certain disabled employees who qualify for health insurance benefits under the Public Safety Employee Benefits Act (PSEBA), the Village is required to pay 100% of the cost of basic health insurance for the employee and their dependents for their lifetime. As of April 30, 2017, the Village had one disabled retiree receiving benefits under this statute. All health care benefits are provided through the Village’s insured health plan. The benefit levels are the same as those afforded to active employees. Benefits include general inpatient and outpatient medical services; mental, nervous and substance abuse care; vision care; dental care; and prescriptions. Eligibility in village sponsored health care plans is discontinued upon eligibility for federally sponsored health care benefits. c. Membership At May 1, 2015 (census date), membership consisted of: Actives fully eligible to retire 13 Actives not yet fully eligible to retire 110 Retirees 2 TOTAL 125 Participating employers 1 - 54 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 55 - 13. OTHER POSTEMPLOYMENT BENEFITS (Continued) d. Funding Policy All retirees contribute 100% of the premium to the Plan to cover the cost of providing the benefits to the retirees via the health insurance plan (pay as you go), which results in an implicit subsidy to the Village as defined by GASB Statement No. 45. The Village pays 100% of the premium for certain disabled employees. For the year ended April 30, 2017, retirees contributed $18,098 and the Village contributed $25,776. The Village is not required to and currently does not advance fund the cost of benefits that will become due and payable in the future. Active employees do not contribute to the Plan until retirement. e. Annual OPEB Costs and Net OPEB Obligation The Village’s annual OPEB cost, the percentage of annual OPEB cost contributed to the Plan, and the net OPEB obligation was as follows: Fiscal Year Ended Annual OPEB Cost Employer Contributions Percentage of Annual OPEB Cost Contributed Net OPEB Obligation 2017 $ 81,393 $ 25,776 31.67% $ 265,230 2016 80,836 20,982 25.96% 209,613 2015 80,331 25,920 32.27% 149,759 The net OPEB obligation (NOPEBO) as of April 30, 2017 was calculated as follows: Annual required contribution $ 79,444 Interest on net OPEB obligation 9,433 Adjustment to annual required contribution (7,484) Annual OPEB cost 81,393 Contributions made (25,776) Increase in net OPEB obligation 55,617 Net OPEB obligation, beginning of year 209,613 NET OPEB OBLIGATION, END OF YEAR $ 265,230 - 55 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO FINANCIAL STATEMENTS (Continued) - 56 - 13. OTHER POSTEMPLOYMENT BENEFITS (Continued) f. Funded Status and Funding Progress The funded status of the Plan as of April 30, 2014 (latest information available) was as follows: Actuarial accrued liability (AAL) $ 1,324,394 Actuarial value of plan assets - Unfunded actuarial accrued liability (UAAL) 1,324,394 Funded ratio (actuarial value of plan assets/AAL) 0.00% Covered payroll (active plan members) $ 9,521,845 UAAL as a percentage of covered payroll 13.91% Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality and the healthcare cost trend. Amounts determined regarding the funded status of the Plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to financial statements, presents multi-year trend information that shows whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. g. Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based on the substantive plan (the Plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. In the May 1, 2014 actuarial valuation, the entry-age actuarial cost method was used. The actuarial assumptions included a 4.5% investment rate of return (net of administrative expenses) and an initial and ultimate annual healthcare cost trend rate of 4.5%. These rates include a 3.0% inflation assumption. The actuarial value of assets was not determined as the Village has not advance funded its obligation. The Plan’s unfunded actuarial accrued liability is being amortized as a level percentage of projected payroll on an open basis over 30 years. - 56 - REQUIRED SUPPLEMENTARY INFORMATION VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual REVENUES Taxes 6,612,500$ 6,612,500$ 6,246,687$ Licenses and permits 1,019,500 1,019,500 1,166,151 Intergovernmental 9,428,900 9,428,900 10,108,381 Charges for services 5,190,472 5,190,472 5,475,333 Fines and forfeits 657,600 657,600 663,076 Investment income 15,000 15,000 78,951 Miscellaneous 134,000 134,000 285,363 Total revenues 23,057,972 23,057,972 24,023,942 EXPENDITURES Current General government 4,222,088 4,222,088 3,469,613 Public safety 12,171,184 12,171,184 11,257,146 Highways and streets 6,931,700 6,931,700 6,911,303 Total expenditures 23,324,972 23,324,972 21,638,062 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (267,000) (267,000) 2,385,880 OTHER FINANCING SOURCES (USES) Transfers in 262,000 262,000 12,000 Transfers (out) - - (2,189,567) Sale of capital assets 5,000 5,000 3,769 Total other financing sources (uses) 267,000 267,000 (2,173,798) NET CHANGE IN FUND BALANCE -$ -$ 212,082 FUND BALANCE, MAY 1 10,607,080 FUND BALANCE, APRIL 30 10,819,162$ (See independent auditor's report.) - 57 - OTHER POSTEMPLOYMENT BENEFIT PLAN (2) UAAL Actuarial (4) as a Actuarial (1) Accrued (3) Unfunded Percentage Valuation Actuarial Liability Funded AAL (5) of Covered Date Value of (AAL) Ratio (UAAL) Covered Payroll May 1, Assets Entry-Age (1)/(2) (2) - (1) Payroll (4)/(5) 2012 -$ 1,192,919$ 0.00% 1,192,919$ 8,222,184$ 14.51% 2013 N/A N/A N/A N/A N/A N/A 2014 -$ 1,324,394$ 0.00% 1,324,394$ 9,521,845$ 13.91% 2015 N/A N/A N/A N/A N/A N/A 2016 N/A N/A N/A N/A N/A N/A 2017 N/A N/A N/A N/A N/A N/A N/A - Actuarial valuation not performed. Actuarial valuation for May 1, 2017 not available. VILLAGE OF PLAINFIELD, ILLINOIS Last Six Fiscal Years SCHEDULE OF FUNDING PROGRESS (See independent auditor's report.) - 58 - FISCAL YEAR ENDED APRIL 30,2016 2017 Actuarially determined contribution 632,404$ 651,811$ Contributions in relation to the actuarially determined contribution 632,404 651,811 CONTRIBUTION DEFICIENCY (Excess)-$ -$ Covered-employee payroll 5,619,601$ 5,820,182$ Contributions as a percentage of covered-employee payroll 11.3% 11.2% Notes to Required Supplementary Information Ultimately, this schedule should present information for the last ten years. However, until ten years of information can be compiled, information will be presented for as many years as is available. The information presented was determined as part of the actuarial valuation as of January 1 of the prior calendar year. Additional information as of the latest actuarial valuation presented is as follows: the actuarial cost method was aggregate entry-age normal; the amortization method was level percentage of payroll, closed; the amortization period was 27 years, closed until the remaining period reaches 15 years (then a 15-year rolling period); the asset valuation method was 5-year smoothed market with a 20.00% corridor; and the significant actuarial assumptions were wage growth at 3.50%, price inflation at 2.75%, salary increases of 3.75% to 14.50%, including inflation, and an investment rate of return at 7.50% annually. VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF EMPLOYER CONTRIBUTIONS ILLINOIS MUNICIPAL RETIREMENT FUND Last Two Fiscal Years (See independent auditor's report.) - 59 - FISCAL YEAR ENDED APRIL 30,2011 2012 2013 2014 2015 2016 2017Actuarially determined contribution845,701$ 806,757$ 808,308$ 808,112$ 935,192$ 902,596$ 1,099,147$ Contributions in relation to the actuarially determined contribution 704,076 897,431 888,578 886,519 898,172 948,549 1,101,142 CONTRIBUTION DEFICIENCY (Excess)141,625$ (90,674)$ (80,270)$ (78,407)$ 37,020$ (45,953)$ (1,995)$ Covered-employee payroll 4,173,528$ 4,375,606$ 4,563,700$ 4,732,754$ 4,814,515$ 5,093,977$ 5,249,845$ Contributions as a percentage of covered-employee payroll16.9% 20.5% 19.5% 18.7% 18.7% 18.6% 21.0%Notes to Required Supplementary Information Ultimately, this schedule should present information for the last ten years. However, until ten years of information can be compiled, information will be presentedfor as many years as is available.The information presented was determined as part of the actuarial valuations as of the beginning of the prior fiscal year. Additional information as of the latestactuarial valuation presented is as follows: the actuarial cost method was entry-age normal; the amortization method was level percent of pay, closed, and theamortization period was 24 years; the asset valuation method was at market value; and the significant actuarial assumptions were an investment rate of return at7.5% annually, projected salary increases assumption of 5.5% compounded annually, and inflation of 3.0% compounded annually.VILLAGE OF PLAINFIELD, ILLINOISSCHEDULE OF EMPLOYER CONTRIBUTIONSPOLICE PENSION FUNDLast Seven Fiscal Years(See independent auditor's report.)- 60 - OTHER POSTEMPLOYMENT BENEFIT PLAN Annual Fiscal Employer Required Year Contributions Contribution Percentage 2012 31,877$ 63,506$ 50.20% 2013 32,784 63,853 51.34% 2014 32,784 63,853 51.34% 2015 25,920 79,444 32.63% 2016 20,982 79,444 26.41% 2017 25,776 79,444 32.45% VILLAGE OF PLAINFIELD, ILLINOIS Last Six Fiscal Years SCHEDULE OF EMPLOYER CONTRIBUTIONS (See independent auditor's report.) - 61 - MEASUREMENT DATE DECEMBER 31,2015 2016 TOTAL PENSION LIABILITY Service cost 655,050$ 653,238$ Interest 1,440,465 1,549,109 Differences between expected and actual experience (198,500) 173,858 Changes of assumptions 30,956 (66,399) Benefit payments, including refunds of member contributions (485,137) (412,666) Net change in total pension liability 1,442,834 1,897,140 Total pension liability - beginning 19,146,890 20,589,724 TOTAL PENSION LIABILITY - ENDING 20,589,724$ 22,486,864$ PLAN FIDUCIARY NET POSITION Contributions - employer 637,826$ 669,937$ Contributions - member 253,640 267,974 Net investment income 85,777 1,184,782 Benefit payments, including refunds of member contributions (485,137) (412,666) Administrative expense/other (466,427) 5,449 Net change in plan fiduciary net position 25,679 1,715,476 Plan fiduciary net position - beginning 16,952,168 16,977,847 PLAN FIDUCIARY NET POSITION - ENDING 16,977,847$ 18,693,323$ EMPLOYER'S NET PENSION LIABILITY 3,611,877$ 3,793,541$ Plan fiduciary net position as a percentage of the total pension liability 82.46% 83.13% Covered-employee payroll 5,619,601$ 5,954,999$ Employer's net pension liability as a percentage of covered-employee payroll 64.30% 63.70% Notes to Required Supplementary Information Ultimately, this schedule should present information for the last ten years. However, until ten years of information can be compiled, information will be presented for as many years as is available. There was a change in the actuarial assumptions for the discount rate in 2015 and 2016. VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF CHANGES IN THE EMPLOYER'S NET PENSION LIABILITY AND RELATED RATIOS ILLINOIS MUNICIPAL RETIREMENT FUND Last Two Fiscal Years (See independent auditor's report.) - 62 - MEASUREMENT DATE APRIL 30,2015 2016 2017 TOTAL PENSION LIABILITY Service cost 1,098,445$ 1,194,830$ 1,290,807$ Interest 2,039,130 2,374,855 2,718,699 Changes of benefit terms - - - Differences between expected and actual experience (319,230) (220,856) (469,897) Changes of assumptions 2,082,221 1,674,600 (928,943) Benefit payments, including refunds of member contributions (413,533) (434,932) (442,742) Net change in total pension liability 4,487,033 4,588,497 2,167,924 Total pension liability - beginning 27,395,166 31,882,199 36,470,696 TOTAL PENSION LIABILITY - ENDING 31,882,199$ 36,470,696$ 38,638,620$ PLAN FIDUCIARY NET POSITION Contributions - employer 898,172$ 948,599$ 1,101,142$ Contributions - member 522,107 490,958 509,526 Net investment income 1,466,441 (72,695) 2,276,889 Benefit payments, including refunds of member contributions (413,533) (434,932) (442,742) Administrative expense (33,752) (32,827) (41,812) Net change in plan fiduciary net position 2,439,435 899,103 3,403,003 Plan fiduciary net position - beginning 21,386,315 23,825,750 24,724,853 PLAN FIDUCIARY NET POSITION - ENDING 23,825,750$ 24,724,853$ 28,127,856$ EMPLOYER'S NET PENSION LIABILITY 8,056,449$ 11,745,843$ 10,510,764$ Plan fiduciary net position as a percentage of the total pension liability 74.73% 67.79% 72.80% Covered-employee payroll 4,814,515$ 5,093,977$ 5,249,845$ Employer's net pension liability as a percentage of covered-employee payroll 167.34% 230.58% 200.21% Notes to Required Supplementary Information There was a change with respect to actuarial assumptions in 2017 to reflect revised expectations with respect to mortality rates. Ultimately, this schedule should present information for the last ten years. However, until ten years of information can be compiled, information will be presented for as many years as is available. There was a change with respect to actuarial assumptions in 2015 and 2016 to reflect revised expectations with respect to mortality rates, disability rates, turnover rates, and retirement rates. VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF CHANGES IN THE EMPLOYER'S NET PENSION LIABILITY AND RELATED RATIOS POLICE PENSION FUND Last Three Fiscal Years (See independent auditor's report.) - 63 - FISCAL YEAR ENDED APRIL 30, 2015 2016 2017 Annual money-weighted rate of return, 6.64% (0.29%) 8.93% net of investment expense Notes to Required Supplementary Information VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF INVESTMENT RETURNS POLICE PENSION FUND Last Three Fiscal Years Ultimately, this schedule should present information for the last ten years. However, until ten years of information can be compiled, information will be presented for as many years as is available. (See independent auditor's report.) - 64 - - 47 - VILLAGE OF PLAINFIELD, ILLINOIS NOTES TO REQUIRED SUPPLEMENTARY INFORMATION April 30, 2017 1. BUDGETS Budgets are adopted on a basis consistent with generally accepted accounting principles. Annual appropriated budgets are adopted (at the fund level) for the General, Special Revenue, Debt Service, Capital Projects, Enterprise, and Police Pension Trust Funds. The annual appropriated budget is legally enacted and provides for a legal level of control at the fund level. All annual appropriations lapse at fiscal year end. The Village follows these procedures in establishing the budgetary data reflected in the financial statements. a. Prior to May 1, the Budget Officer submits to the Village Board of Trustees a proposed operating budget for the fiscal year commencing the following May 1. The operating budget includes proposed expenditures and the means of financing them. b. Public hearings are conducted to obtain taxpayer comment. c. Prior to May 1, the budget is legally enacted through passage of a budget ordinance. d. The Budget Officer is authorized to transfer budgeted amounts between departments within any fund; however, the Village Board of Trustees approves any revisions that alter the total expenditures of any fund. The budgetary information presented in the accompanying financial statements is the legally enacted budget ordinance adjusted for the approved revisions. 2. EXPENDITURES OVER BUDGET OF INDIVIDUAL FUNDS The following funds had expenditures that exceeded budget: Fund Budget Expenditures D.A.R.E. $ 15,020 $ 21,530 Water and Sewer 12,674,355 13,685,791 - 65 - COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS AND SCHEDULES MAJOR GOVERNMENTAL FUNDS VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF REVENUES - BUDGET AND ACTUAL GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual TAXES Property taxes 3,162,500$ 3,162,500$ 3,186,940$ Property tax - police pension 1,100,000 1,100,000 1,101,142 Property taxes - road and bridge 375,000 375,000 357,161 Property taxes - IMRF 575,000 575,000 575,655 Home rule sales tax 500,000 500,000 - Personal property replacement tax 45,000 45,000 56,645 Hotel/motel tax - - 199 Amusement tax 5,000 5,000 9,893 Local motor fuel tax 850,000 850,000 959,052 Total taxes 6,612,500 6,612,500 6,246,687 LICENSES AND PERMITS Licenses Liquor 90,000 90,000 103,568 Contractors 35,000 35,000 47,200 Cigarette 5,000 5,000 7,000 Scavenger 200 200 100 Business 30,000 30,000 37,788 Total licenses 160,200 160,200 195,656 Permits Building 850,000 850,000 952,317 Sign 5,000 5,000 7,763 Special movement 3,000 3,000 8,630 Solicitors 1,300 1,300 1,785 Total permits 859,300 859,300 970,495 Total licenses and permits 1,019,500 1,019,500 1,166,151 INTERGOVERNMENTAL Grant revenue 35,600 35,600 38,748 Sales tax 5,298,300 5,298,300 5,354,048 Use tax 775,000 775,000 974,198 Income tax 3,320,000 3,320,000 3,741,387 Total intergovernmental 9,428,900 9,428,900 10,108,381 CHARGES FOR SERVICES Rental income 49,200 49,200 45,100 Zoning applications 10,000 10,000 13,162 Accident report copies 4,000 4,000 4,585 Maps and ordinances copies 3,000 3,000 2,367 Garbage fees 3,885,000 3,885,000 4,048,099 Engineering services 15,000 15,000 33,590 (This schedule is continued on the following page.) - 66 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF REVENUES - BUDGET AND ACTUAL (Continued) GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual CHARGES FOR SERVICES (Continued) Special detail reimbursement 40,000$ 40,000$ 68,279$ Sprint rent 39,172 39,172 38,191 Telephone franchise fee 250,000 250,000 209,381 Cable franchise fee 450,000 450,000 533,616 Amphitheater rent 500 500 200 School liaison reimbursement 400,000 400,000 431,373 HIDTA/organized crime reimbursement 10,000 10,000 14,508 Kitchen rental - community room 3,000 3,000 4,547 Sex offenders registration - - 950 Parking lot revenues 1,000 1,000 4,532 Impound fees 30,000 30,000 22,853 Child safety seats 100 100 - Miscellaneous 500 500 - Total charges for services 5,190,472 5,190,472 5,475,333 FINES AND FORFEITS Will County Circuit Court fines 310,000 310,000 367,797 Kendall County Circuit Court fines 500 500 1,166 Alcohol fines 100 100 - Traffic and ordinance fines 150,000 150,000 135,528 Drug forfeiture 180,000 180,000 100,190 False alarm fees 7,000 7,000 2,025 Administrative fines - late fees 10,000 10,000 9,960 Asset seizure - federal (Department of Justice equitable sharing)- - 44,741 Asset seizure - federal (U.S. Treasury equitable sharing)- - 921 Court fines - drug account - - 748 Total fines and forfeits 657,600 657,600 663,076 INVESTMENT INCOME 15,000 15,000 78,951 MISCELLANEOUS Other reimbursements 95,000 95,000 86,085 Other receipts 25,000 25,000 13,219 Other miscellaneous - - 151,127 PEMA donation - - 4,758 Miscellaneous donations 10,000 10,000 16,377 Event sponsorship program 4,000 4,000 4,097 Restitution program - - 9,700 Total miscellaneous 134,000 134,000 285,363 TOTAL REVENUES 23,057,972$ 23,057,972$ 24,023,942$ (See independent auditor's report.) - 67 - SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual GENERAL GOVERNMENT Legislative 606,700$ 606,700$ 262,247$ Administration 1,027,846 1,027,846 1,093,941 Community relations 181,613 181,613 151,043 Facility management 148,603 148,603 94,427 Human resources 297,017 297,017 213,582 Information technology 622,502 622,502 609,813 Planning 625,874 625,874 430,572 Building 711,933 711,933 655,543 Subtotal 4,222,088 4,222,088 3,511,168 Insurance allocation - - (41,555) Total general government 4,222,088 4,222,088 3,469,613 PUBLIC SAFETY Police department Executive 614,246 614,246 537,392 Police operations 6,851,549 6,851,549 6,489,435 Police administration 1,954,285 1,954,285 1,838,975 Police records 637,772 637,772 617,071 Seizure/forfeiture 180,000 180,000 156,827 Police special activities 36,000 36,000 49,796 Community services 1,238,112 1,238,112 1,145,313 Court services 289,588 289,588 260,502 Nondivisional 61,480 61,480 33,148 Total police department 11,863,032 11,863,032 11,128,459 Police commission 20,521 20,521 9,270 PEMA 287,631 287,631 226,617 Subtotal 12,171,184 12,171,184 11,364,346 Insurance allocation - - (107,200) Total public safety 12,171,184 12,171,184 11,257,146 VILLAGE OF PLAINFIELD, ILLINOIS (This schedule is continued on the following page.) - 68 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL (Continued) GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual HIGHWAYS AND STREETS Waste hauler 3,452,192$ 3,452,192$ 3,669,782$ Administration 453,417 453,417 442,805 Street maintenance 2,579,327 2,579,327 2,456,774 Vehicle maintenance 274,816 274,816 268,481 Forestry 171,948 171,948 103,096 Subtotal 6,931,700 6,931,700 6,940,938 Insurance allocation - - (29,635) Total highways and streets 6,931,700 6,931,700 6,911,303 TOTAL EXPENDITURES 23,324,972$ 23,324,972$ 21,638,062$ (See independent auditor's report.) - 69 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUAL GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual GENERAL GOVERNMENT Legislative Salaries - President 20,000$ 20,000$ 20,000$ Salaries - Elected Officials 25,000 25,000 24,100 Salaries - Liquor Commission 1,500 1,500 1,500 Salaries - Village Treasurer 2,500 2,500 2,500 FICA 3,000 3,000 2,783 Medicare 700 700 651 IMRF 850 850 862 Employee insurance 150 150 92 Travel/training 10,000 10,000 3,844 Replacement equipment 3,000 3,000 85 Dues and subscriptions 35,000 35,000 38,761 Public relations 150,000 150,000 113,975 Cable TV 20,000 20,000 17,086 Economic incentive rebate 335,000 335,000 36,008 Total legislative 606,700 606,700 262,247 Administration Salaries - full-time 679,926 679,926 688,352 Salaries - part-time 50,000 50,000 45,066 Salaries - overtime 1,500 1,500 339 FICA 45,348 45,348 40,633 Medicare 10,606 10,606 10,673 IMRF 84,114 84,114 83,198 Employee insurance 105,852 105,852 102,071 Deferred compensation contribution 24,000 24,000 24,321 Travel/training 15,000 15,000 9,488 Unemployment insurance 7,000 7,000 3,506 Telephone/internet 5,000 5,000 4,094 Cellular phones/pagers 2,000 2,000 3,004 Dues and subscriptions 5,000 5,000 4,072 Office supplies/postage 30,000 30,000 30,163 Gas, oil, wash, and mileage 9,500 9,500 8,260 Maintenance contract/lease 8,000 8,000 7,908 Recording fees 2,500 2,500 1,379 Legal notices 2,500 2,500 1,600 Attorney legal fees 60,000 60,000 30,736 Contractual services 70,000 70,000 85,320 Engineer fees 5,000 5,000 2,283 Office furniture and equipment 5,000 5,000 4,632 Contingencies 50,000 50,000 18,750 Bad debt expense - - 134,093 Subtotal administration 1,277,846 1,277,846 1,343,941 Less water and sewer reimbursement (250,000) (250,000) (250,000) Total administration 1,027,846 1,027,846 1,093,941 (This schedule is continued on the following pages.) - 70 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUAL (Continued) GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual GENERAL GOVERNMENT (Continued) Community relations Salaries - full-time 97,225$ 97,225$ 96,782$ FICA 6,028 6,028 5,592 Medicare 1,410 1,410 1,308 IMRF 11,181 11,181 11,059 Employee insurance 19,919 19,919 18,563 Deferred compensation contribution 4,000 4,000 3,561 Travel/training 1,500 1,500 143 Telephone/internet 500 500 409 Software 6,500 6,500 - Public relations 17,000 17,000 8,157 Office supplies/postage 2,000 2,000 81 Dues and subscriptions 750 750 525 Gas, oil, wash, and mileage 100 100 - Marketing and promotion 2,500 2,500 - Settler's Park 8,500 8,500 4,863 Contractual services 2,500 2,500 - Total community relations 181,613 181,613 151,043 Facility management Salaries - full-time 32,865 32,865 33,937 Salaries - overtime 2,500 2,500 1,705 FICA 2,193 2,193 2,245 Medicare 513 513 525 IMRF 4,067 4,067 4,221 Building maintenance supplies 7,000 7,000 9,970 Contractual services 50,000 50,000 32,624 Employee insurance 9,465 9,465 9,200 Building improvements 40,000 40,000 - Total facility management 148,603 148,603 94,427 Human resources Salaries - full-time 181,654 181,654 135,412 Salaries - overtime 500 500 - FICA 11,294 11,294 8,014 Medicare 2,641 2,641 1,874 IMRF 20,948 20,948 15,422 Employee insurance 39,020 39,020 25,578 Deferred compensation contribution 7,200 7,200 2,895 Travel/training 6,000 6,000 4,494 Telephone/internet 1,000 1,000 819 Cellular telephone/pager 360 360 120 Office supplies/postage 1,500 1,500 969 Dues and subscriptions 3,200 3,200 613 (This schedule is continued on the following pages.) - 71 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUAL (Continued) GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual GENERAL GOVERNMENT (Continued) Human resources (Continued) Gas, oil, wash, and mileage 1,400$ 1,400$ 282$ Public relations 12,000 12,000 10,627 Marketing and promotion 300 300 - Contractual services 8,000 8,000 6,463 Total human resources 297,017 297,017 213,582 Information technology Salaries - full-time 223,829 223,829 222,850 Salaries - overtime 500 500 179 FICA 13,877 13,877 13,700 Medicare 3,246 3,246 3,204 IMRF 25,740 25,740 25,141 Employee insurance 56,770 56,770 39,121 Deferred compensation contribution 7,000 7,000 8,525 Travel/training 27,500 27,500 19,186 Telephone/internet 500 500 409 Cellular telephone/pagers 1,840 1,840 2,211 Office supplies/postage 1,400 1,400 1,425 Dues and subscriptions 400 400 539 Gas, oil, wash, and mileage 400 400 275 Uniforms/clothing 300 300 - Software licensing/renewals 205,800 205,800 220,552 Software 32,850 32,850 33,661 Contractual services 8,550 8,550 8,366 Computers 12,000 12,000 10,469 Total information technology 622,502 622,502 609,813 Planning Salaries - full-time 360,000 360,000 283,526 Compensation - plan commission 4,000 4,000 2,845 Salaries - overtime 2,500 2,500 2,460 FICA 22,723 22,723 17,020 Medicare 5,315 5,315 3,980 IMRF 43,500 43,500 31,198 Employee insurance 77,086 77,086 51,716 Deferred compensation contribution 11,500 11,500 3,400 Travel/training 7,000 7,000 2,567 Unemployment insurance 1,000 1,000 639 Telephone/internet 4,000 4,000 2,047 Cellular phones/pagers 2,000 2,000 1,167 Office supplies/postage 10,000 10,000 11,812 Dues and subscriptions 3,000 3,000 3,394 Gas, oil, wash and, mileage 750 750 - Software 500 500 - Maintenance contract/lease 5,000 5,000 600 (This schedule is continued on the following pages.) - 72 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUAL (Continued) GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual GENERAL GOVERNMENT (Continued) Planning (Continued) Vehicle maintenance 1,000$ 1,000$ -$ Legal fees 5,000 5,000 2,354 Special projects/programs 15,000 15,000 3,709 Contractual services 35,000 35,000 1,692 Engineer fees 10,000 10,000 4,446 Total planning 625,874 625,874 430,572 Building Salaries - full-time 399,000 399,000 431,841 Salaries - part-time 50,000 50,000 6,364 Salaries - overtime 1,000 1,000 141 FICA 27,900 27,900 26,489 Medicare 6,525 6,525 6,195 IMRF 52,875 52,875 49,418 Employee insurance 97,033 97,033 97,664 Deferred compensation contribution 6,500 6,500 8,257 Travel/training 4,500 4,500 8,511 Unemployment insurance 1,000 1,000 1,000 Telephone/internet 1,500 1,500 409 Cellular phones/pagers 4,000 4,000 3,500 Office supplies/postage 8,000 8,000 7,112 Dues and subscriptions 4,000 4,000 520 Gas, oil, wash, and mileage 1,000 1,000 32 Uniforms/clothing 600 600 500 Special projects/programs 500 500 - Contractual services 45,000 45,000 7,590 Ordinance maintenance 1,000 1,000 - Total building 711,933 711,933 655,543 Subtotal 4,222,088 4,222,088 3,511,168 Insurance allocation - - (41,555) Total general government 4,222,088 4,222,088 3,469,613 PUBLIC SAFETY Police department Executive Salaries - full-time 293,527 293,527 302,897 Salaries - part-time 32,693 32,693 19,966 Salaries - overtime 3,500 3,500 819 FICA 20,443 20,443 18,486 Medicare 4,781 4,781 4,532 IMRF 23,718 23,718 21,038 Employee insurance 65,734 65,734 59,862 (This schedule is continued on the following pages.) - 73 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUAL (Continued) GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual PUBLIC SAFETY (Continued) Police department (Continued) Executive (Continued) Deferred compensation contribution 8,000$ 8,000$ 5,940$ Travel/training 10,150 10,150 3,888 Education/school 12,000 12,000 433 Unemployment insurance 23,000 23,000 17,279 Telephone/internet 1,610 1,610 1,283 Cellular phones/pagers 1,200 1,200 997 Office supplies/postage 11,950 11,950 5,052 Replacement supplies 1,700 1,700 707 Dues and subscriptions 7,050 7,050 3,772 Gas, oil, wash, and mileage 3,700 3,700 1,343 Uniforms/clothing 1,800 1,800 2,345 Maintenance contract/lease 7,190 7,190 6,710 Custodian 70,000 70,000 52,223 Vehicle equipment maintenance 2,500 2,500 1,340 Contractual services 8,000 8,000 5,465 Sex offender's registration fee - - 1,015 Total executive 614,246 614,246 537,392 Police operations Salaries - full-time 3,442,372 3,442,372 3,329,740 Salaries - overtime 380,000 380,000 263,296 FICA 237,700 237,700 214,599 Medicare 55,591 55,591 50,935 IMRF 6,720 6,720 6,289 Police pension contribution 1,100,000 1,100,000 1,101,142 Employee insurance 579,738 579,738 528,507 Deferred compensation contribution 85,000 85,000 91,162 Travel/training 48,916 48,916 35,571 Telephone/insurance 29,070 29,070 24,799 Cellular phones/pagers 6,300 6,300 5,005 Office supplies/postage 13,000 13,000 13,298 Replacement supplies 15,500 15,500 15,850 Dues and subscriptions 2,900 2,900 1,388 Gas, oil, wash, and mileage 110,000 110,000 63,833 Uniforms/clothing 35,000 35,000 32,246 Traffic programs 23,000 23,000 21,124 Ammunition/weapons 25,000 25,000 25,791 Radio maintenance 1,200 1,200 272 Maintenance contracts/lease 9,542 9,542 11,702 Bike unit 2,000 2,000 - Vehicle maintenance 46,000 46,000 68,997 K-9 Unit 4,000 4,000 4,514 Contractual services - - 14,533 Contractual services - WESCOM 593,000 593,000 564,842 Total police operations 6,851,549 6,851,549 6,489,435 (This schedule is continued on the following pages.) - 74 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUAL (Continued) GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual PUBLIC SAFETY (Continued) Police department (Continued) Police administration Salaries - full-time 1,334,890$ 1,334,890$ 1,290,356$ Salaries - overtime 128,000 128,000 94,859 FICA 90,699 90,699 84,084 Medicare 21,212 21,212 19,883 Employee insurance 212,634 212,634 210,770 Deferred compensation contribution 40,000 40,000 40,468 Travel/training 11,740 11,740 12,632 Telephone/internet 2,070 2,070 1,593 Cellular phones/pagers 11,280 11,280 7,514 Office supplies/postage 10,000 10,000 5,294 Replacement supplies 5,000 5,000 269 Dues and subscriptions 4,070 4,070 3,512 Gas, oil, wash, and mileage 29,000 29,000 20,480 Uniforms/clothing 8,950 8,950 10,061 Crime scene/evidence tech support 7,000 7,000 7,338 Community programs - explorer program 2,500 2,500 4,369 Radio maintenance 500 500 - Maintenance contract/lease 8,920 8,920 4,048 Vehicle maintenance 15,250 15,250 12,013 Background check services 2,500 2,500 995 Accreditation 8,070 8,070 8,437 Total police administration 1,954,285 1,954,285 1,838,975 Police records Salaries - full-time 400,739 400,739 401,678 Salaries - overtime 6,000 6,000 10,112 FICA 25,218 25,218 24,805 Medicare 5,898 5,898 5,806 IMRF 35,630 35,630 33,213 Employee insurance 124,382 124,382 115,826 Deferred compensation contribution 15,000 15,000 11,003 Travel/training 2,100 2,100 1,797 Telephone/internet 2,070 2,070 1,593 Office supplies/postage 13,450 13,450 7,380 Dues and subscriptions 425 425 87 Uniforms/clothing 2,400 2,400 1,611 Maintenance contracts/lease 4,460 4,460 2,160 Total police records 637,772 637,772 617,071 Seizure/forfeiture Seizure/forfeiture expenditures 180,000 180,000 156,827 (This schedule is continued on the following pages.) - 75 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUAL (Continued) GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual PUBLIC SAFETY (Continued) Police department (Continued) Police special activities FICA 2,016$ 2,016$ 2,621$ Medicare 471 471 620 Mobile field force 1,000 1,000 - Salaries - special activities 32,513 32,513 46,555 Total police special activities 36,000 36,000 49,796 Community services Salaries - full-time 559,103 559,103 556,142 Salaries - part-time 245,000 245,000 210,280 Salaries - overtime 30,000 30,000 28,729 FICA 53,110 53,110 47,860 Medicare 12,421 12,421 11,231 IMRF 57,849 57,849 49,462 Employee insurance 100,609 100,609 113,185 Deferred compensation contribution 7,500 7,500 5,100 Travel/training 12,020 12,020 10,133 Telephone/internet 2,070 2,070 1,593 Cellular phones/pagers 3,280 3,280 2,759 Office supplies/postage 3,000 3,000 2,898 Replacement supplies 3,700 3,700 752 Dues and subscriptions 3,050 3,050 1,904 Gas, oil, wash, and mileage 25,000 25,000 14,878 Uniform/clothing 6,700 6,700 5,957 Radio maintenance 50,000 50,000 33,761 Maintenance contracts/lease 10,000 10,000 1,023 Vehicle maintenance 14,000 14,000 22,653 D.A.R.E program 5,000 5,000 1,983 Shop with a cop 4,000 4,000 9,500 Chaplaincy program 4,600 4,600 2,655 Animal control 14,000 14,000 7,140 Community programs 7,000 7,000 3,590 Community programs - alcohol/tobacco 5,100 5,100 145 Total community services 1,238,112 1,238,112 1,145,313 Court services Salaries - full-time 118,743 118,743 121,359 Salaries - part-time 46,253 46,253 37,461 Salaries - overtime 1,000 1,000 - FICA 10,292 10,292 9,695 Medicare 2,407 2,407 2,267 IMRF 19,920 19,920 18,054 Employee insurance 38,118 38,118 37,630 Deferred compensation contribution 5,000 5,000 4,807 Travel/training 3,000 3,000 161 (This schedule is continued on the following pages.) - 76 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUAL (Continued) GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual PUBLIC SAFETY (Continued) Police department (Continued) Court services (Continued) Telephone/internet 1,610$ 1,610$ 1,283$ Office supplies/postage 11,625 11,625 8,745 Dues and subscriptions 8,800 8,800 8,151 Uniforms/clothing 900 900 564 Maintenance contract/lease 1,920 1,920 1,920 Legal fees 20,000 20,000 8,405 Total court services 289,588 289,588 260,502 Nondivisional Office furniture and equipment 6,000 6,000 5,864 Capital equipment 42,780 42,780 13,396 Contingencies 12,700 12,700 13,888 Total nondivisional 61,480 61,480 33,148 Total police department 11,863,032 11,863,032 11,128,459 Police commission Salaries - part-time 5,500 5,500 681 FICA 341 341 35 Medicare 80 80 8 Travel/training 1,000 1,000 - Office supplies/postage 2,000 2,000 133 Dues and subscriptions 600 600 375 Legal fees 1,000 1,000 - Police test/hiring 10,000 10,000 8,038 Total police commission 20,521 20,521 9,270 PEMA Salaries - full-time 125,000 125,000 124,512 FICA 7,750 7,750 7,126 Medicare 1,813 1,813 1,790 Employee insurance 20,988 20,988 18,319 Deferred compensation contribution 4,000 4,000 4,022 Travel/training 4,000 4,000 572 Telephone/internet 780 780 5,347 Office supplies 1,300 1,300 303 Cellular phones/pager 5,200 5,200 3,451 Replacement supplies 11,000 11,000 1,473 Dues and subscriptions 3,000 3,000 1,910 Gas, oil, wash, and mileage 12,000 12,000 5,236 Supplies and hardware 2,000 2,000 182 Uniforms/clothing 5,000 5,000 4,075 (This schedule is continued on the following pages.) - 77 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUAL (Continued) GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual PUBLIC SAFETY (Continued) PEMA (Continued) Emergency operation center 750$ 750$ -$ Public relations 2,000 2,000 - Disaster plan/exercises/NIMS 3,000 3,000 26 Radio maintenance 10,000 10,000 7,176 Vehicle maintenance 15,000 15,000 19,361 Maintenance contract/lease 1,800 1,800 1,312 Bike unit 500 500 - Siren maintenance 20,000 20,000 9,556 Contractual services 5,250 5,250 740 Cadet program 5,500 5,500 2,153 Search and rescue 8,000 8,000 - Furniture/equipment 2,000 2,000 684 Supplies and hardware - ESDA 2,000 2,000 617 Machinery and equipment 5,000 5,000 5,514 Contingencies 3,000 3,000 1,160 Total PEMA 287,631 287,631 226,617 Subtotal 12,171,184 12,171,184 11,364,346 Insurance allocation - - (107,200) Total public safety 12,171,184 12,171,184 11,257,146 HIGHWAYS AND STREETS Waste hauler Refuse hauler fees 3,452,192 3,452,192 3,669,782 Total waste hauler 3,452,192 3,452,192 3,669,782 Administration Salaries - full-time 279,953 279,953 272,912 FICA 17,360 17,360 16,763 Medicare 4,060 4,060 4,078 IMRF 32,195 32,195 31,773 Employee insurance 54,449 54,449 51,855 Deferred compensation contribution 7,000 7,000 8,716 Travel/training 10,000 10,000 9,710 Unemployment insurance 4,000 4,000 3,652 Telephone/internet 15,000 15,000 22,891 Cellular phones/pagers 7,000 7,000 7,348 Office supplies/postage 2,500 2,500 3,583 Dues and subscriptions 3,000 3,000 2,968 Supplies/hardware 500 500 - (This schedule is continued on the following pages.) - 78 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUAL (Continued) GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual HIGHWAYS AND STREETS (Continued) Administration Gas, oil, wash, and mileage 300$ 300$ 80$ Radio maintenance 100 100 - Building maintenance 15,000 15,000 6,476 Legal notices 1,000 1,000 - Total administration 453,417 453,417 442,805 Street maintenance Salaries - full-time 718,000 718,000 721,757 Salaries - part-time 75,000 75,000 62,433 Salaries - overtime 80,000 80,000 106,836 FICA 54,126 54,126 52,747 Medicare 12,660 12,660 12,336 IMRF 94,500 94,500 91,864 Employee insurance 167,141 167,141 173,326 Deferred compensation contribution 19,900 19,900 21,869 Electricity/gas 290,000 290,000 257,110 Gas, oil, wash, and mileage 85,000 85,000 53,295 Supplies/hardware 15,000 15,000 11,681 Street signs maintenance 20,000 20,000 29,486 Aggregate materials 4,000 4,000 5,240 Uniforms/clothing 9,000 9,000 10,439 Radio maintenance 5,000 5,000 1,692 Vehicle maintenance 35,000 35,000 25,637 Street light maintenance 90,000 90,000 113,358 Street maintenance 130,000 130,000 115,168 Storm sewer improvements 10,000 10,000 1,491 Contractual services 90,000 90,000 108,462 Sidewalk maintenance 5,000 5,000 1,497 Equipment maintenance 90,000 90,000 77,488 Supplies/hardware - salt purchase 200,000 200,000 232,041 Snow removal 280,000 280,000 169,521 Total street maintenance 2,579,327 2,579,327 2,456,774 Vehicle maintenance Salaries - full-time 181,100 181,100 186,525 Salaries - overtime 8,000 8,000 3,205 FICA 11,724 11,724 11,275 Medicare 2,741 2,741 2,637 IMRF 21,250 21,250 21,387 Employee insurance 42,501 42,501 37,236 Deferred compensation contribution 7,500 7,500 6,216 Total vehicle maintenance 274,816 274,816 268,481 (This schedule is continued on the following page.) - 79 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUAL (Continued) GENERAL FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual HIGHWAYS AND STREETS (Continued) Forestry Salaries - full-time 76,660$ 76,660$ 49,733$ Salaries - overtime 6,000 6,000 6,677 FICA 5,125 5,125 3,635 Medicare 1,199 1,199 850 IMRF 8,816 8,816 6,754 Employee insurance 19,648 19,648 11,057 Deferred compensation contribution 3,000 3,000 1,817 Supplies/hardware 6,000 6,000 6,796 Contractual services 5,000 5,000 3,912 Tree removal 40,000 40,000 11,865 Uniforms/clothing 500 500 - Total forestry 171,948 171,948 103,096 Subtotal 6,931,700 6,931,700 6,940,938 Insurance allocation - - (29,635) Total highways and streets 6,931,700 6,931,700 6,911,303 TOTAL EXPENDITURES 23,324,972$ 23,324,972$ 21,638,062$ (See independent auditor's report.) - 80 - CAPITAL PROJECTS FUND Original Final Budget Budget Actual REVENUES Home rule sales tax 2,700,000$ 2,700,000$ 3,492,459$ Intergovernmental 6,500,000 6,500,000 3,558,779 Charges for services Impact fee 5,500 5,500 10,031 Fines and forfeits 208,000 208,000 372,634 Investment income 2,500 2,500 39,716 Miscellaneous 5,000 5,000 128,897 Total revenues 9,421,000 9,421,000 7,602,516 EXPENDITURES Capital outlay Contractual services 110,000 110,000 110,742 Engineering 100,000 100,000 106,349 Building improvements 200,000 200,000 96,014 Building improvements - police - - 32 Sidewalk and curb replacement 425,000 425,000 163,592 Machinery and equipment - police 225,000 225,000 231,378 Machinery and equipment - public works 325,000 325,000 303,607 Pavement inspection 120,000 120,000 73,975 Bridge repairs and reconstructions 616,000 616,000 - Roadway improvements 4,555,000 4,555,000 1,724,028 Storm and drainage improvements 45,000 45,000 9,686 I-55 interchange design 50,000 50,000 33,291 Ft. Beggs street lighting 200,000 200,000 205,830 PACE Park-n-Ride - - 99,187 Emerald ash borer 200,000 200,000 279,983 127th Street-Plainfield/Naperville Rd 10,000 10,000 - Settler's park-campus refresh 300,000 300,000 168,834 Total expenditures 7,481,000 7,481,000 3,606,528 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 1,940,000 1,940,000 3,995,988 OTHER FINANCING SOURCES (USES) Transfers in 500,000 500,000 2,689,567 Transfers (out)(2,034,150) (2,034,150) (2,032,264) Sale of capital assets 5,000 5,000 - Total other financing sources (uses) (1,529,150) (1,529,150) 657,303 NET CHANGE IN FUND BALANCE 410,850$ 410,850$ 4,653,291 FUND BALANCE, MAY 1 8,837,434 FUND BALANCE, APRIL 30 13,490,725$ For the Year Ended April 30, 2017 VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL (See independent auditor's report.) - 81 - Original Final Budget Budget Actual REVENUES Taxes Property tax 116,100$ 116,100$ 117,214$ Investment income 50 50 798 Total revenues 116,150 116,150 118,012 EXPENDITURES Debt service Principal 2,315,000 2,315,000 2,315,000 Interest and fiscal charges 806,150 806,150 806,150 Total expenditures 3,121,150 3,121,150 3,121,150 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (3,005,000) (3,005,000) (3,003,138) OTHER FINANCING SOURCES (USES) Transfers in 3,005,050 3,005,050 3,003,164 Total other financing sources (uses) 3,005,050 3,005,050 3,003,164 NET CHANGE IN FUND BALANCE 50$ 50$ 26 FUND BALANCE, MAY 1 2,133 FUND BALANCE, APRIL 30 2,159$ For the Year Ended April 30, 2017 VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DEBT SERVICE FUND (See independent auditor's report.) - 82 - NONMAJOR GOVERNMENTAL FUNDS Special Revenue Funds are used to account for the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes. Liability Insurance Fund - accounts for the restricted revenue and expenditures of property tax levied for the payment of premiums of public liability insurance carried by the Village. Audit Fund - accounts for the restricted revenue and expenditures of taxes levied for payment of the cost of the annual audit of the Village’s financial statements. Alcohol Enforcement Fund - accounts for restricted revenue collected on DUI arrests and expenditures for the purchase of video cameras to combat drunk driving. Motor Fuel Tax Fund - accounts for expenditures related to approved motor fuel tax projects and restricted revenue from the state gasoline tax as collected and distributed by the State of Illinois. D.A.R.E. Fund - accounts for the revenue and expenditures of restricted contributions made to the Drug Abuse Resistance Education (D.A.R.E.) program. Tax Increment Financing Fund - accounts for restricted revenue generated by the TIF District and expenditures budgeted to be paid with TIF revenue. VILLAGE OF PLAINFIELD, ILLINOIS COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS April 30, 2017 Liability Alcohol Insurance Audit Enforcement ASSETS AND DEFERRED OUTFLOWS OF RESOURCES ASSETS Cash and investments 48,639$ 9,342$ 39,382$ Receivables Property tax 613,321 41,462 - Allotments - - - Other - - 3,367 Total assets 661,960 50,804 42,749 DEFERRED OUTFLOWS OF RESOURCES None - - - TOTAL ASSETS AND DEFERRED OUTFLOWS OF RESOURCES 661,960$ 50,804$ 42,749$ LIABILITIES Accounts payable 580$ -$ -$ DEFERRED INFLOWS OF RESOURCES Unavailable property tax revenue 613,321 41,462 - Total liabilities and deferred inflows of resources 613,901 41,462 - FUND BALANCES (DEFICIT) Restricted Street maintenance - - - Public safety - - 42,749 Audit - 9,342 - Liability insurance 48,059 - - Economic development - - - Unrestricted Unassigned - - - Total fund balances (deficit) 48,059 9,342 42,749 TOTAL LIABILITIES, DEFERRED INFLOWS OF RESOURCES, AND FUND BALANCES 661,960$ 50,804$ 42,749$ Special Revenue OF RESOURCES, AND FUND BALANCES LIABILITIES, DEFERRED INFLOWS - 83 - Tax Motor Increment Fuel Tax D.A.R.E. Financing Total 3,182,871$ 5,517$ 690,701$ 3,976,452$ - - 718,387 1,373,170 86,661 - - 86,661 - - - 3,367 3,269,532 5,517 1,409,088 5,439,650 - - - - 3,269,532$ 5,517$ 1,409,088$ 5,439,650$ 192,468$ 5,952$ 150,161$ 349,161$ - - 718,387 1,373,170 192,468 5,952 868,548 1,722,331 3,077,064 - - 3,077,064 - - - 42,749 - - - 9,342 - - - 48,059 - - 540,540 540,540 - (435) - (435) 3,077,064 (435) 540,540 3,717,319 3,269,532$ 5,517$ 1,409,088$ 5,439,650$ Special Revenue (See independent auditor's report.) - 84 - VILLAGE OF PLAINFIELD, ILLINOIS COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS For the Year Ended April 30, 2017 Liability Alcohol Insurance Audit Enforcement REVENUES Taxes 621,535$ 42,252$ -$ Intergovernmental - - - Fines and forfeits - - 16,645 Investment income 165 71 208 Miscellaneous 54 - - Total revenues 621,754 42,323 16,853 EXPENDITURES Current General government 116,063 39,142 - Public safety 396,924 - - Highways and streets 81,834 - - Total expenditures 594,821 39,142 - EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 26,933 3,181 16,853 OTHER FINANCING SOURCES (USES) Transfers (out)- - (12,000) Total other financing sources (uses) - - (12,000) NET CHANGE IN FUND BALANCES 26,933 3,181 4,853 FUND BALANCES, MAY 1 21,126 6,161 37,896 FUND BALANCES (DEFICIT), APRIL 30 48,059$ 9,342$ 42,749$ Special Revenue - 85 - Tax Motor Increment Fuel Tax D.A.R.E. Financing Total -$ -$ 736,922$ 1,400,709$ 1,105,594 - - 1,105,594 - - - 16,645 15,409 45 5,190 21,088 - 18,295 - 18,349 1,121,003 18,340 742,112 2,562,385 - - 586,838 742,043 - 21,530 - 418,454 863,120 - - 944,954 863,120 21,530 586,838 2,105,451 257,883 (3,190) 155,274 456,934 - - (500,000) (512,000) - - (500,000) (512,000) 257,883 (3,190) (344,726) (55,066) 2,819,181 2,755 885,266 3,772,385 3,077,064$ (435)$ 540,540$ 3,717,319$ Special Revenue (See independent auditor's report.) - 86 - Original Final Budget Budget Actual REVENUES Taxes Property tax 620,000$ 620,000$ 621,535$ Investment income 100 100 165 Miscellaneous - - 54 Total revenues 620,100 620,100 621,754 EXPENDITURES General government Treasurer bond 500 500 336 Commercial umbrella liability insurance 52,281 52,281 52,146 Workman's compensation insurance 68,215 68,215 63,581 Public safety Commercial umbrella liability insurance 180,505 180,505 179,483 Workman's compensation insurance 233,288 233,288 217,441 Highways and streets Commercial umbrella liability insurance 37,214 37,214 37,004 Workman's compensation insurance 48,097 48,097 44,830 Total expenditures 620,100 620,100 594,821 NET CHANGE IN FUND BALANCE -$ -$ 26,933 FUND BALANCE, MAY 1 21,126 FUND BALANCE, APRIL 30 48,059$ For the Year Ended April 30, 2017 VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL LIABILITY INSURANCE FUND (See independent auditor's report.) - 87 - Original Final Budget Budget Actual REVENUES Taxes Property tax 42,000$ 42,000$ 42,252$ Investment income 10 10 71 Total revenues 42,010 42,010 42,323 EXPENDITURES General government Audit 42,000 42,000 39,142 Total expenditures 42,000 42,000 39,142 NET CHANGE IN FUND BALANCE 10$ 10$ 3,181 FUND BALANCE, MAY 1 6,161 FUND BALANCE, APRIL 30 9,342$ For the Year Ended April 30, 2017 VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL AUDIT FUND (See independent auditor's report.) - 88 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL ALCOHOL ENFORCEMENT FUND For the Year Ended April 30, 2017 Final Original Budget Budget Actual REVENUES Fines and forfeits DUI proceeds 10,000$ 10,000$ 16,645$ Investment income 30 30 208 Total revenues 10,030 10,030 16,853 EXPENDITURES None - - - Total expenditures - - - EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 10,030 10,030 16,853 OTHER FINANCING SOURCES (USES) Transfers (out) (12,000) (12,000) (12,000) NET CHANGE IN FUND BALANCE (1,970)$ (1,970)$ 4,853 FUND BALANCE, MAY 1 37,896 FUND BALANCE, APRIL 30 42,749$ (See independent auditor's report.) - 89 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL MOTOR FUEL TAX FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual REVENUES Intergovernmental State allotments 1,250,000$ 1,250,000$ 1,105,594$ Investment income 300 300 15,409 Total revenues 1,250,300 1,250,300 1,121,003 EXPENDITURES Highways and streets Street maintenance 1,000,000 1,000,000 863,120 Total expenditures 1,000,000 1,000,000 863,120 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 250,300 250,300 257,883 OTHER FINANCING SOURCES (USES) Transfers (out) (200,000) (200,000) - Total other financing sources (uses) (200,000) (200,000) - NET CHANGE IN FUND BALANCE 50,300$ 50,300$ 257,883 FUND BALANCE, MAY 1 2,819,181 FUND BALANCE, APRIL 30 3,077,064$ (See independent auditor's report.) - 90 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL D.A.R.E. FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual REVENUES Investment income 20$ 20$ 45$ Miscellaneous 15,000 15,000 18,295 Total revenues 15,020 15,020 18,340 EXPENDITURES Public safety Program expenditures 15,020 15,020 21,530 Total expenditures 15,020 15,020 21,530 NET CHANGE IN FUND BALANCE -$ -$ (3,190) FUND BALANCE, MAY 1 2,755 FUND BALANCE (DEFICIT), APRIL 30 (435)$ (See independent auditor's report.) - 91 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TAX INCREMENT FINANCING FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual REVENUES Taxes Property taxes 745,000$ 745,000$ 736,922$ Investment income 500 500 5,190 Total revenues 745,500 745,500 742,112 EXPENDITURES General government Contractual services 525,000 525,000 429,676 Facade improvements 145,000 145,000 157,162 Total expenditures 670,000 670,000 586,838 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 75,500 75,500 155,274 OTHER FINANCING SOURCES (USES) Transfers (out) (550,000) (550,000) (500,000) Total other financing sources (uses) (550,000) (550,000) (500,000) NET CHANGE IN FUND BALANCE (474,500)$ (474,500)$ (344,726) FUND BALANCE, MAY 1 885,266 FUND BALANCE, APRIL 30 540,540$ (See independent auditor's report.) - 92 - MAJOR ENTERPRISE FUND VILLAGE OF PLAINFIELD, ILLINOIS COMBINING SCHEDULE OF NET POSITION WATER AND SEWER DEPARTMENT ACCOUNTS April 30, 2017 Water and Sewer Capital Operations Projects Total CURRENT ASSETS Cash and investments 10,894,597$ 3,249,161$ 14,143,758$ Receivables Accounts 1,983,821 - 1,983,821 Sales tax 405,766 - 405,766 Other 251 - 251 Interest 11,040 8,227 19,267 Prepaid expenses 15,598 - 15,598 Total current assets 13,311,073 3,257,388 16,568,461 CAPITAL ASSETS Nondepreciable 3,211,154 - 3,211,154 Depreciable, net of accumulated depreciation 102,124,698 - 102,124,698 Net capital assets 105,335,852 - 105,335,852 OTHER ASSETS Deposits 233,036 - 233,036 Total other assets 233,036 - 233,036 Total assets 118,879,961 3,257,388 122,137,349 DEFERRED OUTFLOWS OF RESOURCES Deferred outflows of resources - IMRF 198,008 - 198,008 Unamortized loss on refundings 2,394,625 - 2,394,625 Total deferred outflows of resources 2,592,633 - 2,592,633 Total assets and deferred outflows of resources 121,472,594 3,257,388 124,729,982 (This schedule is continued on the following page.) - 93 - VILLAGE OF PLAINFIELD, ILLINOIS COMBINING SCHEDULE OF NET POSITION (Continued) WATER AND SEWER DEPARTMENT ACCOUNTS April 30, 2017 Water and Sewer Capital Operations Projects Total CURRENT LIABILITIES Accounts payable 1,044,626$ -$ 1,044,626$ Accrued payroll 61,807 - 61,807 Accrued interest 365,654 - 365,654 Compensated absences payable - current 66,218 - 66,218 Illinois EPA loan payable - current 157,419 - 157,419 Bonds payable - current 2,220,000 - 2,220,000 Developer deposit 26,362 - 26,362 Total current liabilities 3,942,086 - 3,942,086 LONG-TERM LIABILITIES Compensated absences payable - long-term 12,158 - 12,158 Net pension liability - IMRF 639,452 - 639,452 Illinois EPA loan payable - long-term 2,328,825 - 2,328,825 Bonds payable - long-term 18,748,367 - 18,748,367 Total long-term liabilities 21,728,802 - 21,728,802 DEFERRED INFLOWS OF RESOURCES Deferred inflows of resources - IMRF 28,616 - 28,616 Total liabilities and deferred inflows of resources 25,699,504 - 25,699,504 NET POSITION Net investment in capital assets 84,275,866 - 84,275,866 Restricted for debt service 2,248,756 - 2,248,756 Unrestricted 9,248,468 3,257,388 12,505,856 TOTAL NET POSITION 95,773,090$ 3,257,388$ 99,030,478$ (See independent auditor's report.) - 94 - VILLAGE OF PLAINFIELD, ILLINOIS COMBINING SCHEDULE OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION WATER AND SEWER DEPARTMENT ACCOUNTS For the Year Ended April 30, 2017 Water and Sewer Capital Operations Projects Eliminations Total OPERATING REVENUES Charges for services Customer sales 15,018,797$ -$ -$ 15,018,797$ Meter sales 52,325 - - 52,325 Total operating revenues 15,071,122 - - 15,071,122 OPERATING EXPENSES Water operations 10,070,507 - - 10,070,507 Sewer operations 2,299,798 - - 2,299,798 Depreciation 3,110,638 - - 3,110,638 Total operating expenses 15,480,943 - - 15,480,943 OPERATING INCOME (LOSS) (409,821) - - (409,821) NON-OPERATING REVENUES (EXPENSES) Home rule sales tax 1,745,968 - - 1,745,968 Miscellaneous income 923,569 - - 923,569 Investment income 47,755 14,603 - 62,358 Interest expense (843,079) - - (843,079) Total non-operating revenues (expenses) 1,874,213 14,603 - 1,888,816 INCOME BEFORE TRANSFERS AND CONTRIBUTIONS 1,464,392 14,603 - 1,478,995 TRANSFERS (OUT) (970,900) - - (970,900) CAPITAL CONTRIBUTIONS 389,353 - - 389,353 CHANGE IN NET POSITION 882,845 14,603 - 897,448 NET POSITION, MAY 1 94,890,245 3,242,785 - 98,133,030 NET POSITION, APRIL 30 95,773,090$ 3,257,388$ -$ 99,030,478$ (See independent auditor's report.) - 95 - VILLAGE OF PLAINFIELD, ILLINOIS COMBINING SCHEDULE OF CASH FLOWS WATER AND SEWER DEPARTMENT ACCOUNTS For the Year Ended April 30, 2017 Water and Sewer Capital Operations Projects Eliminations Total CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers 15,009,905$ -$ -$ 15,009,905$ Reimbursements to other funds (250,000) - - (250,000) Payments to suppliers (11,097,881) - - (11,097,881) Payments to employees (1,261,729) - - (1,261,729) Net cash from operating activities 2,400,295 - - 2,400,295 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Transfers (out) (970,900) - - (970,900) Non-operating revenues 2,655,247 - - 2,655,247 Net cash from noncapital financing activities 1,684,347 - - 1,684,347 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchase of capital assets (1,347,739) - - (1,347,739) Principal payments on long-term debt (2,408,062) - - (2,408,062) Interest paid (719,805) - - (719,805) Net cash from capital and related financing activities (4,475,606) - - (4,475,606) CASH FLOWS FROM INVESTING ACTIVITIES Sale (purchase) of investments - (14,722) - (14,722) Interest received 47,755 30,634 - 78,389 Net cash from investing activities 47,755 15,912 - 63,667 NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS (343,209) 15,912 - (327,297) CASH AND CASH EQUIVALENTS, MAY 1 11,237,806 1,936,364 - 13,174,170 CASH AND CASH EQUIVALENTS, APRIL 30 10,894,597$ 1,952,276$ -$ 12,846,873$ (This schedule is continued on the following page.) - 96 - VILLAGE OF PLAINFIELD, ILLINOIS COMBINING SCHEDULE OF CASH FLOWS (Continued) WATER AND SEWER DEPARTMENT ACCOUNTS For the Year Ended April 30, 2017 Water and Sewer Capital Operations Projects Eliminations Total RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH FLOWS FROM OPERATING ACTIVITIES Operating income (loss) (409,821)$ -$ -$ (409,821)$ Adjustments to reconcile operating income (loss) to net cash from operating activities Depreciation 3,110,638 - - 3,110,638 (Increase) decrease in Accounts receivable (61,217) - - (61,217) Prepaid items (373) - - (373) Deposits (31,481) - - (31,481) Increase (decrease) in Pension items - IMRF 32,252 - - 32,252 Accounts payable (253,242) - - (253,242) Accrued expenses 13,539 - - 13,539 Total adjustments 2,810,116 - - 2,810,116 NET CASH FROM OPERATING ACTIVITIES 2,400,295$ -$ -$ 2,400,295$ CASH AND INVESTMENTS Cash and cash equivalents 10,894,597$ 1,952,276$ -$ 12,846,873$ Investments - 1,296,885 - 1,296,885 TOTAL CASH AND INVESTMENTS 10,894,597$ 3,249,161$ -$ 14,143,758$ NONCASH TRANSACTIONS Capital contributions 389,353$ -$ -$ 389,353$ (See independent auditor's report.) - 97 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF OPERATING EXPENSES - BUDGET AND ACTUAL WATER AND SEWER OPERATIONS ACCOUNTS For the Year Ended April 30, 2017 Original Final Budget Budget Actual WATER OPERATIONS Administration Salaries - full-time 231,000$ 231,000$ 236,158$ FICA 14,500 14,500 14,288 Medicare 3,400 3,400 3,457 IMRF 26,565 26,565 27,343 Employee insurance 45,740 45,740 36,257 Deferred compensation contribution 9,500 9,500 8,028 Travel/training 7,000 7,000 2,708 Unemployment insurance 3,000 3,000 1,706 Telephone/internet 3,500 3,500 4,665 Cellular phones/pagers 3,000 3,000 4,153 Office supplies/postage 26,000 26,000 33,548 Dues and subscriptions 1,500 1,500 1,458 Gas, oil, wash, and mileage 1,000 1,000 522 Software 2,000 2,000 1,893 Sand and gravel 800 800 1,384 Supplies/hardware 500 500 525 Water meters 150,000 150,000 131,728 Building maintenance 10,000 10,000 4,921 Legal notices 500 500 - Attorney legal fees 1,000 1,000 292 Contractual services 30,000 30,000 42,195 Equipment maintenance 500 500 126 Engineer fees 5,000 5,000 - Insurance surplus allocation - - (31,481) Bad debt expense - - 3,424 Administrative service charge 125,000 125,000 125,000 Total administration 701,005 701,005 654,298 Water provision Salaries - full-time 395,000 395,000 403,796 Salaries - part-time 13,000 13,000 15,650 Salaries - overtime 40,000 40,000 31,516 FICA 27,780 27,780 26,732 Medicare 6,500 6,500 6,300 IMRF 51,520 51,520 47,882 Employee insurance 65,145 65,145 63,113 Deferred compensation contribution 12,000 12,000 15,502 Telephone/internet 6,000 6,000 7,888 Cellular phones/pagers 2,000 2,000 152 Electricity/gas 140,000 140,000 123,566 Office supplies/postage 3,000 3,000 200 Replacement supplies 5,000 5,000 7,017 Gas, oil, wash, and mileage 21,000 21,000 8,602 (This schedule is continued on the following pages.) - 98 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF OPERATING EXPENSES - BUDGET AND ACTUAL (Continued) WATER AND SEWER OPERATIONS ACCOUNTS For the Year Ended April 30, 2017 Original Final Budget Budget Actual WATER OPERATIONS (Continued) Water provision (Continued) Chemicals 5,000$ 5,000$ 5,380$ Supplies/hardware 4,000 4,000 5,485 Uniforms/clothing 2,000 2,000 5,328 Building maintenance 5,000 5,000 2,772 Vehicle maintenance 7,500 7,500 6,090 Contractual services 40,000 40,000 53,499 Water purchase 8,100,000 8,100,000 8,471,988 Equipment maintenance 9,000 9,000 12,096 System maintenance 45,000 45,000 49,419 Water/fire hydrant 20,000 20,000 19,075 EPA analytical 16,000 16,000 11,035 Total water provision 9,041,445 9,041,445 9,400,083 Total water operations 9,742,450 9,742,450 10,054,381 SEWER OPERATIONS Administration Salaries - full-time 232,000 232,000 235,197 FICA 14,400 14,400 14,291 Medicare 3,365 3,365 3,457 IMRF 26,700 26,700 27,356 Employee insurance 45,630 45,630 35,825 Deferred compensation contribution 9,000 9,000 7,723 Travel/training 8,500 8,500 5,192 Unemployment insurance 3,000 3,000 1,706 Telephone/internet 9,000 9,000 11,909 Cellular phones/pagers 3,500 3,500 2,974 Office supplies/postage 25,000 25,000 31,332 Dues and subscriptions 66,200 66,200 60,536 Gas, oil, wash, and mileage 1,000 1,000 299 Supplies/hardware 3,000 3,000 511 Software 500 500 - Building maintenance 15,000 15,000 17,449 Attorney legal fees 2,000 2,000 172 Contractual services 30,000 30,000 39,620 Equipment maintenance 2,000 2,000 - Engineer fees 10,000 10,000 10,186 Bad debt expense - - 2,321 Administrative service charge 125,000 125,000 125,000 Total administration 634,795 634,795 633,056 (This schedule is continued on the following page.) - 99 - VILLAGE OF PLAINFIELD, ILLINOIS SCHEDULE OF OPERATING EXPENSES - BUDGET AND ACTUAL (Continued) WATER AND SEWER OPERATIONS ACCOUNTS For the Year Ended April 30, 2017 Original Final Budget Budget Actual SEWER OPERATIONS (Continued) Sewer treatment Salaries - full-time 408,000$ 408,000$ 410,780$ Salaries - part-time 10,000 10,000 15,650 Salaries - overtime 30,000 30,000 26,852 FICA 27,780 27,780 27,243 Medicare 6,500 6,500 6,414 IMRF 51,520 51,520 48,878 Employee insurance 67,510 67,510 60,441 Deferred compensation contribution 12,500 12,500 13,027 Telephone/internet 15,000 15,000 19,797 Electricity/gas 525,000 525,000 519,785 Replacement supplies 6,000 6,000 2,926 Gas, oil, wash, and mileage 15,000 15,000 8,249 Supplies/hardware 7,800 7,800 10,857 Chemicals/supplies 115,000 115,000 112,021 Sand and gravel 500 500 253 Industrial flow monitor 18,000 18,000 1,971 Uniforms/clothing 5,000 5,000 8,909 Vehicle maintenance 8,000 8,000 3,473 Contractual services 165,000 165,000 214,685 Equipment maintenance 20,000 20,000 22,092 System maintenance 100,000 100,000 55,506 Maintenance - James Street 5,000 5,000 5,603 Total sewer treatment 1,619,110 1,619,110 1,595,412 Other Capital repair and replacement - sewer 678,000 678,000 1,402,944 Total other 678,000 678,000 1,402,944 Total sewer operations 2,931,905 2,931,905 3,631,412 Total water and sewer operating expenses 12,674,355$ 12,674,355$ 13,685,793 ADJUSTMENTS TO GAAP BASIS Pension expense - IMRF - water division 16,126 Pension expense - IMRF - sewer division 16,126 Capital assets capitalized (1,347,740) Depreciation 3,110,638 Total adjustments to GAAP basis 1,795,150 TOTAL WATER AND SEWER OPERATING EXPENSES GAAP BASIS 15,480,943$ (See independent auditor's report.) - 100 - FIDUCIARY FUNDS SCHEDULE OF CHANGES IN FIDUCIARY NET POSITION - BUDGET AND ACTUAL POLICE PENSION FUND For the Year Ended April 30, 2017 Original Final Budget Budget Actual ADDITIONS Contributions Employer 1,100,000$ 1,100,000$ 1,101,142$ Employee 575,000 575,000 509,526 Total contributions 1,675,000 1,675,000 1,610,668 Investment income Net appreciation in fair value of investments 475,000 475,000 1,580,047 Interest 400,000 400,000 784,142 Total investment income 875,000 875,000 2,364,189 Less investment expense (38,000) (38,000) (87,300) Net investment income 837,000 837,000 2,276,889 Total additions 2,512,000 2,512,000 3,887,557 DEDUCTIONS Pension benefits 445,000 445,000 442,742 Administrative expenses 40,000 40,000 41,812 Total deductions 485,000 485,000 484,554 NET INCREASE 2,027,000$ 2,027,000$ 3,403,003 NET POSITION RESTRICTED FOR PENSIONS May 1 24,724,853 April 30 28,127,856$ VILLAGE OF PLAINFIELD, ILLINOIS (See independent auditor's report.) - 101 - SUPPLEMENTAL SCHEDULES LONG-TERM DEBT REQUIREMENTS CORPORATE PURPOSE GENERAL OBLIGATION BOND SERIES OF 2007 Date of Issue July 6, 2007 Date of Maturity December 15, 2026 Authorized Issue 15,135,000$ Actual Issue 15,135,000$ Interest Rates 4% to 5% Principal Maturity Date Interest Dates Payable at The Bank of New York Trust Company, NA Fiscal Year Principal Interest Total June 15, Amount December 15, Amount 2018 755,000$ 42,475$ 797,475$ 2017 21,238$ 2017 21,238$ 2019 170,000 8,500 178,500 2018 4,250 2018 4,250 925,000$ 50,975$ 975,975$ 25,488$ 25,488$ VILLAGE OF PLAINFIELD, ILLINOIS June 15 and December 15 FUTURE PRINCIPAL AND INTEREST REQUIREMENTS April 30, 2017 December 15 (See independent auditor's report.) - 102 - Date of Issue November 18, 2008 Date of Maturity May 1, 2034 Authorized Issue 16,385,000$ Actual Issue 16,385,000$ Interest Rates 4.185% to 5.625% Principal Maturity Date May 1 Interest Dates May 1 and November 1 Payable at The Bank of New York Mellon Trust Company, NA Fiscal Year Principal Interest Total May 1, Amount November 1, Amount 2018 475,000$ 36,431$ 511,431$ 2017 23,931$ 2017 12,500$ 2019 500,000 12,500 512,500 2018 12,500 2018 - 975,000$ 48,931$ 1,023,931$ 36,431$ 12,500$ April 30, 2017 FUTURE PRINCIPAL AND INTEREST REQUIREMENTS VILLAGE OF PLAINFIELD, ILLINOIS LONG-TERM DEBT REQUIREMENTS WATER AND SEWER REVENUE BOND SERIES OF 2008 (See independent auditor's report.) - 103 - LONG-TERM DEBT REQUIREMENTS CORPORATE PURPOSE GENERAL OBLIGATION REFUNDING BOND SERIES OF 2009 Date of Issue Date of Maturity Authorized Issue 950,000$ Actual Issue 865,000$ Interest Rates 2% to 4% Principal Maturity Date Interest Dates Payable at The Bank of New York Mellon Trust Company, NA Fiscal Year Principal Interest Total June 15, Amount December 15,Amount 2018 100,000$ 12,600$ 112,600$ 2017 6,300$ 2017 6,300$ 2019 105,000 8,600 113,600 2018 4,300 2018 4,300 2020 110,000 4,400 114,400 2019 2,200 2019 2,200 315,000$ 25,600$ 340,600$ 12,800$ 12,800$ December 15, 2019 December 15 June 15 and December 15 FUTURE PRINCIPAL AND INTEREST REQUIREMENTS VILLAGE OF PLAINFIELD, ILLINOIS April 30, 2017 December 15, 2009 (See independent auditor's report.) - 104 - LONG-TERM DEBT REQUIREMENTS CORPORATE PURPOSE GENERAL OBLIGATION REFUNDING BOND SERIES OF 2010 Date of Issue October 28, 2010 Date of Maturity December 15, 2023 Authorized Issue 10,090,000$ Actual Issue 9,280,000$ Interest Rates 2% to 4% Principal Maturity Date Interest Dates Payable at The Bank of New York Mellon Trust Company, NA Fiscal Year Principal Interest Total June 15, Amount December 15, Amount 2018 750,000$ 229,300$ 979,300$ 2017 114,650$ 2017 114,650$ 2019 770,000 206,800 976,800 2018 103,400 2018 103,400 2020 805,000 176,000 981,000 2019 88,000 2019 88,000 2021 840,000 143,800 983,800 2020 71,900 2020 71,900 2022 875,000 110,200 985,200 2021 55,100 2021 55,100 2023 920,000 75,200 995,200 2022 37,600 2022 37,600 2024 960,000 38,400 998,400 2023 19,200 2023 19,200 5,920,000$ 979,700$ 6,899,700$ 489,850$ 489,850$ December 15 June 15 and December 1 5 FUTURE PRINCIPAL AND INTEREST REQUIREMENTS VILLAGE OF PLAINFIELD, ILLINOIS April 30, 2017 (See independent auditor's report.) - 105 - Date of Issue Date of Maturity Authorized Issue Actual Issue Interest Rates 1.25% Principal Maturity Dates Interest Dates Fiscal Year Principal Interest Total June 15, Principal Interest December 15, Principal Interest 2018 157,419$ 30,588$ 188,007$ 2017 78,464$ 15,539$ 2017 78,955$ 15,049$ 2019 159,393 28,614 188,007 2018 79,448 14,555 2018 79,945 14,059 2020 161,392 26,615 188,007 2019 80,445 13,559 2019 80,947 13,056 2021 163,416 24,591 188,007 2020 81,454 12,550 2020 81,962 12,041 2022 165,465 22,542 188,007 2021 82,475 11,529 2021 82,990 11,013 2023 167,540 20,467 188,007 2022 83,509 10,495 2022 84,031 9,972 2024 169,640 18,367 188,007 2023 84,556 9,448 2023 85,084 8,919 2025 171,767 16,240 188,007 2024 85,616 8,388 2024 86,151 7,852 2026 173,921 14,086 188,007 2025 86,690 7,314 2025 87,231 6,772 2027 176,102 11,905 188,007 2026 87,777 6,227 2026 88,325 5,678 2028 178,310 9,697 188,007 2027 88,877 5,126 2027 89,433 4,571 2029 180,546 7,461 188,007 2028 89,992 4,012 2028 90,554 3,449 2030 182,810 5,197 188,007 2029 91,120 2,883 2029 91,690 2,314 2031 185,102 2,905 188,007 2030 92,263 1,741 2030 92,839 1,164 2032 93,421 584 94,005 2031 93,421 584 2031 - - 2,486,244$ 239,859$ 2,726,103$ 1,286,107$ 123,950$ 1,200,137$ 115,909$ June 15 and December 15 June 15 and December 15 FUTURE PRINCIPAL AND INTEREST REQUIREMENTS VILLAGE OF PLAINFIELD, ILLINOIS April 30, 2017 August 1, 2010 3,309,451$ 3,235,880$ LONG-TERM DEBT REQUIREMENTS ILLINOIS ENVIRONMENTAL PROTECTION AGENCY June 15, 2031 LOAN OF 2010 (See independent auditor's report.) - 106 - LONG-TERM DEBT REQUIREMENTS CORPORATE PURPOSE GENERAL OBLIGATION REFUNDING BOND SERIES OF 2012 Date of Issue Date of Maturity Authorized Issue 6,820,000$ Actual Issue 6,820,000$ Interest Rates 2% to 3% Principal Maturity Date Interest Dates Payable at The Bank of New York Mellon Trust Company, NA Fiscal Year Principal Interest Total June 15, Amount December 15, Amount 2018 660,000$ 175,200$ 835,200$ 2017 87,600$ 2017 87,600$ 2019 680,000 155,400 835,400 2018 77,700 2018 77,700 2020 695,000 135,000 830,000 2019 67,500 2019 67,500 2021 715,000 114,150 829,150 2020 57,075 2020 57,075 2022 735,000 92,700 827,700 2021 46,350 2021 46,350 2023 765,000 70,650 835,650 2022 35,325 2022 35,325 2024 785,000 47,700 832,700 2023 23,850 2023 23,850 2025 805,000 24,150 829,150 2024 12,075 2024 12,075 5,840,000$ 814,950$ 6,654,950$ 407,475$ 407,475$ December 15, 2024 December 15 June 15 and December 15 FUTURE PRINCIPAL AND INTEREST REQUIREMENTS VILLAGE OF PLAINFIELD, ILLINOIS April 30, 2017 February 23, 2012 (See independent auditor's report.) - 107 - LONG-TERM DEBT REQUIREMENTS CORPORATE PURPOSE GENERAL OBLIGATION REFUNDING BOND SERIES OF 2013 Date of Issue Date of Maturity Authorized Issue 8,100,000$ Actual Issue 7,370,000$ Interest Rates 2% to 4% Principal Maturity Date Interest Dates Payable at The Bank of New York Mellon Trust Company, NA Fiscal Year Principal Interest Total June 15, Amount December 15, Amount 2018 1,655,000$ 171,450$ 1,826,450$ 2017 85,725$ 2017 85,725$ 2019 1,710,000 121,800 1,831,800 2018 60,900 2018 60,900 2020 1,780,000 53,400 1,833,400 2019 26,700 2019 26,700 5,145,000$ 346,650$ 5,491,650$ 173,325$ 173,325$ December 15, 2019 December 15 June 15 and December 15 FUTURE PRINCIPAL AND INTEREST REQUIREMENTS VILLAGE OF PLAINFIELD, ILLINOIS April 30, 2017 December 5, 2013 (See independent auditor's report.) - 108 - Date of Issue Date of Maturity Authorized Issue 10,525,000$ Actual Issue 9,665,000$ Interest Rates 2.0% to 3.5% Principal Maturity Date Interest Dates Payable at Amalgamated Bank of Chicago Fiscal Year Principal Interest Total June 15, Amount December 15, Amount 2018 130,000$ 273,450$ 403,450$ 2017 136,725$ 2017 136,725$ 2019 750,000 270,850 1,020,850 2018 135,425 2018 135,425 2020 950,000 255,850 1,205,850 2019 127,925 2019 127,925 2021 965,000 236,850 1,201,850 2020 118,425 2020 118,425 2022 1,025,000 207,900 1,232,900 2021 103,950 2021 103,950 2023 1,060,000 177,150 1,237,150 2022 88,575 2022 88,575 2024 1,095,000 145,350 1,240,350 2023 72,675 2023 72,675 2025 1,090,000 112,500 1,202,500 2024 56,250 2024 56,250 2026 1,120,000 79,800 1,199,800 2025 39,900 2025 39,900 2027 1,160,000 40,600 1,200,600 2026 20,300 2026 20,300 9,345,000$ 1,800,300$ 11,145,300$ 900,150$ 900,150$ December 15 June 15 and December 15 FUTURE PRINCIPAL AND INTEREST REQUIREMENTS April 30, 2017 VILLAGE OF PLAINFIELD, ILLINOIS LONG-TERM DEBT REQUIREMENTS CORPORATE PURPOSE GENERAL OBLIGATION REFUNDING BOND SERIES OF 2014 July 16, 2014 December 15, 2026 (See independent auditor's report.) - 109 - Date of Issue Date of Maturity Authorized Issue 13,740,000$ Actual Issue 13,740,000$ Interest Rates 2% to 4% Principal Maturity Date Interest Dates Payable at UMB Bank, N.A. Fiscal Year Principal Interest Total May 1, Amount November 1, Amount 2018 90,000$ 530,650$ 620,650$ 2017 265,775$ 2017 264,875$ 2019 90,000 528,850 618,850 2018 264,875 2018 263,975 2020 620,000 515,550 1,135,550 2019 263,975 2019 251,575 2021 645,000 490,250 1,135,250 2020 251,575 2020 238,675 2022 665,000 464,050 1,129,050 2021 238,675 2021 225,375 2023 700,000 436,750 1,136,750 2022 225,375 2022 211,375 2024 725,000 408,250 1,133,250 2023 211,375 2023 196,875 2025 750,000 378,750 1,128,750 2024 196,875 2024 181,875 2026 780,000 348,150 1,128,150 2025 181,875 2025 166,275 2027 810,000 316,350 1,126,350 2026 166,275 2026 150,075 2028 840,000 283,350 1,123,350 2027 150,075 2027 133,275 2029 875,000 249,050 1,124,050 2028 133,275 2028 115,775 2030 920,000 213,150 1,133,150 2029 115,775 2029 97,375 2031 950,000 175,750 1,125,750 2030 97,375 2030 78,375 2032 990,000 136,950 1,126,950 2031 78,375 2031 58,575 2033 1,030,000 96,550 1,126,550 2032 58,575 2032 37,975 2034 1,070,000 57,225 1,127,225 2033 37,975 2033 19,250 2035 1,100,000 19,250 1,119,250 2034 19,250 2034 - 13,650,000$ 5,648,875$ 19,298,875$ 2,957,325$ 2,691,550$ May 1, 2034 May 1 May 1 and November 1 FUTURE PRINCIPAL AND INTEREST REQUIREMENTS VILLAGE OF PLAINFIELD, ILLINOIS LONG-TERM DEBT REQUIREMENTS WATER AND SEWER SYSTEM REVENUE REFUNDING BOND SERIES OF 2015 April 30, 2017 January 7, 2015 (See independent auditor's report.) - 110 - - 96 - INDEPENDENT ACCOUNTANT’S REPORT ON MANAGEMENT’S ASSERTION OF COMPLIANCE The Honorable President Members of the Board of Trustees Village of Plainfield, Illinois We have examined management’s assertion that the Village of Plainfield, Illinois (the Village), complied with the provisions of subsection (q) of Section 11-74.4-3 of the Illinois Tax Increment Redevelopment Allocation Act (Illinois Public Act 85-1142) during the year ended April 30, 2017. Management is responsible for the Village’s assertion. Our responsibility is to express an opinion on management’s assertion about the Village’s compliance with the specific requirements based on our examination. Our examination was made in accordance with the standards established by the American Institute of Public Accountants. Those standards require that we plan and perform the examination to obtain reasonable assurance about whether management’s assertion about compliance with the specified requirements is fairly stated, in all material respects. An examination involves performing procedures to obtain evidence about whether management’s assertion is fairly stated, in all material respects. The nature, timing, and extent of the procedures selected depend on our judgment, including an assessment of the risks of material misstatement of management’s assertion, whether due to fraud or error. We believe that the evidence we obtained is sufficient and appropriate to provide a reasonable basis for our opinion. Our examination does not provide a legal determination on the Village’s compliance with the specified requirements. In our opinion, management’s assertion that the Village of Plainfield, Illinois, complied with the aforementioned requirements for the year ended April 30, 2017, is fairly stated in all material respects. This report is intended solely for the information and use of the Board of Trustees, management and the Illinois Department of Revenue, Illinois State Comptrollers Office, and the Joint Review Board and should not be used by anyone other than these specified parties. Naperville, Illinois September 11, 2017 - 111 - STATISTICAL SECTION This part of the Village of Plainfield, Illinois’ comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information displays about the Village’s overall financial health. Contents Page(s) Financial Trends These schedules contain trend information to help the reader understand how the Village’s financial performance and well-being have been changed over time. 112-121 Revenue Capacity These schedules contain information to help the reader assess the Village’s most significant local revenue source, the property tax. 122-129 Debt Capacity These schedules present information to help the reader assess the affordability of the Village’s current levels of outstanding debt and the Village’s ability to issue additional debt in the future. 130-133 Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the Village’s financial activities take place. 134-135 Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the Village’s financial report relates to the services the Village provides and the activities it performs. 136-139 Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive annual financial reports for the relevant year. Fiscal Year 2008 2009 2010 2011 GOVERNMENTAL ACTIVITIES Net investment in capital assets 299,531,676$ 311,018,741$ 298,048,879$ 287,247,440$ Restricted 2,362,609 663,770 646,481 679,852 Unrestricted 487,060 (7,355,406) (6,273,817) (999,983) TOTAL GOVERNMENTAL ACTIVITIES 302,381,345$ 304,327,105$ 292,421,543$ 286,927,309$ BUSINESS-TYPE ACTIVITIES Net investment in capital assets 75,033,891$ 81,625,000$ 85,624,259$ 86,260,116$ Restricted - 857,545 603,727 601,299 Unrestricted 26,227,506 19,554,725 14,338,009 10,526,199 TOTAL BUSINESS-TYPE ACTIVITIES 101,261,397$ 102,037,270$ 100,565,995$ 97,387,614$ PRIMARY GOVERNMENT Net investment in capital assets 374,565,567$ 392,643,741$ 383,673,138$ 373,507,556$ Restricted 2,362,609 1,521,315 1,250,208 1,281,151 Unrestricted 26,714,566 12,199,319 8,064,192 9,526,216 TOTAL PRIMARY GOVERNMENT 403,642,742$ 406,364,375$ 392,987,538$ 384,314,923$ *The Village implemented GASB Statement No. 68 for the fiscal year ended April 30, 2016. Data Source Audited Financial Statements VILLAGE OF PLAINFIELD, ILLINOIS NET POSITION BY COMPONENT Last Ten Fiscal Years - 112 - 2012 2013 2014 2015 2016* 2017 273,588,903$ 261,247,144$ 248,456,183$ 236,161,456$ 224,437,029$ 214,068,963$ 2,258,412 2,874,252 3,006,647 3,783,480 4,260,303 4,203,118 3,010,321 8,503,651 12,390,475 16,035,847 6,885,635 9,857,838 278,857,636$ 272,625,047$ 263,853,305$ 255,980,783$ 235,582,967$ 228,129,919$ 84,915,466$ 85,745,939$ 85,192,902$ 83,998,867$ 83,393,179$ 84,275,866$ 601,161 603,205 602,080 2,106,291 2,247,562 2,248,756 10,420,908 12,265,523 12,652,914 12,027,445 12,492,289 12,505,856 95,937,535$ 98,614,667$ 98,447,896$ 98,132,603$ 98,133,030$ 99,030,478$ 358,504,369$ 346,993,083$ 333,649,085$ 320,160,323$ 307,830,208$ 298,344,829$ 2,859,573 3,477,457 3,608,727 5,889,771 6,507,865 6,451,874 13,431,229 20,769,174 25,043,389 28,063,292 19,377,924 22,363,694 374,795,171$ 371,239,714$ 362,301,201$ 354,113,386$ 333,715,997$ 327,160,397$ - 113 - Fiscal Year 2008 2009 2010 2011 EXPENSES Governmental activities General government 3,773,026$ 5,373,883$ 3,634,146$ 2,754,319$ Public safety 11,233,703 11,030,984 10,192,710 10,703,278 Highways and streets 25,732,583 21,634,555 21,864,844 21,833,556 Interest 1,569,300 1,649,805 1,567,529 1,333,022 Total governmental activities expenses 42,308,612 39,689,227 37,259,229 36,624,175 BUSINESS-TYPE ACTIVITIES Water and sewer 12,356,353 12,553,148 13,020,412 13,563,407 Total business-type activities expenses 12,356,353 12,553,148 13,020,412 13,563,407 TOTAL PRIMARY GOVERNMENT EXPENSES 54,664,965$ 52,242,375$ 50,279,641$ 50,187,582$ PROGRAM REVENUES Governmental activities Charges for services General government 4,917,022$ 4,179,546$ 3,914,078$ 4,257,608$ Public safety 995,843 1,473,661 1,702,528 1,913,421 Highways and streets 1,292,403 360,625 34,238 3,783 Operating grants and contributions 976,606 1,265,919 1,155,527 1,508,358 Capital grants and contributions 34,768,719 14,123,044 7,426,001 2,328,859 Total governmental activities program revenues 42,950,593 21,402,795 14,232,372 10,012,029 Business-type activities Charges for services Water/sewer 10,359,459 9,317,371 9,510,526 10,135,734 Operating grants and contributions 2,146,177 573,211 495,793 - Capital grants and contributions 2,862,910 3,631,340 1,943,525 372,147 Total business-type activities program revenues 15,368,546 13,521,922 11,949,844 10,507,881 TOTAL PRIMARY GOVERNMENT PROGRAM REVENUES 58,319,139$ 34,924,717$ 26,182,216$ 20,519,910$ NET (EXPENSE) REVENUE Governmental activities 641,981$ (18,286,432)$ (23,026,857)$ (26,612,146)$ Business-type activities 3,012,193 968,774 (1,070,568) (3,055,526) TOTAL PRIMARY GOVERNMENT NET (EXPENSE) REVENUE 3,654,174$ (17,317,658)$ (24,097,425)$ (29,667,672)$ VILLAGE OF PLAINFIELD, ILLINOIS CHANGE IN NET POSITION Last Ten Fiscal Years - 114 - 2012 2013 2014 2015* 2016 2017 3,808,990$ 3,442,249$ 4,437,507$ 3,974,582$ 4,461,409$ 4,547,120$ 11,247,015 11,273,628 11,321,562 11,778,078 12,608,966 14,062,875 22,554,164 21,995,249 23,977,254 23,731,474 24,868,163 23,787,789 1,347,798 1,213,432 1,154,112 1,059,100 870,373 800,364 38,957,967 37,924,558 40,890,435 40,543,234 42,808,911 43,198,148 13,215,950 14,648,769 15,233,480 15,513,750 15,976,198 16,324,022 13,215,950 14,648,769 15,233,480 15,513,750 15,976,198 16,324,022 52,173,917$ 52,573,327$ 56,123,915$ 56,056,984$ 58,785,109$ 59,522,170$ 4,595,180$ 4,989,871$ 5,178,547$ 5,472,089$ 5,814,964$ 6,151,486$ 1,937,666 1,756,994 1,658,959 1,611,233 1,418,860 1,593,981 13,909 178,221 141,846 9,193 37,417 43,621 2,239,921 1,372,279 1,386,766 1,492,593 1,203,530 1,184,693 257,817 1,009,182 118,359 44,267 360,507 1,207,122 9,044,493 9,306,547 8,484,477 8,629,375 8,835,278 10,180,903 11,482,986 14,066,990 13,361,542 13,407,793 14,224,684 15,071,122 - - - - - 389,353 90,791 2,145,000 - - - - 11,573,777 16,211,990 13,361,542 13,407,793 14,224,684 15,460,475 20,618,270$ 25,518,537$ 21,846,019$ 22,037,168$ 23,059,962$ 25,641,378$ (29,913,474)$ (28,618,011)$ (32,405,958)$ (31,913,859)$ (33,973,633)$ (33,017,245)$ (1,642,173) 1,563,221 (1,871,938) (2,105,957) (1,751,514) (863,547) (31,555,647)$ (27,054,790)$ (34,277,896)$ (34,019,816)$ (35,725,147)$ (33,880,792)$ - 115 - Fiscal Year 2008 2009 2010 2011 GENERAL REVENUES AND OTHER CHANGES IN NET POSITION Governmental activities Taxes Property and replacement 5,272,831$ 6,038,464$ 6,428,427$ 6,651,509$ Home rule sales tax - - - - Utility/telecommunications 2,473,926 2,526,924 2,271,926 2,980,148 Local motor fuel - - - 296,235 Other 8,086 5,471 4,860 4,447 Sales and use tax 5,916,893 7,478,502 7,377,482 7,670,219 Income tax 2,892,500 3,401,680 2,965,208 2,910,807 Investment income 706,248 138,961 15,166 8,190 Miscellaneous 174,853 115,945 87,030 68,237 Transfers 1,227,514 526,245 524,770 528,120 Total governmental activities 18,672,851 20,232,192 19,674,869 21,117,912 Business-type activities Home rule sales tax - - - - Investment income 745,777 330,567 93,583 26,906 Miscellaneous 40,879 2,777 30,480 378,359 Transfers (1,227,514) (526,245) (524,770) (528,120) Total business-type activities (440,858) (192,901) (400,707) (122,855) TOTAL PRIMARY GOVERNMENT 18,231,993$ 20,039,291$ 19,274,162$ 20,995,057$ CHANGE IN NET POSITION Governmental activities 19,314,832$ 1,945,760$ (3,351,988)$ (5,494,234)$ Business-type activities 2,571,335 775,873 (1,471,275) (3,178,381) TOTAL PRIMARY GOVERNMENT CHANGE IN NET POSITION 21,886,167$ 2,721,633$ (4,823,263)$ (8,672,615)$ *Beginning in fiscal year 2015, home rule sales tax is presented separately from sales and use tax. Data Source Audited Financial Statements Last Ten Fiscal Years VILLAGE OF PLAINFIELD, ILLINOIS CHANGE IN NET POSITION (Continued) - 116 - 2012 2013 2014 2015* 2016 2017 6,306,567$ 6,300,458$ 6,352,505$ 6,538,805$ 6,633,529$ 6,795,465$ - - - 3,286,980 3,403,167 3,492,459 3,066,185 2,981,462 3,198,840 3,107,995 2,816,908 2,915,445 489,711 838,419 790,158 813,718 897,404 959,052 7,069 5,804 4,966 8,250 7,587 10,092 8,143,910 8,495,268 8,848,545 5,842,343 6,199,078 6,328,246 3,203,518 3,567,060 3,857,016 3,876,349 4,218,244 3,741,387 6,770 20,956 27,857 (120,582) 53,007 140,553 103,695 72,956 63,581 197,627 267,223 210,598 516,376 493,650 490,748 489,852 498,100 970,900 21,843,801 22,776,033 23,634,216 24,041,337 24,994,247 25,564,197 - 1,415,262 1,630,710 1,643,244 1,701,328 1,745,968 8,480 9,010 14,986 141 61,902 62,358 699,990 1,169,633 550,219 637,131 822,046 923,569 (516,376) (493,650) (490,748) (489,852) (498,100) (970,900) 192,094 2,100,255 1,705,167 1,790,664 2,087,176 1,760,995 22,035,895$ 24,876,288$ 25,339,383$ 25,832,001$ 27,081,423$ 27,325,192$ (8,069,673)$ (5,841,978)$ (8,771,742)$ (7,872,522)$ (8,979,386)$ (7,453,048)$ (1,450,079) 3,663,476 (166,771) (315,293) 335,662 897,448 (9,519,752)$ (2,178,502)$ (8,938,513)$ (8,187,815)$ (8,643,724)$ (6,555,600)$ - 117 - Fiscal Year 2008 2009 2010 2011 GENERAL FUND Reserved 1,871,440$ 1,245,401$ 1,259,966$ 3,393,753$ Unreserved - designated 20,000 20,000 638,341 750,040 Unreserved - undesignated 6,464,292 2,646,908 2,964,485 4,151,179 Nonspendable for Advances - - - - Long-term receivables - - - - Prepaid items - - - - Restricted Retirement obligations - - - - Public safety - - - - Unrestricted Assigned for bridge construction - - - - Assigned for insurance - - - - Unassigned - - - - TOTAL GENERAL FUND 8,355,732$ 3,912,309$ 4,862,792$ 8,294,972$ ALL OTHER GOVERNMENTAL FUNDS Reserved 1,673,756$ 663,770$ 646,481$ 679,852$ Unreserved, reported in Capital Projects Fund (6,651,613) (11,422,543) (12,268,499) (10,889,373) Special Revenue Fund (33,699) 375,736 713,258 1,174,378 Restricted for Street maintenance - - - - Public safety - - - - Audit - - - - Liability insurance - - - - Economic development - - - - Unrestricted Assigned for debt service - - - - Assigned for capital projects - - - - Unassigned - - - - TOTAL ALL OTHER GOVERNMENTAL FUNDS (5,011,556)$ (10,383,037)$ (10,908,760)$ (9,035,143)$ TOTAL FUND BALANCES 3,344,176$ (6,470,728)$ (6,045,968)$ (740,171)$ Note: The Village implemented GASB Statement No. 54 for the fiscal year ended April 30, 2012. Data Source Audited Financial Statements VILLAGE OF PLAINFIELD, ILLINOIS FUND BALANCES OF GOVERNMENTAL FUNDS Last Ten Fiscal Years - 118 - 2012 2013 2014 2015 2016 2017 -$ -$ -$ -$ -$ -$ - - - - - - - - - - - - 1,193,937 1,153,506 - - - - 909,968 705,953 687,538 669,986 363,498 221,763 123,321 133,497 133,536 135,867 142,187 150,893 - - - - 16,709 92,012 - - - - 471,209 393,352 20,000 - - - - - 845,155 1,006,427 1,065,860 1,158,291 1,127,527 1,305,917 6,814,424 9,658,183 9,841,030 8,322,103 8,485,950 8,655,225 9,906,805$ 12,657,566$ 11,727,964$ 10,286,247$ 10,607,080$ 10,819,162$ -$ -$ -$ -$ -$ -$ - - - - - - - - - - - - 1,115,600 1,509,744 1,915,321 2,690,722 2,819,181 3,077,064 42,389 40,585 42,443 32,058 40,651 42,749 4,106 5,360 3,511 3,970 6,161 9,342 310,733 219,288 86,172 70,626 21,126 48,059 785,584 1,099,275 959,200 986,104 885,266 540,540 1,347 881 918 1,700 2,133 2,159 - - 405,138 5,447,573 8,837,434 13,490,725 (7,414,412) (4,328,519) - - - (435) (5,154,653)$ (1,453,386)$ 3,412,703$ 9,232,753$ 12,611,952$ 17,210,203$ 4,752,152$ 11,204,180$ 15,140,667$ 19,519,000$ 23,219,032$ 28,029,365$ - 119 - Fiscal Year 2008 2009 2010 2011 REVENUES Taxes 14,090,310$ 16,924,117$ 16,775,978$ 17,533,217$ Licenses and permits 1,925,273 806,101 495,063 497,966 Intergovernmental 5,706,300 6,562,532 3,359,417 5,507,812 Charges for services 3,859,980 3,920,150 4,712,486 4,152,165 Fines and forfeits 660,012 1,031,539 1,103,323 1,329,951 Investment income 706,248 138,961 15,166 8,190 Miscellaneous 2,401,330 623,400 356,964 385,686 Total revenues 29,349,453 30,006,800 26,818,397 29,414,987 EXPENDITURES General government 4,828,113 4,643,073 3,133,119 2,401,600 Public safety 10,157,951 10,725,530 10,303,037 10,100,410 Highways and streets 7,140,202 6,180,682 6,432,461 6,388,974 Capital outlay 17,410,044 15,730,443 3,947,891 2,786,336 Debt service Principal 995,000 1,525,000 1,580,000 1,580,000 Interest and fiscal charges 1,330,115 1,694,045 1,655,506 1,485,744 Total expenditures 41,861,425 40,498,773 27,052,014 24,743,064 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (12,511,972) (10,491,973) (233,617) 4,671,923 OTHER FINANCING SOURCES (USES) Transfers in 2,579,858 4,918,446 3,659,728 3,610,948 Transfers (out) (1,352,344) (4,392,201) (3,134,958) (3,082,828) Refunding bonds issued - - 865,000 9,280,000 Premium (discount) on refunding bonds - - 37,806 564,424 Bonds issued 15,135,000 - - - Premium (discount) on bonds issued 364,920 - - - Payment to escrow agent - - (883,953) (9,913,670) Installment notes issued - 150,824 114,754 - Sale of capital assets 10,370 - - 175,000 Total other financing sources (uses) 16,737,804 677,069 658,377 633,874 NET CHANGE IN FUND BALANCES 4,225,832$ (9,814,904)$ 424,760$ 5,305,797$ DEBT SERVICE AS A PERCENTAGE OF NONCAPITAL EXPENDITURES 9.51% 13.00% 14.00% 13.96% *Beginning in fiscal year 2015, state sales tax, use tax, and income tax are reported as intergovernmental revenue. Data Source Audited Financial Statements VILLAGE OF PLAINFIELD, ILLINOIS CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS Last Ten Fiscal Years - 120 - 2012 2013 2014 2015* 2016 2017 18,150,775$ 19,207,009$ 19,853,191$ 10,647,752$ 10,941,684$ 11,257,069$ 611,529 735,905 862,916 976,464 1,177,055 1,166,151 5,340,409 5,298,633 4,661,759 14,308,398 14,596,272 14,772,754 4,380,366 4,822,592 4,887,938 4,932,519 5,100,794 5,485,364 1,325,854 1,169,501 1,122,269 1,094,229 907,956 1,052,355 6,770 20,956 27,857 (120,582) 53,007 140,553 479,606 334,334 212,015 342,080 554,657 432,609 30,295,309 31,588,930 31,627,945 32,180,860 33,331,425 34,306,855 3,477,890 3,141,185 4,029,639 3,677,375 3,966,293 4,211,656 10,654,797 10,686,447 10,746,430 11,266,927 11,453,755 11,675,600 6,431,829 6,623,648 7,404,103 7,197,622 7,809,942 7,856,257 1,950,478 2,042,968 2,870,609 3,048,345 3,897,730 3,606,528 1,720,000 1,915,000 1,945,000 2,085,000 2,215,000 2,315,000 1,581,506 1,221,304 1,191,213 1,138,302 890,875 806,150 25,816,500 25,630,552 28,186,994 28,413,571 30,233,595 30,471,191 4,478,809 5,958,378 3,440,951 3,767,289 3,097,830 3,835,664 3,096,035 3,102,780 6,094,911 6,845,397 5,939,207 5,704,731 (2,579,659) (2,609,130) (5,604,163) (6,355,545) (5,441,107) (4,733,831) 6,820,000 - - 9,665,000 - - 532,928 - - 331,514 - - - - - - - - - - - - - - (7,251,451) - - (9,875,322) - - - - - - - - 395,661 - 4,788 - 104,102 3,769 1,013,514 493,650 495,536 611,044 602,202 974,669 5,492,323$ 6,452,028$ 3,936,487$ 4,378,333$ 3,700,032$ 4,810,333$ 13.03% 12.94% 11.53% 11.78% 10.79% 11.01% - 121 - ASSESSED VALUE AND ACTUAL VALUE OF TAXABLE PROPERTYLast Ten Levy Years Total Taxable Total Estimated Estimated Levy Residential Commercial Industrial Farm Railroad Equalized Direct Tax Actual TaxableActual TaxableYear Property Property Property Property Property Assessed Value Rate Value Value2007 1,160,519,642$ 110,300,216$ 23,447,686$ 5,546,255$ 27,716$ 1,299,841,515$ 0.4075 3,899,524,545$ 33.333%2008 1,223,281,087 129,411,871 25,514,981 3,143,177 36,924 1,381,388,040 0.4079 4,144,164,120 33.333%2009 1,229,229,102 140,306,598 27,907,094 3,613,294 42,287 1,401,098,375 0.4079 4,203,295,125 33.333%2010 1,152,059,670 143,199,078 20,391,687 3,034,973 211,437 1,318,896,845 0.4079 3,956,690,535 33.333%2011 1,074,299,342 147,453,901 20,061,439 2,975,154 193,049 1,244,982,885 0.4297 3,734,948,655 33.333%2012 1,018,036,579 136,459,597 20,522,201 3,436,478 155,202 1,178,610,057 0.4567 3,535,830,171 33.333%2013 992,808,661 133,086,233 20,156,072 3,351,502 344,192 1,149,746,660 0.4669 3,449,239,980 33.333%2014 1,001,328,597 147,923,967 19,980,960 3,691,038 403,047 1,173,327,609 0.4669 3,519,982,827 33.333%2015 1,047,526,457 139,342,944 20,657,279 3,905,874 486,066 1,211,918,620 0.4669 3,635,755,860 33.333%2016 1,115,247,993 144,540,932 18,305,506 3,925,296 536,960 1,282,556,687 0.4669 3,847,670,061 33.333%Note: Property in the Village is reassessed each year. Property is assessed at 33% of estimated actual value.Data SourcesOffice of the County Clerk - Will County, IllinoisOffice of the County Clerk - Kendall County, IllinoisVILLAGE OF PLAINFIELD, ILLINOIS- 122 - Levy Year2007 2008 2009 2010 2011 2012 2013 2014 20152016DIRECT TAX RATESGeneral 0.1690 0.1663 0.2053 0.2012 0.2032 0.2158 0.2210 0.2099 0.1974 0.1921 Debt service 0.0094 0.0084 0.0024 0.0086 0.0090 0.0098 0.0098 0.0098 0.0097 0.0088 Police Pension0.0761 0.0724 0.0503 0.0682 0.0721 0.0767 0.0783 0.0811 0.0911 0.1068 IMRF0.0375 0.0419 0.0413 0.0436 0.0461 0.0490 0.0500 0.0492 0.0476 0.0448 Police protection0.0383 0.0449 0.0575 0.0607 0.0641 0.0682 0.0696 0.0683 0.0662 0.0624 Audit0.0024 0.0016 0.0008 0.0029 0.0031 0.0030 0.0034 0.0033 0.0035 0.0033 Liability insurance0.0768 0.0724 0.0503 0.0227 0.0321 0.0342 0.0348 0.0453 0.0514 0.0487 Total direct rates 0.4095 0.4079 0.4079 0.4079 0.4297 0.4567 0.4669 0.4669 0.4669 0.4669 OVERLAPPING TAX RATESWill County Including Forest Preserve0.6367 0.6387 0.6543 0.6841 0.7244 0.7244 0.8186 0.8410 0.8295 0.8091 Plainfield CUSD #202 4.5134 4.5270 4.5876 4.8618 5.2705 5.8323 6.2265 6.2622 6.2410 5.8941 Joliet Jr. Community College #5250.1901 0.1896 0.2144 0.2270 0.2463 0.2768 0.2955 0.3085 0.3065 0.3099 Plainfield Township Park District0.1742 0.1761 0.1740 0.1959 0.2126 0.2433 0.2535 0.2742 0.2692 0.2560 Plainfield Public Library District0.1687 0.1676 0.1421 0.1573 0.1720 0.1894 0.2013 0.2057 0.2021 0.1939 Plainfield Fire Protection District0.7787 0.8323 0.8419 0.8656 0.8872 0.9216 0.9970 1.0122 1.0036 0.9674 Township and all other0.1471 0.1469 0.1483 0.1653 0.1804 0.1960 0.2106 0.2125 0.2091 0.1991 Total overlapping rates 6.6089 6.6782 6.7626 7.1570 7.6934 8.3838 9.0030 9.1163 9.0610 8.6295 TOTAL TAX RATES7.0184 7.0861 7.1705 7.5649 8.1231 8.8405 9.4699 9.5832 9.5279 9.0964 Property tax rates are per $100 of assessed valuation.Data SourceOffice of the County Clerk - Will County, IllinoisVILLAGE OF PLAINFIELD, ILLINOISPROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTSLast Ten Levy Years- 123 - Percentage Percentage of Total of Total 2016 Taxable Village 2007 Taxable Village Equalized Taxable Equalized Equalized Assessed Assessed Assessed Assessed Taxpayer Business/Properties Value Rank Valuation Value Rank Valuation JVM Plainfield Apartments LLC Springs at 127th 11,332,200$ 1 0.88% Diageo North America** Manufacturer of liquors 8,866,667 2 0.69% Wal-Mart Stores Inc. Discount department store 5,999,400 3 0.47% Edward Health Ventures Healthcare 4,075,480 4 0.32% Meijer Retail and grocery store 3,970,434 5 0.31% American House Senior Living Senior care facility 3,825,000 6 0.30% Target Discount department store 3,578,331 7 0.28% Menard's Inc. Home improvement center 3,518,964 8 0.27% Coilplus Illinois Inc. Flat rolled steel processing 2,718,190 9 0.21% Logoplaste Chicago LLC (Jin Edmund) Plastic packaging company 2,640,000 10 0.21% United Distiller Manufacturer Manufacturer of liquors 11,129,339$ 1 0.86% Wal-Mart Stores Inc. Discount department store 7,086,958 2 0.55% Edward Health Ventures Healthcare 6,991,746 3 0.54% Menard's Inc. Home improvement center 4,885,921 4 0.38% Target Discount department store 3,886,610 5 0.30% Plainfield 1031 LLC Kohl's Department Store 3,797,986 6 0.29% Dayfield Properties Developer 3,061,383 7 0.24% Meijer Discount department store 2,693,497 8 0.21% ASP Realty Realty 2,687,480 9 0.21% Mars-Kensington North LLC Land development 2,542,540 10 0.20% TOTAL 50,524,666$ 3.94% 48,763,460$ 3.78% ** Formerly called United Distillers Manufacturing Inc. Data Source Will County Clerk's Office Because of the Village’s small valuation in Kendall County, only Will County information was used in this statement. Reasonable efforts have been made to determine and report the largest taxpayers and to include all taxable property of those taxpayers listed. Many of the taxpayers listed, however, may own multiple parcels, and it is possible that some parcels and their valuations have been overlooked. VILLAGE OF PLAINFIELD, ILLINOIS 2017 2008 PRINCIPAL PROPERTY TAXPAYERS Current Year and Nine Years Ago - 124 - Levy Collection Fiscal Percentage Collections in Total Collections Total CollectionsYear Year Year Tax Levied Amount of Levy Subsequent Years To Date To Date2006 2007 2008 4,423,287$ 4,418,221$ 99.89% N/A 4,418,221$ 99.89%2007 2008 2009 5,084,818 5,058,460 99.48% N/A 5,058,460 99.48%2008 2009 2010 5,361,674 5,352,303 99.83% N/A 5,352,303 99.83%2009 2010 2011 5,407,741 5,399,892 99.85% N/A 5,399,892 99.85%2010 2011 2012 5,069,976 5,054,072 99.69% N/A 5,054,072 99.69%2011 2012 2013 5,366,861 5,294,951 98.66% N/A 5,294,951 98.66%2012 2013 2014 5,370,957 5,279,123 98.29% N/A 5,279,123 98.29%2013 2014 2015 5,368,140 5,355,819 99.77% N/A 5,355,819 99.77%2014 2015 2016 5,478,241 5,462,475 99.71% N/A 5,462,475 99.71%2015 2016 2017 5,658,448 5,644,737 99.76% N/A 5,644,737 99.76%Note: Levies and collections for tax levy years 2006 - 2010 include Will County only.N/A - Information not availableData SourcesOffice of the County Clerk - Will County, IllinoisOffice of the County Clerk - Kendall County, IllinoisTotal Collections within the Levy YearVILLAGE OF PLAINFIELD, ILLINOISPROPERTY TAX LEVIES AND COLLECTIONSLast Ten Levy Years- 125 - VILLAGE OF PLAINFIELD, ILLINOISPROPERTY TAX ASSESSED VALUATIONS, RATES, AND TAX EXTENSIONS Last Ten Levy YearsTax Levy Year2007 2008 2009 2010 2011ASSESSED VALUATION 1,299,841,515$ 1,381,388,040$ 1,401,098,375$ 1,318,896,845$ 1,244,982,885$ Rate Amount Rate Amount Rate Amount Rate Amount Rate AmountTAX EXTENSIONSGeneral0.1690 2,196,847$ 0.1663 2,297,916$ 0.2067 2,877,525$ 0.2012 2,643,631$ 0.20322,529,533$ Debt service0.0094 122,069 0.0084 116,037 0.0024 33,611 0.0086 113,418 0.0090112,021 Police Pension0.0761 989,005 0.0724 999,924 0.0500 704,504 0.0682 899,517 0.0721897,766 IMRF0.0375 487,382 0.0419 578,668 0.0410 578,458 0.0436 573,793 0.0461574,000 Police protection0.0383 497,723 0.0449 620,110 0.0571 805,330 0.0607 799,295 0.0641798,146 Audit0.0004 31,196 0.0016 22,102 0.0007 11,148 0.0029 38,241 0.003138,567 Liability insurance0.0768 998,162 0.0724 999,924 0.0500 704,504 0.0227 299,426 0.0321399,660 TOTAL TAX EXTENSIONS0.4075 5,322,384$ 0.4079 5,634,681$ 0.4079 5,715,080$ 0.4079 5,367,321$ 0.4297 5,349,693$ - 126 - VILLAGE OF PLAINFIELD, ILLINOISPROPERTY TAX ASSESSED VALUATIONS, RATES, AND TAX EXTENSIONS (Continued)Last Ten Levy YearsTax Levy Year2012 2013 2014 2015 2016ASSESSED VALUATION 1,178,610,057$ 1,149,746,660$ 1,173,327,609$ 1,211,918,620$ 1,282,556,687$ Rate Amount Rate Amount Rate Amount Rate Amount Rate AmountTAX EXTENSIONSGeneral0.2158 2,543,386$ 0.2210 2,541,014$ 0.2099 2,463,239$ 0.1974 2,393,149$ 0.1921 2,452,961$ Debt service0.0098 115,469 0.0098 112,648 0.0098 114,957 0.0097 117,462 0.0088 118,846 Police Pension0.0767 903,769 0.0783 900,238 0.0811 951,470 0.0911 1,103,800 0.1068 1,370,987 IMRF0.0490 577,376 0.0500 574,887 0.0492 577,137 0.0476 576,756 0.0448 575,818 Police protection0.0682 803,595 0.0696 800,217 0.0683 801,299 0.0662 802,149 0.0624 801,498 Audit0.0030 35,338 0.0034 39,030 0.0033 38,713 0.0035 42,394 0.0033 42,308 Liability insurance0.0342 402,909 0.0348 400,106 0.0453 531,426 0.0514 622,738 0.0487 625,839 TOTAL TAX EXTENSIONS0.4567 5,381,842$ 0.4669 5,368,140$ 0.4669 5,478,241$ 0.4669 5,658,448$ 0.4669 5,988,257$ - 127 - Calendar Year2007 2008 2009 2010 2011 2012 2013 2014 2015 2016General merchandise1,098,039$ 1,727,764$ 1,619,652$ 1,704,879$ 1,422,877$ 1,888,789$ 2,014,318$ 2,957,023$ 2,923,484$ 2,872,245$ Food451,667 552,145 530,171 469,346 447,894 377,464 405,981 619,855 920,851 760,833 Drinking and eating places471,211 888,391 904,118 942,498 1,038,892 1,259,374 1,481,747 1,547,675 1,656,683 1,749,367 Apparel54,211 93,359 104,996 120,139 347,612 127,335 121,980 87,001 139,606 162,603 Furniture, H.H., and radio94,275 180,611 142,158 145,517 141,098 157,320 125,553 133,673 147,176 140,391 Lumber, building hardware346,983 508,908 547,665 535,803 552,466 675,008 812,648 888,333 938,009 999,130 Automobile and filling stations1,229,324 1,571,228 1,355,716 1,443,543 1,867,893 2,364,926 2,738,000 1,593,137 1,511,396 1,595,968 Drugs and miscellaneous retail403,483 850,917 889,549 959,238 1,036,231 1,384,198 1,564,115 1,588,279 919,458 1,449,363 Agriculture and all others258,183 442,817 480,942 465,556 468,099 291,404 300,709 376,539 877,983 545,409 Manufacturers188,803 265,863 208,888 184,640 64,035 82,726 125,084 150,191 140,846 187,450 TOTAL4,596,179$ 7,082,003$ 6,783,855$ 6,971,159$ 7,387,097$ 8,608,544$ 9,690,135$ 9,941,706$ 10,175,492$ 10,462,759$ Village direct sales tax rate 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00%Village home rule sales tax rate* 0.00% 1.00% 1.00% 1.00% 1.00% 1.50% 1.50% 1.50% 1.50% 1.50%*1% effective January 1, 2008; 1.5% effective July 1, 2012.Data SourceIllinois Department of Revenue - Will County onlyVILLAGE OF PLAINFIELD, ILLINOISSALES TAX BY CATEGORYLast Ten Calendar Years- 128 - DIRECT AND OVERLAPPING SALES TAX RATES Last Ten Calendar Years Village Village Calendar Direct Home Rule Will County RTA State Total Year Rate Rate Rate Rate Rate Rate 2007 1.00% 0.00% 0.25% 0.25% 5.00% 6.50% 2008 1.00% 1.00% 0.25% 0.75% 5.00% 8.00% 2009 1.00% 1.00% 0.25% 0.75% 5.00% 8.00% 2010 1.00% 1.00% 0.25% 0.75% 5.00% 8.00% 2011 1.00% 1.00% 0.25% 0.75% 5.00% 8.00% 2012 1.00% 1.50% 0.25% 0.75% 5.00% 8.50% 2013 1.00% 1.50% 0.25% 0.75% 5.00% 8.50% 2014 1.00% 1.50% 0.25% 0.75% 5.00% 8.50% 2015 1.00% 1.50% 0.25% 0.75% 5.00% 8.50% 2016 1.00% 1.50% 0.25% 0.75% 5.00% 8.50% Note: The home rule sales tax rate increases for the Village were effective January 1, 2008 and July 1, 2012. The tax rate for the Regional Transit Authority increased effective April 1, 2008. Data Source Village and Illinois Department of Revenue VILLAGE OF PLAINFIELD, ILLINOIS - 129 - RATIOS OF OUTSTANDING DEBT BY TYPELast Ten Fiscal YearsPercentageFiscal General Installment General Illinois Total of Year Obligation Notes Obligation Revenue EPA Primary Personal PerEnded Bonds Payable Bonds Bonds Loan Government Income* Capita*2008 37,775,000$ 37,133$ 17,885,000$ -$ -$ 55,697,133$ 5.00% 1,492 2009 36,250,000 97,859 16,740,000 16,385,000 - 69,472,859 6.00% 1,861 2010 34,655,000 12,398 15,530,000 16,385,000 - 66,582,398 5.00% 1,682 2011 32,980,000 - 14,265,000 16,030,000 1,710,999 64,985,999 5.00% 1,642 2012 31,845,000 - 12,945,000 15,665,000 3,273,202 63,728,202 5.00% 1,610 2013 29,930,000 - 11,575,000 15,285,000 3,093,385 59,883,385 4.12% 1,433 2014 27,985,000 - 9,735,000 14,885,000 2,946,902 55,551,902 3.67% 1,318 2015 28,162,546 - 8,816,853 16,449,941 2,795,259 56,224,599 3.53% 1,322 2016 25,895,431 - 7,201,017 16,019,942 2,641,714 51,758,104 N/A 1,217 2017 23,481,950 - 5,494,025 15,474,342 2,486,244 46,936,561 N/A 1,104 Note: Details of the Village's outstanding debt can be found in the notes to financial statements.*See the schedule of Demographic and Economic Information for personal income and population data.N/A - information not availableData SourceAudited Financial StatementsActivitiesBusiness-TypeActivitiesVILLAGE OF PLAINFIELD, ILLINOISGovernmental- 130 - RATIOS OF GENERAL BONDED DEBT OUTSTANDING Last Ten Fiscal Years Percentage of Less Amounts Equalized General Available Assessed Fiscal Obligation In Debt Value of Per Year Bonds Service Fund Total Property* Capita 2008 37,775,000$ 973,679$ 36,801,321$ 2.66% 986$ 2009 36,250,000 - 36,249,887 2.59% 971 2010 34,655,000 - 34,654,887 2.63% 876 2011 32,980,000 - 32,979,882 2.65% 833 2012 31,845,000 - 31,843,653 2.70% 805 2013 29,930,000 - 29,929,119 2.60% 756 2014 27,985,000 - 27,984,082 2.43% 707 2015 36,979,399 - 36,979,399 3.15% 870 2016 33,096,448 - 33,096,448 2.73% 771 2017 28,975,975 - 28,975,975 N/A N/A N/A - information not available VILLAGE OF PLAINFIELD, ILLINOIS - 131 - DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT Percentage Village's Gross Debt Applicable Share Governmental Unit Debt to the Village* of Debt Village of Plainfield 23,481,950$ 100.000%23,481,950$ Will County -$ (2)(3)6.207% - Will County Forest Preserve District 117,788,575 (1)6.207% 7,311,137 Kendall County - (2)2.923% - Kendall County Forest Preserve District 41,575,000 2.923% 1,215,237 Plainfield Fire Protection District - (2)78.451% - Oswegoland Park District 8,370,000 8.134%680,816 Plainfield Park District 2,733,000 46.371%1,267,319 Oswego Public Library District 6,815,000 7.538%513,715 Plainfield Unit School District #202 241,915,000 (3)36.234% 87,655,481 Indian Prairie Unit School District #204 212,780,000 (3)0.609% 1,295,830 Oswego Unit School District #308 328,298,711 (1)6.636% 21,785,902 DuPage Community College #502 193,170,000 (2)0.070% 135,219 Waubonsee Community College #516 62,810,000 1.383% 868,662 Joliet Community College #525 76,660,000 (2)6.013% 4,609,566 Total Overlapping Debt 1,292,915,286 127,338,884 Total Direct and Overlapping Debt 1,316,397,236$ 150,820,834$ (1) Includes original principal amounts of outstanding General Obligation Capital Appreciation Bonds. (3) Excludes outstanding debt certificates. Data Source The Village, Will and Kendall County Clerk's Offices VILLAGE OF PLAINFIELD, ILLINOIS April 30, 2017 (2) Excludes principal amounts of outstanding General Obligation Alternate Revenue Source Bonds which are expected to be paid from sources other than general taxation. * The percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of the Village's taxable assessed value that is within the government's boundaries and dividing it by the Village's total taxable assessed value. - 132 - PLEDGED-REVENUE COVERAGE WATER REVENUE BONDS Last Ten Fiscal Years Water Fiscal Charges Debt Service Year and Other Principal Interest Coverage 2008 10,359,459$ -$ -$ -$ 2009 9,317,371 - - - 2010 9,510,526 - 812,199 11.71 2011 10,135,734 355,000 845,026 8.45 2012 11,482,986 365,000 829,960 9.61 2013 14,066,990 380,000 814,366 11.78 2014 13,361,542 400,000 797,785 11.16 2015 13,407,793 415,000 893,871 10.24 2016 14,224,684 430,000 514,054 15.07 2017 15,071,122 540,000 590,719 13.33 Data Source Audited financial statements Note: Details of the Village's outstanding debt can be found in the notes to financial statements. VILLAGE OF PLAINFIELD, ILLINOIS - 133 - DEMOGRAPHIC AND ECONOMIC INFORMATION Last Ten Fiscal Years Per Median Capita Fiscal Household Personal Personal Unemployment Year Population Income Income Income Rate 2008 37,334 100,566$ 1,210,965,624$ 32,436$ 5.3% 2009 37,334 102,863 1,202,826,812 32,218 9.1% 2010 39,581 105,897 1,309,814,452 33,092 9.7% 2011 40,151 *108,239 1,381,274,702 34,402 9.3% 2012 40,446 *111,637 1,428,229,152 35,312 8.2% 2013 41,739 *108,928 1,454,437,194 34,846 8.2% 2014 42,085 *111,536 1,515,354,595 36,007 6.6% 2015 42,484 *111,521 1,592,385,288 37,482 5.3% 2016 42,933 *N/A N/A N/A 4.8% 2017 N/A N/A N/A N/A 3.3% N/A - information not available Data Sources Household and per capita income: US Census Bureau - 2010 census data *Census.gov estimate US Census Bureau - American Fact Finder 2005-2007 American Community Survey 3-Yr Estimates 2006-2008 American Community Survey 3-Yr Estimates 2005-2009 American Community Survey 5-Yr Estimates 2006-2010 American Community Survey 5-Yr Estimates 2007-2011 American Community Survey 5-Yr Estimates 2008-2012 American Community Survey 5-Yr Estimates 2009-2013 American Community Survey 5-Yr Estimates 2010-2014 American Community Survey 5-Yr Estimates 2011-2015 American Community Survey 5-Yr Estimates Unemployment Rate: Illinois Department of Employment Security (2017 through May - not seasonally adjusted) VILLAGE OF PLAINFIELD, ILLINOIS - 134 - PRINCIPAL EMPLOYERSCurrent Year and Nine Years AgoPercent Percentof Total of TotalNo. of Village No. of VillageEmployer Rank Employees PopulationEmployer Rank Employees PopulationPlainfield CUSD #202 1 3,100 7.83% Plainfield CUSD #202 1 3,000 8.04%Diageo North America, Inc. 2 500 1.26% Chicago Bridge & Iron Co. 2 700 1.87%Chicago Bridge & Iron Co. 3 328 0.83% Wal-Mart 3 555 1.49%Wal-Mart 4 285 0.72% Meijer 4 450 1.21%Meijer 5 274 0.69% Diageo North America 5 300 0.80%Jewel-Osco 6 240 0.61% Plainfield Stamping & Molding Co. 6 214 0.57%Target 7 175 0.44% Flexi-Mat Corp. 7 210 0.56%Lakewood Nursing and Rehab Center 8 160 0.40% R.A. Bright Construction, Inc. 8 200 0.54%Village of Plainfield 9 140 0.35% Jewel 9 200 0.54%Menards, Inc. 10 122 0.31% Fox Valley Press 10 170 0.46%Population Population39,581 37,334Note: May include both full-time and full-time equivalent employees.Data SourceFrom a canvas of employers, IL Services and Manufacturers DirectoryVILLAGE OF PLAINFIELD, ILLINOIS20082017- 135 - Function/Program 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017Administration/Finance 17.50 15.50 14.50 14.50 14.50 15.00 14.50 15.50 16.00 16.00 Police Department 83.00 85.00 77.00 73.50 75.50 75.50 76.50 76.50 77.50 76.50 Streets Department 23.50 23.50 19.50 17.00 17.50 18.50 18.50 18.50 18.50 18.50 Community Development 25.00 13.50 7.00 7.50 7.50 8.00 8.00 8.00 9.50 14.00 Water and Sewer Department 15.00 14.50 12.00 11.50 12.50 11.50 11.50 11.50 11.50 11.50 Public Works Engineering 4.00 4.00 3.00 2.00 3.00 3.00 3.00 3.00 3.00 3.00 TOTAL168.00 156.00 133.00 126.00 130.50 131.50 132.00 133.00 136.00 139.50 Data SourceVillage Human Resources DepartmentVILLAGE OF PLAINFIELD, ILLINOISFULL-TIME EQUIVALENT EMPLOYEESLast Ten Fiscal Years- 136 - Function/Program 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016PUBLIC SAFETYPoliceCalls for service 38,654 42,707 39,228 41,048 40,490 37,529 34,570 33,252 34,031 34,176Total traffic citations 8,780 12,827 12,455 12,125 14,037 11,086 9,819 7,951 6,974 6,842Total DUI arrests 159 141 187 154 104 119 107 89 69 66Total crashes 1,100 998 984 1,109 980 1,010 1,121 1,200 1,272 1,020D.A.R.E Program student attendance 900 1,050 1,100 1,100 1,150 1,200 4,544 1,200 1,631 2,100BUILDING PERMITS ISSUEDNew residential units 404 172 66 58 88 111 135 166 138 143General construction inspections 14,092 8,890 5,335 4,300 4,884 6,619 8,016 6,367 7,801 8,095Commercial/office/industrial added (sq ft.) 349,523 284,015 24,659 172,926 90,770 71,414 194,250 - 59,399 342,429Acreage annexed 1472 496 24 5 2.1 277 6 87 177 6BUILDING PERMIT REVENUE (*fiscal year)3,308,750$ 1,334,936$ 592,852$ 294,862$ 275,144$ 447,103$ 561,591$ 677,304$ 983,448$ 952,317$ PUBLIC WORKSAsphalt patching/pothole repairs (tons) 960.00 482 292 285 195 136 109 104 72 55Shoulder stone repaired (tons) 928.00 172 430 464 843 1,173 824 945 390 277Snow removal events 45.00 57 45 29 20 12 26 27 23 21Street sweeping (lane miles) 1,199.00 1,357 1,976 1,760 1,627 1,958 1,635 1,334 1,398 1,906Grounds maintenance and mowing (hours) 1,946.00 1,829 2,070 1,974 2,280 1,709 1,904 1,552 1,674 1,026UTILITY BILLING (*fiscal year)Number of metered accounts 139,092 146,812 149,687 149,687 148,031 151,816 153,205 154,914 156,826 159,281Water consumption billed (cubic feet)Residential - - 116,145,176 110,246,350 111,002,800 123,367,085 123,441,600 125,383,157 115,777,283 107,567,800Commercial - - 16,569,010 17,304,912 20,570,922 16,671,638 22,609,487 13,257,815 13,161,991 17,301,547Industrial - - 17,298,465 17,259,429 13,933,361 14,311,880 17,775,104 19,647,597 18,882,494 18,682,642WATERAverage daily flow (MGD) 3.5 3.236 3.096 3.062 3.091 3.49 3.205 3.098 3.136 3.092Peak daily flow (MGD) 6.33 5.886 5.732 5.841 6.324 6.644 5.941 4.656 5.292 5.768Water main breaks 76 64521644Number of valves exercised 156 332 166 2061 28 19 513 1,096 441 28VILLAGE OF PLAINFIELD, ILLINOISOPERATING INDICATORSLast Ten Calendar Years- 137 - Function/Program 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016WASTEWATERMiles of sanitary sewer main 210 220 220 220 220 220 220 220 220 221Average daily flow (MGD) 3.202 3.302 3.746 3.55 3.964 3.21 4.441 4.663 4.460 4.372Bio-solids treated (tons) - 833 605 730 642 799 771 945 879 888Sewers inspected/cleaned (feet) 39,000 65,000 12,000 9,000 3,308 23,200 13,200 6,200 14,006 13,450Data SourcesVarious Village departmentsSome statistics for previous years unavailable- 138 - CAPITAL ASSET STATISTICSLast Ten Fiscal YearsFunction/Program 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017PUBLIC SAFETYPoliceStations 1111111111Area patrols 4 6 6 6 6 6 6 6 6 6Patrol units/shift 5 6 6 6 7 6 6 6 6 6PUBLIC WORKSLane miles of streets 400 400 410 410 410 410 410 410 410 410Traffic signals 6677744444WATERWater mains (miles) 225 226 226 226 226 229 229 229 229 230Storage capacity (gallons) 9,200,000 9,200,000 9,200,000 9,200,000 9,200,000 9,200,000 9,200,000 9,200,000 9,200,000 9,200,000WASTEWATERSanitary sewers (miles) 220 220 220 220 220 220 220 220 220 221Treatment capacity (gallons) 4,300,000 4,300,000 7,500,000 7,500,000 7,500,000 7,500,000 7,500,000 7,500,000 7,500,000 7,500,000Data SourceVarious Village departmentsVILLAGE OF PLAINFIELD, ILLINOIS- 139 - 6SHFLDO0HHWLQJDQG&RPPLWWHHRIWKH :KROH:RUNVKRSRIWKH3UHVLGHQWDQGWKH %RDUGRI7UXVWHHV$JHQGD,WHP5HSRUW $JHQGD,WHP1R 6XEPLWWHGE\7UDFL3OHFNKDP 6XEPLWWLQJ'HSDUWPHQW0DQDJHPHQW6HUYLFHV'HSDUWPHQW 0HHWLQJ'DWH2FWREHU 68%-(&7 ),6&$/<($5%8'*(7 6WDIIZLOOSURYLGHDQRYHUYLHZRIWKH9LOODJH¶VPDMRUUHYHQXHVH[SHQVHVDQG7D[/HY\ 5HFRPPHQGDWLRQ $77$&+0(176 6WDWLVWLFDO7UHQGV 7D[/HY\6WDII5HSRUW 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,7(3*UDQW3URJUDP6WDII5HSRUW MEMORANDUM To:Allen Persons – Director of Public Works From:Randall Jessen – Superintendent of Public Improvements Date:October 17, 2017 Re: Public Works – ITEP Applications – Project Selection Background Findings IDOT is currently accepting grant applications under the ITEP (Illinois Transportation Enhancement Projects) program. This program provides funding to support alternative forms of transportation. Specifically, pedestrian, bicycling, and public transportation improvements fall under the ITEP program. This program is highly competitive and most applications are not approved based on limited grant funding. Last year the Village made application for three projects. These projects are as follows: Location 1 – Lockport Street from Route 59 east to Miles. The scope of work would be to remove the existing substandard sidewalk and replace with ADA compliant sidewalks and ramps. Additionally, the installation of decorative lighting was included. Location 2 – Main Street/Rt. 126 from Route 59 to Lockport Street. The scope of work would remove the sections of substandard sidewalk and install new ADA compliant sidewalk and ADA ramps on both sides of Main Street from Route 59 to Lockport Street. Location 3 – Lockport Street from Meadow Lane to Wallin Drive. The scope of work would be to install a new bike path and ADA compliant improvements along Lockport Street. Staff is seeking input from the Village Board regarding the projects listed above and other projects that the Board may want to include as part of the ITEP grant application process. Policy Considerations The item helps supports the Villages Transportation Plan and Strategic Plan by identifying possible pedestrian connections and seeking grant funding to complete these projects. Financial Considerations Seeking and receiving grant funding for needed improvements reduces the financial burden for our residents. Recommendation Staff is requesting input from the Village Board as to project selection related to the application for ITEP grant funding.