HomeMy Public PortalAbout2023.10.09 LBT MinutesMcCall Public Library Board of Trustees Meeting Minutes
October 9th, 2023 - 10:00 AM Legion Hall, 216 E. Park Street and on Teams
Attendees: Legion Hall - David Gallipoli, Lola Elliot, Jacki Rubin, Meg Lojek, Amy Rush
Virtual - Matt Stebbins, Nathan Stewart
Call to order: 10:07
Approval of Minutes: 9/11/2023: Jacki Rubin moved to approve; Lola Elliot seconded; motion passed.
Public Comment: None
Director's Report:
Payment Approvals: 9/8/23, 9/14/23 and 10/12/23: Lola Elliot motioned to approve the
payments; Jacki Rubin seconded; motion passed unanimously.
Monthly Budget and Stats: Financials online; Meg reported the FY23 budget was completed, and
results were within the guidelines set. October begins the new financial year.
Staff Report:
Summer Reading Program Statistics were presented. Meg reported 180 registered for
the various age groups compiling 97,920 minutes read. Very impressive!
Diane Penny and Linda Stokes working on adding a credit card payment option for fees.
Sparrow, by Brian Kindall was shortlisted for the Idaho Book of the Year Award 2022 by
the Idaho Library Association. Congratulations to Brian!
The staff was alerted to asbestos presence in the ceiling of the work room. The library
was closed for the week for abatement and testing. Tracy Malvich presented the
results to the staff and they were given direction to return to an opened library.
Asbestos level reported to be safe.
Meg reported she will be moved from her present office November 1. She will be
working in one of the empty city offices, remotely from home, and in the library
as often as possible. Quite a change!
The Idaho Room is thinking of an inclusive name change; if you have ideas please
submit to Meg or one of the Board Members.
Building Update:
Nathan reported the schedule is ramping up; completion of installation of doors, windows, brick
siding is being accomplished. The rush is on for enclosure before the winter snow sets in. Ratio is
organizing the design packaging for furniture purchases- that being instead of buying individual pieces
we will be offered a package deal which includes many of the items. The site is being cleaned up with
much of the surface work being scheduled for spring. The color for the exterior walls of the Children's
Garden has been changed to an off-white color and a more durable paint will be used as the Garden has
a southern exposure. All would like to see the rendering. Nathan also reported that water damage was
found on the existing roof which resulted in investigating bids for the repair or adding back in the
$200,000 cost to replace. Construction seems to be overcoming obstacles and meeting the challenges
that come with keeping the library open on a work site.
Page 1 of 2
Foundation Update:
Amy reported after a summer of fundraising the activity level has remained steady but quiet.
Reporting also the Ratio/Trademark bids for a donor wall are much higher than anticipated. The
Foundation will cover the cost with interest earnings. The Board stated they would like to continue to be
involved in the design choices of the donor wall. Amy also reported the end of year campaign will again
be presented with a fun title like Great Expectations or possibly Oh the Places We Will Go!
Treasurer's Report:
Linda was not in attendance, but Jacki moved and Lola seconded to accept LGIP 4th quarter
deposit of $600.00 with the understanding that if any corrections were needed by Linda Stokes the
Board would amend the action item. All in favor.
Indigenous artifacts display options:
Postponed until the November meeting
Library Policy review:
It was moved by Jacki and seconded by David to approve Sections 2.CDEFG -with the changes
presented. Thank you to Linda Stokes for preparing and editing the Investment Policy.
Library Board of Trustees Re -Appointment:
Lola Elliot submitted a letter to the Board acknowledging her desire to be re -appointed for the
upcoming term. The Board accepted the letter; Matt moved to re -appoint Lola and David seconded. All
in favor. Meg will present the recommendation to City Council at the Thursday meeting.
Friends Liaison report:
Lola reported the purchase of a new credit card machine. The Club has spent the past month
reviewing the financial policies. Very disappointed the LOT Fund was not successful. The church annex
has been affordable and FOL will continue to use the facility. More volunteers are needed. The
Thursday coffee hour has been very successful.
City Council Liaison report: (Bob) N/A
Adjourned: 12:00
Next Meetings: November 13th, December 11th (History committee Dec 11, 9AM), January 8th
Minutes prepared by Lola Elliot
Respectfully submitted by Jacki Rubin, Chair
allip; i, Vice Chair
Page 2 of 2