HomeMy Public PortalAboutORD15365 BILL NO. 2014-111
SPONSORED BY COUNCILMAN Scrivner
ORDINANCE NO. /S-3 (05-
AN
S3 (05-
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH COLE COUNTY
SETTING PROCEDURES FOR JOINT CITY AND COUNTY CAPITAL IMPROVEMENT
SALES TAX PROJECTS.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to
execute an agreement with Cole County regarding setting procedures for joint City and
County Capital Improvement Sales Tax Projects.
Section 2. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed: 74//C Approved: P72/l C
fin ply
Presiding Officer Mayor
ATTEST: APPROVED AS TO FORM:
iiist<1;4 Into/
City Clerk — Counselor
i
Agreement Setting Forth Procedures for
Joint City and County Capital Improvements Sales Tax Projects
THIS CONTRACT, made and entered into this, of nooc 2015 by and
between the City of Jefferson, Missouri hereinafter called "City" an County of Cole,
Missouri hereinafter called "County".
1. Pr% The following is the list of projects and the proposed year each
agency shall make funding available for the project, as well as which
agency will be responsible for administration of the project:
a. Highway 54, Stadium Boulevard, and Jefferson Street
i. Engineering Services—City, contracted (2015)
ii. Right-of-Way- City (2015)
iii. Bidding/Construction/Inspection - City (2016)
b. A project to study potential traffic congestion and turning movement issues
on Stadium Boulevard between Jefferson Street and Southwest Boulevard
shall be commenced in the next sales tax period beginning in 2017. There
are no funding obligations at this time.
2. Project Administration:
a. The City and County Public Works Directors, hereinafter called the
Project Administrators, shall administer the projects for their respective
agencies.
b. The entity administering the construction of a particular project shall
establish an account particular to that project from which all costs are
paid and tracked.
c. If any "in-house" staff services that are provided for a particular project,
such as engineering, construction inspection, etc., those services shall
not be charged to the project.
d. The project administrators shall follow their agencies' normal
purchasing, procurement and contracting procedures for the
portions of the projects within their agency's charge.
e. The project administrators shall jointly review the construction
bids for the projects and recommend the lowest and best bid
to the City Council and County Commission for approval. The
bids to be awarded by the City Council shall first receive
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concurrence from the County Commission. The bids to be
awarded by the County Commission shall first receive
concurrence from the City Council.
f. The project administrators shall erect information signage on
each project indicating the work is a "Joint City and,County
Capital Improvement Sales Tax Project".
3. Financial Contributions: Each entity's financial contribution shall be 50% of the
cost for a project, unless otherwise mutually agreed to. The 50% contributions
will be calculated after the total is reduced by the remaining STP funds allotted to
the project. The following project estimate is to be utilized to budget and prepare
for project expenses by each entity. Actual bid costs, changes orders, etc., will be
split between the City and County at 50%150%. Upon completion of the agreed
upon projects, any unexpended funds shall be redistributed to the City and
County equally.
a. Highway 54, Stadium Boulevard, and Jefferson Street, $2,400,000
4. Notices: All notices required or permitted hereunder and required to be in writing
may be given by first class mail. If to the City, notice shall be sent to the City
Administrator at 320 East McCarty Street, Jefferson City, MO 65101. If to the
County, notice shall be sent to the Cole County Commission at the Cole County
Courthouse Annex, 311 East High Street, Room 200, Jefferson City, MO 65101.
The date of the delivery of any notice shall be the date falling on the second full
day after the day of its mailing.
5. Agreement Binding: This agreement is to be binding on the successors and
assigns of the parties hereto and is not to be assigned by either party without
first obtaining the written consent of the other.
6. Applicable Law: The Laws of the State of Missouri shall govern the
validity, performance and enforcement of this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
on the day and year indicated below.
Executed this day of Executed this day of
2015 2015
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. i
On behalf of the Commission of Cole On Behalf of the City of Jefferson, Missouri
County Missouri
Sam Bushman, Presiding Commissioner Eric StruempWMAW
County Clerk AltyE c
Approved as to form:
AV
Cole C u A o ounselor
I certify that there is a balance otherwise unencumbered to
the credit of the appropriation to which it is to be charged
and a cash balance otherwise unencumbered in the treasury
to the credit of the fund from which payment is to be incurred.
This funding is subject to accounting officer certification in
2016 after appropriation and encumbrance.
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