HomeMy Public PortalAbout03/17/92 CCMPAYROLL CHECKS - MARCH 17, 1992
12659 Wayne Wallace $ 847.06
12660 Jill McRae 917.02
12661 Richard Rabenort 1,045.72
12662 Michael Rouillard 378.72
12663 Scott Stillman 692.58
12664 James Dillman 1,001.62
12665 Robert Dressel 935.52
12666 Edgar Belland 820.64
12667 Cecilia Vieau 525.70
12668 Donna Roehl 5,170.43
12669 Laura Monroe 775.09
12670 Sandra Larson 607.53
12671 Benedict Young 873.98
12672 Law Enforcement labor Svc. 100.00
12673 Great West Life 465.00
12674 Henn. Co. Support 472.00
12675 Farmers State Bank (Fed.) 2,155.22
12676 Commissioner of Revenue 800.88
12677 Farmers State Bank (S.S.) 707.69
12678 P.E.R.A. 906.85
$20,199.25
10613 Amelia Kroeger 356.66
10614 Government Training Service 170.00
10615 Northwest Suburban Chamber 6,170.00
10616 Farmers State Bank (S.S. 707.69
10617 P.E.R.A. 1,232.82
$ 8,637.17
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ROLL
MINUTES OF THE REGULAR MEDINA COUNCIL MEETING
HELD MARCH 17, 1992
The Council met on the above date with the following
members present: Mayor Gary Acromite, Ann Thies, and
Robert Mitchell, Phil Zietlow and Hunk Scherer. Scherer
left the meeting at 8:30 p.m. The following represented
the City staff: Police Chief Rick Rabenort, Public Works
Director Jim Dillman, Planning and Zoning Administrator
Loren Kohnen, Acting Clerk -Treasurer Laura Monroe, City
Attorney Ron Batty, and City Recorder Teri Naab. Mayor
Acromite called the meeting to order at 7:30 P.M.
CHANGES TO THE AGENDA
Thies removed Tuckborough 5th resolution for final approval
and Wilfred Scherer resolution from the consent agenda.
Monroe requested discussion be held on the hiring of
temporary office help.
Mayor Acromite added a discussion regarding traffic
counts for Trunk Highway 12.
(#1) APPROVAL OF MINUTES
Mitchell felt the minutes of March 9th were too lengthy
and noted that official actions are recorded in the
resolution.
Thies requested that the headings be offset in the left
margin. She requested one change on Page 10 of the March
9th minutes, "Mitchell defined disability as the
inability to remain active in business affairs".
It was moved by Thies, seconded by Zietlow, to approve
the minutes of the regular Council meeting held March 9,
1992 with the requested amendment. Ayes 5, nays 0.
(#2) NORTHWEST SUBURBAN CHAMBER OF COMMERCE -
DISCUSSION OF AWARD - DONNAMAE ROEHL COMMITMENT TO COMMUNITY AWARD
Neil McMillan explained that Donna was a member of the
Chamber for many years, and because of her service, they
have decided to change the name of the Volunteer of the
Year Award to the DonnaMae Roehl Commitment to Community
Award, and in her hold wish to post a plague at the City
offices with the name of each years recipient inscribed
on the plaque.
Mayor Acromite felt this was an outstanding gesture and
thanked the Chamber for the special recognition to Donna.
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MINUTES OF THE REGULAR MEDINA COUNCIL MEETING
HELD MARCH 17, 1992
ADMINISTRATION REPORT
Mayor Acromite noted that he, Batty, and Mitchell had a
meeting to discuss the general administration of the City
and would meet again on the following Saturday to develop
a recommendation. He noted that once this procedure has
been defined, they could move forward to define work
loads and distribution of work and the recording of the
minutes and the format to be used.
Mitchell noted he was not interested in having the
minutes taped.
Monroe requested that they be allowed to contract with
a temporary service for a minimum of one month for
additional office help at the rate of $8.14 per hour.
Mayor Acromite suggested that job descriptions be
submitted for the Saturday meeting.
It was moved by Mayor Acromite, seconded by Zietlow, to
authorize the hiring of temporary full-time office help.
Ayes 5, nays 0.
(#3) POLICE DEPARTMENT
Steve Tallen, Prosecuting City Attorney
Tallen explained that the City's prosecuting firm, Holmes
and Graven, would no longer be the prosecuting attorney
for Medina. He noted that he would be leaving the firm
to establish his own business and requested that Medina
contract with him for prosecuting services. He stated
that he would locate in the IDS Center with several other
prosecuting attorneys, who would be available if he were
indisposed. He noted that he will be meeting with the
LMCD regarding contracting with them and Loretto has
expressed an interest also.
Batty noted that the Council would need to amend the
appointing resolution to reflect Tallen as prosecuting
attorney.
It was moved by Thies, seconded by Mitchell, to appoint
Steve Tallen as prosecuting attorney. Ayes 5, nays 0.
MINUTES OF THE REGULAR MEDINA COUNCIL MEETING
HELD MARCH 17, 1992
Hunting Ordinance
Batty pointed out a letter from Rabenort explaining the
City's deficiency in its hunting ordinance and requesting
amendments to that ordinance. He also explained that the
Council had reviewed a trapping ordinance, which was
never adopted. He suggested incorporating both the
amendments and the trapping ordinance.
It was moved by Mayor Acromite, seconded by Mitchell, to
direct the City Attorney to draft an ordinance reflecting
the appropriate amendments to the hunting ordinance and
incorporating a trapping section. Ayes 5, nays O.
(#4) MIKE BROBERG - COMPUTER CONSULTANT
Discussion on New Report
Mayor Acromite explained that they had chartered Broberg
to develop a reporting system that would match the City's
financial data with budget items.
Broberg suggested that Department Heads review the
reports. He also suggested that they use the reports for
a while to see if they are appropriate.
Progress Report
Broberg explained that because of some extraordinary
expenses in the past year, they have had to reallocate
money. He felt they would be able to meeting their
deadline for progress improvements.
Mayor Acromite asked that money under expense adjustment
be allocated as much as possible under budget categories.
He requested that the Council receive financial reports
the second meeting of each month.
(#5) CONSENT AGENDA
Mayor Acromite asked if Council members wished quarterly
reports from their watershed representatives.
Anne Theis noted that during many months of the year
there is little activity to report.
Zietlow felt that requesting a quarterly report
demonstrates Council's interest.
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MINUTES OF THE REGULAR MEDINA COUNCIL MEETING
HELD MARCH 17, 1992
CONSENT AGENDA - CONT.
Mayor Acromite requested that the watershed
representatives report to the Council in June 1992.
The consent agenda items include the following:
Garbage Licenses
Elm Creek Watershed Appointment Resolution
It was moved by Thies, seconded by Mitchell, to approve
the consent agenda. Ayes 5, nays O.
(#6) PUBLIC WORKS DEPARTMENT
Sewer Feasibility Report
Dillman pointed out an error on Page 8, and noted that
the cost should be $1,500 not $1,000.
Zietlow stated that owners should pay for what they are
using and not have the assessment spread over all.
Mayor Acromite felt they needed further explanation of
the costs and suggested they wait for input from Glenn
Cook before publishing the cost estimates.
It was moved by Mayor Acromite, seconded by Thies, to
table action on the sewer feasibility report until a
meeting to be held Thursday, March 26, 1992 at 5:30 p.m.,
and to authorize payment to Bonestroo of $3,700 for soil
borings. Ayes 5, nays O.
Trunk Highway 12 Study - Traffic Count Information
Dillman passed out a copy of MnDot's Scoping Decision
Document which includes three preferred alternatives,
with options. He felt the traffic counts for the
northern portion of Medina may not be accurate. He
reviewed the estimated traffic counts for the proposed
corridors. He explained that Medina is broken into two
traffic zones, and the State does not include traffic
traveling within the same zone for counts.
Mayor Acromite explained that the State will be holding
pub l i c hearings in Apr i l or May on the traffic counts and
suggested Medina hold a public hearing also and take
action after that hearing.
MINUTES OF THE REGULAR MEDINA COUNCIL MEETING
HELD MARCH 17, 1992
TRUNK HIGHWAY 12 TRAFFIC COUNTS - CONT.
Dillman noted that the counts for Medina seem high, but
that is the format the State has been using all along for
determining traffic counts.
Civil Defense Sirens - Hamel
Dillman explained that the total cost for the siren
including installation would be approximately $15,000.
Don Anderson explained that the City has an opportunity
to receive a M & S grant which provides funds to maintain
sirens. He noted the money is left from 1991, and
therefore the Council would need to commit to the project
before the money could be allocated to Medina.
It was moved by Mitchell, seconded by Thies, to commit
to the purchase of the civil defense sirens for the Hamel
area at a cost of $15,000. Ayes 4, nays O.
(#7) PARK ORDINANCE - PUBLIC HEARING 8:35 - 8:50 P.M.
Anne Heideman reviewed with the Council and City Attorney
some changes she felt appropriate.
Batty explained how these would be issues would be
addressed.
It was moved by Mitchell, seconded by Thies, to close the
public hearing at 8:50 p.m. Ayes 4, nays O.
It was moved by Zietlow, seconded by Thies, to adopt the
Park Ordinance. Ayes 4, nays O.
It was moved by Thies, seconded by Mayor Acromite, to
establish the special permits fees as called for by the
park ordinance at $10.00. Ayes 4, nays O.
Zietlow suggested the ordinance be published along with
criteria for the need for a special permit.
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MINUTES OF THE REGULAR MEDINA COUNCIL MEETING
HELD MARCH 17, 1992
(#8) COMMUNITY DEVELOPMENT BLOCK GRANT -
PUBLIC HEARING 8:55 - 9:10 P.M.
Dillman explained that the County is currently holding
$10,000 from last year to be spent on rehabilitation of
private property, but there was still time for owners to
request the use of the funds. He stated that the City
will receive approximately $15,000 this year and the
Council has until April 15 to designate the use of the
funds. He noted that two residents may qualify to use
the funds for septic system repairs.
Fred Keller noted the Park Commission is requesting money
for a City-wide park and trail plan. He noted they have
been contacted by several individuals interested in the
project and estimate the cost to be between $7,000 and
$12,000.
Dillman noted that the County is requesting projects of
$7,500 or more. He recommended that they not study the
storm sewer project for Holy Name and instead dedicate
funds for a study of the Hamel park area for a drainage
plan. He explained that the ADA is requiring park
equipment to be upgrading to accommodate disabled
individuals, but the City is proposing to do that on a
request basis.
It was moved by Thies, seconded by Mayor Acromite, to
close the public hearing at 9:10 p.m. Ayes 4, nays O.
It was moved by Mayor Acromite, seconded by Thies, to
request the Park Commission to return with cost estimates
of the park plan, to wait on the storm sewer project for
the Holy Name area, to direct the City Engineer to
estimate the cost of the drainage plan for the Hamel park
area, and to direct staff to research the possibility of
funds for septic repairs or replacement and park
equipment updates for disabled persons. Ayes 4, nays O.
(#9) PLANNING & ZONING DEPARTMENT
Jeff Sisk - Final Lot Division Approval
Zietlow asked if the septic areas have been staked and
pointed out this was a condition of approval.
Sisk noted they are staked with lathe and he would
replace that with steel.
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MINUTES OF THE REGULAR MEDINA COUNCIL MEETING
HELD MARCH 17, 1992
JEFF SISK - FINAL LOT DIVISION APPROVAL - CONT.
Batty noted this would need to be inspected prior to
placing the final approval resolution on the agenda for
the next meeting. He noted that the subdivision is being
filed as a plat with an outlot for the private drive.
Mitchell requested that the lot size be specified in the
resolution.
It was moved by Mitchell, seconded by Thies, to direct
the City Attorney to draft a final resolution of approval
for Jeff Sisk. Ayes 4, nays O.
Tuckborough 5th Resolution for Final Approval
Batty noted that the City Engineer's office is
questioning the lot size of Lot 1, Block 1 because of the
right-of-way dedication encroaching the lot. He noted
that Cook indicated the maps are not accurate enough to
make that determination. He stated that Fenning has
proposed that the Council grant final approval and he
will sign a peti r,,,jaf agreement for assessments for
$2,000 per lot for rraa improvements.
It was moved by Mitchell, seconded by Mayor Acromite, to
grant final subdivision approval for Tuckborough 5th
Addition, with a gentlemen's agreement that the developer
sign the petition of agreement for assessments, and the
easement for the northwest corner be added as
appropriate. Ayes 4, nays O.
Wilfred "Hunk" Scherer Resolution
Thies stated the resolution did not discuss disability,
and suggested the wording be changed with regards to the
term of years in case of death or retirement. She asked
if the document would be filed in the chain of title of
the property.
Mitchell requested that in the paragraph where the third
Whereas starts, the following be added "and prohibited
the expansion of that non -conforming use", and in the
next paragraph, the wording "despite the prohibition of
expansion" be added. On page 2, Item 1, add "for an
additional term of 10 years"; Item 2, add "but the City
has no obligation now or in the future to extend the non-
conforming use"; Item 3, add "or any interest therein".
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MINUTES OF THE REGULAR MEDINA COUNCIL MEETING
HELD MARCH 17, 1992
WILFRED "HUNK" SCHERER RESOLUTION - CONT.
It was moved by Thies, seconded by Mayor Acromite, to
adopt the resolution approving the non -conforming use of
property by Wilfred "Hunk" Scherer as requested to be
amended, and direct the City Attorney to prepare the
das.umef-t for recording. Ayes 4, nays 0.
Joint Meeting of Planning Commission and Council
It was moved by Mayor Acromite, seconded by Zietlow, to
schedule and direct staff to advertise a joint meeting
of the Planning Commission and Council to be held on
March 31, 1992 at 7:30 p.m. Ayes 4, nays O.
(#10) COUNCIL MEETING DATE CHANGE
It was moved by Thies, seconded by Mitchell, to
reschedule the regular meeting of the Council to April
6, 1992. Ayes 4, nays O.
(#11) PAYMENT OF BILLS
It was moved by Thies, seconded by Mitche 1, to approve
payment of the bills. Ayes 4, nays 3.
ADJOURNMENT
It was moved by Thies, saconded by Mitchell, to adjourn
the regular Council meeting , 9:45 p.m. Ayes 4, nays
0.
ary omite, Mayor