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HomeMy Public PortalAbout03/17/92 CCMPAYROLL CHECKS - MARCH 17, 1992 12659 Wayne Wallace $ 847.06 12660 Jill McRae 917.02 12661 Richard Rabenort 1,045.72 12662 Michael Rouillard 378.72 12663 Scott Stillman 692.58 12664 James Dillman 1,001.62 12665 Robert Dressel 935.52 12666 Edgar Belland 820.64 12667 Cecilia Vieau 525.70 12668 Donna Roehl 5,170.43 12669 Laura Monroe 775.09 12670 Sandra Larson 607.53 12671 Benedict Young 873.98 12672 Law Enforcement labor Svc. 100.00 12673 Great West Life 465.00 12674 Henn. Co. Support 472.00 12675 Farmers State Bank (Fed.) 2,155.22 12676 Commissioner of Revenue 800.88 12677 Farmers State Bank (S.S.) 707.69 12678 P.E.R.A. 906.85 $20,199.25 10613 Amelia Kroeger 356.66 10614 Government Training Service 170.00 10615 Northwest Suburban Chamber 6,170.00 10616 Farmers State Bank (S.S. 707.69 10617 P.E.R.A. 1,232.82 $ 8,637.17 43 ROLL MINUTES OF THE REGULAR MEDINA COUNCIL MEETING HELD MARCH 17, 1992 The Council met on the above date with the following members present: Mayor Gary Acromite, Ann Thies, and Robert Mitchell, Phil Zietlow and Hunk Scherer. Scherer left the meeting at 8:30 p.m. The following represented the City staff: Police Chief Rick Rabenort, Public Works Director Jim Dillman, Planning and Zoning Administrator Loren Kohnen, Acting Clerk -Treasurer Laura Monroe, City Attorney Ron Batty, and City Recorder Teri Naab. Mayor Acromite called the meeting to order at 7:30 P.M. CHANGES TO THE AGENDA Thies removed Tuckborough 5th resolution for final approval and Wilfred Scherer resolution from the consent agenda. Monroe requested discussion be held on the hiring of temporary office help. Mayor Acromite added a discussion regarding traffic counts for Trunk Highway 12. (#1) APPROVAL OF MINUTES Mitchell felt the minutes of March 9th were too lengthy and noted that official actions are recorded in the resolution. Thies requested that the headings be offset in the left margin. She requested one change on Page 10 of the March 9th minutes, "Mitchell defined disability as the inability to remain active in business affairs". It was moved by Thies, seconded by Zietlow, to approve the minutes of the regular Council meeting held March 9, 1992 with the requested amendment. Ayes 5, nays 0. (#2) NORTHWEST SUBURBAN CHAMBER OF COMMERCE - DISCUSSION OF AWARD - DONNAMAE ROEHL COMMITMENT TO COMMUNITY AWARD Neil McMillan explained that Donna was a member of the Chamber for many years, and because of her service, they have decided to change the name of the Volunteer of the Year Award to the DonnaMae Roehl Commitment to Community Award, and in her hold wish to post a plague at the City offices with the name of each years recipient inscribed on the plaque. Mayor Acromite felt this was an outstanding gesture and thanked the Chamber for the special recognition to Donna. 1 44 MINUTES OF THE REGULAR MEDINA COUNCIL MEETING HELD MARCH 17, 1992 ADMINISTRATION REPORT Mayor Acromite noted that he, Batty, and Mitchell had a meeting to discuss the general administration of the City and would meet again on the following Saturday to develop a recommendation. He noted that once this procedure has been defined, they could move forward to define work loads and distribution of work and the recording of the minutes and the format to be used. Mitchell noted he was not interested in having the minutes taped. Monroe requested that they be allowed to contract with a temporary service for a minimum of one month for additional office help at the rate of $8.14 per hour. Mayor Acromite suggested that job descriptions be submitted for the Saturday meeting. It was moved by Mayor Acromite, seconded by Zietlow, to authorize the hiring of temporary full-time office help. Ayes 5, nays 0. (#3) POLICE DEPARTMENT Steve Tallen, Prosecuting City Attorney Tallen explained that the City's prosecuting firm, Holmes and Graven, would no longer be the prosecuting attorney for Medina. He noted that he would be leaving the firm to establish his own business and requested that Medina contract with him for prosecuting services. He stated that he would locate in the IDS Center with several other prosecuting attorneys, who would be available if he were indisposed. He noted that he will be meeting with the LMCD regarding contracting with them and Loretto has expressed an interest also. Batty noted that the Council would need to amend the appointing resolution to reflect Tallen as prosecuting attorney. It was moved by Thies, seconded by Mitchell, to appoint Steve Tallen as prosecuting attorney. Ayes 5, nays 0. MINUTES OF THE REGULAR MEDINA COUNCIL MEETING HELD MARCH 17, 1992 Hunting Ordinance Batty pointed out a letter from Rabenort explaining the City's deficiency in its hunting ordinance and requesting amendments to that ordinance. He also explained that the Council had reviewed a trapping ordinance, which was never adopted. He suggested incorporating both the amendments and the trapping ordinance. It was moved by Mayor Acromite, seconded by Mitchell, to direct the City Attorney to draft an ordinance reflecting the appropriate amendments to the hunting ordinance and incorporating a trapping section. Ayes 5, nays O. (#4) MIKE BROBERG - COMPUTER CONSULTANT Discussion on New Report Mayor Acromite explained that they had chartered Broberg to develop a reporting system that would match the City's financial data with budget items. Broberg suggested that Department Heads review the reports. He also suggested that they use the reports for a while to see if they are appropriate. Progress Report Broberg explained that because of some extraordinary expenses in the past year, they have had to reallocate money. He felt they would be able to meeting their deadline for progress improvements. Mayor Acromite asked that money under expense adjustment be allocated as much as possible under budget categories. He requested that the Council receive financial reports the second meeting of each month. (#5) CONSENT AGENDA Mayor Acromite asked if Council members wished quarterly reports from their watershed representatives. Anne Theis noted that during many months of the year there is little activity to report. Zietlow felt that requesting a quarterly report demonstrates Council's interest. 3 46 MINUTES OF THE REGULAR MEDINA COUNCIL MEETING HELD MARCH 17, 1992 CONSENT AGENDA - CONT. Mayor Acromite requested that the watershed representatives report to the Council in June 1992. The consent agenda items include the following: Garbage Licenses Elm Creek Watershed Appointment Resolution It was moved by Thies, seconded by Mitchell, to approve the consent agenda. Ayes 5, nays O. (#6) PUBLIC WORKS DEPARTMENT Sewer Feasibility Report Dillman pointed out an error on Page 8, and noted that the cost should be $1,500 not $1,000. Zietlow stated that owners should pay for what they are using and not have the assessment spread over all. Mayor Acromite felt they needed further explanation of the costs and suggested they wait for input from Glenn Cook before publishing the cost estimates. It was moved by Mayor Acromite, seconded by Thies, to table action on the sewer feasibility report until a meeting to be held Thursday, March 26, 1992 at 5:30 p.m., and to authorize payment to Bonestroo of $3,700 for soil borings. Ayes 5, nays O. Trunk Highway 12 Study - Traffic Count Information Dillman passed out a copy of MnDot's Scoping Decision Document which includes three preferred alternatives, with options. He felt the traffic counts for the northern portion of Medina may not be accurate. He reviewed the estimated traffic counts for the proposed corridors. He explained that Medina is broken into two traffic zones, and the State does not include traffic traveling within the same zone for counts. Mayor Acromite explained that the State will be holding pub l i c hearings in Apr i l or May on the traffic counts and suggested Medina hold a public hearing also and take action after that hearing. MINUTES OF THE REGULAR MEDINA COUNCIL MEETING HELD MARCH 17, 1992 TRUNK HIGHWAY 12 TRAFFIC COUNTS - CONT. Dillman noted that the counts for Medina seem high, but that is the format the State has been using all along for determining traffic counts. Civil Defense Sirens - Hamel Dillman explained that the total cost for the siren including installation would be approximately $15,000. Don Anderson explained that the City has an opportunity to receive a M & S grant which provides funds to maintain sirens. He noted the money is left from 1991, and therefore the Council would need to commit to the project before the money could be allocated to Medina. It was moved by Mitchell, seconded by Thies, to commit to the purchase of the civil defense sirens for the Hamel area at a cost of $15,000. Ayes 4, nays O. (#7) PARK ORDINANCE - PUBLIC HEARING 8:35 - 8:50 P.M. Anne Heideman reviewed with the Council and City Attorney some changes she felt appropriate. Batty explained how these would be issues would be addressed. It was moved by Mitchell, seconded by Thies, to close the public hearing at 8:50 p.m. Ayes 4, nays O. It was moved by Zietlow, seconded by Thies, to adopt the Park Ordinance. Ayes 4, nays O. It was moved by Thies, seconded by Mayor Acromite, to establish the special permits fees as called for by the park ordinance at $10.00. Ayes 4, nays O. Zietlow suggested the ordinance be published along with criteria for the need for a special permit. 5 MINUTES OF THE REGULAR MEDINA COUNCIL MEETING HELD MARCH 17, 1992 (#8) COMMUNITY DEVELOPMENT BLOCK GRANT - PUBLIC HEARING 8:55 - 9:10 P.M. Dillman explained that the County is currently holding $10,000 from last year to be spent on rehabilitation of private property, but there was still time for owners to request the use of the funds. He stated that the City will receive approximately $15,000 this year and the Council has until April 15 to designate the use of the funds. He noted that two residents may qualify to use the funds for septic system repairs. Fred Keller noted the Park Commission is requesting money for a City-wide park and trail plan. He noted they have been contacted by several individuals interested in the project and estimate the cost to be between $7,000 and $12,000. Dillman noted that the County is requesting projects of $7,500 or more. He recommended that they not study the storm sewer project for Holy Name and instead dedicate funds for a study of the Hamel park area for a drainage plan. He explained that the ADA is requiring park equipment to be upgrading to accommodate disabled individuals, but the City is proposing to do that on a request basis. It was moved by Thies, seconded by Mayor Acromite, to close the public hearing at 9:10 p.m. Ayes 4, nays O. It was moved by Mayor Acromite, seconded by Thies, to request the Park Commission to return with cost estimates of the park plan, to wait on the storm sewer project for the Holy Name area, to direct the City Engineer to estimate the cost of the drainage plan for the Hamel park area, and to direct staff to research the possibility of funds for septic repairs or replacement and park equipment updates for disabled persons. Ayes 4, nays O. (#9) PLANNING & ZONING DEPARTMENT Jeff Sisk - Final Lot Division Approval Zietlow asked if the septic areas have been staked and pointed out this was a condition of approval. Sisk noted they are staked with lathe and he would replace that with steel. 6 49 MINUTES OF THE REGULAR MEDINA COUNCIL MEETING HELD MARCH 17, 1992 JEFF SISK - FINAL LOT DIVISION APPROVAL - CONT. Batty noted this would need to be inspected prior to placing the final approval resolution on the agenda for the next meeting. He noted that the subdivision is being filed as a plat with an outlot for the private drive. Mitchell requested that the lot size be specified in the resolution. It was moved by Mitchell, seconded by Thies, to direct the City Attorney to draft a final resolution of approval for Jeff Sisk. Ayes 4, nays O. Tuckborough 5th Resolution for Final Approval Batty noted that the City Engineer's office is questioning the lot size of Lot 1, Block 1 because of the right-of-way dedication encroaching the lot. He noted that Cook indicated the maps are not accurate enough to make that determination. He stated that Fenning has proposed that the Council grant final approval and he will sign a peti r,,,jaf agreement for assessments for $2,000 per lot for rraa improvements. It was moved by Mitchell, seconded by Mayor Acromite, to grant final subdivision approval for Tuckborough 5th Addition, with a gentlemen's agreement that the developer sign the petition of agreement for assessments, and the easement for the northwest corner be added as appropriate. Ayes 4, nays O. Wilfred "Hunk" Scherer Resolution Thies stated the resolution did not discuss disability, and suggested the wording be changed with regards to the term of years in case of death or retirement. She asked if the document would be filed in the chain of title of the property. Mitchell requested that in the paragraph where the third Whereas starts, the following be added "and prohibited the expansion of that non -conforming use", and in the next paragraph, the wording "despite the prohibition of expansion" be added. On page 2, Item 1, add "for an additional term of 10 years"; Item 2, add "but the City has no obligation now or in the future to extend the non- conforming use"; Item 3, add "or any interest therein". 7 50 MINUTES OF THE REGULAR MEDINA COUNCIL MEETING HELD MARCH 17, 1992 WILFRED "HUNK" SCHERER RESOLUTION - CONT. It was moved by Thies, seconded by Mayor Acromite, to adopt the resolution approving the non -conforming use of property by Wilfred "Hunk" Scherer as requested to be amended, and direct the City Attorney to prepare the das.umef-t for recording. Ayes 4, nays 0. Joint Meeting of Planning Commission and Council It was moved by Mayor Acromite, seconded by Zietlow, to schedule and direct staff to advertise a joint meeting of the Planning Commission and Council to be held on March 31, 1992 at 7:30 p.m. Ayes 4, nays O. (#10) COUNCIL MEETING DATE CHANGE It was moved by Thies, seconded by Mitchell, to reschedule the regular meeting of the Council to April 6, 1992. Ayes 4, nays O. (#11) PAYMENT OF BILLS It was moved by Thies, seconded by Mitche 1, to approve payment of the bills. Ayes 4, nays 3. ADJOURNMENT It was moved by Thies, saconded by Mitchell, to adjourn the regular Council meeting , 9:45 p.m. Ayes 4, nays 0. ary omite, Mayor