HomeMy Public PortalAbout03/18/08 Special CCM83
MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 18, 2008
The City Council of Medina, Minnesota met in special session on March 18, 2008 at 5:30
p.m. in the Medina City Hall. Mayor Crosby presided.
I. Call to Order
Members present: Johnson, Weir, Crosby, Cavanaugh, Smith
Members absent:
Also present: City Administrator Chad Adams, Public Works Superintendent
Steve Scherer, City Attorney Ron Batty, Finance Director Jeanne
Day, Planning Director Tim Benetti, and City Engineers Tom
Kellogg and Bob Barth
II. Hamel Road Reconstruction — Special Assessment Methodology
Adams provided an overview of the discussion points, including
1. Determination of the assessment amount (project cost and percent of assessment).
2. Determination of assessment methodology (front foot, area or combination).
3. Timeline related to April 15 hearing date and May 6 award of contract, which is
less than 30 days apart.
4. Other special circumstances to be considered, including any waiving of
assessments.
5. Determination of assessment rate, which was 2% above bond rate, or 6% total, for
phase I of the Uptown Hamel improvements.
6. Determination of assessment term, which was 15 years for phase I.
Johnson arrived during Adams' presentation at 5:38 p.m.
Discussion was held on the contract award date. The Council reached consensus that the
May 6 contract award date should be targeted.
Discussion was held on the special circumstances. Kellogg acknowledged some
properties that received prior special assessments on corner lots would receive a credit for
the Hamel Road project per past City policy. The Council reached consensus that there
will be no other exemptions of assessments on other benefitting properties for the project.
Discussion was held on the assessment methodology. The Council reached consensus
that the combined approach, which is front foot plus square footage, was the best
methodology to use.
Discussion was held on the assessment amount. The Council reached consensus that the
amount to begin with should be $554,000. The Council acknowledged the amount could
be reduced later, but not increased.
Medina City Council Special Meeting Minutes
March 18, 2008
84
The Council reached consensus to use the 6% assessment rate and 15 year assessment
term, which is the same as phase I of the improvements.
III. Storm Water Utility
Bob Barth, Bonestroo, provided an overview of the outstanding issues from the last
Council discussion on February 2nd, primarily including the Residential Equivalency
Factor (REF) for large non -subdivided residential/agricultural properties. Barth
explained that the REF will now be 1 per 10 net acres which are exclusive of wetlands
and roads. Private right-of-ways would be removed from calculation as well. The
Council reached consensus that the new method of REF calculation for
residential/agricultural properties was acceptable.
The Council directed staff to provide an informational brochure to be mailed to all
property owners in Medina, conduct an open house, and draft an ordinance for a
subsequent Council meeting to create the utility. Staff was also directed to review more
agricultural education and the possibility of utilizing Hennepin County to conduct the
billing on tax statements prior to a possible effective date for the utility and charges on
July 1, 2008.
IV. Adjournment
The meeting was adjourned at 6: SS p.m.
T.M. Crosby, Jr., Mayo2
Attest:
avt 4-7,4„
Chad M. Adams, City Administrator -Clerk
Medina City Council Special Meeting Minutes
March 18, 2008