HomeMy Public PortalAbout10-23-2017 COW Minutes afplikeee-- "//3 420/7
Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees
Held on October 23,2017
At Village Hall
Mayor Collins called the meeting to order at 7:18 p.m. Board Present: Mayor Collins, Trustee
Newton, Trustee O'Rourke, Trustee Wojowski, Trustee Bonuchi, Trustee Lamb, and Trustee Larson.
Others present: Brian Murphy, Administrator; Michelle Gibas, Village Clerk; Allen Persons, Public
Works Director; Jon Proulx, Planning Director; Ken Goska, Building Official; Traci Pleckham,
Management Services Director; and John Konopek, Chief of Police. There were approximately 8
persons in the audience.
Trustee Larson moved to approve the Minutes of the Committee of the Whole Workshop held on
October 9, 2017. Second by Trustee O'Rourke. Voice Vote. All in favor, 0 opposed. Motion carried.
PRESIDENTIAL COMMENTS
No Comments.
TRUSTEE COMMENTS
No Comments.
PUBLIC COMMENTS
No Comments.
WORKSHOP
1) 2017 AUDIT
Mr. Jim Savio from Sikich, LLP gave an in depth presentation on the 2017 Fiscal Year Audit. Mr.
Savio pointed out that they have issued an unmodified opinion which is the highest level of assurance
that they can provide to the Village.
#2 FISCAL YEAR 2018-2019 BUDGET
Mrs. Traci Pleckham gave an overview of the Village's major revenues, expenses, and the 2017 Tax
Levy. Mrs. Pleckham reviewed statistical trends for revenues and expenses. Mrs. Pleckham
reviewed the revenues for the Corporate Fund including State Revenues,permits and fees, and
property taxes. Mrs. Pleckham reviewed the revenue and expense forecast for the 2018 Fiscal Year.
Mrs. Pleckham then reviewed the 2017 Tax Levy. Mrs. Pleckham pointed out that the Village
approves the annual tax levy based on dollars requested, not rate. The County Clerk then calculates
the tax rate needed to produce the amount of dollars requested by each taxing district. Because of
this, staff is using in its calculations a higher overall equalized assessed value (EAV). This higher
EAV estimate is to ensure that the Village captures the entire amount of the Village's EAV, while
still maintaining the 2016 tax levy rate of.4669. The 2017 levy represents a total request of
$6,349,600.00; however, the actual amount the Village will receive is anticipated to be less.
#3 ITEP (ILLINOIS TRANSPORTATION ENHANCEMENT PROJECTS) GRANT
PROGRAM
Mr. Persons stated that IDOT is currently accepting grant applications under the ITEP program. This
program provides funding to support alternative forms of transportation. Specifically,
pedestrian, bicycling, and public transportation improvements. Mr. Persons reviewed the
projects that staff previously applied for grants including Lockport Street from Route 59 east
Village of Plainfield
Meeting Minutes—October 23, 2017
Page 2
to Miles; Main Street/Route 126 from Route 59 to Lockport Street; and Lockport Street from
Meadow Lane to Wallin Drive. Mr. Persons pointed out that none of the projects were
awarded an ITEP Grant. Mr. Persons felt that having projects that were shovel ready would
increase the chance for grant approval. There was some general discussion regarding
projects including the previously submitted projects. Mr. Persons stated that he would bring
some more information to the Board at a future Committee of the Whole Workshop.
Mayor Collins read the reminders.
Trustee Lamb moved to adjourn. Second by Trustee O'Rourke. Voice Vote. All in favor, 0 opposed.
Motion carried.
The meeting adjourned at 8:47 p.m.
, /
Michelle Gibas, Village Clerk