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HomeMy Public PortalAboutCouncil Minutes 2003 01/09MINUTES McCall City Council Regular Meeting Thursday, January 9, 2003 Table of Contents Call to Order and Roll Call Public Comment Consent Agenda Minutes of December 12, 2002 Minutes of December 16, 2002 Invoice Approval List Dated ending December 31, 2002 Payroll Report for Pay Period Ending December 20, 2002 AB 03-01 AB 03-02 AB 03-03 AB 03-05 AB 03-06 AB 03-08 Airport Sewer Project Camp Pinewood Paintball Course Hardship Adjustment CUP 02-7 Aspen Ridge Timber Harvest Airport Improvement Program Alarm System Agreement for the Water Treatment Plant Business AB 03-04 AB 03-07 Appointment of Planning & Zoning Commission members Golf Professional Presentations Reports Executive Session AB 03-07 Consider hiring agent to provide golf professional services Adjournment Page 1 of 6 January 9, 2003 City Council Minutes Mayor Colton called the regular meeting of the McCall City Council to order at 7pm. Mr. Muller, Mr. Colton, Mr. Eimers answered roll call. A quorum was present. City staff members present were Attorney Susan Buxton, City Manager Robert Strope and Deputy City Clerk Tina Clark. The Mayor called for public comment. Ray Venable talked about selecting a replacement to the city council vacancy and the neutrality and flexibility of such a member. Minutes of December 12, 2002 Minutes of December 16, 2002 Invoice Approval list dated ending December 31, 2002 Payroll report for pay period ending December 20, 2002 AB 03-01 Airport Sewer Project AB 03-02 Camp Pinewood Paintball Course AB 03-03 Hardship Adjustment AB 03-05 CUP 02-7 Aspen Ridge Timber Harvest AB 03-06 Airport Improvement Program AB 03-08 Alarm System Agreement for the Water Treatment Plant The council requested the minutes from December 16, 2002 be tabled until they can be review at the next council meeting January 23, 2003. Mr. Eimers moved to approve the Consent Agenda. Mr. Muller seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers Mr. Muller voted aye. The motion carried. AB 03-04 Appointment of Planning and Zoning Commission members Page 2 of 6 January 9, 2003 City Council Minutes Lindley Kirkpatrick said the terms expire in January for Don Bailey the current chairman and Dottle Moore, both have full terms on the commission. Mr. Kirkpatrick asked to direct the Mayor to reappoint Don and Dottle to another three year term. Mr. Eimers moved to direct the Mayor to appoint Don Bailey and Dottie Moore to the Planning & Zoning Commission, term to expire in January 2006. Mr. Muller seconded the motion. All Council Members voted aye. The motion carried. Mayor Colton appointed Don Bailey and Dottle Moore to the Planning & Zoning Commission. AB 03-07 Golf Professional Presentations Robert Strope said in view of the departure of Michael Buss we are in need of a new golf professional we've reviewed qualifications of the candidates; we are left with two individuals who expressed an interest in being our next Golf Professional. We've asked them to come and provide comments to the council as to why they would be best suited to fill that position. An executive session has been scheduled to follow to discuss contract negotiations, parameters and hiring of a Golf Professional. Following the executive session we will come back into open session at that time and ask that the council make a decision on a Golf Professional and I'll ask the council for the authority to negotiate a contract. Raymond Center said he came here seven years ago expecting only to be here for the summer. He will make every effort to make things run smoothly, he recognizes the financial obligations of taking over the McCall Golf Course. He understands there is a financial obligation with taking over. Mr. Center said he has the ability to buy out the previous contractor, also has access to working capital to get started. Mr. Center discussed his understanding of ways to maximize the revenue to the City and the golf course needs to operate with a positive cash flow. He's had the opportunity this year to run all the tournaments, ran the men's and lady's activities and the handicap system. Mary Clemmer the previous contractor, would be hired to manage the club house. Mr. Muller asked about the availability of continuing education classes. Mr. Center replied by saying that they are required every three years to complete 36 credits of continuing education. Mr. Center said he's been teaching 15 to 20 hours a week and that he has his class A, meaning you have the schooling and experience to run a golf course. Mr. Muller asked the direction you might go in working with auditors with a need to have money in a reserve account. Mr. Colton asked what Mr. Center would do differently to generate more business for the Club House. Mr. Center replied more community events, marketing the restaurant such as coupons, advertisement, and catering. Also work with the local hotels in the area, capture outings, open up tee times, and increase the number of rounds. Allan Morrison is the Club House Manager at Scotch Pines in Payette, Idaho, he will take the challenge in making the golf course a fun please to be. With the right staff and Page 3 of 6 January 9, 2003 City Council Minutes management we'll pamper the golfer from the minute they get to the golf course. Add to the experience and people's choices, establish a point of sale system. Establish a web base for people around the world to reserve tee times, gather information as to who are the true tourist, identify what their needs are and what the customer wants. Make changes to your course, have the best product, increase the business with golf schools, package deals with restaurant and hotels. The Club house restaurant is not allow to fail be in front of the customer the buck stops here, treat staff right have training available for the staff. Harold Norris has twenty years experience in the food and beverage service he was the head chef at a 5 star restaurant in Alaska, he has the experience to cook hot dogs to filet mignon. Harold was also in charge of the food service training for the Marriot Hotels in the Pacific Northwest, he put on the schools for their chefs. Mr. Eimers asked that Mr. Morrison expand on point of sale. Mr. Morrison replied, a computer system that allows you to tract inventory on every occurrence. Also to get on the web and reserve your tee time in advance and having access to their address so you can set up a data base of all your members as they register and get there season tickets. Mr. Eimers asked the question if Mr. Morrison managed tournaments. Mr. Morrison said he has the reputation of running the best tournament in Boise Valley, been in evolved in several state level tournaments, corporate events. Mr. Muller asked the size of these tournaments. Mr. Morrison said the largest one he's been involved in had 286 people, but that he was not threatened by 400. His concerns were running a quality tournament and when having a large group you run into pace of play and are limited to day light. Mr. Muller said that we have a lot of tournaments and they take up a lot of prime time. People will say, "1 want to play but there are tournaments going on." Tournaments bring revenue to the community how would we handle that. Mr. Morrison said by an Advisory Board or the City would set the standard. Mr. Colton asked to hear comments from the public. Tom Haines said this was cool we're getting back to qualified people the community wants. It's a place the people play when their happy, I would like to think that you would pick the guy that's going to give you some of that tradition we've always had. Community spirit is so important to the golf course so I would like to see what he's going to give to the community and give back to the businesses in town. Max Williamson said Raymond Center has 7 years experience, he's seen the tournaments being run. Tournaments are very important to this community in terms of restaurants, lounges and hotels. Ray is friendly, a very hands on person, knows what it's like to work the long hours when managing a tournament and understands the need to reshuffle. Page 4 of 6 January 9, 2003 City Council Minutes City Manager - Robert Strope City Attorney - Susan Buxton City Councilor - Allan Muller City Councilor- Kirk Eimers City Councilor - Mayor Colton At 8:15pm, Mr. Muller moved to go into executive session per Idaho Code 67- 2345(la) to consider hiring agent to provide golf professional services. Mr. Colton seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton voted aye. The motion carried. Consider hiring agent to provide golf professional services. At 9:00pm, Mr. Eimers moved to come out of executive session. Mr. Muller seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton voted aye. The motion carried. Mr. Colton moved to direct the City Manager to negotiate an agreement with Alan Morrison and Authorize the Mayor to sign the agreement subject to legal review. Mr. Eimers second the motion. At a roll cai vote, Mr. Muller, Mr. Colton, Mr. Eimers voted aye. The motion carried. Mr. Eimers and Robert Strope discussed Winter Carnival events and the attendance of Chamber of Commerce meetings. Page 5 of 6 January 9, 2003 City Council Minutes Without further business, Eimers moved to adjourn. Mr. Colton seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 9:12pm. ATTEST: Tina A. Clark, Deputy City Cl~'~ Page 6 of 6 January 9, 2003 City Council Minutes