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HomeMy Public PortalAbout03/19/85 CCM218 PAYROLL CHECKS - MARCH 19, 1985 8205 Robert Anderson 8206 Jill Hodapp 8207 Mark Moran 8208 Michael Rouillard 8209 Michael Sankey 8210 James Dillman 8211 Robert Dressel 8212 Francis Pumarlo 8213 Karen Dahlberg 8214 JoEllen Hurr 8215 Donna Roehl 8216 Sylvia Rudolph 8217 Sandra Larson 8218 Janice Petersen 8219 Laura Skarda 8220 Ivan Dingman 8221 Steve Scherer 8222 Farmers State Bank of Hamel 8223 Commissioner of Taxation 8224 PERA 8225 Social Security Retirement Division ORDER CHECKS - MARCH 19, 3691 PERA 3692 Social Security Retiremend Divisio 920.89 726.30 928.97 980.03 1,053.84 871.15 732.30 576.27 361.99 660.16 747.19 32.53 229.50 42.50 233.85 405.00 310.00 1,620.00 930.00 751.55 470.17 $13,584.19 1985 1,024.83 470.17 $1,495.00 The Council of the City of Medina met in regular session on Tuesday, March 19,1985 2 1_9 at 7:30 P.M. Present; Mayor, Thomas Anderson; Councilmembers, William Reiser, Anne Heideman, Wilfred Scherer, Robert Mitchell; Clerk -Treasurer, Donna Roehl; Attorney, Richard Schieffer; Engineer Glenn Cook; Police Chief, Michael Sankey; Public Works Director, James Dillman 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Scherer to discuss the following additional agenda items: 1985 Salaries Russnick Construction, Conditional Use Permit Payment of Bills Hwy. 55 Water trunk line Planning meeting, St. Cloud State Legislative bill regarding pluming inspections Quiggle accident and summons Motion declared carried 2. MINUTES OF MARCH 5, 1985 Moved by Scherer, seconded by Heideman to accept minutes of March 5, 1985, as presented. Motion declared carried 3. MINUTES OF MARCH 13, 1985 Moved by Heideman, seconded by Reiser to accept minutes of March 13, 1985, as presented. Motion declared carried 4. PUBLIC WORKS DEPARTMENT Hwy. 55 Water Trunk Line Easements Glenn Cook reported that he had spoken to Emil Jubert and members of the Wessin family regarding construction easements for the Hwy. 55 water line. He stated that permanent easements would be neededlater. he reported that Emil Jubert had asked for $50. rental fee for his land, for a term of one year, as a temporary easement and that he not be assessed for the project until property was developed or sold for development. Richard Schieffer stated that because the present Council might not be here in the future, they should not make a committment regarding what might or might not be assessed at a later time. Mr. Cook explained that the parcel being discussed is located on the south side of the highway and does not include Mr. Jubert's entire property. Thomas Anderson stated that the only property that should be included is the property on the south side of the highway. Moved by Heideman, seconded by Scherer to approve the easement agreement with Emil Jubert for $51.00 and the easement agreement with the Wessin family, subject to verification of title. Motion declared carried Road Material Bids Moved by Scherer, seconded by Heideman to accept bids for road maintenance materials on April 16, 1985, at 10:00 A.M. with Council to consider bids at the regular City Council meeting, that evening. Motion declared carried 5. POLICE DEPARTMENT Quiggle Accident Claim Michael Sankey briefly explained the summons that had been served on Medina and other cities and several police officers on behalf of the heirs of Craig Quiggle. He stated that copies of the summons had been given to the City Attorney. Donna Roehl reported that copies of the summons had been sent to the cities insurance agent for both liability and Police Professional insurance. Richard Schieffer stated that he would discuss the matter with the Chief of Police. 6. FIRE EQUIPMENT BIDS John Gleason of the Hamel Fire Department reported that a committee of firemen had met and reviewed the bids of Custom Fire for $86,815 and General Safety for $86,950, that had been taken on February 26th. They had also met with representatives of both comp- 220 Location of runs as per the east property line; property line. Runs to be fenced with opaque conditions as they exist from time to time. Waste to be disposed of properly. Noise of barking dogs to be controlled. No subdivision of property to be allowed or Daytime hours of operation from 8:00 A.m. to No dogs to be sold for experimental purposes. Signs and landscaping required according to ordinance. Jeff Howard, Howard Nelson and David Nelson to be part Motion declared carried and the only apparent difference in the bids was that warranty on the tank and General Safety had offered a in the specifications. He reported that the difference versus the cost from the Joint Powers Group was about Custom Fire had offered a 10 year 5 year warranty, as had been included in cost of equipment from Custom $1000. Kevin Kirvida of General Safety explained that their company years, in Minnesota, whereas Custom had been in business for wisconsin. He explained that the specifications had asked f tank, which they had bid, but that they would be willing to was the determining factor. Thomas Anderson stated that there were two problems; one that their bid was $135 higher than Custom Fire and that their bid had been turned in at 4:05 P.M., when the deadline for bid submittal had been 4:00 P.M. He also reported that discussions with Corcoran had not been finalized as Corcoran would like to make a decision on each piece of equipment that was purchased, as to whether or not it would be needed in the City of Corcoran. Robert Mitchell asked if the Council had expected that Corcoran would share in the cost of a pumper. Mayor Anderson stated that Corcoran is purchasing a grass fire fighting truck for $20,000 and also a tanker truck for $20,000. He asked Mr. Gleason to explain to Mr. Mitchell why the pumper was needed. Mr. Gleason explained that there are some larger buildings being built in Medina and exist- ing equipment is not large enough to use to fight fir s. Mr. Mitchell stated that he had heard that Wayzata and Plymouth had made improper purchases and he asked if Council could be assured that this was a necessary piece of equipment. Mr. Gleason stated that they had visited with other fi e departments and salesmen from both companies as to the needs of the fire department and believe that this piece of equipment would be a proper purchase. Mayor Anderson asked what similar types of equipment the other cities are using, that serve Medina. Mr. Gleason stated that Long Lake has two large pumper , Loretto has one and Maple Plain has two or three. Mayor Anderson stated that he would propose to delete he Anderson Co. property from Loretto's territory so as not to promote their purchas of more equipment. Moved by Scherer, seconded by Heideman to adopt Resolution 85-21,awarding bid for purchase of fire equipment from Custom Fire Apparatus Inc. at a cost of $86,815.00 with a 10 year warranty on the tank and delivery within one year. Motion declared carried had been in business for 50 12 years and was located in or a 5 year warranty on the extend it to 10 years if that 7. PLANNING AND ZONING DEPARTMENT David and Jo Nelson, Conditional Use Permit for Breeding Kennel Robert Mitchell reported that he had researched the kennel permit issued in the City of Orono and he listed a number of items that he believed should be included in a permit for the Nelson's. Moved by Mitchell, seconded by Heideman to authorize preparation of a resolution approving a Conditional Use Permit to allow David and Jo Nelson to operate a breeding kennel at 3365 Hwy. 55, with the following conditions: Property size to be specified as 28 acres (18 dry, 10 wet). Operation to be specified as a dog breeding kennel for registered purbred dogs. Maximum of 15 dog runs to be allowed. Seven adult female dogs and eight adult male dogs to b allowed on the property with no regulation on the number of puppies 4 months old and y unger. Purpose of the operation shall be for breeding and sal of dogs. diagram presented; 350 ft. from north property line; 1250 ft. from 1400 ft. from the south property line and 200 ft. from the west fence from the roadside and other sides to be governed by Conditional Use Permit becomes invalid. 6:00 P.M. of the agreement. Dickey Natural Systems 221 Richard Schieffer reviewed prepared resolution regarding a second amendment to the Dickey natural Systems Conditional Use Permit, to allow outside storage of materials, provided that all listed conditions were met. He stated that he had spoken to Pat Dickey and she was unwilling to provide a financial guarantee that there would be no outside storage, because she needed to have outside storage. Jerry Harmon representing Dickey's stated that they would like to keep the property clean and were attempting to solve the material processing problem by hiring new engineers to correct their equipment. Thomas Anderson stated that the Conditional Use Permit amendment should be adopted and an amendment could be added later depending on how they control the outside litter problem. Mr. Harman stated that it would be January 1, 1986, before the corn stalks would be cleared from the property. Robert Mitchell asked why additional materials were brought to the property after they had identified that they had an equipment problem. Mr. Harmon stated that they believed that the equipment that they had pruchased would process the corn stalks and had since found out it would not do the work. He reported that there are now 2186 bales on the property that cost $9355 to deliver and that no more raw material would be delivered until the equipment problems were solved. Mayor Anderson suggested proceeding with the resolution and financial guarantee for six months and extend it if necessary, plus addition of a statment to the resolution regarding blowing material and coverage of existing corn stalks. Mr. Harmon asked if there would be a problem with storing the finished product outside in plastic covered bales. Mayor Anderson reported that the lumber yard operation that had been approved was apparently not a viable operation and that fencing had been allowed for outside storage,something similar could be investigated for the corn stalk material. Robert Mitchell stated that the city needed a timetable for operation,an engineering report and a financial guarantee. Moved by Mitchell, seconded by Heideman to direct the City Attorney to revise the amended Conditional Use Permit for Dickey Natural Systems incorporating ideas discussed and to work with the applicant to determine an appropriate disposal time plus financial guarantee and return to the April 2nd Council meeting. Motion declared carried Dockside Robert Mitchell reported that Robert Franklin had stated that the corrected documents, previously required, had not been filed with Hennepin County. Richard Schieffer reported that it takes six months to complete a filing with the County. Moved by Heideman, seconded by Scherer to request that the Building Inspector determine the amount of hardcovered area at the Dockside Development. Motion declared carried Moved by Heideman, seconded by Mitchell to table the Dockside matter until April 2nd pend- ing City Attorney's determination as to whether or not proper documents had been filed with Hennepin County. Motion declared carried Dennis Hagen, Conditional Use Permit for Home Occupation Donna Roehl presented report from Building Inspector, Loren Kohnen, in which he stated that there was no outside storage of products or materials and that there was no odor in- side of the garage; equipment used ---lathes, drill press and saws; materials used---- plexiglass and plastic sheeting. Moved by Heideman, seconded by Reiser to adopt Resolution 85-22, approving a Conditional Use Permit for dennis Hagen to conduct a home occupation at 2422 Morningside Rd. Motion declared carried William Mueller, Subdivision Richard Schieffer recommended that a private roadway agreement be made part of the resolution approving the subdivision of the William Mueller property. Donna Roehl stated that Mr. Mueller had scheduled the sale of one of the parcels and would like action on the resolution by March 30th. h+ Z 2 Moved by Heideman, seconded by Scherer to adopt Resolution 85-23, approving the subdivision of the William Mueller property at 1735 Co. Rd. 24, with staff to determine the park dedication fee for Parcel B and attorney to draft a private roadway agreement. Motion declared carried James Lutz Subdivision Richard Schieffer reported that Mr. Lutz would like consideration of final approval of his plat at the April 2nd Council meeting. Russnick Construction, Conditional Use Permit for Construction of Office/Warehouse Thomas Anderson asked that Item 1 of the approval resolution for Russnick Construction should include, "as per plan submitted and attached." Robert Mitchell asked that language regarding lights that do not allow for spillage, be included in the resolution. Moved by Heideman, seconded by Scherer to adopt Resolution 85-24, approving a Conditional Use Permit for Russnick Construction to construct and Office/Warehouse at3330 Hwy. 55, with suggested revisions and to authorize the Mayor and Clerk to sign the resolution when completed. Motion declared carried 8. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Moved by Reiser, seconded by Mitchell to hold a Public Hearing on April 16, 1985 at 7:30 P.M. to discuss Year XI Community Development Block Grant funding. Motion declared carried 9. MULTIPLE SCLEROSIS SOCIETY Discussion of application made by the Multiple Sclerosis Society to secure a Pull -Tab Gambling License from the State, for use at the Big Woods Saloon. Moved by Reiser, seconded by Scherer to table discussion until April 2nd. Motion declared carried 10. SICK LEAVE/VACATION PAY Anne Heideman reported that several Council members had reviewed the Personnel Policy to determine how sick leave and vacation pay should be figured for part-time employees. She also reported that Attorney, Dayle Nolan, had been contacted and all had agreed that such benefits should be based on a 2080 hour yearly total and not 2080 hours minus 88 holiday hours. Moved by Heideman, seconded by Mitchell to calculate sick leave and vacation benefits for part-time employees on a 2080 hour per year basis, as has been done, and according to Attorney, Dayle Nolan's recommendation. Motion declared carried 11. SNOW STORM ABSENTEEISM Donna Roehl asked how Council wished to deal with absenteeism of full-time employees due to an inability to get to work because of a snow storm. Council agreed that the matter should be dealt with if such an occasion should arise. 12. ELM CREEK WATERSHED COMMISSION Moved by Heideman, seconded by Mitchell to appoint Sarah Lutz as a delegate to the Elm Creek Watershed Commission. Motion declared carried Moved by Heideman, seconded by Mitchell to appoint Donna Roehl and Thomas Anderson as alternate members to the Elm Creek Watershed Commission. Motion declared carried 13. PLANNING SEMINAR Moved by Mitchell, seconded by Scherer to authorize expenditure for two people to attend a Planning Seminar at St. Cloud on March 31-April 2 at $65.00 each plus hotel accomodations. Motion declared carried 14. BILLS Moved by Reiser, seconded by Mitchell to pay the bills; Order Checks # 3691-3692 in the amount of $1,495.00 and Payroll Checks # 8205-8225 in the amount of $13,584.19. Motion declared carried 223 15. PLUMBING INSPECTIONS Anne Heideman encouraged other Councilmembers to contact Legislators regarding a bill that would require plumbing inspections to be made by certified plumbers. 16. SALARIES Public Works Department Jim Dillman stated that he would like to have a city car for his use between home and the city and that $1000 could be taken from the Public Works budget. Moved by Scherer, seconded by Mitchell to pay the following wages retroactive to Jan. 1-st. Francis Pumarlo--$10.11 per hour; Robert Dressel--$12.14 per hour; James Dillman-- $31,500 annually, plus use of a city vehicle. Motion declared carried Police Department Discussion regarding number of hours worked by the Chief of Police and whether or not it was necessary that he attend entire Council meetings. Moved by Reiser, seconded by Scherer to pay the Michael Sankey $37,500, annually retro- active to January 1, 1985. Motion declared carried Police Department Secretary Michael Sankey presented comparisons between wages of secretaries of various departments. Thomas Anderson stated that the budgeted amount had been $7.00 per hour. Moved by Reiser, seconded by Scherer to pay Karen Dahlberg $7.75 per hour retroactive to January 1, 1985. Motion declared carried Part-time Office Secretary Moved by Mitchell, seconded by Heideman to pay Sandra Larson, $6.75 per hour, retroactive to January 1, 1985. Motion declared carried Custodian Moved by Heideman, seconded by Reiser to pay Janice Petersen $5.75 per hour retroactive to January 1, 1985. Motion declared carried Clerk -Treasurer Donna Roehl stated that she had agreed to an annual salary of $28,080 when the budget was prepared but she asked that some consideration be given if if became necessary to assist a new Zoning Administrator and because she had to train a new Office Assistant. Moved by Heideman, seconded by Scherer to pay Donna Roehl $28080, annually, retroactive to January 1, 1985 and to discuss an increase at such time as an additional work load is necessary due to new employees training. Motion declared carried Moved by Scherer, seconded by Reiser to adjourn. Motion declared carried Meeting adjourned at 9:45 P.M. diD-12' tiJ Clerk -Treasurer March 19, 1985