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Home My Public Portal About20180426CityCouncilPacket.pdfTable of Contents 000_000_20180426Agenda....................................................................................................................................................................................... 1080_010_Minutes 20180412....................................................................................................................................................................................... 3090_010_Updated-2018 Agenda Request Ad Hoc Committee-Memorial Park Plans....................................................................................................................................................................................... 6100_010_Agenda Request for 4-26-18....................................................................................................................................................................................... 7150_010_HealthCare....................................................................................................................................................................................... 8150_020_Agenda Item April 26, 2018 River's End Campground & Park $50,000 Budget Amendment....................................................................................................................................................................................... 10160_010_scenic byway-04202018102111....................................................................................................................................................................................... 11160_020_03-2018 Sec 5-140(G) deletion 02.28.18....................................................................................................................................................................................... 16170_010_Enforcement of New Distracted Driving Law....................................................................................................................................................................................... 18170_020_Agenda Request grant expansion....................................................................................................................................................................................... 19180_010_April 2018....................................................................................................................................................................................... 20180_020_Copy of 2018 Goals and Action Items 04262018update....................................................................................................................................................................................... 21 AGENDA REGULAR MEETING OF TYBEE ISLAND CITY COUNCIL APRIL 26, 2018 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies – Tybee Island Youth Council 1 Call to Order – Ava Thomas, President, Tybee Island Youth Council 2 Posting of the Colors 3 Pledge of Allegiance 4 Invocation – JaNiya Bowers, President, Senior Tybee Island Youth Council IV. Tybee Island Youth Council 1 Quarterly Report – Scarlett Gillen, Liaison to Mayor and Council 2 Tybee Island Youth Council – Ava Thomas i. Presentation of Cities ii. Presentation of Enforceable Ordinances 3 Senior Youth Council – JaNiya Bowers i. Presentation of City ii. Recommendation to divert bicycles off Jones Avenue and onto 2nd Avenue V. Adjournment – Ava Thomas VI. Call to Order – Mayor Buelterman VII. Recognitions and Proclamations 1 Employee of the Quarter VIII. Consideration of the approval of the minutes of the regular meetings of the Tybee island City Council 1 City Council Minutes, April 12, 2018 IX. Consideration of Boards, Commissions and Committee Appointments 1 Establish a committee listed as an Ad Hoc Committee to review Memorial Park Plans X. Reports of Staff, Boards, Standing Committees and/or Invited Guest. Limit reports to 10 minutes. 1 Quatrefoil Consulting, Robert Ciucevich, Review Recommendations noted in the Historic Resources Surveys XI. Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times if 5 minutes. 1 Mimi Pinner XII. Consideration of Approval of Consent Agenda XIII. Public Hearings XIV. Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License XV. Consideration of Bids, Contracts, Agreements and Expenditures 1 Healthcare for Elected Officials 20180426?CityCouncilPacket Page 1 of 27 20180420/jrl 2 Request the City Council approve a budget amendment for River’s End Campground and RV Park’s fiscal year 2018 budget by transferring $50,000 from the Contingency Line Item, 555.9000.61.1000 to various other expense line items within the department’s budget 3 Out-of-State Travel, Jan LeViner, International Institute of Municipals Clerk (IIMC) Conference, Newport News, Virginia, May 20 – 24, 2018. This conference is needed to obtain Masters Accreditation, IIMC. Budget Line Item: 100-1110-52-3500 – Travel and 100-111053-3700 - Training XVI. Consideration of Ordinances, Resolutions 1 Resolution, Nomination of Tybee Road as a “Scenic Byway” as proposed by David McNaughton 2 Second Reading, 2018-03, Sec 5-140, Minor Subdivision Plat Approval Procedure XVII. Council, Officials and City Attorney Considerations and Comments 1 Jason Buelterman i. Enforcement of new distracted driving law, HB 673 2 George Shaw i. Direction for adding applicants to the Hazard Mitigation Grant XVIII. City Manager’s Report 1 Action Item List 2 Goals – Mayor and Council XIX. Minutes of Boards and Committees XX. Executive Session 1 Discuss litigation, personnel and real estate acquisition XXI. Possible vote on litigation, personnel and real estate acquisition discussed in executive session XXII. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at 5:00PM prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND “is to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.” 20180426?CityCouncilPacket Page 2 of 27 20180420/jrl City Council Minutes, April 12, 2018 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on April 12, 2018. Those present were Julie Livingston, Monty Parks, John Branigin, Wanda Doyle, Barry Brown, and Jackson Butler. Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City Attorney; George Shaw, Director, Community Development; and Janet LeViner, Clerk of Council. Mayor pro tem Brown listed the following items on the consent agenda:  Minutes, City Council Meeting, March 22, 2018  James McNaughton, Tybee Island Ethics Commission  Alcohol License Request: Liquor/Beer/Wine/Sunday Sales (Formerly Macelwee’s): Rebellion Restaurants, dba Salt Island Fish and Beer  Alcohol License Request: Special Event – Beer and Wine – Tybee Wine Festival: 10 Van Horne/Tybee Post Theater, April 27, 2018  Alcohol License Request: Special Event – Beer, Wine and Liquor – Tybee Wine Festival: 30 Meddin Drive/Tybee Light House, April 28, 2018  Alcohol License Request: Special Event – Beer and Wine – Tybee Wine Festival: 1 Meddin Circle/Tybee Lite Shrine Club, April 26, 2018  Third Amendment to Water Tower Attachment Option and Lease Agreement  To request the City Council approve a budget amendment within the fiscal year 2018 General Fund budget to transfer $47,293 from the Ocean Rescue Division’s Budget to the Fire Department Administration’s Budget  Approve a budget adjustment in the amount of $150,000 for the 19th Street Vehicular Crossover Dune Project. DISCUSSION: Ms. Doyle asked Dr. Gillen to put on record where the funding is coming from. Dr. Gillen responded $103,000 was coming from contingency in SPLOST and the remaining funding would be coming from budgetary adjustments from unspent dollars in capital projects that are now complete which between the two equals $150,000. He stated this is the fallback position and he spoke with Mayor Buelterman, there is money from the State, $10M, and he would like to go to the DCA and request they fund the project. They could also approach the County for additional SPLOST dollars. With this approval tonight, there will be a mechanism to pay for without drawing down on the Fund Balance. Dr. Gillen stated April 20, 2018 is the start date for the hauling of sand and sand bags will start arriving as well. A team will work for a seven (7) days period so the project will be completed by May 1, 2018. Mr. Hughes asked if this is an emergency purchase. Dr. Gillen responded it is an emergency purchase with a sole source vendor. There was a discussion regarding the 18th Street crossover.  Georgia Department of Natural Resources: Consent Order: Georgia’s Coastal Marshlands Protection Act  Building Alterations per Lease Agreement: Salty Pelican  Consideration of Proposers for Marine Science Center Project & Committee Evaluations & Determination of Final Rankings & Directions to staff to proceed with Contract Negotiations. Discussion: Mr. Hughes stated he asked this be included on the agenda as the proposals have been received and scored. The results need to be kept confidential until a contract is in place. Ms. Doyle thanked the individuals involved in the process and is confident in the process. Mr. Hughes stated the next step would be to direct Staff to negotiate a contract with the preferred proposer that being the one that best suits the interest of the City. Ms. Doyle stated she would like to direct Mr. Hughes to continue the process and begin negotiations with the first choice. Mr. Hughes identified the established priorities are as the highest ranked provider is (1) West Construction Company; (2) The Pinyan Company; (3) Collins Construction Services and ranked 4th is CPPI. This ranking 20180426?CityCouncilPacket Page 3 of 27 20180420/jrl is based on the Committee’s evaluation of the qualifications, plan, interviews, schedule of performance and fee proposal. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies  Call to Order  Invocation: Jan LeViner, Clerk  Pledge of Allegiance Reports of Staff, Boards , Standing Committees Alan Robertson approached Mayor and Council to discuss Dune Crossover Priorities. Mr. Robertson recommended moving forward with the 19th Street vehicular dune and not extend the pedestrian crosswalk, as 19th Street will be primarily vehicular. For 16th Street, the Committee is recommending moving the mobi-mat from 18th to 16th to make the crossover ADA compliant. Mr. Robertson stated with 17th Street as there are stairs going up and coming down and needs to be extended. He then gave an estimate of all the recommended changes to the crossovers. He recommended Mayor and Council work with DPW, update the dune crossover assessment that was done last year, and confirm the priority order of the annual dune crossover maintenance. In addition, to direct the Beach Task Force to continue to develop a long-range plan which would be the pier to the middle, the middle, to Gullick and the back. This would also be based on funding. Ms. Doyle asked Mr. Robertson who will be tasking the Beach Task Force with this. Mr. Robertson responded he would work with Dr. Gillen on the above. Dr. Gillen concurred. Mr. Robertson stated the Committee is working on an Emergency Sandbag Plan as to where the weak spots in the dunes are located. Mayor Buelterman would like to notify DNR the City’s plan is to push the sand into the gaps in the case the sand bags do not arrive in time of a possible disaster or storm. Dr. Gillen concurred. Mayor Buelterman thanked Mr. Robertson for all his hard work. Citizens to be Heard Jack Boylston approached Mayor and Council to thank them for their support regarding the Beach Bum Parade. Mr. Boylston gave a brief history of the parade and encouraged everyone to participate. Carrie Watson invited everyone to attend the Coronation on May 7, 2018, which will be held at The Deck. Gustave Kreh, approached Mayor and Council to ask for relief of his extremely high water bill at him home, 5th Sixth Terrace. Mr. and Mrs. Kreh explained that were not at home when there was a spike in the water consumption at their home and would like a reduction in their bill. Dr. Gillen stated he did not have the authority to reduce the bill when it was brought to his attention and recommended Mr. and Mrs. Kreh come to a council meeting. It was recommended by Ms. Doyle this be brought to the attention of the City Marshal and have him investigate as this is considered theft. Mayor Buelterman recommended the Infrastructure Committee hear this. They thanked Mayor and Council for their consideration. Larry Nesbit approached Mayor and Council to express his concerns with the Traffic on Jones. Mr. Nesbit also shares the concerns of Mr. Branigin and asked Mayor and Council to have an alternative to golf carts, slow moving vehicles, and bicyclists using Jones Avenue. Ms. Doyle stated she would add to the upcoming Public Safety Committee agenda. Mayor Buelterman thanked Mr. Nesbit for his concerns. 20180426?CityCouncilPacket Page 4 of 27 20180420/jrl Wanda Doyle made a motion to approve the consent agenda. Julie Livingston seconded. Vote was unanimous, 6-0. Public Hearings First Reading, 2018-03, Sec 5-140, Minor subdivision plat approval procedure. George Shaw approached Mayor and Council. Mr. Shaw stated Tybee’s Ordinance is conflicting with International Residential Code to allow a duplex built with a firewall that stops at the roofline. Tybee’s Code states if must go 3’ above the roof and the International Residential Code has since be changed. This ordinance would bring Tybee in compliance with the International Residential Code. Planning Commission unanimously voted to approve the proposed ordinance. Wanda Doyle made a motion to approve. Barry Brown seconded. Vote was unanimous to approve, 6-0. Council, Officials and City Attorney Considerations and Comments John Branigin opened a discussion on Passing Slow Vehicles on Jones Avenue. Mr. Branigin shared his concerns with not only slow vehicles and golf carts but also bicyclists. He recommended the Public Safety Committee discuss how to encourage bicyclists to use 2nd and Lovell as their preferred travel path rather than Jones as it poses a public safety issue. Mr. Branigin stated there is a public safety issue on Jones Avenue and it is spilling over into the other streets due to the numbers and frequencies of slow moving vehicles whether golf carts or bicycles. Mayor Buelterman confirmed bicyclists should be encouraged to move to Lovell and 2nd. Ms. Doyle confirmed and stated it will be included on an upcoming agenda. Dr. Gillen will present signage to the Public Safety Committee for their recommendations. Julie Livingston made a motion to adjourn to executive session to discuss personnel, litigation and real estate. Wanda Doyle seconded. Vote was unanimous, 6-0. Julie Livingston made a motion to return to regular session. Wanda Doyle seconded. Vote was unanimous, 6-0. Monty Parks made a motion to adjourn. John Branigin seconded. Vote was unanimous, 6- 0. Meeting adjourned at 9:45PM. ______________________________ Janet R. LeViner, CMC Clerk 20180426?CityCouncilPacket Page 5 of 27 20180420/jrl 20180426?CityCouncilPacket Page 6 of 27 20180420/jrl MAYOR Jason Buelterman CITY COUNCIL Barry Brown, Mayor Pro Tem John Branigin Jackson Butler Wanda Doyle Julie Livingston Monty Parks CITY OF TYBEE ISLAND CITY MANAGER Shawn Gillen CITY CLERK Janet LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 4/26/18 Category: Reports of Staff, Boards, Standing Committees and/or Invited Guest (10 min. max) Item: Quatrefoil Consulting (Robert Ciucevich), review recommendations noted in the Historic Resources Surveys Explanation: Budget Line Item Number (if applicable): Supporting Documentation: Attached* X Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Development Authority/Main Street Executive Director Phone / Email: 912-472-5071 / cmorton@cityoftybee.org Comments: Date given to Clerk of Council 3/23/18 20180426?CityCouncilPacket Page 7 of 27 20180420/jrl 20180426?CityCouncilPacket Page 8 of 27 20180420/jrl 20180426?CityCouncilPacket Page 9 of 27 20180420/jrl MAYOR Jason Buelterman CITY COUNCIL Barry Brown Mayor Pro Tem Wanda Doyle Julie Livingston Jackson Butler Monty Parks John Branigin CITY OF TYBEE ISLAND CITY MANAGER Shawn Gillen CLERK OF COUNCIL Janet LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Council Meeting Date for Request: April 26, 2018 Item: To request the City Council approved a budget amended for River’s End Campground and RV Park’s fiscal year 2018 budget by transferring $50,000 from the Contingency line item, 555.9000.61.1000 to various other expense line items within the department’s budget. Explanation: The purpose of this agenda item is to request that the City Council allow the River’s End Campground and RV Park department to transfer $50,000 from the contingency line item, 555.9000.61.1000 to various other operating expense line items in order to cover unpaid invoices and contracts through June 30, 2018. Currently, the contingency line item has a balance of $302,781 available. Budget Line Item Number (if applicable): 555.9000.61.1000, Contingency Paper Work: ____X_ Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** Submitted by: Angela Hudson, Finance Director Phone / Email: (912) 472-5021/ahudson@cityof tybee.org Comments: ________________________________________________________________________________ April 19, 2018 Date given to Clerk of Council 20180426?CityCouncilPacket Page 10 of 27 20180420/jrl 20180426?CityCouncilPacket Page 11 of 27 20180420/jrl 20180426?CityCouncilPacket Page 12 of 27 20180420/jrl 20180426?CityCouncilPacket Page 13 of 27 20180420/jrl 20180426?CityCouncilPacket Page 14 of 27 20180420/jrl 20180426?CityCouncilPacket Page 15 of 27 20180420/jrl 1657048.1 ORDINANCE NO. 03-2018 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, TO AMEND THE LAND DEVELOPMENT CODE, SECTION 5-140, RELATING TO MINOR SUBDIVISION PLAT APPROVAL PROCEDURE, ELIMINATE SUBSECTION (G) AND TO RE-LETTER SUBSECTIONS (H) AND (I) TO BE (G) AND (H) WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, including the environment thereof; and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend the Land Development Code, Sections 5-140 to eliminate subsection (G) and to re-letter subsections (H) and (I) to be (G) and (H), to repeal conflicting ordinances and for other purposes. NOW, THEREFORE, It is hereby ordained by the Mayor and Council of the City of Tybee Island that The Land Development Code of the City of Tybee Island, Georgia, Section 5- 140(G) is to be eliminated and subsections (H) and (I) to be re-lettered as (G) and (H). SECTION 1 The Code of the City of Tybee Island, Georgia, is hereby amended so as to cause Section 5-140(G) to be eliminated, and subsections (H) and (I) to be re-lettered as (G) and (H). SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. 20180426?CityCouncilPacket Page 16 of 27 20180420/jrl 2 SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to The Code of the City of Tybee Island, Georgia. ADOPTED THIS DAY OF , 2018. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: ______ SECOND READING: ______ ENACTED: 572.001.Ordin 2018/3-2018 Sec 5-140(G) deletion 02.28.18 20180426?CityCouncilPacket Page 17 of 27 20180420/jrl 20180426?CityCouncilPacket Page 18 of 27 20180420/jrl MAYOR Jason Buelterman CITY COUNCIL Barry Brown, Mayor Pro Tem John Branigin Jackson Butler Wanda Doyle Julie Livingston Monty Parks CITY OF TYBEE ISLAND CITY MANAGER Shawn Gillen CLERK OF COUNCIL Janet LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 4.26.18 Item: Direction for adding applicants to Hazard Mitigation Grant Budget Line Item Number (if applicable): Paper Work: Attached* ______ Audio/Video Presentation** * Electronic submissions are requested by not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: George Shaw Phone / Email: gshaw@cityoftybee.org Comments: The State of GA has said there may be additional funds available for this grant beyond our current request. Do we want to add additional applicants and if so how do we decide whom to add? 20180426?CityCouncilPacket Page 19 of 27 20180420/jrl ACTION ITEM LISTFROM MAYOR AND COUNCILDATEITEMREMARKS2/22Health care for mayor and councilOn 4/26 agenda2/22 Dedicated parking spots for North Beach Grill - Kathryn WilliamsSpace for a spot has been identified near the new ADA ramp. Waiting for direction from council2/22Bid documents for new roof at YMCAWill follow up with Greenline2/22 South-end parking study statusIn infrastructure committee for input. Will be on the May infrastructure agenda3/8Atlantic Waste regarding increase - to be on the 3/22/2018 agendaCompleted4/19Public Transportation. Chantel to check with bringing back the daily public transportation from Tybee to Savannah and return. This service was twice a day and afforded beach goers public transportation. New item. No update at this time4/19 Trash Cans on Tybrisa. Jason would like continuity with the receptacles; contain the spillage when emptying the receptaclesNew item. No update . Will discuss with DPW4/19 Have City Marshal enforce wares too far out on sidewalk which is a public safety issueWill meet with Marshalls week of 4/23 to discuss this4/19 Jaycee Park – Included in the Capital BudgetWill begin discussion of this with staff to begin assessing the cost.BathroomWill discuss with DPW to find short term updates while we begin process to build new bathrooms.Concession StandWill meet with YMCA Pickle Ball CourtWill Meet with YMCA Resurfacing and shade cloth for playground180_010_April 2018.xlsxPage 120180426?CityCouncilPacketPage 20 of 2720180420/jrl GOALS 2018RATINGTASKGROUPINGREMARKSUPDATE6Establish Cash Reserve Goal and MaintainFinance/Energy Use ReductionWe are projecting an increase in the fund balance at the end of the current fiscal year that will offset the use of fund balance for various projects. We will put off the discussion capital projects until the fall. We will have a better idea of year end revenue and our hotel/motel, parking and SPLOST revenue by then.6Hwy 80 MedianOther/Misc.Design Completed. Survey underway. Funding for the project is in the proposed FYE 2019 budget. We put this in the intital proposed budget because the timeline would require us to order plants well in advance of the capital projects budget in the fall. 6Fire Department (Staffing and Additional Space)Public Safety/Hurricane Prep.Additional full time and part time personnel proposal is in the PSC. Volunteers were down to 2 and are now back up to 7 with an additional 2 to 3 in the works. New faciltities for fire will be part of the AD‐Hoc committee that we are asking to be created at the 4/226 meeting5Install all necessary backflow preventersInfrastructure (Roads, W/SBid has been awarded. 5New school building (TIMA)Infrastructure (Roads, W/SThis will be part of the work to be done by the ad‐hoc committee we are asking to be created at the 4/16 council meeting5Beach showers (shallow well)Quality of LifeGetting quotes. Will present to Infrastructure committee in MayPrepared by Jan LeViner 04/20/2018Page 120180426?CityCouncilPacketPage 21 of 2720180420/jrl GOALS 20185Evaluate Current Parking RatesFinance/Energy Use ReductionUnderway. Looking at increase rates, surge rates, and additional parking4Prioritize roads needing paving/repavingInfrastructure (Roads, W/SHiring City Engineer to help with process. Engineer Job posted. Will out into infrastructure committee in May for discussion4Health Care for CouncilOther/Misc.This is on the agenda for 4/264Beach Ambassadors (support with dollars)Non‐Public Safety ‐ Beach Additional Position added. Positions filled. Tents and signage have been delivered. Signs will be installed after 4/27 per DNR letter of permission.3Replace old galvanized water linesInfrastructure (Roads, W/SOngoing 3Rental housing stock creation/retentionQuality of LifeOngoing 3Historic PreservationQuality of LifeMaintstreet board working on standards. Ad‐hoc committee on the agenda for 4/26 will address city hall renovation and additional space for staff.3Dog Park ImprovementsQuality of LifeWill be addressed in upcoming budget discussions3Increase use of Solar Panels on Public BuildingsFinance/Energy Use ReductionWorking on proposals fro WWTP. In infrastructure committee. So far the quotes we have gotten have the cost far exceeding the potential savings. 13 year payback on the one proposal we have so far.3Long term plan for NB Parking LotInfrastructure (Roads, W/SRS&H has started parking plan analysis for NB Parking Lot (2) Bubba looking at deedsImplementation of plan to take place by end of FY 2019. This will be part of the north end pedestrian and bicycle study. Can begins some intial changes in FYER 2019.Prepared by Jan LeViner 04/20/2018Page 220180426?CityCouncilPacketPage 22 of 2720180420/jrl GOALS 20183Secure State funding for Phase 2 of Channel Impact Study ($1.5M)Non‐public Safety Beach RelatedJason going to Atlanta to meet with GovernorI traveled to DC for the ASBPA conference. I used this time to also meet with our congressional delegation to make sure they heard from us about how important funding for the phase 2 study is.3Graphic reports actual vs. budget (highlight over/under)Finance/Energy Use ReductionMonty would like a graph ‐ Diane to work with Angela to have at first reading of budgetWorking to implement this with new budget. Also make link to master plan and council goals3Public restrooms ‐ south endTourism(1) Refurbish bathroom at MSC (2) Stick build at 17th and 18th (3) much like NB bathroomsOngoing No design work done yet. Will be part of new budget discussions3Additional office space/safety features at city hall using general fund/capital improvements fundPublic Safety/Hurricane PreparationDesign/Planning cost in budgetIn Design phase. Will be part of the ad‐hoc committee that we are asking to be created at the 4/26 council meeting3Improve Highway 80Quality of LifeGA DOT confirmed that they are improving the stripping at Bull River Bridge (2) installing the better reflectors on bridge (3) currently no room for a lane divider on the bridgeWork on repaving and raising the low spots between Lazaretto Creek and Bull River to begin this Fall3Jaycee Park Improvements: batting cages, playground, restrooms, storage, trail,. Mini golf course, dog park improvementRecreationBatting cages in 2014 SPLOST budget for YMCA to have batting cages in the gym. Monty, Julie and Joe are working with Tailspin on a fund raiser for improvements for the current Dog Park. Repair of path on FY 17 budget. New restrooms and storage area budgeted for FY 17No plan yet. Needs to be discussed in budget cycle. Has been placed on the action Item list. We will begin eveloping the plan and getting pricing so we can make it part of the capital budget discussion2More Bike/Pedestrian Friendly InfrastructureRecreationNorth end study underway. South end study mostly complete and at Infrastructure committee.Prepared by Jan LeViner 04/20/2018Page 320180426?CityCouncilPacketPage 23 of 2720180420/jrl GOALS 20182Renovate RoundaboutTourismGetting quotes for repainting. Need to get funding in new budget for change to circle itself.2More "inviting" downtown (16th and Strand)Tourism2Improve communications with citizensQuality of LifeCoffee with City Manager underway. Friday's at 9am at Tybean. Looking at making short videos to be aired on Channel 7 and YouTube to give people updates and an inside look at city operations. Anticipated to start this summer.2Code Enforcement/QOL re: STVRQuality of LifeAdditional marshal hired. Will arrange for weekend and night shifts during the busy season weekly meetings with City manager and marshalls2Code Review (Alan)Other/Misc.Implementation phase to begin in May2TIPD (more presence on south end to include bike/foot patrol)Public Safety/Hurricane Prep.Will work with the chief on this during budget process2Review Code and get rid of some. Enforce what is not being enforcedPublic Safety/Hurricane PreparationGroup has been formed to review municipal code for corrections etc. ‐ in process. 1st update was provided to the City Council on June 9, 2016. MPIC was formed and moving forward. Alan Robertson spearheading committee. Implementation to begin in May2Dog park (improve/current/additional)Quality of LifeIn progress ‐ Additional landscaping was installed. Monty, Julie and staff have met with Tailspin who has a 501c3 to discuss fund raising opportunities to improve the dog parkNeeds to be part of FY 2019 budget discussion2Update Master Plan/Carrying CapacityQuality of Lifein progress ‐ Master Plan will be on the July 28th agenda for approval On going with MPICPrepared by Jan LeViner 04/20/2018Page 420180426?CityCouncilPacketPage 24 of 2720180420/jrl GOALS 20182Follow DPW paving scheduleInfrastructure (Roads, W/SIn progress ‐ FY 16 paving is completedIn progress. Will make part of CIP budget discussion2Pedestrian/Bicycle/ADA Improvements ‐ Island wideInfrastructure (Roads, W/S South end study mostly complete and at Infrastructure Committee. North end study underway2Beach rules enforcementTourism Additional beach patrol added last year and will continue this year. Beach Ambassadors will add to the public education effort this year.2Encourage development of family friendly businessRecreationWanda ‐ in progress2Cameras @ Tybrisa areaPublic Safety/Hurricane PreparationIn budgetNew cameras installed on the Pier. One north and one south2Landscape/beautify sore spots (seamless cities)Public Safety/Hurricane PreparationJason to meet with Garden Club to discuss2Redesign 16th StreetQuality of LifeWanda would like to make Tybrisa a walking/ped mallIn design phase and at Infrastructure Committee1Survey Island Residents re: What recreational activities/facilities for kids and adultsRecreationWill Work with YMCA on this1Waterline to LazarettoInfrastructure (Roads, W/SIn progress. 1Increase use of LED LightingFinance/Energy Use ReductionOngoing1Additional ParkingOther/Misc.In progress Focusing on identifying ROW for metered parking. Looking at North end possibilities1Hurricane Response Plan (readiness)Public Safety/Hurricane Prep.Workshop held with staff for pre‐hurricane and evacuation activities. Second Workshop planned for April for post hurricane activities. Will update council once the updated plan is complete1Disaster RecoveryPublic Safety/Hurricane PreparationPost storm exercise planned for May.1Explore options for Ocean RescuePublic Safety/Hurricane PreparationAdditional full time staff added Prepared by Jan LeViner 04/20/2018Page 520180426?CityCouncilPacketPage 25 of 2720180420/jrl GOALS 20181Enforce golf carts on Hwy 80, texting and driving, blinking light laws/bike safetyPublic Safety/Hurricane PreparationOngoingOngoing1Add Economic Development to goalsPublic Safety/Hurricane Preparation1Running routesQuality of LifeIn design phase1Positive police presence/increaseQuality of LifeIn progress Will address with Chief in budget process1Noise/lightingQuality of Life1Rental housing stock retention/creationQuality of Life1Regular review of motel tax collectionFinance/Energy Use ReductionOngoing1Resolve short Term rental business license ‐ Independent vs Manager Finance/Energy Use ReductionCity Council adopted new STVR ordinance which includes unit registration requirementsMet with Rental agencies. Will bring recommend ordinance updates to council. Meeting scheduled for Week of April 23rd to discuss twice a week garbage collection1Balance of $6M beach fundsFinance/Energy Use ReductionOngoing1Shallow well beach showers ‐ Island wideTourismGetting Quotes0Putt‐putt golfRecreation0Disc golfRecreation0Implement priority items from traffic studyInfrastructure (Roads, W/S0Purchase of TheaterQuality of Life0Increase use of Inmate LaborFinance/Energy Use Reduction0Better Parking Technology (more user friendly)Other/Misc.Parking App will be operational by the end of April0Tybrisa/Butler Crosswalks (by Park of 7 Flags)Public Safety/Hurricane Prep.In design phase0Explore option for facilities @ north and south endPublic Safety/Hurricane Preparation0Explore option for contracting out additional offices for busy seasonPublic Safety/Hurricane Preparation0Start having annual legislative priority list and meeting at Capital in JanuaryPublic Safety/Hurricane Preparation0Re‐do all street signsPublic Safety/Hurricane PreparationBeach crossover signs delievered and will be installed after April 27th per DNR LOP0Support local/businesses/"shop local"Quality of LifePrepared by Jan LeViner 04/20/2018Page 620180426?CityCouncilPacketPage 26 of 2720180420/jrl GOALS 20180City sponsored eventsQuality of Life0City websiteQuality of Life0Trash/recyclingQuality of LifeRate increase by Atlantic. Service levels remain the same. Looking at a requirement for STVR to get second pickup during busy season. Working with Rental Agencies to identify the most effective approach.0Clean beachQuality of LifeAdopt a crossover program. City has become the first organization to adopt a crossover and section of the beach. We will be taking the 6th street crossover and the beach are between 6th and Center. Buckets and grabbers are being ordered. Will occur each Monday. Any city staff may participate and earn wellness points. 0Signage AllQuality of LifeCrossover signs delivered0Enforcement of ordinancesQuality of LifeAdditional Marshall Hired0Continue sewer force main improvementsInfrastructure (Roads, W/SOn hold until water line and UV System is completedOngoing0Polk Street and Bright Street DrainageInfrastructure (Roads, W/S In the budgetSurvey ordered T&H doing the work0Visit Hilton Head to evaluate deep well costsInfrastructure (Roads, W/S0Immediate: pot holes; galvanized/lead pipeInfrastructure (Roads, W/Songoing0Complete snow fencingNon‐public Safety Beach Relatedongoing0Maintain/Increase ReserveFinance/Energy Use Reductionongoing0Cig. ButtsTourismBeach Ambassadors partnering with Tybee Clean beach Volunteers to educate visitors0Communication between City and businessesTourismOngoing0Trash cansTourismNeed to discuss in FY 2019 budget process0Monitor shallow well showersRecreationOngoingPrepared by Jan LeViner 04/20/2018Page 720180426?CityCouncilPacketPage 27 of 2720180420/jrl