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HomeMy Public PortalAbout2023.11.09 Regular Meeting MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual November 9, 2023 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Business Agenda Adjournment CALL TO ORDER AND ROLL CALL 1 Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; Sarah Porter, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Brian Parker, City Planner; Kurt Wolf, Parks and Recreation Director; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Traci Malvich, Human Resources Manager; Dallas Palmer, Police Chief; Nathan Stewart, Public Works Director; Sean Reilly, Network Administrator; Emily Hart, Airport Manager. Also, in attendance was John Farmer, McCall Historic Preservation Commission Chair. Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA 1 Council Member Nelson moved to approve the agenda as submitted. Council Member Thrower seconded the motion. In a voice vote all members voted aye, and the motion carried. CONSENT AGENDA MCCALL CITY COUNCIL November 9, 2023 Meeting Page 1 of 7 Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. The items listed are considered routine by the Council and were enacted with one motion. 1. Payroll Report for the period ending November 3, 2023 2. Warrant Register — GL 3. Warrant Register — Vendor 4. Accept the Minutes of the following Committees a) Golf Advisory Committee - June 14, 2023 b) Parks and Recreation Advisory Committee - June 14, 2023 c) Golf Advisory Committee - July 12, 2023 d) Golf Advisory Committee — August 8, 2023 e) McCall Historic Preservation Committee — August 14, 2023 f) Library Board of Trustees — September 11, 2023 g) Golf Advisory Committee — September 13, 2023 5. AB 23-211 City Licenses Report to Council Per McCall City Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such a decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor and short-term rental permits, and public event applications. Action: Review the license report. 6. AB 23-212 Request to authorize the Mayor to sign an Idaho Department of Environmental Quality Source Water Protection Program Subrecipient Agreement The Idaho Department of Environmental Quality (DEQ) has awarded a Source Water Protection Program grant to the City of McCall in the amount of $24,000 to support the purchase of two environmental spill response kits and a Graphite Conductivity Cell and Controller and install a video camera to monitor and document human and boating activity at the Davis Beach surface water intake facility. The total estimated cost of the project is $25,281. The grant will provide $24,000 and will be matched with $1,281 in local funds, which are available in the FY24 Public Works — Water Dept. adopted budget. Action: Authorize the Mayor to sign the Idaho DEQ Subrecipient Agreement. Council Member Nielsen moved to approve the Consent Agenda as submitted. Council Member Nelson seconded the motion. In a roll call vote Council Member Nielsen, Council Member Nelson, Mayor Giles, Mayor Giles and Council Member Thrower all voted aye, and the motion carried. PUBLIC COMMENT MCCALL CITY COUNCIL November 9, 2023 Meeting Page 2 of 7 Mayor Giles called for public comment at 5:34 p.m. Two (2) written comments were received and are included as Attachment A. There were no in -person comments received. Hearing no comments, Mayor Giles closed the comment period at 5:35 p.m. REPORTS 1 AB 23-217 McCall Historic Preservation Commission Annual Report McCall Historic Preservation Commission Chair John Farmer presented to the City Council. As enabled by McCall City Code Title III, Chapter 20, the McCall Historic Preservation Commission (HPC) is responsible for conducting a survey of local historic properties and recommending methods necessary to preserve, maintain, and restore historic properties. The HPC also conducts education and interpretive programs and reviews nominations of properties to the National Register of Historic Places. Chamber Report Due to technical difficulties McCall Area Chamber of Commerce Director could not present to the City Council. The City Council had no questions regarding the memo provided. Monthly Department Reports Council Member Nielsen had questions for the Parks and Recreation Director Kurt Wolf regarding the changes happening at Roosevelt Park. Director Wolf reviewed the history of the park creation of the park off Roosevelt Ave and noted that further information can be brought back to the City Council at a future meeting. Council Report Council Member Nielsen gave an overview of the first Joint Wastewater Advisory Group meeting since 2020. Council Member Nielsen highlighted the positive engagement between the City of McCall and the Payette Lakes Recreational Water and Sewer District. (District). Additionally noted was the future appointment of an at large member to be approved by both the City Council and the District. BUSINESS AGENDA 1 AB 23-218 Request to Approve Samson Trail Safe Route to School Pathway Joint Powers Agreement Between Valley County & City of McCall Parks and Recreation Director Kurt Wolf presented to the City Council. The purpose of the Joint Powers Agreement ("JPA") is to memorialize the agreement between Valley County and the City of McCall with respect to planning, constructing, and maintaining a non -motorized pathway along a certain section of Samson Trail Road. Samson Trail Road is a popular street with many full-time residents, and it is used as a commuting corridor for people who live in the vicinity. The Parties MCCALL CITY COUNCIL November 9, 2023 Meeting Page 3 of 7 have identified public safety as an important issue for people riding bikes and walking on Samson Trail Road, especially children. A non -motorized pathway on Samson Trail Road from the Payette Lakes Middle School to Pearson Lane would provide a seamless connection to existing pathways in the City of McCall in Spring Mountain Ranch and along Deinhard Lane as well as the opportunity to connect rural neighborhoods to McCall City Limits and the public infrastructure within. The proposed route for the pathway exists in an unincorporated area of Valley County and crossing over into McCall City Limits, implicating the jurisdiction of both parties. Idaho law allows for joint action by public agencies to promote efficient use of authorities thereby enabling cooperators to provide services and facilities that meet the needs of certain geographic, economic and population centers that would otherwise be limited. It is the intent and purpose of the parties to exercise these powers and authorities jointly and cooperatively as enumerated in Idaho Code §§ 67-2326 through 2330. In addition, the Valley County Pathways group has been and will continue to be an important partner in this project. Valley County Pathways supported the grant project by contracting with a professional design & engineering firm to determine the most suitable trail location and design solutions for the project. The City Council had no questions regarding the Joint Powers Agreement. Council Member Thrower moved to approve the Joint Powers Agreement between Valley County and the City of McCall regarding Samson Trail Pathway and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Thrower, Council Member Maciaszek, Mayor Giles, Council Member Nelson, and Council Member Nielsen all voted aye, and the motion carried. AB 23-215 Request to Approve MPA-23-02 — Depot Condominiums Minor Plat Amendment for The Depot Company City Planner Brian Parker presented to the City Council an application for a Minor Plat Amendment of the Depot Condominiums to make the platted tenant spaces and common areas match the tenant spaces and common areas as utilized. The location of shared walls between units will be adjusted to properly reflect changes to the building and storage areas. During the regularly scheduled October 3, 2023, McCall Area Planning and Zoning Commission meeting, the Commission reviewed the subject application and unanimously recommended the application for approval to the McCall City Council. Mayor Giles noted that when hearing the word condominium people think of living space, but the Depot Condominiums are not living space. Planner Parker affirmed that the condominiums are commercial condominiums intended for commercial uses. Condominium plats include any delineation of a structure in which the ownership of the structure is in common ownership with the owner's association and individual property owners purchase the air space within the walls of the building. Council Member Maciaszek moved to approve MPA-23-02 and associated record of survey for the Depot Company with the Conditions of Approval as identified in the Findings of Fact, Conclusions of Law, and Decision as recommended by the McCall Area Planning & Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member MCCALL CITY COUNCIL Page 4 of 7 November 9, 2023 Meeting Nelson seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nelson, Mayor Giles, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. AB 23-216 Request to appoint Dawn Matus to a second term on the McCall Public Art Advisory Committee Economic Development Planner Delta James presented to the City Council. The mission of the McCall Public Art Advisory Committee (PAAC) is to make recommendations to the City Council regarding public art projects and policies within the City of McCall. The Public Art Advisory Committee was formed in 2012 by resolution of the City Council (Resolution 12-13), consisting of five members appointed by the City Council. Resolution 19-10, adopted by the City Council on June 13, 2019, expanded the committee size from five (5) to seven (7) members. Members are appointed to three-year terms and are allowed to serve two consecutive terms. Dawn Matus was appointed to the committee in October 2020 and has completed a three-year term. Dawn is requesting to be appointed to the committee for a second three-year term to expire October 2026. Dawn has served as interim committee chair when the committee chair is unable to attend meetings and has participated in artwork selection for the Library Integrated Public Artwork project. The City Council had no questions or concerns regarding the appointment of Dawn Matus to the PAAC. Council Member Maciaszek moved to appoint Dawn Matus to a second three-year term on the McCall Public Art Advisory Committee, expiring October 2026. Council Member Nelson seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nelson, Mayor Giles, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. AB 23-213 Request to approve reallocation of FY22 LOT funding to the Local Art for Light Boxes project Economic Development Planner Delta James presented to the City Council. The recently completed downtown mural project was partially funded by fiscal year 2022 (FY22) Local Option Tax (LOT) collections which totaled $17,500 on the contingency funding list. Thanks to project cost savings and funding support from the McCall Redevelopment Agency, the mural project is complete and a $5,000 balance of FY22 LOT funding remains. During the FY23 LOT funding process, the Local Art for Light Boxes project was recommended for funding of $10,500. However, FY23 LOT collections are less than budgeted, and this project did not receive funding. Therefore, the Public Art Advisory Committee is requesting that the remaining balance ($5,000) of FY22 LOT funds approved for the downtown mural project be reallocated to the Local Art for Light Boxes project. The total budget for the Local Art for Light Boxes project is $15,000, which would install vinyl wrap artwork on seven (7) light control pedestals. The McCall Redevelopment Agency has approved $7500 for the project to date. If full project funding cannot be secured, the project will proceed with fewer light pedestal artwork installations at this time. Council Member Nelson expressed being in favor of the reallocation if the funds get to go to the original requester. At the same time Council Member Nelson questioned having additional funds MCCALL CITY COUNCIL Page 5 of 7 November 9, 2023 Meeting left over and if that money were to go back into the general funding pool, should the next organization down the list be provided funding instead? The topic merits additional discussion by the City Council. Council Member Maciaszek asked if there have been any precedents on reallocation of LOT funds. Mayor Giles noted that the City Council needs to take into account the fiscal year the funding is for. Council Member Nielsen noted that not all the projects on the FY23 list received funding. Why should the City bump a portion of the funding for a project that is a lower priority level to a project that is a higher priority on the unfunded list? Additionally, Council Member Nielsen noted hearing from the public that too much money is going to the City of McCall than is going to other community groups. LOT is a valuable tool for the City, and it would be wise to keep in mind how LOT funds are being spent in the community. The City Council additionally discussed different views on how art contributes to the community. Council Member Maciaszek suggested tabling the item. Council Member Nielsen continued to question how a reallocation is handled when there are projects that are not fully funded. Attorney Nichols noted that the topic can be brought back to the City Council at a future meeting with further information. Planner James noted that there have been several other organizations over time who have requested reallocation of unspent LOT dollars. It just so happens that the PAAC is asking for reallocation of funds to something that was partially funded. The Council in history has reallocated remaining LOT dollars to organizations for projects that were not on the next year's recommended funding list at all. The Council agreed to table the matter. No motion was made. AB 23-214 Request to approve submittal of a Local Rural Highway InN estment Program (LRHIP) Grant application for traffic signage Economic Development Planner Delta James presented to the City Council. The Idaho Transportation Department, in conjunction with the Local Highway Technical Assistance Council (LHTAC) has developed the Local Rural Highway Investment Program (LRHIP) to assist small Idaho jurisdictions with funding to improve their roadway infrastructure through grants to support roadway construction, transportation planning, and to replace and/or upgrade warning and regulatory signs. City of McCall Public Works staff recently completed an inventory of its roadway regulatory signs and have identified locations that need additional speed limit and/or warning signs or need updated signs to meet industry standards as outlined in the Manual on Uniform Traffic Control Devices. The maximum grant request of $30,000 will be requested to support the purchase of these signs and associated posts and bolts for new sign installation. Installation of the signs will be completed by Public Works staff. The City Council had no questions regarding the submittal of a Local Rural Highway Investment Program Grant Application. Council Member Nielsen moved to approve submittal of a Local Rural Highway Investment Program grant for roadway regulatory signage and authorize the Mayor to sign all necessary documents. Council Member Thrower seconded the motion. In a roll call vote Council Member Nielsen, Council Member Thrower, Mayor Giles, Council Member Maciaszek, and Council Member Nelson all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 6 of 7 November 9, 2023 Meeting AB 23-219 Request to Approve Comment Letter to Environmental Protection Agency regarding Cinnabar Mine Site Placement on National Priorities List (NPL) City Manager Anette Spickard presented to the City Council. On June 8, 2023, the City Council received a presentation by staff from the Environmental Protection Agency (EPA) regarding The Cinnabar Mine, located approximately 15 miles from Yellow Pine in the Payette National Forest, which is a former mercury mine that is a significant source of mercury contamination in the area. Elevated concentrations of mercury have been found in surface water, sediment, and fish in the effected watershed, which includes popular fishing destinations for tribal members and non -tribal recreational fishers. The EPA conducted a site assessment in 2017 to understand how mercury is migrating throughout the environment, and the agency has completed three partial cleanup actions at the site (in 1996, 1998, and 2004). However, to address site contamination comprehensively, a more complex, large-scale resource intensive investigation and analysis of cleanup options that preserve the natural environment while removing or mitigating the migration of contaminations is required. Due to the scale of such an effort, the EPA is considering placing the Site on the National Priorities List (NPL), using the Comprehensive Environmental Compensation and Liability Act (also known as Superfund) to obtain the necessary funding and authority to address sources of contamination. The City Council would like a copy of the letter sent to Governor Little. Council Member Maciaszek moved to provide feedback to staff on letter and direct the City Manager to prepare a fmal letter for the Mayor's signature and submission to the EPA. Council Member Thrower seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Thrower, Mayor Giles, Council Member Nelson, and Council Member Nielsen all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion The City Council discussed upcoming meetings. ADJOURNMENT 1 Without further business, Mayor Giles adjourned the meeting at 7:15 p.m. ATTEST: of ouonngst4: 1* G t If OP won• • =A BessieJo . gner, City LIR Robert S. Giles, Mayor MCCALL CITY COUNCIL November 9, 2023 Meeting Page 7 of 7 November 9, 2023 Regular Meeting - General Comment Attachment A - Agar 9 • Name Address Email Content Wayne 1008 wruemmele@hotmail.com Currently, there are individual Short Term Rental (STR) CUPS underway near Ruemmele Bitterroot my home, but I'd like to make a general comment about the large short - Drive term rentals here. These large STRs have impacts which extend far beyond McCall ID the 300' limit of notification for neighborhood meetings. Noise, parking, 83638 snow removal, fire and EMS services, and incompatible uses are immediate concerns. 1. Noise affects more than the immediate neighbors and travels all the way to our homesite. We have direct experience with other STRs and the noises that leave the property all time of day and night. It is incredibly frustrating to call the police for noise several times per year. There are new wi-fi connected devices which alert the homeowner or property manager, and these should be a requirement at the minimum. 2. Parking in summer is very different than parking in winter and parking a few cars on -site is very different than parking trucks and snowmobile trailers in the street. The parking count that is submitted by applicants should be cut in half to accommodate trucks and trailers. On many occasions, the street crew has not been able to plow properly due to overflow onto the roads. 3. We all live in small-town residential neighborhoods and the character changes with these quasi -commercial uses. Please read our various community planning documents to see that McCall is intentionally designed to have nice residential neighborhoods with mountain -town character. Most of town is without sidewalks and residents walk in the quiet streets. It was not setup to have a defacto hotel, retreat, or small event center adjacent to our homes. 4. Homes are designed very differently than a hotel or motel when it comes to life -safety. The IBC is there to protect people in the event of a fire or emergency in an unfamiliar home. Fire -sprinkling, egress, and emergency egress lighting from the commercial building code should be required at a minimum given the transient nature of the occupants in an STR. I understand that STR's are allowed and have no problem with quiet enjoyment or rental of a property, but please understand that the scale which is requested makes that unlikely. LeGrand 1610 Igb83638@gmail.com Please remove all deer from the city of mccall. At our property we are in Bennett Moore St. constant conflict with these animals year round. Our property does not McCall ID have fences and the deer have established a travel path through our 83638 property year round. In spring we are dealing with all the droppings left on our property from deer traveling through the property. Summer we are having to spray all flowers and plantings with odorous anti -deer spray as they will consume all the flowers and plantings we invest in to enhance our landscape and buildings. In the fall we are having to chase the deer off so they do not consume our halloween pumpkins and graze on the property, adding droppings all the while. In the winter the deer, again travel through our property, establishing unwanted paths in snow areas that we maintain/ shovel and leaving paths of enormous amounts of droppings. We have kids of all ages on our property year round and having non -domestic animals roaming on our property is always a concern. These animals do nothing to enhance our quality of life and are a constant nuisance. Thank you. LeGrand Bennett November 9, 2023 Page 1 of 1 General Public Comments